HomeMy WebLinkAboutRESPONSE - BID - 5489 JANITORIAL AT PARKING GARAGEE
ALL -RIGHT CLEANING, L.L.C.
(970) 481-7460
CLEANINING SERVICES BID
FOR
City of Ft. Collins
Bid # 5489
The Old Town Parking Structure
And
Civic Center Parking Structure
Contact: Carol Champion
(970) 224-6057
Es
• Call and leave a report of other circumstances, which would affect the
Service Provider's performance of work, required under contract
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E. Reporting System
Any substantive changes affecting any dimension of work performed shall be
brought to the immediate attention of the City The Service Provider shall not enter
into any agreement or take any action which may interfere with the rights of the City
as noted under this contract, or compromise with the City's ability to serve the needs
of the City, its parking structures, occupants, employees, management, or
customers
F. Reporting Requirements
1 A drop sheet, specific to each facility, must be completed each time the
structures are cleaned The report must then be submitted to the City
Representative that same day
2 A list of problems and conditions found by the cleaning staff are Ito be called in to
the City Representative's voice mail nightly
3 Work orders will be issued for cleaning complaints made by the City personnel or (
its customers These shall be reviewed by the Service Provider for a follow up
resolution The Service Provider shall sign, date and return the corrective work
order that same day
G. Safety and Health
The Service Provider must promptly report to the City cases of death, occupational
disease and injury caused by work on the job Verbal notification must be followed
by a written report describing the incident The Service Provider must provide
emergency first aid and treatment of job -related injuries in accordance with the
requirements of its insurance plan
H. Relief Personnel
The Service Provider shall employ an adequate quantity of on -call relief personnel
assigned to the Parking Structures who shall be pre -approved and used to complete
the work assignment of the absent employees normally assigned the work These
relief personnel shall not be charged against the City, directly or indirectly, including
wages, benefits and/or other costs regardless of the regular or overtime hours
worked, when replacing regular workers
Soliciting
All soliciting is prohibited on the City premises by Service Provider employees
Service Provider shall inform its employees of this policy prior to beginning work
under the contract
Access to City Parking Structures
Prior to beginning work under the City Contract, the Service Provider (through the
City Representative) must obtain clearances from Fort Collins City Police Services
for any person who needs access to the Parking Structures to perform work under
this Contract Police Services will check all sources they deem relevant and
appropriate to determine if clearance will be given The Service Provider must
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provide the City Representative with information about each person seeking
clearance including name, date of birth, social security number, and valid ID (Such
as Drivers License or State ID card) Police Services may deny clearance to any
person whom
♦ Has an active criminal arrest warrant,
♦ Has a felony arrest or conviction,
♦ Has a drug -related misdemeanor or drug -related petty offense conviction,
♦ Has a non -drug -related misdemeanor or a petty offense conviction within the
past three(3) years,
♦ Is a suspect in an active criminal investigation,
♦ Was previously terminated from employment by the City of Fort Collins,
♦ Is determined to be a threat to the safety of persons or property
The City shall provide the Service Provider with identification cards for all
persons given clearance Such identification cards shall be displayed, in an
easily seen manner, on the person of all employees and representatives of the
Service Provider at all times such persons are in the parking structures
Identification cards and access keys to the structures of persons who no longer
work for the Service Provider shall be immediately returned to the City
Representative
Any employee or representative of the Service Provider in the Parking Structures
without a properly displayed identification card is subject to immediate eviction
from the facilities
The Service Provider shall provide the City with a current and complete list of
names, I D card numbers, address and telephone numbers of all employees and
representatives of the Service Provider The Service Provider shall keep this list
current and shall immediately inform the City Representative of all personnel
changes
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ATTACHMENT A
DEFINITION OF CLEANLINESS QUALITY
A "like -new" appearance or all of the following
♦ The absence of litter or undesirable debris
♦ The absence of bonded dust build up of any surface to be dusted
♦ The complete, comprehensive and thorough cleaning of any item subject to cleaning,
including corners, inside, outside, top, bottom under and all over all surfaces
♦ iThe absence of any surface marks that can be removed, spills or other undesirable bonded
(surface residue, which can be appropriately eliminated by damp or wet cleaning techniques
♦ The absence of any soil, wax or other undesirable bonded build-up, which can be eliminated
lby appropriate heavy duty, cycle or protect cleaning techniques
♦ The absence of minor spots, marks, or other limited surface soil, which can be eliminated by
appropriate spot cleaning techniques
♦ The absence of dust, lint and other in -fiber accumulation in fabric and carpet iareas which
can be eliminated by appropriate vacuum cleaning techniques
e ,1 he issuance of maintenance and other work requests to eliminate or correct problems with
damaged, non-functioning, repair or replacement oriented items that cannot be corrected
through appropriate cleaning techniques
e The absence of de-icing product residue remaining on any surface after action from these
materials is no longer required
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SCOPE OF WORD OLD TOWN PARKING
STRUCTURE
Attachment B
CONDITIONS:
1)
There is no available water on site All -Right Cleaning is
required to utilize their own water in cleaning applications
that are dependent on water and that are listed in the scope
of work.
