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HomeMy WebLinkAboutRFP - P774 MEADOWSPRINGS RANCH GRAZING LEASE (2)City of Fort Collins Adminis ative Services Purchasing Division CITY OF FORT COLLINS REQUEST FOR PROPOSAL MEADOW SPRINGS RANCH GRAZING LEASE PROPOSAL NO. P-774 PROPOSAL OPENING. 3:00 p.m. (OUR CLOCK), November 3, 2000 256 W Mountain Avenue • PO Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 materials to control noxious and toxic plants on the Leased Premises, the Lessee shall comply with all applicable federal, state, and local laws, rules, and regulations controlling the application and storage of such herbicides and materials In addition, the Lessee shall indemnify and hold the Lessor, and its officers and employees, harmless from any and all claims, judgments, penalties, fines, costs, and attorneys fees that may result from the Lessee's use, application, and storage of such herbicides and other materials 56 If the Lessee fails to perform any maintenance or make any repairs required of it to be made under this Lease, the Lessor may, but shall not be required to, make such maintenance and repairs on the Lessee's account, and the Lessor may add its costs and expenses for such repairs or replacements as additional rent due to the Lessor under this Lease, Such amount shall then be paid to the Lessor by the Lessee within thirty (30) days after receiving written notice from the Lessor of the costs and expenses paid by the Lessor for such maintenance and repairs ARTICLE VI Alterations and Improvements 61 The Lessee shall make no alterations, additions, improvements, or changes to the Leased Premises or the improvements located thereon without the prior written approval of the Lessor Any such alterations, additions, improvements, or changes approved by the Lessor shall be done by the Lessee in a good and workmanlike manner and shall be in compliance with all applicable building and zoning laws, and with all other applicable laws, statutes, ordinances, orders, rules, regulations, and requirements of all federal, state, and county governments and the appropriate departments, commissions, boards, and officers thereof 62 The Lessee hereby indemnifies and agrees to hold the Lessor harmless from all liens, claims, or charges on account of any alterations, additions, improvements, or changes made to the Leased Premises or the improvements located thereon by the Lessee ARTICLE VII Covenant of Title and Quiet Enioyment 71 The Lessor covenants that it is well seized of and has good title to lease the Property and to sublease the PRPA Property, and does warrant and will defend the title thereto and will indemnify the Lessee against any damage or expense which the Lessee may suffer by reason of any lien, encumbrance, restriction, or defect in the title or description herein of the Property and the PRPA Property existing prior to the date hereof, except and subject to the following a All easements, covenants, reservations, restrictions, and rights -of -way in place or of record, b Any restrictions, reservations, or exceptions contained in any United States or State of Colorado patents of record, c All zoning and other governmental rules and regulations, d All oil, gas or other mineral reservations or exceptions of record, and 5 e That certain Lease Agreement by and between Meadow Springs Grazing Association, as Lessor, and Western Gas Supply Company, as Lessee, dated February 22, 1989, and recorded March 7, 1989, at Reception No 02172714 of the Larimer County, Colorado records ARTICLE VIII Insurance 81 The Lessee, at its sole cost and expense, shall, during the term of this Lease, procure, pay for, and keep in full force and effect workers compensation insurance, in an amount not less than Four Hundred Thousand Dollars ($400,000 00) for each occurrence, for all of its employees to be engaged in work on the Leased Premises under this Lease 82 The Lessee, at its sole cost and expense, shall, during the term of this Lease, procure, pay for, and keep in full force and effect a comprehensive policy of general liability insurance covering the Leased Premises and insuring the Lessee in an amount not less than Six Hundred Thousand Dollars ($600,000 00) covering bodily injury, including death to persons, personal injury, and property damage liability ansing out of a single occurrence Such coverage shall include, without limitation, the insureds' liability for property damage, bodily injuries, and death of persons in connection with the operation, maintenance, or use of the Leased Premises (including acts or omissions of the Lessee or of its officers, employees, or agents), liability arising out of lawsuits related to employment contracts of the Lessee, and protection against liability for non -owned and hired automobiles Such coverage shall also include comprehensive automobile liability insurance and coverage for such other risks as shall customarily be required by private institutional mortgage lenders with regard to property similar in construction, location, and use as the Leased Premises under this Lease Agreement 83 All policies of insurance carried by the Lessee shall name the Lessee as an insured and shall name the Lessor as an additional insured on the policy The policy or policies shall contain a provision that the policy or policies cannot be canceled or materially altered either by the insured or the insurance company until fifteen (15) days prior written notice thereof is given to the Lessor Upon issuance or renewal of any such insurance policy, the Lessee shall furnish a certified copy or duplicate original of such policy or renewal thereof with proof of premium payment to the City Any such policy shall contain waivers of subrogation and waivers of any defense based on invalidity arising from any act or omission of any assignees or sublessees of the Lessee 84 No policy of insurance required by this Article VIII shall include a deductible clause in an amount greater than One Thousand Dollars ($1,000 00) Any insurance policy purchased by the Lessee must be written by an insurance carrier which has a current rating by Best's Insurance Reports of "A" (Excellent) or better and a financial rating of "X" or better or such equivalent classification as may hereinafter be required customarily for properties similarly situated and it must be approved by the Lessee and the insurance carrier must be authorized by law to do business in the State of Colorado The Lessee shall not obtain any policy which, under the terms of the carrier's charter, by-laws, or policy, loss payments are contingent upon action by the carrier's board of directors, policy holders, or members All insurance policies carried by the Lessee may be reviewed at least annually by the Lessor to ascertain that the coverage provided by such policy adequately covers those risks required by this Article VIII to be insured by the Lessee 85 In case of the breach of any provision of this Article VIII, the Lessor, at its option, may take out and maintain, at the expense of the Lessee, such insurance as the Lessor may deem proper and may bill the costs for such insurance directly to the Lessee When so billed, the Lessee shall reimburse the Lessor for the costs of such insurance within thirty (30) days of being billed ARTICLE IX Utilities 91 The Lessee agrees to pay all charges for water and sewer service, gas, electricity, light, heat, power, trash removal, telephone, and other communication services used, rendered, or supplied upon or in the Leased Premises and the improvements located thereon, and to indemnify the Lessor against any liability of darnage on such account All such utility charges shall be paid by the Lessee before the date the same become delinquent ARTICLE X Sys 101 The Lessee shall not affix, erect, or maintain on the Leased Premises any sign or placard without first obtaining the Lessor's prior written approval The costs of erection and maintenance of such sign or placard shall be the sole responsibility of the Lessee In addition, any sign or placard approved by the Lessor shall comply with all state and county laws, rules, and regulations ARTICLE XI Subletting and Assignment 11 1 The Lessee covenants and agrees that it will not assign this Lease, any interest or a part thereof, any right or privilege appurtenant thereto, nor mortgage or hypothecate the leasehold without the prior written consent of the Lessee A consent to one assignment or hypothecation shall not be construed as a consent to any subsequent assignment or hypothecation, and it is hereby mutually covenanted and agreed that, unless such written consent has been obtained, any assignment or transfer or attempted assignment or transfer of this Lease or any interest therein or hypothecation either by the voluntary or the involuntary act of the Lessee or by operation of law or otherwise, shall, at the option of the Lessor, terminate this Lease, and any such purported assignment or transfer without such consent shall be null and void The Lessor's consent to any such assignment shall not relieve the Lessee from any obligation under this Lease unless the Lessor expressly agrees in writing to relieve the Lessee from such obligation 11 2 If this Lease shall be assigned, or if the Leased Premises or any part thereof shall be sublet or occupied by anyone other than the Lessee, without the prior written consent of the Lessor as required in paragraph 11 1 above, the Lessor may collect rent from the assignee, subtenant, or occupant, and employ the net amount collected to the rent herein reserved, and no such collection shall be deemed a release of the Lessee from the complete performance of the covenants herein contained on the part of the Lessee to be performed 7 0 IS ARTICLE XII Mechanic's Lien 121 The Lessee agrees to pay or cause to be paid promptly all bills and charges for material, labor, or otherwise in connection with or arising out of any alterations, additions, maintenance, repairs, or changes made by the Lessee or its agents or subtenants to the Leased