HomeMy WebLinkAboutBID - 5459 COMMUNITY RECYCLINGAdmini; five Services
Purchasing Division
CITY OF FORT COLLINS
City of Fort Collins
INVITATION TO BID
BID #5459
COMMUNITY RECYCLING COLLECTION
BID OPENING: JANUARY 10, 2000, 2:OOP.M. (our clock)
Sealed bids (please use Bid Form on page 4) will be received and publicly opened at the office of the Director
Of Purchasing and Risk Management, 256 West Mountain Avenue, Fort Collins, Colorado 80521, at the time
and date noted on the bid proposal and/or contract documents Bid will be awarded to the responsive and
responsible bidder with the lowest calculated annual cost based on the per unit price per week
Bids must be received at the Purchasing Office prior to 2.00p m. (our clock), JANUARY 10, 2000
For questions concerning the bid process, contact Carl Yost, Buyer at 970-416-2247 For questions
concerning the requirements/specifications, contact Shirley Bruns, Project Manager at 970-221-6264
A copy of the Bid may be obtained as follows
Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to request
document #25459 (The bid number must be preceded by a 2 when using the Fax -line )
Download the Bid from the Purchasing Webpage, Current Bids page, at
www ci fort-collins cc us\CITY_HALL\PURCHASING then via the Current Bids
pushbutton
3. Come by Purchasing at 256 W Mountain Ave , Fort Collins, and request a copy of the Bid
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal capacity to
bind the company to the agreement Bids may be withdrawn up to the date and hour set for closing Once
bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the
purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a
period of twelve months from the date of the opening The City may also pursue any remedies available at
law or in equity Bid prices must be held firm for a period of forty-five (45) days after bid openings
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's
specifications initially provided to the bidder Any proposed modification must be accepted in writing by the
City prior to award of the bid
Only bids properly received by the Purchasing Office will be accepted All bids should be clearly identified by
the bid number and bid name contained in the bid proposal
No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in
default on any obligation to the City
Bids must be furnished exclusive of any federal excise tax, wherever applicable
Bidders must be properly licensed and secure necessary permits wherever applicable
256 W Mountain Avenue • PO Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
6
Bidders not responding to this bid will be removed from our automated vendor listing for the subject
commodities
The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis,
whichever is most beneficial to the City The City reserves the right to accept or reject any and all bids, and to
waive any irregularities or informalities
Sales prohibited/conflict of interest no officer, employee, or their dependent or person residing in and sharing
the expenses of their household, shall have a financial interest in the sale to the City of any real or personal
property, equipment, material, supplies or services This rule also applies to subcontracts with the City This
shall not apply to members of any authority, board, committee or commission of the city, other than the
members of the City Council Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any
items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is
prohibited Any vendor knowing of this type of activity is encouraged to report in confidence to the Director of
Purchasing and Risk Management, Director of Finance, City Attoi ney or City Manager so the matter can be
dealt with
Freight terms unless otherwise noted, all freight is F O B Destination, Freight Prepaid All freight
charges must be included in prices submitted on proposal
Discounts any discounts allowed for prompt payment, etc , must be reflected in bid figures and not entered
as separate pricing on the proposal form
Purchasing restrictions your authorized signature of this bid assures your firm's compliance with the City's
purchasing restrictions A copy of the resolutions are available for review in the Purchasing Office or the City
Clerk's Office
Cement restrictions City of Fort Collins Resolution 91-121 requires that suppliers and producers of cement or
products containing cement to certify that the cement was not made in cement kilns that burn hazardous
waste as a fuel
Collusive or sham bids any bid deemed to be collusive or a sham bid will be rejected and reported to
authorities as such Your authorized signature of this bid assures that such bid is genuine and is not a
collusive or sham bid
Bid results for information regarding results for individual bids send a self-addressed, self -stamped
envelope and a bid tally will be mailed to you Bid results will be posted in our office 7 days after the bid
opening
gB O'�ledl II, CPPO
or of Purchasing and Risk Management
D
COMMUNITY RECYCLING COLLECTION
BID # 5459
REQUIREMENTS/SPECIFICATIONS
1) Community Recycling Collection Drop -Off Station
The Contractor will furnish all equipment and labor deemed necessary to perform recycling collection for the
City at the community recycling drop-off site located in the southeast corner of the Maple and Mason Street
parking lot (a k a Block 33)
Commingled recyclables collected include glass bottles and tars, aluminum and steel cans, and plastic PET
(#1) and HDPE (#2) containers
2) Pickur> Schedule
The roll -off container of recyclable materials shall be picked up at the drop-off site and delivered to the Larimer
County Recycling Center two days per week -- Monday and Thursday In the case of a holiday, the containers
will be emptied the following working day Additional pick-ups may be requested by the City and the
Contractor must respond within 24 hours of notification
3) Containers
The Contractor shall provide one (1) 30-cubic yard roll -off container retrofitted with windows and/or doors for
easy drop-off accessibility by the public The roll -off container will be for the collection of commingled
aluminum cans, steel (tin) cans, glass bottles and tars, and plastic PET (#1) and HDPE (#2) bottles
The container shall be kept in good condition and appearance (working order) throughout the term of this
contract The container must be replaced at the City's request, within 24 hours When the container is
unloaded at the drop-off area it must be placed within six inches (6") of the fabricated steps provided by the
City
4) Contaminated Product
The Contractor shall be responsible for the disposal of non -marketed materials The Contractor shall be
responsible for keeping the drop-off area clear of broken glass and litter at all times
5) Contra -,tor Reporting
The Contractor shall submit to the City semi-annually, no later than June 15 and January 15, documentation of