2)
There is no available storage for equipment or supplies All
equipment and supplies must be brought to the structure for
use in cleaning the building.
3)
Cleaning services for this building are on a once per week
basis. The exception is that trash must be removed each
Friday, before normal business hours (7 30 a.m ),I
4)
Cleaning of this facility must occur between Sunday
evening and Monday morning each week The service
provider will not hinder, in any way, the parking patrons
who utilize the facility while engaged in cleaning activities
5)
All drop sheets must be completed and turned in the day
service is provided. 1
6)
Additional service is expected around special events and
Holidays The cost for this extra service is included in the
bid total for this facility.
7)
Plastic barrel liners will be provided by the City of Ft.
Collins
SCOPE OF FORK
1 Cleaning of the elevator.
♦ Sweep the elevator floor
♦ Damp mop floor ( flooring is texture and will need to
be pre -scrubbed with a brush)
♦ Clean all window areas
♦ Clean stainless steel railing, doors and
interior/exterior surfaces. Do not spray cleaner on
areas where sensors are located
♦ Clean ceiling ankeep d kfree of stickers or debris.
p
Report burned out bulbs.
♦ Report any damages, malfunctions, vandalism or
graffiti ASAP.
2) North and South stairwells
♦ Sweep all stairs and landings.
♦ Pick up and dispose of all trash and debris
♦ Mop all floor surfaces and landings. Clean and
remove any food, alcohol or urine
♦ Wipe down all window wells, handrails, wall
surfaces
♦ Clean all glass.
♦ Clean, sweep and remove any remaining de-icing
materials after storms
3) Entrance/Exits on each level.
♦ Walkway within ten feet of each door or approach to a
stairwell will remain clean and free of debris.
♦ Includes the pick up and removal of all residual de-
icing materials including sand
4) Garbage pick up and removal
♦ Remove all litter and debris that can be picked up
within the parking spaces or drive lanes.
♦ Remove all trash from barrels located on each level at
the entrance/exits to the stairwells i
♦ Outside the perimeter to the building including the
Park on the West Side of the building
♦ Empty all trash barrels Replace plastic liners
♦ Dispose of parking structure trash in dumps ter
provided in the alley on the East side of the, facility
5) Parking Attendant Booth
♦ Clean all window surfaces.
♦ Vacuum and mop floor.
♦ Empty wastebasket.
♦ Clean booth walls
♦ Do not clean shelves with equipment on them
MONTHLY CHARGE
All -Right cleaning will provide the labor, and materials to provide the
above outlined scope of work, as well as, meet all of the other requirements
detailed in the requirements and specifications section, including
attachments A, and B in the INVITATION TO BID (#5489) documents
provided by the City of Ft Collins for $970.00 per month.
References available upon request
This quote is based on the above described work Any changes may
constitute a price difference
it,
flallz
SCOPE OF WORK CIVIC CENTER PARKING
STRUCTURE
Attachment C
CONDITIONS:
1) Water is provided to the restroom in the security office It
is inconvenient to access this water for the purpose of
cleaning the parking structure
2) There is limited storage on site for equipment and supplies
for use only at the Civic Center Parking Structure
3) Cleaning of the breezeways is not part of this contract
4) Do not use chemicals or acids to clean the rustic terrazo in
the NE stairwell
5) The service provider will not be responsible for sweeping
the parking stalls or drive allies
6) Do not spray cleaners on closing ends of elevator I'doors or
control panels. 1
7) Cleaning services for this building are on a twice, per week
basis Thursday and Sunday evenings
8) Pedestrian walkway to Opera Galleria is locked down
nightly from 10 p in to 6 a m.
9) All drop sheets must be completed and turned in the day
service is provided
10) One key is provided for access into storage room, office,
booths and trash room These areas must remain closed and
locked when the service provider is not physically present
11) Additional service is expected around special events and
Holidays. The cost for this extra service is included in the
bid total for this facility
12) Plastic barrel liners will be provided by the City of Ft.