Premises, and the Lessee agrees to hold the Lessor free and harmless against all liens and claims of liens for such labor and materials, or either of them, filed against the Leased Premises or any part thereof and from and against any expense and liability in connection therewith The Lessee further agrees to discharge (either by payment or by filing the necessary bond) any mechanic's, materialman's, or other liens against the Leased Premises arising out of any payment due or alleged to be due for any work, labor, services, materials, or supplies claimed to have been furnished at the Lessee's request in, on, or about the Leased Premises and to indemnify the Lessor against any lien or claim of lien attached to or upon the Leased Premises or any part thereof by reason of any act or omission on the Lessee's part The Lessee shall, however, have the right to contest any mechanic's lien or claims filed against the Leased Premises, provided the Lessee shall diligently prosecute any such contest and at all times effectively stay or prevent any sale of the Leased Premises under execution or otherwise and pay or otherwise satisfy any final judgment adjudging or enforcing such contested liens and thereafter procure record satisfaction of the release thereof The Lessee also agrees in any such contest, at the Lessee's cost and expense, to defend the same on behalf of the Lessor ARTICLE XIII Condemnation 13 1 If, during the term of this Agreement (a) the title to the whole or substantially all of the Leased Premises shall be taken, or (b) if the Leased Premises shall be deprived of adequate ingress or egress to or from all public streets and highways abutting the Leased Premises, and the Lessee cannot reasonably operate upon the remainder of the Leased Premises at the time of such taking as the result of the exercise of the power of eminent domain (hereinafter referred to as "Proceedings"), then this Lease shall terminate as of the date of such taking pursuant to such Proceedings For the purpose of construing the provisions of this Article, "Proceedings" shall include any negotiated settlement of any matter involved in a condemnation, and a "taking" shall be deemed to occur when title to the Leased Premises or possession thereof is acquired by another governmental authority, whichever first occurs 132 If, during the term of this Lease, title to less than the whole or title to less than substantially all of the Leased Premises shall be taken in any such Proceedings and the Lessee can reasonably operate on the remainder of the Leased Premises at the time of such taking, this Lease shall not terminate The Lessee's obligation to pay rent as provided in Article III above, however, shall be adjusted accordingly 133 All damages awarded for any taking described in this Article shall belong to and be the property of the Lessor ARTICLE XIV Total or Partial Destruction 141 In case, during the term of this Lease, the Leased Premises or a substantial part thereof shall be destroyed or shall be so damaged by fire or other casualties so 8 as to become unusable for livestock grazing purposes, then, in such event, at the option of the Lessee, the term hereby created shall cease, and this Lease shall become null and void from the date of such damage or destruction, and the Lessee shall immediately surrender the Leased Premises and its interest therein to the Lessor Provided, however, that the Lessee shall exercise such option to so terminate this Lease by notice in writing delivered to the Lessor within thirty (30) days after such damage or destruction In addition, the Lessee shall continue to be liable,to the Lessor for such rent that will have accrued up to the date of termination of this Lease In the event the Lessor shall not so elect to terminate this Lease, this Lease shall continue in full force and effect 142 If the Leased Premises shall be only slightly injured by fire or the elements so as not to render the same unusable for livestock grazing purposes, then the Lessor shall repair the same with all reasonable speed No compensation, off -set, or claim shall be made by or allowed to the Lessee by reason of any inconvenience or annoyance ansing from the necessity of repairing any portion of the Leased Premises, however the necessity may occur ARTICLE XV Holding Over 151 Any holding over after the expiration of the term of this Lease Agreement or any extended term thereof, with the consent of the Lessor, shall be construed to be a tenancy from month -to -month on the same terms and conditions herein specified at the same rental provided for herein ARTICLE XVI Default of Lessee 16 1 This Lease Agreement is made on the condition also that if any one or more of the following events (hereinafter referred to as "an event of default") shall happen (a) The Lessee shall default in the due and punctual payment of the rent or any other amounts required to be paid hereunder and such default shall continue for three (3) days after the receipt of written notice from the Lessor, or (b) The Lessee shall neglect or fail to perform or observe any of the other covenants herein contained on the Lessee's part to be performed or observed, and the Lessee shall fail to remedy the same within fifteen (15) days after the Lessee shall have received from the Lessor written notice specifying such neglect or failure (or within such period, if any, as may be reasonably required to cure such default if it is of such a nature that it cannot be cured within said fifteen (15) day period, provided that the foundation shall have commenced to effect such a cure within said fifteen (15) days and shall proceed with due diligence to complete said cure), or (c) The Lessee shall (i) be adjudicated as bankrupt or insolvent, (ii) file a petition in bankruptcy or for reorganization or for the adoption of an arrangement under the Bankruptcy Act (as now constituted or in the future amended), or (ni) make an assignment of its property for the benefit of its creditors a Then, and in any one or more such events of default the Lessor shall have the right, at its election and while any such event of default shall continue, to give the Lessee written notice of its intention to terminate this Lease on the date of such given notice or any later date specified therein, and on such specified date, the Lessee's right to possession of the Leased Premises shall cease, and this Lease shall thereupon be terminated The Lessor may then re-enter and take exclusive possession of the Leased Premises or any part thereof and repossess the same as the Lessor's former estate and expel the Lessee and those claiming through or under the Lessee and remove the effects of both or either (forcibly, if necessary) without being deemed guilty of any manner of trespass and without prejudice to any remedies for arrearages of rent or preceding breaches of covenants 162 Alternatively, the Lessor may elect if an event of default occurs not to terminate this Lease, but the Lessor shall still have the right to elect to retake exclusive possession of the Leased Premises by evicting the Lessee if the Lessee has not otherwise abandoned the Leased Premises In the event the Lessor elects to so take exclusive possession, the Lessee shall not be relieved of its obligations and liabilities under the Lease, all of which shall survive such repossession In the event of such repossession, the Lessee shall pay to the Lessor as current liquidated damages A The then value of the rent and other sums as herein provided which would be payable if such repossession had not occurred, less B The net proceeds, if any, of any reletting of the Leased Premises after deducting all of the Lessor's expenses in connection with such reletting, including, without limitation, all repossession costs, brokerage commissions, legal expenses, attorneys fees, expenses of employees, and necessary alteration costs and expenses in preparation of such reletting The Lessee shall pay such damages to the Lessor within thirty (30) days after receiving written notice from the Lessor of such damages If the Lessor shall be required to commence any action or proceeding to collect the foregoing amounts, or to enforce any other obligation of the Lessee under this Lease, the Lessor shall be entitled to reimbursement for all costs and expenses incurred in said matter, including reasonable attorneys fees ARTICLE XVII Attorne s Fe s 171 The Lessee shall pay and indemnify the Lessor against all legal costs and charges, including attorneys fees, lawfully and reasonably incurred in obtaining possession of the I -eased Premises after default of the Lessee or termination of this Lease, incurred in enforcing any covenant of the Lessee herein contained or any right granted to the Lessor, and incurred in collecting any rent, monies, or other damages owed by the Lessee to the Lessor under this Lease ARTICLE XVIII Lessee to Save Lessor Harmless 181 The Lessee covenants that it will indemnify and hold the Lessor, and its officers and employees, harmless from all claims, demands, judgments, costs, and expenses, including attorneys fees, arising out of any accident or occurrence causing injury to any person 10 or property whomsoever or whatsoever due directly or indirectly to the use or neglect of the Leased Premises or any part thereof by the Lessee and its officers, agents, employees, licensees, and invitees or any entity or person (and their officers, agents, employees, licensees, and invitees) holding under the Lessee, unless such accident or occurrence results solely from the tortious misconduct or negligent act or omission on the part of the Lessor, or its officers and employees, and the Lessee will indemnify and hold harmless the Lessor, and its officers and employees, from all damages and all penalties arising out of any failure of the Lessee, in any respect, to comply with all of the requirements and provisions of this Lease Agreement, and the Lessee covenants that the Lessee shall keep and save the Lessor, and its officers and employees, and the Lessor's interest in