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Home My WebLink AboutCORRESPONDENCE - BID - 5491 HAULING A AND B ALARIDS ASHLAND BIVENS CHUCK HOFFMAN CLEARSTONE DEGROOT E AND LL FULLER J D KERBS ENTERPRISES MICHAEL SCOTT STILO T AND JAdministrative Services Purchasing Division April 2, 2002 FUL Trucking 941 E 4" St_ Loveland, CO 80537 Re Bid #5491 Hauling The City of Fort Collins has elected to renew Bid #5491 Hauling for the City of Fort Collins with your firm The terms and conditions of this renewal will be the same as stated in the anginal bid documents and including the 2001 price increase for the 1972 Mack If the renewal is acceptable to your firm, please sign this letter in the space provided and return along with a current copy of your insurance to the City of Fort Collins, Purchasing Division, before April 15, 2002 If delivered, please deliver to 215 North Mason Street, 2r" Floor, Fort Collins, CO 80524 If mailed, the mailing address is P O Box 580, Fort Collins, Colorado 80522-0580 If this renewal is not acceptable with your firm, please send us a written notice stating that you do not wish to renew the bid If you have any questions regarding this irenewal, please contact John Stephen, CPPB, Senior Buyer, at 970-221-6777, Sincerely, I(� DLCJ— it-,.Jarn O'Neill II, CPPO, FNIGP IDirectorof Purchasing and Risk Managameni — J--- S L.9 �y 2m Date._2 Signature (Please indicate your desire to renew Bid #5491 by signing this letter and returning it with a current copy of insurance forms to Purchasing Division on or before April 15, 2002 ) * please refer to letter for cost of lzvzng price increase on all three tandums. 215 North Mason Street • 2nd Floor • PO Box 580 • Fort Collins, CO 80522-0580 • (9i0) 221-6775 • FAX (970) 221-6707 Adminloative Services Purchasing Division City of Fort Collins January 23, 2001 E & LL Trucking 941 E 4'h St Loveland, CO 80537 Re Bid #5491 Hauling The City of Fort Collins has elected to renew Bid #b491 Hauling for the City of Fort Collins with your firm The terms and conditions of this renewal will be the same as stated in the original bid documents If the renewal is acceptable to your firm, please sign this letter in the space provided and return along with a current copy of your insurance to the City of Fort Collins, Purchasing Division, 256 W Mountain, Fort Collins, CO 80521, before February 9, 2001 If this renewal is not acceptable with your firm, please send us a written notice stating that you do not wish to renew the bid If you have any questions regarding this renewal, please contact John Stephen, CPPB, Buyer, at 970-221-6777 B O'Neill q, CPPO, r of Purchasing and Risk Management Signa.ure (J Date tell o � A g-1-7A•12C ci7o-Z,L7-I6J,�a Phone # (Please indicate your desire to renew Bid #5491 by signing this letter and returning it with a current copy of insurance forms to Purchasing Division on or before February 9, 2001 ) �PtZ-j C<Ar�er :�ih'ft �ACt� Srr�.rA+ Lk) 256 W Mountain Avenue • PO Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 May 3, 2000 E & LL Trucking 941 E 4`h St Loveland, CO 80537 Re Bid #5491 Hauling Enclosed please find your copy of the signed contracts for the above -mentioned matter Sincerely, ��K�_Co_ P-_ / James B O'Nedl II, CPPO �D+rector of Purchasing and Risk Management enc JBO/1be cc Dept File 256 W Mountain Avenue • PO Box 580 • Fort Cotims, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 ,fg MITI -9 v Fomi ■ Request for Taxpayer ceye form to the (Rev November 1999) Identification Number and Certification requester. Do NOT Department of the Treasury send to the IRS. Internal Revenue Service Name (If a joint account or you changed your name, sea Specific Instructions on page 2 ) a RICK D. STEFFEN DBA E & L L TRUCKING `o