Collins
SCOPE OF WORK
1) Cleaning of the two elevators.
♦ Sweep or vacuum the elevator floors.
♦ Damp mop floor. ( flooring is texture and wiill need to
be pre -scrubbed with a brush)
♦ Clean all wall and ceiling surfaces
M
♦ Clean stainless steel railing, doors and
interior/exterior surfaces. Do not spray cleaner on
areas where sensors are located.
♦ Report any damages, malfunctions, vandalism or
graffiti ASAP
2 Cleaning of three stairwells and 5`h level. stair
♦ Sweep all stairs and landings.
♦ Pick up and dispose of all trash and debris.
♦ Mop all floor surfaces and landings. Clean and
remove any food, alcohol or urine.
♦ Wipe and keep free of dirt, grit or residue all
handrails, and wall surfaces.
♦ Clean, sweep and remove any remaining de-icing
materials after storms
♦ Keep clean and free of debris all approaches within
ten feet of all stairs.
3 Cleaning of all pedestrian walkways
For the purpose of this contract, pedestrian walkways
include the following areas:
a) Ten feet preceding all stairs, elevators, entrances, and
exits to the facility.
b) The walkway joining the Opera Galleria and the
parking structure at the second level.
c) The protected walkways that run up the center of the
parked cars on levels 2,3 and 4
d) The sidewalk in front of the security office
e) The sidewalk on the West side behind retail)
businesses.
♦ Sweep and keep clear of litter.
♦ Remove any remaining de-icing materials
♦ Wipe and remove any residues from railing (bridge to
Opera Galleria)
♦ Report any standing water or ice immediately to
Parking Services
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4) Parking Attendant Booth
♦ Vacuum and mop floor
♦ Clean all window surfaces
♦ Clean booth walls
♦ Clean runner around sliding doors and windows.
♦ Empty waste basket.
♦ Do not clean shelves with equipment on them
Security Office
♦ Clean all glass interior/exterior
♦ Clean window ledge
♦ Dust desktop.
♦ Wipe counters, cabinets, files and doors
♦ Vacuum floor and furniture.
♦ Empty waste basket
♦ Spot Clean walls as necessary.
Restroom
♦ Stock toilet paper, paper towels and soap dispenser
♦ Empty waste baskets
♦ Clean sink
♦ Clean toilet.
♦ Clean mirror
♦ Vacuum and mop floor
Cleaning of Rustic Terrazzo
♦ Vacuum and mop
♦ Machine scrub as needed with a course stiff -bristle
brush attachment
♦ Never use chemicals or acids of any kind
Garbage pick up and removal
♦ Pick up all trash, debris, broken glass, bottles and
litter on every level and in every area of the facility
♦ Empty all trash receptacles and reline with liners
provided.
♦ Dispose of all parking structure trash in dumpsters
provided in trash room.
♦ Close and lock doors to trash room and storage room
MONTHLY CHARGE
All -Right cleaning will provide the labor, and materials to provide the
above outlined scope of work, as well as, meet all of the other requirements
detailed in the requirements and specifications section, including
attachments A, and C in the INVITATION TO BID (#5489) documents
provided by the City of Ft. Collins for $1629.54 per month.
This quote is based on the above described work Any changes may
constitute a price difference
KT]
BID SCHEDULE Bid #5489
1. OLD TOWN PARKING STRUCTURE
My firm will provide janitorial cleaning services per specifications for the Old Town Parking
Structure The work will be done over a Sunday evening/Monday morning or as directed by the
Project Manager and will not conflict with the normal business hours of the building The
frequency of service for this parking structure will be once per week with additional trash pick up
and removal on Fridays or as directed by the Project Manager
TOTAL LUMP SUM PER MONTH $ $970.00
2. CIVIC CENTER PARKING STRUCTURE
My firm will provide janitorial cleaning services per specifications for the Civic Center Parking
Structure The work will be done Thursday and Sunday evenings each week or as directed by
the Project Manager and will not conflict with the normal business hours of the building
TOTAL LUMP SUM PER MONTH $ $1629.54
FIRM NAME ALL -RIGHT CLEANING, LLC
Are you a Corporation, Partnership, Dom, LLC, or PC
SIGNA
ADDRESS 2331 KOD K RD.
PHONE/FAX# (970) 481-7460/(970) 482-5608
All —bight Cleaning, L.L.C.