and unto the Leased Premises forever harmless from any penalty, damage, or charge imposed by any violation of any laws, whether occasioned by an act or omission of the Lessee, or by another or others in the Leased Premises holding under or through the Lessee In addition, the Lessor, and its officers and employees, shall not be liable to the Lessee for any livestock injuries or deaths, regardless of cause, incurred in connection with such livestock grazing upon the Leased Premises under this Lease Agreement, unless such injuries or deaths result from a negligent act or omission of the Lessor However, any liability of the Lessor, or of its officers and employees, to the Lessee shall be subject to all the defenses, immunities, and limitations of the Colorado Governmental Immunity Act (Section 24-10-101, et se ) and to any other defenses, immunities, and limitations to liability available to the Lessor, and its officers and employees, under the law ARTICLE XIX Notices 191 Any notice or other communication given by either party hereto to the other relating to this Lease Agreement shall be hand -delivered or sent by registered or certified mail, return receipt requested, addressed to such other party at its respective addresses set forth below, and such notice or other communication shall be deemed given when so hand - delivered or three (3) business days after so mailed If to the Lessor Utility Services Director City of Fort Collins P O Box 580 Fort Collins, CO 80522 If to the Lessee 11 With a copy to City Attorney's Office City of Fort Collins P O Box 580 Fort Collins, CO 80522 With a copy to ARTICLE XX Hazardous Material 201 As used herein, the term "Hazardous Material" means any hazardous or toxic substance, material, or waste which is or becomes regulated by any local governmental authority, the State of Colorado or the United States Government The term "Hazardous Material" includes, without limitation, any material or substance that is (i) defined as a "hazardous substance" under applicable state law provisions, (u) petroleum, (ni) asbestos, (iv) designated as "hazardous substance" pursuant to Section 311 of the Federal Water Pollution Control Act (33 U S C Section 1321), (v) defined as "hazardous waste" pursuant to Section 1004 of the Federal Resource Conservation and Recovery Act (42 U S C Section 6903), (vi) defined as a "hazardous substance" pursuant to Section 101 of the Comprehensive Environmental Response, Compensation and Liability Act (42 U S C Section 9601), or (vu) defined as a "regulated substance" pursuant to Subchapter IX, Solid Waste Disposal Act (Regulation of Underground Storage Tanks) (42 U S C Section 6991) 202 The Lessee shall not cause or permit any Hazardous Materials to be brought upon, kept, or used in or about the Leased Premises by the Lessee, its officers, agents, employees, contractors, licensees, or invitees, without the prior written consent of the Lessor (which the Lessor shall not unreasonably withhold as Fong as the Lessee demonstrates to the Lessor's reasonable satisfaction that such Hazardous Material is necessary or useful to the Lessee's operation, that it will be used, kept, and stored in the manner which complies with all laws regulating any such Hazardous Material, and that the Hazardous Material will not materially interfere with the Lessor's use of the Leased Premises ) If the Lessee breaches the obligation stated in the preceding sentence, or if the presence of Hazardous Material on the Leased Premises caused or permitted by the Lessee results in contamination of the Leased Premises or if contamination of the Leased Premises by Hazardous Material otherwise occurs for which the Lessee is legally liable to the Lessor for damage resulting therefrom, then the Lessee shall indemnify, defend, and hold the Lessor, and its officers and employees, harmless from any and all claims, judgments, damages, penalties, fines, costs, liabilities, or losses (including, without limitation, diminution in value of the Leased Premises, damages for the loss or restriction on use of the Leased Premises, and sums paid in settlement of claims, attorneys fees, consulting fees, and expert fees) which arise during or after the Lease term as a result of such contamination This indemnification of the Lessor by the Lessee includes, without limitation, any costs incurred in connection with any investigation of site conditions or any clean- up, remedial, removal, or restoration work required by any federal, state, or local governmental agency or political subdivision because of Hazardous Material present in the soil or ground water on or under the Leased Premises Without limiting the foregoing, if the presence of any Hazardous Material on the Leased Premises caused or permitted by the Lessee results in any contamination of the Leased Premises, the Lessee shall promptly take all actions at its sole expense as are necessary to return to the Leased Premises to the condition existing prior to the introduction of any such Hazardous Material to the Leased Premises, provided that the Lessor's written approval of such action shall first be obtained, which approval shall not be unreasonably withheld so long as such action would not potentially have any material adverse effect on the Leased Premises or the Lessor's use of the Leased Premises 12 ARTICLE XXI Time of the Essence 21 1 It is agreed that time shall be of the essence of this Lease Agreement and each and every provision hereof ARTICLE XXII Access and Use Bv Lessor 221 It is expressly acknowledged and agreed that the Lessor, and its officers, employees, and any other person properly authorized by the Lessor, shall at all times retain the right to enter upon and use the Leased Premises for any purpose, including municipal sludge storage and disposal ARTICLE XXIII Research Program 23 1 The Lessee agrees to complete a detailed and specific research program during the term of this Lease Agreement This research program shall be that program described in Exhibit "C" attached hereto and incorporated herein by reference (hereinafter referred to as "the Research Program") The Research Program shall encompass studies evaluating alternate grazing patterns The purpose of the Research Program shall be to evaluate range management techniques that enhance economic returns while concurrently improving environmental conditions on the Leased Premises 232 Prior to placing any livestock upon the Leased Premises, the Lessee shall deliver to the Lessor a detailed, written research protocol for the Research Program, which protocol shall contain a timetable for commencing and completing all research components of the Research Program The Lessor must then approve in writing the said written research protocol before the Lessee can place any livestock upon the Leased Premises 233 To supervise all aspects of the Research Program, the Lessee shall hire, at the Lessee's cost, a range management expert who must first be approved in writing by the Lessor However, during the term of this Lease, the Lessor agrees to reimburse the Lessee for one-half (1/2) of the Lessee's cost under the Research Program for such range management expert, provided that such reimbursement by the Lessor shall not exceed Three Thousand Dollars ($3,000 00) in any one year In addition, the Lessee shall be solely responsible for hiring and paying any and all other experts that may be needed to complete the Research Program, the hiring of which must also first be approved in writing by the Lessor 234 All costs associated with the completion of the Research Program shall be the responsibility of the Lessee, except that the Lessor shall pay the costs of materials for construction of any fencing or water improvements that may be required in the Research Program and the Lessor shall be responsible for all costs of labor and material to construct any permanent facilities or improvements required to complete the Research Program 235 Prior to commencing each component of the Research Program, the Lessee shall first obtain the prior written consent of the Lessor The Lessor shall have the right, prior to the commencement of any component of the Research Program and after consultation with the Technical Advisory Committee established pursuant to Article XXVI of this Agreement, 13 to limit, delay, or cancel any component of the Research Program if deemed necessary by the Lessor for any reason 236 Prior to commencing livestock grazing on the Leased Premises, the Lessee's range management expert shall submit a written report to the Lessor evaluating current range conditions and recommending a date to initiate livestock grazing Further written evaluations to the Lessor from said expert shall be due on July 15 and September 15 of each year of the term of this Lease The September 15 evaluation shall include a recommended date for the cessation of livestock grazing for that grazing season 237 On or before December 31 of each year of the term of this Lease, the Lessee shall submit a preliminary report to the Lessor on the outcomes and results of the Research Program The final report of all such research completed during each grazing season under this Lease Agreement shall be due to the Lessor no later than March 1 of the succeeding year ARTICLE XXIV Contingencies 241 The Lessee acknowledges that on July 13, 1990, the Lessor entered into an Option Agreement of Sale and Purchase of Real Property with the Meadow Springs Grazing Association pursuant to which the Lessor purchased the Property, subleased the State Property, and subleased the PRPA Property The Lessee acknowledges that paragraph L 8 of the said Option Agreement provides as follows "In the event the Purchaser should determine to lease the Property for grazing purposes, the Purchaser shall give written notice to Seller of the terms of any such grazing lease and Seller shall have a 'first right of refusal' to accept said proposed grazing lease, provided that Seller responds in writing within 15 days of receipt of said notice from Purchaser However, during the 