Business name, it different from above (See specific Instructions on page 2 ) c p, Check appropriate box ® Individual/Sole proprietor ❑ Corporation ❑ Partnership ❑ Other ► ___ __ ____ ......... __...... ________ q Address (number, street and apt or suite no Requester's name and address (optional) Al 941 E. Lth Street ii Ciry, stale and ZIP code LOVELAND CO. 80537 Taxpayer Identification Number IN List account number($) here (opbonal) Enter your TIN in the appropriate box For Individuals, this is your social security number Social security number (SSN) However, if you are a resident alien OR a 512 14 C 2 2 1 810111 sole proprietor, see the instructions on page 2 For Payees Exempt From Backup For other entities, it is your employer OR Identification number If you do not have a Withholding (See the instructions get number, see How to get a TIN on page 2 Employer identification number on page 2 ) Note If the account is in more than one name, see the chart on page 2 for guidelines on whose number to enter Certification Under penalties of perjury, I certify that 1 The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be Issued to me), and 2 1 am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Intemal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding Certification instructions You must cross out item 2 above 0 you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return For real estate transactions, Item 2 does not apply For mortgage Interest paid, acquisition or abandonment of secured property, cancellation of debt, corilnbutions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the Certification, but you must provide your correct TIN (See the Instructions on page 2 ) Sign I ' u C�—� 1 � - Wr)o Here Signature ► , r• < o �.r�. Date ►� Purpose of form A person who is required to file an information return with the IRS must get your correct taxpayer identification number (TIN) to report, for example, income paid to you, real estate transactions, mortgage interest you paid, acquisition or abandonment of Secured property, cancellation of debt, or contributions you made to an IRA Use Form W-9, if you are a U S person (including a resident alien), to give your correct TIN to the person requesting it (the requester) and, when applicable, to 1 Certify the TIN you are giving is correct (or you are waiting for a number to be issued), 2 Certify you are not subject to backup withholding, or 3 Claim exemption from backup withholding if you are an exempt payee If you are a foreign person, IRS prefers you use a Form W-8 (certificate of foreign status) After December 31, 2000, foreign persons must use an appropriate Form W-8 Note If a requester gives you a form other than Form W-9 to request your TIN, you must use the requester's form it it is substantially similar to this Form W-9 What is backup withlieldfng7 Persons making certain payments to you must withhold and pay to the IRS 31 % of such payments under certain conditions This is called "backup withholding " Payments that may be subject to backup withholding Include interest, dividends, broker and barter exchange transactions, rents, royalties, nonemployee pay, and certain payments from fishing boat operators Real estate transactions are not subject to backup withholding If you give the requester your correct TIN, make the proper certifications, and report all your taxable interest and dividends on your tax return, payments you receive will not be subject to backup withholding Payments you receive will be subject to backup withholding if 1 You do not furnish your TIN to the requester, or 2 You do not certify your TIN when required (see the Part III instructions on page 2 for details), or 3 The IRS tells the requester that you furnished an Incorrect TIN, or 