(970) 481-7460
References:
Jordan Marble & Granite
Contact: Tina
Phone #: 221-4411
Harmony Presbyterian Church
Contact: Larry
Phone #: 226-0603
Schwan's Sales Enterprises Inc.
Contact: Donna
Phone #: 224-4002
Northern Colorado Endodontics
Contact: Jaime
Phone #: 229-1404
Needa Home Inc.
Contact: Catrina
Phone #: 686-0394
REQUIREMENTS AND SPECIFICATIONS
Background
The City of Fort Collins' Parking Services Department is responsible for operating two parking
structures in the downtown core Each parking structure is operated under a separate funding
source This will require the awarded firm to separate the cost of providing services to each
facility
The Old Town Parking Structure is located at the corner of Remington Street and East
Mountain Avenue There are four parking levels to the structure with approximately 334 spaces
There is one enclosed stairlelevator tower in the NW corner of the facility and an open stairwell
at the South end There is one parking booth at the South entrance/exit
The newly constructed Civic Center Parking Structure is located at the intersection of Mason
Street and Laporte Avenue There are four parking levels with a fifth tier resulting in a total of
900 parking spaces Two open stair/elevator towers are located at each end of the structure,
plus one additional stairwell at the SW corner A small set of stairs provides pedestrian access
from the fifth tier to the fourth level of parking On the East side of the parking structure at the
second level there is a pedestrian walkway The walkway connects to the Opera Galleria
allowing access to the building and College Avenue There are two parking booths - one at
each entrance/exit to the facility An office at the south end is provided for our Security
Personnel
Parking attendants are present in each facility and access is controlled by automated gates
during specified hours
Co -located on the Mason Street side of the building, there is 15,000 square feet of retail space
that is being leased separately Two breezeways will allow for access/egress to Mason Street
This portion of the building and the breezeways will not be included in the contract
2.0 Specifications
A Quality Specification
The Service Provider shall ensure that the restroom, attendant booths, fixtures,
floor surfaces, windows, elevators and furnishings of the City Parking Structures
be maintained in a state of high quality cleanliness
1 Cleanliness Specification
The City requires that the parking structures must be kept free of
cleanliness quality defects as defined by Attachment A
2 Customer Satisfaction Specification
The Service Provider shall manage the resources at its disposal in such a
way as to improve Customer Satisfaction and reduce and control the
number of cleaning complaints
3 Response Specification
E0
3.0
The Service Provider shall respond to all problems presented to it by the
Parking Staff This response should conform to the following schedule
EMERGENCY - on the scene within thirty (30) minutes ( psi s « bu S S J
REQUIRED completed within eight(8) hours
PLANNED provide a clear schedule within one working day
ALL SERVICE PROVIDER responses to customer requests must satisfy
this requirement
Service Provider Work Requirements
A. Type of Work
The work covered by this agreement involves janitorial cleaning services for the
cleaning of office spaces, restrooms, attendant booths, elevators, walkways,
stairwells and lobbies within each parking structure Attachments B and C will
define the work in the scope of work for each facility Items to be cleaned under
this contract include, but are not limited to interior/exterior window glass, all floor
surfaces, floor coverings (carpet, rugs, etc ), baseboards, walls, doors and door
frames, stairs and railings, elevators, toilet fixtures, sinks, mirrors, sanitary napkin
dispensers, lighting or illuminating fixtures, soap, paper towel and toilet tissue
dispensers, and trash containers
B. Summary of Work Responsibility
The successful Service Provider will be responsible for all cleaning activities
within the parking structures as designated by Attachments B and C All cleaning
duties will be performed in these areas The following is a summary of the
categorical duties generally considered janitorial in nature and are areas of
responsibility of the service provider
SERVICE PROVIDER RESPONSIBILITY
Weekly or twice /week cleaning
All Floor Surfaces, excluding carpet extractions/shampooing
Carpet Spot Cleaning
Cleanliness of Cleaning Equipment
Interior Glass
Designated Exterior Glass
Interior Window and Frame
Lobby Glass
Rest Room Supplies
Sweeping of Steps, Landings,
building entrances
Trash Removal to Designated
Wall Cleaning
Stair Railings
Elevator Interior/exterior
2. CITY RESPONSIBILITY
Walkways and Entrances within 10 feet of
Locations
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E
Management of Building Operations and Maintenance Contract
Repair/Replacement of Building Structural Components
Mechanical Rooms
Storage Areas
3 OTHER CITY CONTRACTS
Carpet Extraction /Shampooing
Pressure Washing
Specific Exterior Windows
Painting
C Changes in Work Requirement
Should the Service Provider find that existing conditions make modification of the
agreement desirable, the Service Provider shall promptly report the matter to the City for
consideration and decision During the contract period or its extension, the City reserves
the right to add or delete specific hours, or services at the prevailing contract price The
City may at any time add/delete services from the scope of services as the City, in its