1990 grazing season, the Seller shall be entitled to graze its cattle on the Property at no cost " Accordingly, the Lessee and the Lessor agree that this Lease Agreement is hereby made expressly contingent upon the Lessor offering to lease the Leased Premises to the Meadow Springs Grazing Association, or its successor or assign, upon the same terms and conditions as provided in this Lease Agreement (except for this paragraph 24 1) In the event that the Meadow Springs Grazing Association, or its successor or assign, exercises its "first right of refusal" in accordance with paragraph L 8 , then this Lease Agreement shall be automatically terminated and the parties shall be released from all obligations hereunder and any monies theretofore paid to the Lessor by the Lessee shall be refunded in full to the Lessee If, however, the Meadow Springs Grazing Association, or its successor or assign, does not so exercise its "first right of refusal" to lease the Leased Property, then this Lease Agreement shall remain in full force and effect so long as the contingency set forth in paragraph 24 2 below is otherwise satisfied 242 This Lease Agreement is hereby made expressly contingent upon the City Council of the City of Fort Collins (hereinafter referred to as "the Council") approving this Lease Agreement by ordinance, as required by Section 23-114 of the Code of the City of Fort 14 REQUEST FOR PROPOSALS CITY OF FORT COLLINS MEADOW SPRINGS RANCH GRAZING LEASE PROPOSAL P-774 The City of Fort Collins, Colorado is soliciting proposals from qualified applicants for the purpose of leasing the Meadow Springs Ranch site for seasonal livestock grazing for a 10 year period This City owned site consists of approximately 25,680 acres of deeded land The ranch is located in northern Larimer and Weld counties It is cross -fenced into 17 major pastures, subdivided into a total of 24 pastures, each with its own supply of water Support facilities are available A legal description is available for review at the City of Fort Collins Purchasing office, 256 West Mountain Ave, Fort Collins, Colorado 80521 Written proposals, six (6) will be received at the City of Fort Collins' Purchasing Division, 256 West Mountain Avenue, Fort Collins, Colorado 80521 Proposals will be received before 3 00 p m (our clock), November 3, 2000 Proposal No P-774 A Pre -proposal informational meeting will be held at 1 00 p m on October 12, 2000 at the City of Fort Collins Drake Water Reclamation Facility, Operations/Maintenance training room, 3036 East Drake Road, Fort Collins, Colorado Tours of the ranch will be made for interested applicants The City purchased this property in 1990 with the intent to develop it as a long-range site for water and wastewater sludge management programs, full operation began in the year 2000 The practice of rotational seasonal livestock grazing is required The ranch is currently approved for 1,100 animal units for a six month summer grazing season Respondents should be aware that stocking rates may be adjusted depending on seasonal conditions, etc Paragraph 3 4 of the lease document provides mechanisms for reducing lease payments under these conditions Respondents should also be aware that in response to environmental conditions, regulations, or other reason(s), grazing may be restricted on any portion of the leased premises according to the provisions of lease paragraphs 4 3 and 4 4 The City is interested in innovative proposals that balance environmental as well as economic issues related to a large scale livestock grazing operation Thus, proposals will be evaluated on the basis of environmental protection/enhancement considerations, as well as proposed animal unit month leasing payments Collins, which ordinance must be passed on second reading by the Council on or before May 2, 1995, and become law ten (10) days thereafter as provided in the City Charter If the Council does not pass such an ordinance on or before May 2, 1995, or for any reason it does not become law ten (10) days thereafter as provided in the City Charter, then this Agreement shall be automatically terminated and all parties shall be released from all obligations hereunder and any monies theretofore paid to the Lessor by the Lessee shall be refunded in full to the Lessee ARTICLE XXV "AS -IS" Nature of Leased Premises 25 1 The Lessee acknowledges and agrees that the Lessor has not made, does not make, and specifically negates and disclaims any representations, warranties, promises, covenants, agreements, or guarantees of any kind or character whatsoever, whether expressed or implied, oral or written, past, present, or future, of, as to, concerning or with respect to the Leased Premises and, (a) the value, nature, quality, or condition of the Leased Premises, including, without limitation, the water, soil, and geology of the Leased Premises, (b) the income to be derived from the Leased Premises, (c) the suitability of the Leased Premises for any and all activities and uses which the Lessee may conduct thereon including the grazing of livestock, (d) the compliance of or by the Leased Premises or its operation with any laws, rules, ordinances, regulations of any applicable governmental authority or body, (e) the habitability, merchantability, marketability, profitability, or fitness for a particular purpose of the Leased Premises, (f) the manner or quality of the construction or materials, if any, incorporated into the improvements located on the Leased Premises, (g) the manner, quality, state of repair or lack of repair of the improvements located on the Leased Premises, or (h) any other matter with respect to the Leased Premises and the improvements located thereon, and specifically, that the Lessor has not made, does not make and specifically disclaims any representations regarding compliance with any environmental protection, pollution, or land use laws, rules, regulations, orders, or requirements, including solid waste, as defined by the U S Environmental Protection Agency regulated at 40 C F R , Part 261, or the disposal or existence, in or on the Leased Premises, of any hazardous substance, as defined by the Comprehensive Environmental Response Compensation and Liability Act of 1980, as amended, and regulations promulgated thereunder The Lessee further acknowledges and agrees that having been given the opportunity to inspect the Leased Premises, and the improvements located thereon, the Lessee is relying solely on its own investigation of the Leased Premises and not on any information provided or to be provided by the Lessor The Lessee further acknowledges and agrees that any information provided or to be provided with respect to the Leased Premises was obtained from a variety of sources and that the Lessor has not made any independent investigation or verification of such information and makes no representations as to the accuracy or completeness of such information The Lessee agrees that the Lessor is not liable or bound in any manner by any verbal or written statements or representations, or information pertaining to the Leased Premises, or the improvements located thereon, or the operation thereof, furnished by any real estate broker, agent, employee, servant, or other person The Lessee further acknowledges and agrees that to the maximum extent permitted by law, the lease of the Leased Premises as provided herein is made on an "AS -IS" condition and basis with all faults It is understood and agreed that the rent provided for under this Lease Agreement and any other consideration provided by the Lessee under this Lease Agreement has been adjusted and taken into consideration by the Lessee to reflect that all of the Leased Premises is being leased by the Lessee from the Lessor subject to the foregoing However, notwithstanding the foregoing, the Lessor agrees to ensure that all wells and other water 15 delivery, conveyance, and storage devices are in good and proper working order prior to May 15 of each year of the term of this Lease ARTICLE XXVI Range Management Advisory Committee 261 The Lessor and the Lessee agree that on or before , 2000, they will enter into good faith negotiations concerning the establishment of a Range Management Advisory Committee (hereinafter referred to as "the Committee") The Committee shall be established for the purposes of enhancing communications between the Lessor and the Lessee in connection with their respective performance under this Lease Agreement and to provide assistance and recommendations concerning matters arising under this Lease Agreement, which shall include, but not be limited to (a) recommendations to City management on grazing related issues, (b) assistance in creating a ranch improvement plan and schedule to help the Lessor begin to address long-range planning issues, (c) assistance to develop the Leased Premises as an outdoor classroom in cooperation with local education institutions, (d) assistance in development of land management practices in the areas of vegetative diversity and noxious plant management, and (e) working with the Colorado Division of Wildlife to help maintain wildlife populations at sustainable levels to match existing forage conditions ARTICLE XXVII Miscellaneous 271 Words of the masculine gender shall include the feminine and neuter gender, and when the sentence so indicates, words of the neuter gender shall refer to any gender Words in the singular shall include the plural and vice versa 272 This Lease Agreement shall be construed according to its fair meaning and as if prepared by both parties hereto and shall be deemed to be and contain the entire understanding and agreement between the parties hereto There shall be deemed to be no other terms, conditions, promises, understandings, statements, or representations, expressed or implied, concerning this Lease Agreement unless set forth in writing and signed by both of the parties hereto 273 The Article headings used herein are for convenience of reference only and in no way shall define or limit the scope or intent of any