4 The IRS tells you that you are subject to backup withholding because you did not report all your interest and dividends on your tax return (for reportable interest and dividends only), or 5 You do not certify to the requester that you are not subject to backup withholding under 3 above (for reportable Interest and dividend accounts opened after 1983 only) Certain payees and payments are exempt from backup withholding See the Part II instructions and the separate Instructions for the Requester of Form W-9. Penalties Failure to furnish TIN. If you fail to furnish your correct TIN to a requester, you are subject to a penalty of $50 for each such failure unless your failure is due to reasonable cause and not to willful neglect Civil penalty for false Information with respect to withholding. If you make a false statement with no reasonable basis that results in no backup withholding, you are subject to a $500 penalty Criminal penalty for falsifying information Willfully falsifying certitfications or affnnations may subject you to criminal penalties including fines arxl/or imprisonment Misuse of TINS If the requester discloses or uses TINS in violation of Federal law, the requester may be subject to civil and criminal penalties Cat No 10231X Form W-g (Rev 11-99) 0 i Jan. 8, 2001 TO John Stephen Purchasing Division City of Fort Collins Dear John, Shirley sue myself at E & Ll Trucking nave read the renewal letter for Bid #5491 We have signed ,your renewal letter But due to the rising costs in fuel, increase in our insurance, and lust all operating cost increases in general We only agree to the renewal net our discussion on Feb 7, 2001 at ,your office: where as the renewal would include a minimum 3 6`o cost of living increase added on to each of the existing bid rates For only 2 of our truck units listed on the bid, our new rates for 2001 season snould be as follows, 72 MACK 93 PETE V 2 48 per hr 8 6 62 per hr. In regaras to the 77 International our rate must be 045 00 per hour, and we realize it will have to go to the back of bid list It is our honest feeling that 3 6 does not truley cover or equal the fast rising costs to operate Even ttpugh any increase in pay rates' are good It just seems insufficiant com_nared to cost of living and operating expenses But we have done some research on the CPI-U and have found it an acceptable -amount to the present rate But if majority of owner/leasee's want to renew than so be it Please as keen in mind, Mr Stephen, that at any point, najority would shift the other way toward a re -bid, tnis would also be an accentaole option for Shirl and myself at E 1 LL TTrucking, Thank jou for your time and attention to these *natters Sbirl Leg✓g Steffen D3A- E & LL Trucking 941 E 4th Qt Loveland, CC 80537 Rizk D Steffen vcS 0 w April 13, 2002 Director of Purchasing and R;.sk Management 215 N. Mason Street Fort Collins, Co 80522-0580 Re; Bid #5491 Hauling .lames B. O'Neill- 11, CPPO, FNIGP I'm writing an regards to my conversation with Sohn Stephen, about the 3% cost of living increase. The request for the increase would reflect on the 93 Pete, 77 Int., 12 Mack. Due to the fact fuel has already increased, our insurance went up again and repairs, parts have: already gone up in price Should you have any questions on this matter please feel free to call R➢ or Shmrl at (970) 227-1065 or 203-1821. Sincerely, Mrs_ RD Steffen ,cc ` 04/11/2002 20 31 97049j 6 CRAMER STATE F PAGE 01 73 Ix Ul [i1 /`-e ,55/ Q L� - tA� G� d \4 Yec;e1-"Lde 7p��JS C/czc _J �7z) L 37y GARY W CRAMER, Agent 2038 $oNhCoL'ege AveM1ue Fon Collins, Colorado 80525 bus 970AB4-1W4or97D4W705b - e 04/11/2002 20 31 97049 6 CRAMER STATE F PAGE 02 APRIL 12, 2002 AUTO POLICY STATUS H PHONE: (970) 203-1821 STEFFEN,RICKY D & SHIRLEY