sole discretion, deems necessary or appropriate The contract sum shall be reduced or
increased as agreed to in writing by the City and the Service Provider
D. Hours of Work
The hours for janitorial cleaning services is presented, by parking structure, in
attachments B and C
E. City Holidays
City holidays are New Year's Day, Martin Luther King Day, Presidents' Day,
Memorial Day, Fourth of July, Labor Day, Veterans' Day, Thanksgiving Day, and
Christmas Day If any of these holidays fall on a Saturday, the City will be off the Friday
before If any of the holidays fall on a Sunday, the City will be off the following Monday
The parking structures will be available for cleaning on the holidays However, the
Service Provider may wish to adjust cleaning services so as to be able to observe these
holidays It is desirable to expect a need to clean the parking structures just prior to a
major holiday or holiday weekend and immediately following that holiday The parking
structures are often heavily used during holidays facilitating the need for cleaning the
succeeding day
SERVICE PROVIDER RESPONSIBILITIES
A. Supplies, Materials and Equipment
Rest Room Supplies
The Service Provider will furnish all rest room supplies This cost should be
included in the contract price These supplies should be maintained at all times
Storage for the supplies is provided on site at the Civic Center Parking Structure
Paper towels, toilet tissue, soap and trash liners for waste paper baskets The
Service Provider will provide a monthly usage report Supplies should be of a
biodegradable type
Cleaning Supplies
All necessary cleaning equipment, including industrial vacuum cleaners, high
speed polishing machines and associated chemicals and supplies, etc needed
for the performance of the work involved, will be furnished by the Service
Provider One exception would be the use of a vacuum cleaner and utility truck
at the Civic Center Parking Structure These items are the property of the City
Parking Department and must not leave the premises
3 Plastic Trash Can Liners
The City Parking Services Department will furnish plastic liners for 55-gallon
trash receptacles in both parking structures The Service Provider will be
responsible for communicating the need to restock liners so that they are always
available for use
4 Personal Safety Equipment
The Service Provider shall provide all its employees with any necessary safety
equipment
5 Uniforms
Uniforms are optional Uniforms, if used, would be supplied by the Service
Provider
Identification badges must be prominently displayed on each Service Provider
employee at all times that they are working in the parking structures
6 Communications Equipment
The Service Provider shall supply its manager/supervisor personnel with a
pager or cell phone to facilitate communications between them and the City
representative
City Observation
The City shall have the right at all times to examine the supplies, materials, and
equipment used by the Service Provider, and to observe the operations and
methods of the Service Provider, its agents and employees
Removal of Ownership
In the event of termination or contract expiration, all rest room supplies and
paper products shall remain the Property of the City
B. Equipment/items Specification
Service Provider furnished equipment, tools, and supplies shall meet minimum
standards as follows
Equipment and Tools
f",
Equipment shall be of a size and type most efficiently used for high quality
work of this kind and shall meet with the approval of the City Representative
Equipment deemed by the City to be of improper design, or inadequate for
the purpose intended shall be removed from the premises and replaced with
satisfactory equipment at no expense to the City
The Service Provider is prohibited from using propane -powered equipment
of any kind at the parking structures
2 Cleaning Supplies
Whenever possible, the City prefers the use of effective, environmentally
friendly cleaning chemicals
Material Safety Data Sheet
The Service Provider shall submit Material Safety Data Sheets on all
products prior to contract start up, in a form acceptable to the City
C. Technical Support
As may be required by the City, the Service Provider is to provide the technical
expertise to set or define staffing labor and resource requirements Those providing
the support shall be experienced and competent, and shall develop their
recommendations on the basis of the City -defined cleanliness levels
D. Service Provider Resource Responsibility
The Service Provider shall contractually establish and provide all labor equipment,
tools supplies, supervision, management and other resources and services
necessary to achieve the cleanliness, customer satisfaction and management
response specifications as defined in the agreement This commitment MUST
include all routine periodic, project and other tasks and frequencies needed to meet
the quality specifications noted It is intended that no protect or special work is
billable under this contract, except in a rare or unusual situation And in this event,
authorization must be obtained for added billable work The Service provider will
notify the City representative, with a written order, and will schedule each special
protect to be performed, when such work supervision falls outside the context of the
agreement
E. Service Provider Staffing
The Service Provider shall be obligated to provide its proposed number of custodial
personnel to perform the duties required in accordance with this agreement at all
times
The Service Provider shall furnish the City representative a report at the completion