provision under this Lease Agreement 274 Subject to the provisions hereof, the benefits of this Lease Agreement and the burdens hereunder shall inure to and be binding upon the parties hereto and their respective heirs, administrators, successors, and permitted assigns 275 The parties hereto agree that this Lease shall be governed by and its terms construed under the laws of the State of Colorado The parties further agree that any judicial proceedings commenced by either of them to enforce any of the obligations, covenants, and agreements contained herein, shall be commenced in the Larimer County District or County Courts 276 Nothing contained herein shall be deemed or construed by the parties hereto nor by any third party as creating the relationship of principle and agent or a partnership 16 or a joint venture between the parties hereto, it being agreed that none of the provisions set forth herein nor any acts of the parties herein shall be deemed to create a relationship between the parties hereto other than the relationship of lessor and lessee 277 Failure of the Lessor to exercise any right or rights accruing to it by virtue of the Lessee's breach of any covenant, condition, or agreement herein shall not operate as a waiver of the exercise of such right or rights in the event of any subsequent breach by the Lessee, nor shall the Lessee be relieved thereby from its obligations under the terms of this Lease Agreement 278 This Lease Agreement is made for the sole and exclusive benefit of the Lessor and the Lessee, their successors and assigns, and it is not made for the benefit of any third party 279 The remedies of the Lessor under this Lease shall be cumulative, no one of them shall be construed as exclusive of any other or of any other remedy provided by law 2710 The Lessor reserves the right to grant to any third party such easements and nghts-of-way as it desires over, across, and under portions of the Leased Premises and to lease all or any portion of the Leased Premises to any other third party so long as such easements, rights -of -way, and leases do not unreasonably interfere with the Lessee's continuing use of the Leased Premises as provided in this Lease Agreement 27 11 No act or thing done by the Lessor or the Lessor's officers or employees during the term hereof shall be considered as an acceptance of the surrender of the Leased Premises, and no agreement to accept such surrender shall be valid unless in writing signed by the Lessor 27 12 The Lessee, upon the expiration or termination of this Lease, either by lapse of term or otherwise, agrees to peacefully surrender to the Lessor the Leased Premises, including the improvements located thereon together with any alterations, additions, and changes made to such improvements by the Lessee during the term of this Lease Agreement, in good repair, as hereinabove provided, and except for acts of God, ordinary wear, and damage by fire or other casualty not caused by the negligence of the Lessee or anyone under the Lessee's control 2713 The Lessee acknowledges and agrees that the Lessee has not relied upon any statements, representations, agreements, or warranties except such as they are expressed herein 2714 In the event any covenant, condition, or provision of this Lease Agreement is held to be invalid by final judgment of any court of competent jurisdiction, the invalidity of such a covenant, condition, or provision shall not in any way affect any of the other covenants, conditions, or provisions of this Agreement, provided that the invalidity of any such covenant, condition, or provision does not materially prejudice either the Lessee or the Lessor in their respective rights and obligations under the valid covenants, conditions, and provisions of this Lease Agreement 17 2715 To the extent necessary to carry out all of the terms and provisions hereof, the said terms, obligations, and rights set forth herein shall survive and shall not be affected by the expiration or termination of this Lease Agreement 27 16 The parties hereto acknowledge that certain items of personal property may now be located on the Leased Premises The Lessor makes no representations or warranties regarding its ownership of any such items of personal property or regarding the condition of such items The parties hereto acknowledge that the said items of personal property located on the Leased Premises and within the improvements located on the Leased Premises may belong to third parties The Lessee agrees to indemnify and hold harmless the Lessor, and its officers and employees, from and against any liability for any improper use or disposition by the Lessee of any items of personal property belonging to third parties 2717 Neither the Lessor nor the Lessee shall be deemed in violation of this Lease Agreement if prevented from performing any of their respective obligations hereunder by reason of strikes, boycotts, labor disputes, embargoes, shortage of energy or materials, acts of God, acts of public enemies, acts of superior governmental authorities, weather conditions, rights, rebellions, sabotage, or any other circumstances for which they are not responsible or that are not within their control 2718 This Lease Agreement shall not be recorded However, at the request of the Lessee, the Lessor and the Lessee shall execute a memorandum of lease for recording, containing the names of the parties, the legal description of the Leased Premises, the term of the Lease and such other information as the parties shall mutually agree upon W. R IN WITNESS WHEREOF the parties hereto have caused this Lease Agreement to be executed the day and year first above written ATTEST City Clerk APPROVED AS TO FORM Deputy City Attorney M ATTEST Title THE CITY OF FORT COLLINS, COLORADO, A Municipal Corporation City Manager LESSEE Title 19 LEGAL DESCRIPTION: TOWNSHIP 10 NORTH, Section 6: Section 7: i EXHIBIT A LEGAL DESCRIPTION Deeded Land MEADOW SPRINGS WELD COUNTY, COLORADO RANGE 67 WEST OF THE 6TH P.M. N1/2 and SW1/4 All TOWNSHIP 11 NORTH, RANGE 67 WEST OF THE 6TH P.M. Section 5: All West of Interstate Highway No. 25 described in Book 1619 at page 614 and in Book 1644 at page 477. Section 6: W1/2, and W1/2 E1/2, EXCEPT that part conveyed to The Colorado Railroad Company described in Deed recorded in Book 335 at page 505, and EXCEPT that part conveyed to State of Colorado for highway in Deed recorded in Book 1000 at page 309. Section 7: All West of Interstate Highway No. 25 described in Book 1619 at page 614. Section 18: All that part lying West of Interstate Highway No. 25. Section 19: All, EXCEPT that part of said Section 19 described as follows: Beginning at the point of intersection of the the East line of said Section and the North line of the County Road described in Book 999 at page 193; thence I Westerly along the Northerly line of said County Road to the intersection with the Easterly line of Interstate Highway No. 25 described in Book 1619 at page 614; thence Northeasterly along the Easterly line of said Highway No. 25 to the North line of said Section; thence East to the Northeast corner of said Section; thence South to the point of beginning; EXCEPT that part of said Section conveyed to Weld County for highway described in Book 999 at page 193; and EXCEPT that part conveyed to State Highway Department described in Book 1619 at page 614. Section 29: All Section 30: All Section 32: All _2_ TOWNSHIP 12 NORTH, RANGE 67 WEST OF THE 6TH P.M. Section 20: S1/2 S1/2 lying South and East of the right of way of the Colorado & Southern Railway Company described in Deed to The Colorado Railroad Company recorded in Book 335 at page 505, and lying Westerly of the right of way of Interstate Highway No. 25 described in Book 1619 at page 614, and all that part of Lot 1 and S1/2 NE1/4, NW1/4 SE1/4, NE1/4 SW1/4, and SW1/4 SW1/4 lying Southeasterly of the Railroad right of way, EXCEPT a strip 150 feet in width lying in the SE1/4 SW1/4 conveyed to State of Colorado for highway described in Book 1000 at page 309. Section 29: All West of Interstate Highway No. 25 described in Book 1619 at page 614, EXCEPT a strip of land 200 feet wide through the NW1/4 of said Section conveyed to The Colorado Railroad Company by Deed recorded in Book 335 at page 505, and EXCEPT that part conveyed to State of Colorado for highway through the W1/2 of said Section described in Book 1000 at page 309. Section 30: All, EXCEPT a strip of land 200 feet wide through E1/2 thereof conveyed to The Colorado Railroad Company by Deed recorded in Book 335 at page 505, EXCEPT that part conveyed' to State of Colorado For highway described in Book 1000 at page 309. Section 31: All, EXCEPT a strip of land 200 feet wide conveyed to The Colorado Railroad Company by deed recorded in Book 335 at page 505, and EXCEPT that part conveyed to State of Colorado described in Book 1000 at page 309. All of Parcel B in the County of Weld, State of Colorado. .