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Home My WebLink AboutCORRESPONDENCE - BID - 5749 PRINTING CITY NEWSAdministrative Services Purchasing Division 2�of Collins s®a November 14, 2006 Vision Graphics, Inc Attn James M Brouillard, Sales Consultant 5610 Boeing Drive Loveland, CO 80538 Re Renewal, Bid 5749 - Printing City News Dear Mr Brouillard The City of Fort Collins wishes to extend the agreement term for the above referenced bid per the existing terms and conditions and the following Prohibition Against EmploVing Illegal Aliens This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product other than reports that are merely incidental to the performance of said work Pursuant to Section 8-17 5-101, C R S , et seq , Contractor represents and agrees that A As of the date of this Agreement 1 Contractor does not knowingly employ or contract with an illegal alien, and 2 Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "Basic Pilot Program") in order to verify that Contractor does not employ any illegal aliens B Contractor shall not knowingly employ or contract with an illegal alien to perform works under this Agreement or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement C Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter, until Contractor is accepted or the public contract for services has been completed, whichever is earlier The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued D Contractor is prohibited from using Basic Pilot Program procedures to undertake pre- employment screening of job applicants while this Agreement is being performed E If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Contractor shall Notify such subcontractor and the City within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien, and 215 North Mason Street • 2nd Floor • PO Box 580 • Port Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 2 Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien, except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien F Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17 5-102 (5), C R S G If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17 5-102, C R S the City may terminate this Agreement If this Agreement is so terminated, Contractor shall be liable for actual and consequential damages to the City arising out of Contractor's violation of Subsection 8-17 5-102, C R S H The City will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach The team will be extended for one (1) additional year, January 1, 2007 through December 31, 2007 This will be the last eligible renewal period for this agreement If the renewal is acceptable to your firm, please sign this letter in the space provided and return it to the City of Fort Collins, Purchasing Division, P O Box 580, Fort Collins, CO 85022, within the next fifteen days If not acceptable, we ask that you send us a written notice stating that you do not wish to renew the contract and the reason for non -renewal If you have any questions regarding this matter, please contact David Carey, CPPB, Buyer, at (970)416-2191 Sincerely, > B O'Neill II, CPPO, FNIGP ector of Purchasing and Risk Management Signature Date: (Please indicate your desire to renew by signing this letter and returning it to the Purchasing Division within the next fifteen days ) JBO cl C9MA1 �� CI of Fort Collins ®o Page Number 1 ....................... Vendor. 117101 VISION GRAPHICS INC MO BOEING DRIVE LOVELAND CO 00538 City of Fort Collins Date, 02107105 BLANKET Purchase Order Number 5500907 Ship To: INFORMATION TECHNOLQt3Y CITY OF FORT COLLINS 215 N MASON, 3RD FLOUR FORT COLLIN", CO 865244,100 venvery vale. .11.11V4 Buyer CAREY, DAVID Purchase Order number must appear on invoices, packing lists, labels, bills of lading, and all correspondence Note THIS PURCHASE ORDER IS FOR THE PROCUREMENT OF GOODS AND/OR SERVICES, AS NEEDED, DURING THE CURRENT CALENDAR YEAR DOLLAR AMOUNTS SPECIFIED ARE ESTIMATES AND NOT A PROMISE TO PURCHASE ANY MINIMUM AMOUNT OF SUCH GOODS AND/OR SERVICES Line Z�'Oty/Units Description Extended Price 1 Blanket Order for 2005 27 000 00 Printing of City News Monthly Newsletter Estimated Monthly Quantity 60,500 Price $35 45/M ($2,145 00 per month) Renewal of Bid # 5749, Updated prices & specs per Quote # 24719, dated 214/05 To be printed as released by City Representative Brad Randall 970-416-2045 Replaces 2004 Blanket PO# 4400685 To be delivered to First Class Direct 760 SE Frontage Road Fort Collins, CO 80524 Total This order is riQt4alid over $2000 unless signed by James B O'Neill II, CPPO, FNIGP City of Fort Collins Purchasing, PO Box 580, Fort Collins, CO 80522-0580 Phone 970-221-6775 Fax 970-221-6707 Email info@ci fort-collms co us $27,000 00 City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580