the number of loads and weight of the recyclable materials collected, and volume of non -recyclable waste
disposed of
In the event that any recyclable materials are rejected by the recycling center, the Contractor shall provide
verifiable proof (such as a rejection slip) to the City within five (5) days of such rejection, evidencing the
rejection and the reason for the rejection In addition, the Contractor shall advise the City of such rejection
within forty-eight (48) hours thereof
6) Invoice Forms
Invoice Forms for the community recycling collection drop-off station shall be approved by the City Accounting
Division prior to use The Contractor shall respond positively to modifications requested by the City
The Contractor shall send the City one monthly invoice for community recycling pickup based on that months
actual pick-ups
L` D,
7) Contract Period
This Agreement shall commence January 15, 2000, and shall continue in full force and effect until January
2001, unless sooner terminated In addition, at the option of the City, the Agreement may be extended for
additional one year periods not to exceed four (4) additional one year periods Pricing changes shall be
negotiated by and agreed to by both parties and may not exceed the Denver - Boulder CPI-U as published
the Colorado State Planning and Budget Office Written notice of renewal shall be provided to the Service
Provider and mailed no later than ninety (90) days prior to contract end
BID FORM
We hereby enter our bid for the City of Fort Collins' requirements for Community Recycling Collection
during 2000 at the drop-off site located in the southeast corner of the Maple and Mason Street parking lot
(a k a Block 33)
Community Drop -Off Station Unit Prices
Please enter the unit price for the recycling drop-off station collection, located in the Maple and Mason
Street parking lot (a k a Block 33), for the container rental/equipment/labor
$ - 30-yard recycling roll -off container unit price per week (based on
emptying two (2) times per week).
Annual Cost (unit price per week above, times 52 weeks)
15
by
$ - Additional delivery/pickup charge per haul (if container emptied more than
two (2) times per week)
SIGNATURE AND TITLE
COMPANY NAME
TYPED OR PRINTED NAME AND TITLE
TELEPHONE NUMBER, AREA CODE
ADDRESS STREET CITY STATE ZIP DATE
I55
EXHIBIT A
INSURANCE REQUIREMENTS
The Service: Provider will provide, from insurance companies acceptable to the City, the insurance coverage designat
hereinafter and pay all costs Before commencing work under this bid, the Service Provider shall furnish the City w
certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expirati
of policies, and containing substantially the following statement"
"The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days writt
notice has been received by the City of Fort Collins "
In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and mainta
at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of su
insurance from any monies which maybe due or become due the Service Provider under this Agreement The Ci
its officers, agents and employees shall be named as additional insureds on the Service Provider's general liability a
automobile liability insurance policies for any claims arising out of work performed under this Agreement
Insurance coverages shall be as follows
A Workers' Compensation & Employer's Liability The Service Provider shall maintain during the life of t
Agreement for all of the Service Provider's employees engaged in work performed under this agreement
1 Workers' Compensation insurance with statutory limits as required by Colorado law
2 Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, a
$100,000 disease each employee
B Commercial General & Vehicle Liability The Service Provider shall maintain during the life of this Agreem
such commercial general liability and automobile liability insurance as will provide coverage for damage clai
Of personal injury, including accidental death, as well as for claims for property damage, which may an
directly or indirectly from the performance of work under this Agreement Coverage for property damage s
be on a "broad form" basis The amount of insurance for each coverage, Commercial General and Vehic
shall not be less than $500,000 combined single limits for bodily injury and property damage
In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liabi
directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liabil
is not covered by the subcontractor's insurance
U11
EXHIBIT B
l?
YEAR 2000 COMPLIANCE CERTIFICATION AND INDEMNITY
Section 1 Contractor hereby certifies that all information resources or systems to be provided or used
in connection with the performance of this Agreement are "Year 2000 Compliant', except as otherwise
expressly described in Section 2, below "Year 2000 Compliant' shall mean that information resources
meet the following criteria
a Data structures (e g , databases, data files) provide 4-digit date century recognition For
example, "1996" provides date century recognition, "96" does not
b Stored data contains date century recognition, including (but not limited to) data stored in
databases and hardware/device internal system dates
c Calculations and programs logic accommodate both same century and multi -century
formulas and date values Calculations and logic include (but are not limited to) sort algorithms, calendar
generation, event recognition, and all processing actions that use or produce date values
d Interfaces (to and from other systems or organizations) prevent non -compliant dates and
data from entering any state system
User interfaces (i e , screens, reports, etc ) accurately show 4 digit years
Year 2000 is correctly treated as a leap year within all calculation and calendar logic
Section 2 Contractor agrees to notify the City immediately of any information resources or systems that
are not Yeai 2000 Compliant upon encountering the same in connection with the performance of the
Agreement, including without limitation any information resources or systems in use by Contractor in the
performance of the Agreement or information resources or systems of the City regarding which Contractor
obtains information in the course of its performance of the Agreement
Section 3 Contractor agrees to permit examination, by the City or agents thereof, of any and all
information resources and systems in use in connection with this Agreement, and related Year 2000
Compliance implementation plans, in order to evaluate Year 2000 Compliance and potential implications of
the same for the City and for performance of the Agreement
Section 4 The Contractor shall indemnify and hold harmless the City, and its officers, agents and
employees, from and against all claims, damages, losses, and expenses, including attorneys fees, arising
out of or resulting from the Contractor's information resources or systems that are not Year 2000
Compliant
M