^ u -3- LARIMER COUNTY, COLORADO TOWNSHIP 10 NORTH, RANGE 68 WEST OF THE 6TH P.M. Section 1: All, EXCEPT that part conveyed to State Highway Department for highway described in Book 912 at page 491, and EXCEPT that part conveyed to Department of Highways for highway described in Book 1178 at page 454. Section 2: All, EXCEPT those parts conveyed to The Colorado Railroad Company described in Book 285 at pages 169 and 170, EXCEPT those parts conveyed to County of Larimer for highway described in Book 654 at pages 546 and 560, EXCEPT that part conveyed to State of Colorado for highway described in Book 912 at pages 490, and EXCEPT that part conveyed to Department of Highways for highway described in Book 1178 at page 454, and EXCEPT that part conveyed to the Platte River Power Authority as described in Book 2100 at page 886. Section 3: All, EXCEPT that portion as conveyed to the Platte River Power Authority in Book 2100 at pge 886. Section 11: All, EXCEPT those parts conveyed to County of Larimer for highway described in Book 907 at page 416 and in Book 1178 at page 462, EXCEPT that part conveyed to State of Colorado for highway described in Book 912 at page 487, EXCEPT that part conveyed to Department ,of Highways for highway described in Book 1178 at page 454, EXCEPT that part conveyed to The Colorado Railroad Company described in Book 290 at page 361, EXCEPT that part of the SE1/4 described as follows: Beginning at the Southeast corner of said Section; thence North 89045/30/1 West along the South line of said Section a•distance of 774.4 feet to the East line of Interstate Highway No. 25; thence along said Highway as follows: North 0014/130/1 East 118.6 feet; thence North 89"45f30" West 61.8 feet; thence North 4004' East 863.1 feet; thence North 14004/30/1 East 792 feet; thence leaving said highway on a line East and parallel with South line of said Section a distance of 582.39 feet, more or less, to the East line of said Section; thence South along said East line 1747.74 feet to the point of beginning; and EXCEPT that part of the SEi/4 described as follows: Beginning on the West line of said SE1/4 80 feet North of the Southwest corner of said SE1/4; thence North -4- along said West line 716.99 feet; thence on an angle to the right of 90° a distance of 1361.68 feet, more or less, to the Westerly line of Interstate Highway No. 25; thence South 2V12' West along said Highway 746.52 feet to the North line of County Road described in Book 1178 at page 462; thence South 880551 West 1110.2 feet along said North line to the point of beginning. Section 12: N1/2, EXCEPT that part conveyed to State of Colorado for highway described in Book 912 at page 489, and EXCEPT that part conveyed to Department of Highways for highway described in Book 1178 at page 454. TOWNSHIP 11 NORTH, RANGE 68 WEST OF THE 6TH P.M. Section 1: All, EXCEPT a strip of land 200 feet wide in SE1/4 and SE1/4 NE1/4 conveyed to Colorado Railroad Company by Deed recorded May 12, 1911, in Book 290 at page 589. Section 2: All Section 3: All Section 7: E1/2 E1/2 Aection 8: All Section 9: All Aection 10: W1/2 Section 11: All Section 12: All Section 13: N1/2, EXCEPT that part conveyed to County of Larimer for highway described in Book 665 at page 257. Section 15: S1/2 and NW1/4 Section 16: All Section 17: W1/2 NW1/4 and SE1/4 and S1/2 SW1/4 Section 18: All Section 22: All Section 23: All, EXCEPT a strip of land 200 feet wide in NE1/4 and SE1/4 conveyed to The Colorado Railroad Company by Deed recorded in Book 290 at page 589, and EXCEPT the North 40 feet of that part of the NE1/4 lying East of the right of way of Colorado & Southern Railway Company conveyed to Larimer County by Deed recorded in Book 426 at page 428; That part of the E1/2 SW1/4 lying Easterly of the Colorado, and Southern Railway right of way as said right of way is described in Book 304 at page 463, and EXCEPT that portion lying East of the Colorado Railroad Company right of way as evidenced by deed to Meadow Springs Grazing Association, recorded August 15, 1956, in Book 1337 at page 1 a Section 24: Section 25: Section Section Section Section Section Section TOWNSHIP 12 Section Section Section Section Section 26: 27: 28: 3 3 : 34: 36: NORTH, 25: 26: 27: 35: 36: -5- 589. SW1/4, SE1/4, EXCEPT that part conveyed to State Highway Department for highway described in Book 912 at page 500, and EXCEPT that part conveyed to Department of Highways for highway described in Book 1178 at page 454. All, EXCEPT that portion of NW1/4 NW1/4 lying Westerly of the Southeasterly line of Highway No. 87 described in Deed to Larimer County, recorded in Book 665 at page 257, EXCEPT that part conveyed to State Highway Department for highway described in Book 912 at page 497, and EXCEPT that part conveyed to Department of Highways for highway described in Book 1178 at page 454. That part of SE1/4 NE1/4 and NE1/4 SE1/4 lying Easterly of Highway No. 87 as described in Deed to County of Larimer recorded in Book 665 at page 257; S1/2 SE1/4, EXCEPT that part of said S1/2 SE1/4 conveyed to County of Larimer for highway described in Book 665 at page 257; NW1/4 SW1/4, EXCEPT a strip of land 200 feet wide in said NW114 SW1/4 conveyed to The Colorado Railroad Company by Deed recorded in Book 304 at page 48. All, EXCEPT SE1/4 NE1/4 thereof All All All All, EXCEPT that part conveyed to State Highway Department for highway described in Book 912 at page 494, and EXCEPT that part conveyed to Department of Highways for highway described in Book 1178 at page 454. RANGE 68 WEST OF THE 6TH P.M. All All All All All All of Parcel A in the County of Larimer, State of Colorado. Containing 25,680 acres, more or less. Applicants submitting proposals must have extensive experience managing seasonal livestock grazing operations of at least 400 animal units Proposals should include at least the following (1) Range Specialist as consultant to City & Lessee (2) Name(s) addresses and phone numbers of principal(s) to be involved in the management of the proposed livestock grazing operation (3) Summary of past livestock grazing management experience including three related references to support past experience Addresses and phone numbers for references must be included (4) Bid format will be for ten years divided into two terms, the first 5 years and the second 5 years (5) Proposed lease rate per animal unit month (assume 1,100 animal units for a six month grazing season) (6) General outline of proposed management plan, including any methods or practices to minimize negative environmental impacts, or enhance site environmental conditions Proposals will be reviewed and ranked by a committee Selected finalists may be invited to make a presentation before the committee A ten year grazing lease contract which will include the proposals terms and conditions, will be negotiated with the selected applicant Firms proposals should include any exceptions to the attached Meadow Springs Ranch lease document Due to a contractual requirement granting first right of refusal to the previous property owners, the final lease contract will be presented to the previous owners for their consideration. If the previous owners choose to exercise their first right of refusal, the City will be obligated to proceed with Council consideration of the lease with the previous owners. If the previous owners choose not to exercise their first right of refusal, the City will present the lease with the selected applicant to Council for their consideration. An informational meeting will be held at 1 00 p m on October 12, 2000 at the City of Fort Collins Drake Water Reclamation Facility, Operations/Maintenance training room, 3036 East Drake Road, Fort Collins, Colorado Tours of the ranch will be made for interested applicants Questions regarding the proposals should be directed to Steve Comstock City of Fort Collins Fort Collins Utilities P O Box 580 Fort Collins, Colorado 80522 (303) 221-6900 EXHIBIT B Platte River Power Authority Lease: Township 10 North - Range 68 West Larimer, County The NE 1/4 of Section 4 in Township 10 North, Range 68 West of the 6th P.M., excepting therefrom a tract of land situate in the NE 1/4 of said Sec. 4 being more particularly described as follows: Begin at the North 1/4 corner of said Sec. 4 and run thence along the North line of the NE 1/4 of said Sec. 4, N 89043145" E 2427.49 feet; thence East 209.92 feet to the East line, of the NE 1/4 of said Sec. 4; thence along said East line, S 02032114" E 400.39 feet; thence West 2645.23 feet to the West line of the NE 1/4 of said Sec. 4; thence along said West line, N 01-2712011 W 388.64 feet to the point of the beginning, containing 23.9357 acres more or less. EXHIBIT A LEGAL DESCRIPTION Deeded Land MEADOW SPRINGS WELD COUNTY, COLORADO LEGAL DESCRIPTION: TOWNSHIP 10 NORTH, RANGE 67 WEST OF THE 6TH P.M. Section 6: N1/2 and SW1/4 Section 7: All TOWNSHIP 11 NORTH, RANGE 67 WEST OF THE 6TH P.M. Section 5: All West of Interstate Highway No. 25 described in Book 1619 at page 614 and in Book 1644 at page 477. Section 6: W1/2, and W1/2 E1/2, EXCEPT that part conveyed to The Colorado Railroad Company described in Deed recorded in Book 335 at page 505, and EXCEPT that part conveyed to State of Colorado for highway in Deed recorded in Book 1000 at page 309. Section 7: All West of Interstate Highway No. 25 described in Book 1619 at page 614. Section 18: All that part lying West of Interstate Highway No. 25. Section 19: All, EXCEPT that part of said Section 19 described as follows: Beginning at the point of intersection of the the East line of said Section and the North line of the County Road described in Book 999 at page 193; thence i Westerly along the Northerly line of said County Road to the intersection with the Easterly line of Interstate Highway No. 25 described in Book 1619 at page 614; thence Northeasterly along the Easterly line of said Highway No. 25 to the North line of said Section; thence East to the Northeast corner of said Section; thence South to the point of beginning; EXCEPT that part of said Section conveyed to Weld County for highway described in Book 999 at page 193; and EXCEPT that part conveyed to State Highway Department described in Book 1619 at page 614. Section 29: All Section 30: All Section 32: All 77 ME -2- TOWNSHIP 12 NORTH, RANGE 67 WEST OF THE 6TH P.M. Section 20: S1/2 S1/2 lying South and East of the right of way of the Colorado & Southern Railway Company described in Deed to The Colorado Railroad Company recorded in Book 335 at page 505, and lying westerly of the right of way of Interstate Highway No. 25 described in Book 1619 at page 614, and all that part of Lot 1 and S1/2 NE1/4, NW1/4 SE1/4, NE1/4 SW1/4, and SW1/4 SW1/4 lying Southeasterly of the Railroad right of way, EXCEPT a strip 150 feet in width lying in the SE1/4 SW1/4 conveyed to State of Colorado for highway described in Book 1000 at page 309. Section 29: All West of Interstate Highway No. 25 described in Book 1619 at page 614, EXCEPT a strip of land 200 feet wide through the NW1/4 of said Section conveyed to The Colorado Railroad Company by Deed recorded in Book 335 at page 505, and EXCEPT that part conveyed to State of Colorado for highway through the W1/2 of said Section described in Book 1000 at page 309. Section 30: All, EXCEPT a strip of land 200 feet wide through El/2 thereof conveyed to The Colorado Railroad Company by Deed recorded in Book 335 at page 505, EXCEPT that part conveyed to State of Colorado For highway described in Book 1000 at page 309. Section 31: All, EXCEPT a strip of land 200 feet wide conveyed to The Colorado Railroad Company by deed recorded in Book 335 at page 505, and EXCEPT that part conveyed to State of Colorado described in Book 1000 at page 309. All of Parcel B in the County of Weld, State of Colorado. .