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HomeMy WebLinkAbout259872 LEISURE TIME ASSOCIATES - CONTRACT - BID - 5645 BUNKER RENOVATION AT COLLINDALE GOLF COURSESERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and Leisure Time Associates, Inc., hereinafter referred to as "Service Provider'. WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Service Provider agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of one (1) page, and incorporated herein by this reference. 2. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated within five (5) days following execution of this Agreement. Services shall be completed no later than March 21, 2002. Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in a writing signed by the parties. 3. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. 4. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by SA 10101 5 the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: City: City of Fort Collins, Purchasing P.O. Box 580 Ft. Collins, CO 80522 Attn: John Stephen Service Provider: Leisure Time Associates, Inc. 10298 W. Layton Place Littleton, CO 80127 In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination. 5. Contract Sum. The City shall pay the Service provider for the performance of this Contract, subject to additions and deletions provided herein, the sum of Twenty Thousand Two Hundred Seventy-nine Dollars and Seventy-four cents ($20,279.74) [Cost Breakdown is attached Exhibit "C"] 6. City Representative. The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement. All requests concerning this agreement shall be directed to the City Representative. 7. Independent Service provider. The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other purpose. 8. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall SA 10/01 6 neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City. 9. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement. 10. Warranty. (a) Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. (b) Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City. (c) Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City -furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City. 11. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof. 12. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party SA 10/01 7 commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 13. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 14. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit B, consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City. 15. Entire Agreement. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. SA 10/01 8 16. Law/Severability. The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. ATTEy T: CORPORATE SECRETARY CITY OF FORT COLLINS, COLORADO a municipal corporation By L-v`-'�i�_ I �y AW Ja B. 'Neill II, CPPO, FNIGP Dire Purchasing and Risk Management Date: / / r d / n 2 Leisure Ti e Asso r (tes, Inc. By: 1 !- .. w c- PRI A R ORA E PRESIDENT OR VICE PRESIDENT Date:_ I z1 3l o (Corporate Seal) SA 10/01 EXHIBIT A SCOPE OF WORK 1) New sand will be on site (owner's will provide). 2) New trap size will be the average size of the existing traps. 3) Contractor will provide an estimate of the total tons of sand needed. 4) A site visit prior to bid submittal must be required. 5) Contractor must have minimum 3 years experience doing bunker renovation or construction and able to provide 4 references upon request. EXHIBIT B INSURANCE REQUIREMENTS The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Service Provider's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. 09/12/01 EXHIBIT C. BID PROPOSAL BID BUNKER RENOVATION AT COLLINDALE GOLF COURSE BID OPENING: December B. 2001 3:00 P. M. (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR BUNKER RENOVATION AT COLLINDALE GOLF COURSE -PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS AND DRAWINGS: The City of Fort Collins' requesting bids for Bunker renovation at the Collindale Golf Course, 1441 E Horsetooth Rd, Fort Collins, Co, 80525. Contract must be completed be March 21, 2002. The City of Fort Collins will provide new sand on site. Awarded contractor must sign the attached Service Agreement and provide insurance per Exhibit "B". A PREBID WILL BE HELD ON NOVEMBER 28, 2001 10:30 AM AT THE CLUBHOUSE AND IS HIGHLY RECOMMENDED FOR CONTRACTORS TO ATTEND. CONTRACTORS WHO DO NOT ATTEND MUST VISIT THE SITE WITH THE PROJECT MANAGER PRIOR TO BID SUBMITTAL. Technical questions should be referred to Doug Evans, Project Manager, Collindale Golf Course Superintendent at 970-221-6292. Purchasing questions should be referred to John Stephen, CPPB, Senior Buyer at 970-221- 6775. BID SCHEDULE Award of bid will be based on the total cost of renovation of the existing bunkers. Existina Bunkers 1) Remove existing sand 2) Reshape subsurface (as needed) $--`It `f 3b os- 3) Edging (as needed, should be minimal) 4) Spread new sand 5) Install 4" perforated drainage in five bunkers (Bunker 8 left, 8 right, 11 right, 12, and 14) $__a 3_� TOTAL BID RAN-09-2002 11:19 3037567755 P.01 Al:u/iu 1rCK 1 IrIt.H 1 C Vr LIH131L1 1 T IN�UKHNtr� �rTID Tv� SI II-1 01/09/0: Talty Insurance ___--f "----""-"""- Agency, Inc. HOLDER. THIS CERTIFICATE DOES NDT AMEND, EXTEND OR 1720 S. Bellaire St. #801 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Deaver CO S0222 INSURERS AFFORDING COVERAGE PhoneT303-756-7755 aax:303-756-7781 ---�� INSURERA: Allied Insurance Company INSURER B: Leisure Time Time AMSOoi tes, Inc. INSURER C:^- j^ .1 298 West La ton Piece INS UPER 0! Littleton CO 0127 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD NOICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLO". AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF INSURANCE POLICY NUMBER P T OA LIMITS A GENERAL LIABILITY % COMMERCIALGENERALLIABILITY CLAIM MADE ®OCCUR ACP7550063883 04/01/01 04/01/02 EACH OCCURRENCE S 11000,000 FIRE DAMAGE (Any " Me) S 100,000 MED EXP(A, one Ftl ) $ $1000 PERSONAL A ADV INJURY S 1,000,000 GENERAL AGGREGATE 1 2,000,000 GENT AGGREGATE LIMIT APPLIES PER: POLICY F7 PM. LOC PRODUCTS-COMPMPAGG 1 2,000 000 "— A AVTOMOBILEuSEBlTY ANY AUTO ALL OWNED ALI O.R SCHEDULED AUTOS HIRED AUTOS NONdWNEO AUTOB ACP7550063883 04/01/01 04/01/02 COMBINED SINGLE LIMIT (EB ImIaent) S 500,000 X BODILY INJURY (Per a -�) 1 BOOILV INJURY (PN eeedenl) S PROPERTY DAMAGE (Per amdw0 $ GARAGE LIABILITY ANYAUTO AUTO ONLY - EA ACCIDENT S OTHERTHAN EA ACC AUTO ONLY: qGG S $ EIMS VARSITY _ OCCUR FCWMS MADE DEDUCTIBLE P41INTKIN S EACH OCCURRENCE $ AGGREGATE 3 S .•., S IF WORREM COMPENSATION AND EMPLOYERS LW9ILRY 19PY LIMITS ER E.L, EACH ACCIDENT S El. DISEASE - EA EMPLOYE $ EL DISEASE -POLICY LIMIT E �M A OTHER Rental Equipment ACP7550063883 04/01/01 04/01/02 $250 Ded $140,000 DESCRIPTION OF OPBRArONSILOCATIONBNELBCLEWI CLUSIONS ADDED BY ENDORS9NA NTI$PECLAL PROVISIONS •CITYOFF SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFDRE THE EXPIRATION City of Fort Collins DATE THEREOF, THE ISSUING INSURERWBL ENDEAVORYO MAIL M—DAYSWRITTEN % James O'Neill 11 NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE IEFT, BUT FAILURE TO OO SO SHALL Dix. of Purchasing Ne Risk Mgmt PO Box 580 IMPOSE NO OBLIGATION OR LIABILITY OF ANY IUND UPON THE INSURER ITS BOWS OR Fort Collins CO 80522 REPRE$IRTTATRSS. AUT14ORMM REPRESENTATIVE GF7L1 TOTAL P.01