FIRE S55 8277-E16-06I-001 IRG: 6 LEGG TERR: 007 DBA E & LL TRUCKING 972 MACK CLASS: 30600000 941 E 4TH ST U ACC FREE: NOT ELIG LOVELAND CO 80537-5735 VIN: R5711LS12978 BIRTH: AUG-17-60 STATUS:SFPP DUE DATE: TERM DATE: TOT PREM: 757.80 AMT DUE:SFPP OXD:MAY-16-97 COV DATE:JAN-25-02 PREV PREM: 730.00 A /iMM / 669.60 P3 INC LOSS 65.80 U 100 /300 22.40 SFPP ACCT: 0349-3382-20 AMT PAID: SFPP DATE PAID: SFPP ODM 691809 05-97. NAME: STEFFEN,RICKY D & SHIRLEY REPLACED POLICY: S558277-06H 001 EXCEP. & END: -ADD'L INSURED - FORT COLLINS CO IRB 3538E COLORADO PUC. REC CHG: H PHONE: (970) 203-1821 POLICY FORM: 99065 .CHASING DEPT 256 W RT-7CERN NOTICE WESTERN - 80521, SEE FILE, IRB3538A COV. S NAMES S AMT / J/1- 04/11/2002 20 31 970493 _6 CRAMER STATE F PAGE 03 APRIL 12, 2002 AUTO POLICY STATUS H PHONE: (970) 203-1821 LEGG-STEFFEN,SHIRLEY FIRE S55 8591--C20-06L-001 IRG: 9 STEFFEN, RICKY D TERR: 007 DBA E&LL TRUCKING 1977 INTERNATN_L _ CLASS. 30600000 941 E 4TH ST DUMP ACC FREE: NOT ELIG LOVELAND CO 80537-5735 VIN: 01325GGB12202 BIRTH: JUL-29-53 STATUS:SFPP DUE DATE, TERM DATE:FEB-21-02 TOT PREM: 757.80 AMT DUE:SFPP OXD:SEP-20-96 COV DATE:MAR-20-02 PREV PREM: 730.00 A /1MM / 669.60 P3 INC LOSS 65.80 U 100 /300 22.40 SFPP ACCT: 0400-7927-20 AMT PAID: SFPP DATE PAID: SFPP ODM 353000 08-96, PR DAMAGE-B10B11B12. NAME: LEGG-STEFFEN,SHIRLEY & REPLACED POLICY: S558591-06K 001 EXCEP. & END: ADD'L INSURED - IRB3539B COLORADO PUC. REC CHG: COV. S NAMES S AMT H PRONE: (970) 203-1821 POLICY FORM: 99065 Jcu E1 r lllJ. \.Lttl Jl;. l LNv I.� — RD FORT COLLINS CO 80521, SEE FILE, IRB3538A 04/11/2002 20 31 97049 _6 CRAMER STATE F PAGE 04 APRIL 12, 2002 AUTO POLICY STATUS H PHONE: (970) 203-1821 STEFFEN,RICKY D & FIRE 017 6949-D20-06F'-001 IRG: 8 LEGG-STEFFEN, SHIRLEY TERR: 007 D13A E & LL TRUCKING 1993 PETERSUILT CLASS: 30600000 941 E 4TH ST BOx ACC FREE: NOT ELIG LOVELAND CO 80537-5735 VIN: 1XPFDR9X5PD324128 13IRTH: AUG-17-60 STATUS:SFPP DUE DATE: TERM DATE: TOT PREM: 1037.60 AMT DUE:SFPP OXD:APR-20-00 COV DATE:JAN-24-02 PREV PREM: 998.20 A /1MM / 669.60 P4 INC LOSS 98.60 D1000 91.60 G1000 155.40 U 100 /300 22.40 SFPP ACCT: 0349.3382-20 AMT PAID: SFPP DATE PAID: SFPP ODM 16000 04-00. NAME: STEFFEN,RICKY D & H P140NE: (970) 203-1821 REPLACED POLICY: 0176949-06E 001 POLCCY FORM: 99065 EXCEP. S END: LESSOR - UNITED CAPITOL LEASING CORP 1310 RR 6205 200 AUSTIN TX 78734, SEE FILE, INS. CERT TERM NOTICE - BOONE CONSTRUCTION PO BOX 270262 FORT COLLINS CO 80527, SEE FILE. REC CHG: COV, S NAMES S AMT /a, " a s� 7L.51-ci e'o�( ea Gdn�irtrcot�c mac-.' -/ [� •��`� �f 04/11/2002 20 31 97049J@G CRAMER STATE FS PAGE 05 Linda Webster From: Bruce W Glaser Sent. Friday, April 12, 2002 9 22 AM To: Linda Webster Subject: Steffen - City of Fort Collins listed as additional insured C296 - NO REQUEST SENT TO MICROGRAPHICS. 04/12/02 09:21:27 ORIVERS-'STEFFEN. RICKY DEAN,STEFFEN, BOBBIE JOE;AARON, MICHAELi STEFFEN **** POLICY MASTER RECORD "*** AM0419C8 017 6949 F 001 X-DATE D20 EFF 04-20-02 TO 10-20-02 OXD 04-20-2000 CO FIRE RISK OVL FLT NONFLT STATUS 01M-PAID ON SFPP DATE TERM STEFFEN, RICKY D & PREM CANC DT LEGG-STEFFEN, SHIRLEY AMT DUB ELIG 50/50 DBA E & LL TRUCKING DUE DATE REIN APP DT 941 E 4TH ST EXT DUE DT ON TIME DT LOVELAND CO 80537-5735 SFPP NO M0349338220 AUTO REIN TERR 007 CLASS 30600000 CNTY 035 BIRTH 08-17-60 CITY 000 YOUTH RMC DUN TYPE 1 KIND 2 FORM 99065 BASIC 0 EFF DT 01-24-02 BYPASS MULTIYOUTH NO AGENT CRAMER, GARY W CODE 1600 PHONE 970-484-1374 AFO AFO NORTHERN COLORADO CODE 625 TEAM S PH REQ NO XR 1993 MAKE PETERBUILT MODEL VIN 1XPFDR9X5PD324128 BODY BOX MFR 9 PPI TRG-AGE 008-9 NEXT: DORM MEMB ENDORSEMENTS- ** 6097AE-51 ** STD REF- LEASED MOTOR VEHICLE (ADDITIONAL INSURED) UNITED CAPITOL LEASING CORP 1310 RR 6205 200 AUSTIN TX 78734 LIEN CODE MULTIPLE 01 ** 6028E.5-51 ** STD REF- ADDITIONAL INSURED CITY OF FT COLLINS PURCHASING DEPARTMENT 256 W MOUNTAIN FORT COLLINS CO 80521 LIEN CODE MULTIPLE 03 PRIOR A 1000 P4 D1000 G1000 U 100/300 ** 6028E.5-51 ** STD REF- ADDITIONAL INSURED WESTERN MOBILE/LAFARGE 1800 N TAFT HILL RD FORT COLLINS CO 80521 LIEN CODE MULTIPLE 02 ** 6037F 11-54 ** STD REF- CERTIFICATE OF INSURANCE BOONE CONSTRUCTION PO BOX 270262 FORT COLLINS CO BOE-27 LIEN CODE MULTIPLE 01 MORE PMR DATA -- PRESS F9. 