^ I -3- LARIMER COUNTY, COLORADO TOWNSHIP 10 NORTH, RANGE 68 WEST OF THE 6TH P.M. Section 1: All, EXCEPT that part conveyed to State Highway Department for highway described in Book 912 at page 491, and EXCEPT that part conveyed to Department of Highways for highway described in Book 117EI at page '454. Section 2: All, EXCEPT those parts conveyed to The Colorado Railroad Company described in Book 285 at pages 169 and 170, EXCEPT those parts conveyed to County of Larimer for highway described in Book 654 at pages 546 and 560, EXCEPT that part conveyed to State of Colorado for highway described in Book 912 at pages 490, and EXCEPT that part conveyed to Department of Highways for highway described in Book 1178 at page 454, and EXCEPT that part conveyed to the Platte River Power Authority as described in Book 2:100 at page 886. Section 3: All, EXCEPT that portion as conveyed to the Platte River Power Authority in Book 2100 at pge 886. Section 11: All, EXCEPT those parts conveyed to County of Larimer for highway describedlin Book 907 at page 416 and in Book 1178 at page 462, EXCEPT that part conveyed to State of Colorado for highway described in Book 912 at page 487, EXCEPT that part conveyed to Department of Highways for highway described in Book 1178 at page 454, EXCEPT that part conveyed to The Colorado Railroad Company described in Book 290 at page 361, EXCEPT that part of the SE1/4 described as follows: Beginning at the Southeast corner of said Section; thence North 89045f30" West along the South line of said Section a distance of 774.4 feet to the East line of Interstate Highway No. 25; thence along said Highway as follows:' North 0014130" East 118.6 feet; thence North 89°45"30" West 61.8 feet; thence North 4004' East 863.1 feet; thence North 14004/301/ East 792 feet; thence leaving said highway on a line East and parallel with South line of said section a distance of 582.39 feet, more or less, to the East line of said Section; thence South along said East line 1747.74 feet to the point of beginning; and EXCEPT that part of the SE1/4 described as follows: Beginning on the West line of said SE1/4 80 feet North of the Southwest corner of said SE1/4; thence North nrl Section 12: -4- along said West line 716.99 fe angle to the right of 900 a dis feet, more or less, to the y Interstate Highway Nc. 25; thi West along said Highway 746 North line of County Road de 1178 at page 462; thence Sc 1110.2 feet along said North ] of beginning. N1/2, EXCEPT that part cone Colorado for highway describe page 489, and EXCEPT that p Department of Highways for h in Book 1178 at page 454. TOWNSHIP 3.1 NORTH, RANGE 68 WEST OF THE 6TH P.M. Section 1: All, EXCEPT a strip of land SE1/4 and SE1/4 NE1/4 cone: Railroad Company by Deed re 1911, in Book 290 at page 589 Section 2: All Section 3: All Section 7: E1/2 E1/2 Aection 8: All Section 9: All Aection 10: W1/2 Section ll: All Section 12: All Section 13: N1/2, EXCEPT that part ILarimer for highway de page 257. Section 15: Sl/2 and NW1/4 Section 16: All Section 17: W1/2 NW1/4 and SE1/4 and S1/2 Section 18: All Section 22: All Section 23: All, EXCEPT a strip of land 2 NE1/4 and SE1/4 conveyed t Railroad Company by Deed recoi at page 589, and EXCEPT the T that part of the NE1/4 lying E of way of Colorado & Southern conveyed to Larimer County by Book 426 at page 428; That p SW1/4 lying Easterly of th Southern Railway right of way way is described in Book 304 EXCEPT that portion lying East Railroad Company right of way deed to Meadow Springs Grazi recorded August 15, 1956, in E at; thence on an :ance of 1361.68 asterly line of nce South 21012' 52 feet to the scribed in Book uth 88055' West ine to the point d to State of in Book 912 at t conveyed to away described 00 feet wide in ,ed to Colorado corded May 12, d to County of in Book 665 at 00 feet wide in o The Colorado :ded in Book 290 Iorth 40 feet of ast of the right Railway Company Deed recorded in art of the E1/2 e Colorado and as said right of 3t page 463, and Iof the Colorado Ias evidenced by ng Association, ook 1337 at page i -5- 589. Section 24: SW1/4, SE1/4, EXCEPT that part conveyed to State Highway Department for highway described in Book 912 at page 500, and EXCEPT that part conveyed to Department of Highways for highway described in Book 1178 at page1454. Section 25: All, EXCEPT that portion of NW1/4 NW1/4 lying Westerly of the Southeasterly line of Highway No. 87 described in Deed to Larimer County recorded in Book 665 at page 257, EXCEPT that part conveyed to State HighwaylDepartment for highway described in Book 912 at page 497, and EXCEPT that part conveyed to I Department of Highways for highway described in Book 1178 at page 454. Section 26: That part of SE1/4 NE1/4 and NE1/4 SE1/4 lying Easterly of Highway No. 87 as described in Deed to County of Larimer recorded in Book 665 at page 257; S1/2 SE1/4, EXCEPT that part of said S1/2 SE1/4 conveyed to County of Larimer for highway described in Book 665 at page 257; NW1/4 SW1/4, EXCEPT a strip of land 200 feet wide in said NW1/4 SW1/4 conveyed to The Colorado Railroad Company by Deed recorded in Book 304 at page 48. Section 27: All, EXCEPT SE1/4 NE1/4 thereof Section 28: All Section 33: All Section 34: All Section 36: All, EXCEPT that part conveyed to State Highway Department for highway, described in Book 912 at page 494, and EXCEPT that part conveyed to Department of Highways for highway described in Book 1178 at page !454. TOWNSHIP 12 NORTH, RANGE 68 WEST OF THE 6TH P.M. Section 25: All Section 26: All Section 27: All Section 35: All Section 36: All All of Parcel A in the County of Larimer, State of Containing 25,680 acres, more or less. F EXHIBIT B Platte River Power Authority Lease: Township 10 North - Range 68 West Larimer, County The NIP 1/4 of Section 4 in Township 10 North, Range 68 West of the 6th P.M., excepting therefrom a tract of eland situate in the NE 1/4 of said Sec. 4 being more particularly described as follows: Begin at the North 1/4 corner of said Sec. 4 along the North line of the NE 1/4 of said Sec. E 2427.49 feet; thence East 209.92 feet to t] the NE 1/4 of said Sec. 4; thence along said S 02032/14/1 E 400.39 feet; thence West 2645. West line of the NE 1/4 of said Sec. 4; thence line, N 01027/20/1 W 388.64 feet to the point of containing 23.9357 acres more or less. and run thence 4, N 89°43'45" e East line of past line, ?3 feet to the along said West the beginning, Submittals Submit 6 copies of your proposal, no later than 3 00 p m (our clock), November 3, 2000 to City of Fort Collins James B O'Neill II, CPPO Director of Purchasing and Risk Management 256 W Mountain Avenue Fort Collins, Colorado 80521 Attn Proposal #P-774 Sales prohibited/conflict of interest No officer, employee, or their dependent or person residing in and sharing the expenses of their household, shall have a financial interest in the purchase from the City of any real or personal property, equipment, material, supplies, or services This shall not apply to members of any authority, board, committee or commission of the City, other than the members of the City Council Soliciting or accepting any gift, gratuity favor, entertainment, kick- back or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited Any vendor knowing of this type of activity is encouraged to report in confidence to the Director of Purchasing and Risk Management, Director of Finance, City Attorney or City Manager so the matter can be dealt with The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities We look forward to receiving your proposal Sincerely, LD James B O'Neill II, CPPO Dir ctor of Purchasing and Risk Management RATING CRITERIA Written proposals and any subsequent interviews will be rated on the following criteria POINTS (1 TO 5) 1 What are the firms qualifications to perform the service Experience in the business and experience of staff 2 Financial ability for providing service 3 Firms understanding and approach to environmental issues related to large scale grazing operations 4 Proposed compensation to be paid to the City Proposed lease rate per animal unit (assume M 00 animal units for a six month grazing season) REFERENCES - will be rated on the top ranked firm as satisfactory or unsatisfactory NOTE- Firms proposals should answer each of the above questions in sufficient detail M GRAZING LEASE AGREEMENT THIS LEASE AGREEMENT, made and entered into this day of , 2000, by and between THE CITY OF FORT COLLINS, COLORADO, a municipal corporation (hereinafter referred to as "the Lessor'), and (hereinafter referred to as "the Lessee") WITNESSETH WHEREAS, the Lessor is the owner of that certain real property, together with any improvements located thereon, situated in the County of Larimer and County of Weld, State of Colorado, consisting of approximately 25,680 acres of land, commonly known as the Meadow Springs Ranch, the legal description of which is set forth in Exhibit "A" attached hereto and incorporated herein by reference (hereinafter referred to as "the Property"), and WHEREAS, the Lessor currently leases from the Platte River Power Authority approximately 136 acres of land, together with any improvements located thereon, which land is situated in the County of Larimer, State of Colorado, the legal description of which is set forth on Exhibit "B" attached hereto and incorporated herein by reference (hereinafter referred to as "the PRPA Property"), and