of each shift that includes the following information the name of the person(s)
assigned to the work, date, beginning and ending time of the shift, and a completed
check list of items cleaned
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All employees of the Service Provider employed to carry out janitorial cleaning
services proposed are subject to final approval of the City All employees of the
Service Provider are to adhere to City Security, Fire and Safety Regulations The
Service Provider agrees that it will, upon notice from the City, remove any supervisor
or employee who is, for any reason, unsatisfactory to the City, and replace him/her
with an employee satisfactory to the City The Service Provider shall not represent
that it and its employees are either agents or employees of the City
All Service Provider personnel shall be physically able to do their assigned work
All Service Provider personnel shall be capable employees, thoroughly trained and
qualified in the work assigned to them The employee shall receive a copy of the
drop sheets along with appropriate training specific to the needs of the parking
structure(s) prior to performing the cleaning duties
The Service Provider agrees that only assigned personnel will be permitted on the
premises and no other personnel including, but not limited to salesmen, friends,
relatives or minors, will be allowed on the premises without prior notice and
authorization by the City representative
The Service Provider employees shall supervise all routine, project, and "other" work
in such a way as to not interfere with normal scheduled City operations within the
parking facilities
F. Customer Service Policy
The Service Provider shall establish a clear Customer Service Policy, which is
communicated to its employees Service Provider employees who fail to meet the
City's standard for customer service excellence shall be removed from working in the
parking structures
G. Site Management
The Service Provider shall appoint a manager/supervisor to ensure the performance
of the work being done by cleaning personnel
The Site Manager shall demonstrate adequate knowledge of cleaning equipment,
tools, chemicals, techniques, and related activities and should be able to recognize
any situations or circumstances under which the cleaning techniquesl defined may be
improved upon
The City shall retain the right to cause the Service Provider to replace any individual
functioning as a site manager/supervisor
H Special Requirements
Service Provider must ensure all exterior doors are locked, as necessary, while
cleaning and upon leaving the parking structures All parking booths; storage area,
and office are to be locked after cleaning The storage area and office should remain
locked while work is in progress
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4.01 Service Provider Operational Requirements
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A Key Control
i The Service Provider shall establish and implement adequate methods of ensuring
that all keys issued to the Service Provider are not lost or misplaced and are not
used by unauthorized person
No key issued to the Service Provider shall be duplicated Any loss of keys shall be
reported to the City Representative immediately
The City will furnish all keys and the City, not the Service Provider, will replace all
lost keys Furthermore, if keys are lost or duplicated by the Service Provider and, in
the opinion of the City, it is necessary to replace locks for any reasons of security,
the direct cost of such replacement will be paid by the Service Provider
It is the responsibility of the Service Provider to prohibit the use of keys by persons
other than those supervised by the Service Provider's employees It is also the
responsibility of the Service Provider to prohibit the opening of locked, areas by the
Service Provider's employees to permit entrance of persons other than Service
Provider's employees engaged in the performance of assigned work '
B. Lost and Found
It shall be the responsibility of the Service Provider to instruct its staff�and
employees that all articles of possible personal or monetary value found by the
Service Provider's employees be turned in to the City Parking Service Department at
210 E Olive St
C Payroll/Invoice Documentation
All of the Service Provider's employees shall be required to complete land sign a
drop sheet with the start and ending time of each cleaning of a facility, This record
shall be submitted to the City to confirm actual labor cost on invoices submitted, and
in any event, shall comply with the City's requirement for auditing Service Provider
labor hours
D Problem Identification
All supervisors will be responsible to call and leave a report for the City
Representative identifying any needed repairs to the building, it's furnishings,
fixtures, its mechanical equipment and other such items Service Provider
supervisors will also call when, in their opinion, non -reachable glass, carpeting, etc
need to be cleaned This information should be called in on a daily basis If the
problem is critical in nature and requires immediate action, the City Representative
shall be notified immediately The Service Provider's supervisor shall
• Call and leave a report of any circumstance of unusual soiling or damage that
may affect performance of the contract work, unhealthful or hazardous
conditions that may affect any person Such calls shall be made immediately
by the Service Provider to the City Representative
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