1 Admin ative Services Purchasing Division Citv of Fort Collins April 24 2002 E&LL Trucking 941 E 41h St Loveland, CO 80537 Re Bid #5491 Hauling EU 2602APR26 PM 1:40 The City of Fort Collins has elected to renew Bid #5491 Hauling for the' City of Fort Collins with your firm The terms and conditions of this renewal will be the same as stated in the original bid documents and including the following price increase 2002 price 72 Mack - $44 18 93 Pete - $46 80 77 IHC - $46 80 If the renewal is acceptable to your firm, please sign this letter in the space provided and return along with a current copy of your insurance to the City of Fort Collins, Purchasing Division, before May 5, 2002 If delivered, please deliver to 215 North Mason Street, 2nd Floor , Fort Collins, CO 80524 If mailed, the mailing address is P O Box 580, Fort Collins, Colorado 80522-0580 If this renewal is not acceptable with your firm, please send us a written notice stating that you do not wish to renew the bid If you have any questions regarding this renewal, please contact John Stephen, CPPB, Senior Buyer, at 970-221-6777 Cinrara_ii YV JaL B O'Neill II, CPPO, FNIGP 111 Director of Purchasing and Risk Management 1\ kC Q "—5 ) ) Q'. y- ZS- 0?— Signature Date (Please indicate your desire to renew Bid #5491 by signing this letter and returning it with a current copy of insurance forms to Purchasing Division on or before May 5, 2002 ) 215 North Mason Street • 2nd Floor • PO Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 Adminisi the Services Purchasing Division City of Fort Collins April 5, 2001 E&LL TRUCKING 941 E 4`h St Loveland, CO 80537 Re Hauling Bid #5491 Dear Rick and Shirl, The City of Fort Collins has reviewed your request to increase your price per hour for Hauling for the City Under item 2 from the Service Agreement, pricing changes must be negotiated by and agreed to by both parties The City has done a survey with local Fort Collins contractors to determine the actual cost per hour for independent hauling The range is from $42 00 per hour to $45 00 per hour with the bulk of the work averaging $44 50 per hour To establish a fair rate for all of the City Hauling contractors, we have determined that any existing 2000 contract prices of $45 00 or over, will not receive the requested CPI-U increase of 3 6% You requested an increase for your 1993 PETE which had a 2000 contract price of $45 00 Since that rate of $45 00 is already a competitive and fair rate, we are not allowing your increase of $1 62 per hour The increase on the 1972 MACK is allowed to $42 48 as well as the new contract price of $45 00 for the 1977 IHC You have been a great contractor for the City and we truly wish to continue this ongoing relationship Please contact John Stephen, CPPB, at 970-221-6777 with any questions or concerns Sincerely, L� gJme BONeill II, CPPO, r of Purchasing and Risk Management Signature Date (Please indicate your desire to renew Bid #5491 by signing this letter and returning it with a current copy of insurance forms to Purchasing Division on or before April 11, 2001 ) This signature will amend the original contract to include your 1977 IHC for the new contract price of $45 00 256 W Mountain Avenue • PO Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707