WHEREAS, the Property and the PRPA Property shall be hereinafter referred to collectively as "the Leased Premises", and WHEREAS, the Lessor desires to lease the Leased Premises to the Lessee for livestock grazing purposes only, and the Lessee desires to lease the Leased Premises from the Lessor for livestock grazing purposes only NOW, THEREFORE, in consideration of the mutual covenants, promises, and agreements herein contained, and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties do hereby covenant, promise, and agree to and with each other as follows Article I Lease of the Leased Premises 1 1 The Lessor does hereby lease, demise, and let unto the Lessee, and the Lessee does hereby hire and take from the Lessor the Property 1 2 The lease of the Property to they Lessee as provided in paragraph 1 1 above, shall include all the improvements located upon the Property including, but not limited to, the ranch headquarters facilities However, the Lessee shall be entitled to occupy and use the ranch headquarters facilities only so long as an employee of the Lessee resides in the ranch headquarters residence This employee shall be responsible for generally providing security and surveillance of the Property to prevent persons from trespassing upon it If the employee encounters or observes trespassers upon the: Property, the employee shall notify the Larimer County or the Weld County Sheriffs Department and notify the Lessor 1 1 3 The Lessor does hereby sublease unto the Lessee, and the Lessee does hereby sublet from the Lessor the PRPA Property Article II Term 21 The term of this Lease shall be for a period of ten (10) years, commencing as of 12 noon on the day of _, 2000, and continuing until 12 noon on the _ day of , 2010, unless sooner terminated by operation of law or as otherwise provided in this Lease Agreement 22 Notwithstanding the foregoing, if the Lessor decides, in its sole discretion, to sell any or all of the Property, the Lessor may terminate this Lease Agreement with respect to such Property upon giving the Lessee sixty (60) days prior written notice of such termination In the event of such termination, the Lessee's obligation to pay rent in accordance with Article III of this Lease shall be adjusted in accordance with the provisions of paragraph 3 4 of this Lease Agreement Article III Rent 31 Except as otherwise provided in this Lease, the Lessee shall pay to the Lessor, during the entire 10-year term of this Lease, a total rental in the total amount of Dollars ($ ) The amount of such lent shall be calculated based upon the formula of Dollars ($ ) per month for each animal unit grazed upon the Leased Premises for a minimum total of Six Thousand Six Hundred (6,600) animal unit months per year For purposes of this Lease, an animal unit shall be defined as follows 1 A cow and unweaned calf pair shall constitute one animal unit 2 A mature bull shall constitute 1 5 animal units 3 A 1,000-pound yearling shall constitute one animal unit but if the yearling weighs less than 1,000 pounds, then the animal unit value assigned to that yearling shall be based upon the percentage that the yearling's weight is to a 1,000-pounds weight (For example, if the yearling weighs 600 pounds, then it shall constitute a 6 animal unit) The weights for yearlings shall be confirmed by certified scale receipts at the time of delivery of the animal upon the Leased Premises, or by any technique mutually agreeable to the Lessor and the Lessee 4 A horse shall constitute 1 5 animal units 5 Five (5) sheep shall constitute one animal unit 6 A buffalo cow constitutes 1 0 animal units and a buffalo bull shall constitute 1 5 animal units 105 32 The annual rental for the term of this Lease shall be payable, without demand or notice as follows (1) the sum of Twenty -Five Thousand Dollars ($25,000) shall be due and payable by the Lessee to the Lessor on _ , 2001 and on of each subsequent year of the term of the Lease, (2) the sum of Dollars ($ ) shall be due and payable by the Lessee to the Lessor on 2001, and on of each of the next four (4) years of the term of this Lease, and (3) the sum of Dollars shall be due and payable by the Lessee to the Lessor on 2006, and on of each of the final four (4) years of the term of this Lease 3 3 All payments of rent shall be made by the Lessee to the Lessor at such place as the Lessor may, from time to time, designate in writing For the present, the Lessor designates City of Fort Collins Water/Wastewater Utility, c/o Mike Smith, 700 Wood Street, Fort Collins, Colorado 80521, as the place for the making of rental payments All such rent shall be payable in current legal tender of the United States as the same is then by law constituted Extensions of time for the payment of any installment of rent or the acceptance by the Lessor of any money other than of the kind herein specified shall not be a waiver of the right of the Lessor to insist on having all other payments of rent made in the manner and at the time herein specified 3 4 Notwithstanding the foregoing provisions of this Article III, the Lessee agrees that if the Lessor determines that the grazing conditions of the Leased Premises warrant it, whether such conditions are drought, pestilence, insect infestation or any other similar calamity, the Lessor may reduce the required minimum number of animal unit months from Six Thousand Six Hundred (6,600) per year to that which is appropriate under the then existing grazing conditions In addition, if the Lessor should sell any or all of that portion of the Property described in paragraph 2 2 above, the Lessor shall reduce the required minimum number of animal unit months of Six Thousand Six Hundred (6,600) per year by one animal unit month for each twenty-three (23) acres of the said Property sold When either such reductions occur, the Lessee's annual aggregate rental shall be adjusted accordingly However, the $25,000 rental payment due on , 2001, and on of each subsequent year of the term of this Lease, shall not change nor shall any part of it be refunded 3 5 In the event that the Lessee shall fail to pay when due any rental payment required under this Lease, the unpaid rental amount shall accrue interest at the rate of eighteen percent (18%) per annum from the due date until paid Article IV Use of Leased Premises 41 The Lessee shall use the Leased Premises for livestock grazing purposes only, except as otherwise provided in this Lease 42 The Lessee shall not use the Leased Premises in such a manner so as to violate any applicable law, statute, ordinance, rule, or regulation of any governmental entity or body, 43 The Lessee acknowledges that concurrent with its use of the Leased Premises for livestock grazing purposes, that the Lessor will be using the Leased Premises for municipal sludge storage and application purposes, as well as related activities Accordingly, 3 the Lessee agrees not to use the Leased Premises in such a manner so as to interfere with the Lessor's use of the Leased Premises for municipal sludge storage and application purposes, and related activities 44 If the Lessor deems it necessary in the exercise of its sole discretion, the Lessor may restrict grazing under this Lease Agreement, for any reason, on any portion of the Leased Premises Also, the Lessee shall graze only such numbers and types of livestock at those times andin those locations on the Leased Premises as have been previously authorized in writing by the Lessor ARTICLE V Maintenance and Repairs 51 The Lessee covenants and agrees at all times during the term of this Lease, to maintain and keep in orderly condition and in a good state of repair, all of the Leased Premises and the improvements located thereon, including, but not by way of limitation, fencing and the buildings constituting the ranch headquarters The Lessee, however, shall only be responsible for such maintenance and repairs that are ordinary and routine in nature Further, the Lessee shall only be responsible for paying the costs of labor for such maintenance and repairs The Lessor shall be responsible for the costs of any materials needed for such maintenance and repairs 52 With respect to maintenance and repairs of the Leased Premises that are extraordinary and major in nature, the Lessor shall be responsible for such maintenance and repairs 53 All maintenance and repairs to the Leased Premises required of the Lessee shall be made promptly and when necessary In addition, all such maintenance and repairs shall be done in a good and workmanlike manner and in compliance with all applicable laws, statutes, ordinances, rules, orders, regulations, and requirements of all federal, state, and county governments and the appropriate departments, commissions, boards, and officers thereof 54 The Lessee shall keep the Leased Premises clean and in good sanitary condition, as required by the statutes, ordinances, resolutions, and health, sanitary, and police regulations of the County of Larimer, County of Weld, and State of Colorado, except the Lessee shall not be responsible for so maintaining the Leased Premises with respect to the Lessor's use of the Leased Premises for municipal sludge storage and application, and related activities The Lessee shall neither permit nor suffer a disorderly noise or nuisance whatsoever about the Leased Premises having any tendency to annoy or disturb any persons occupying adjacent land The Lessee shall neither hold nor attempt to hold the Lessor liable for any injury or damage, either approximate or remote, occasioned through or caused by any maintenance, alterations, or repairs made by the Lessee upon or to the Leased Premises or the improvements located thereon 55 The Lessee shall be responsible for controlling noxious and toxic plants found upon the Leased Premises The cost of labor to control such plants shall be the sole responsibility of the Lessee The Lessor, however, shall be responsible for the cost of any herbicides or other materials necessary to control such plants In using any herbicides or other 4