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Home My WebLink About439705 BELFORD WATKINS GROUP LLC - CONTRACT - RFP - P1080 PFA ARCHITECTURAL AND ENGINEERING SERVICESPROFESSIONAL SERVICES AGREEMENT WORK ORDER TYPE THIS AGIREEMENI made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and Belford Watkins Group, LLC, hereinafter referred to as "Professional" WITNESSETH In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows 1 Scope of Services The Professional agrees to provide services in accordance with any project Work Orders for P1080 Poudre Fire Authority Architecture and Engineering Services, issued by the City A blank sample of a work order is attached hereto as Exhibit "A", consisting of one: (1) page and is incorporated herein by this reference The Scope of Services is attached hereto as Exhibit "B" consisting of one (1) page and is incorporated herein by this reference The City reserves the right to independently bid any protect rather than issuing a Work Order to the Professional for the same pursuant to this Agreement 2 The Work Schedule The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule stated on each Work Order No Work Order shall exceed $75,000 for general consulting work except for Fire Station, or as approved by the City of Fort CII Ilins Purchasing Department and the PFA Board of Directors The City reserves the right to independently bid any protect rather than issuing a Work Order to the Professional for the same pursuant to this Agreement 3 Time of Commencement and Completion of Services The services to be performed pursuant to this Agreement shall be initiated as specified on each Work Order Time is of the essence Any extensions of any time limit must be agreed upon in writing by the parties hereto 4 CS�ntract Period This Agreement shall commence upon signing, and shall continue stdwopsal rev 06/07 EXHIBIT "B" SCOPE OF SERVICES Professional planning, civil, structural, mechanical, environmental, electrical, lighting, and interior design professional services and architectural and engineering services related to the design and consti uction of new fire stations and the renovation of existing facilities New stations will be similar in design to the "prototype" Fire Station Twelve located at 321 Country Club Rd A copy of the Station Twelve plans is available for viewing at the PFA Administrative Offices, 102 Remington Street Fort Collins, CO Professional may also perform services on a work order contract related to the renovation of current PFA facilities Work orders may include, but will not be limited to site analysis, space planning and management, concept design, design development, construction documents, cost estimating, construction administration, geotechnical and environmental assessments and reports The actual l amount of work to be performed, the time of such performance and the location of work, will be determined by the Protect Manager who will issue formally executed work orders or contracts The only work authorized under this contract is that which is performed after receipt of such work orders or contracts The PFA makes no guarantee as to the number of work orders or actual amount of services which will in fact be requested The PFA works through the City of Fort Collins Facility Services which has Auto-CAD-2004, 2007 & 2008 Therefore, the hired firms must have the capability of providing us appropriate drawings on disks which can be read by AutoCAD For space management, the City uses "FM Space -Mgt " software by FM Systems Professional will prepare construction documents using the CSI format and the City of Fort Collins modified EJCDC General Conditions and City standard contract documents These documents will be provided by the City of Fort Collins Projects located within the boundaries of the City of Fort Collins may be subject to the City's Land Development Process A detailed Scope of Work for each project and exact services desired will be developed during the work order process EXHIBIT "C" RATES/FEES 2 SECTION Fee Proposal Fees would be based upon the following ranges Basic A/E Services Fees for basic architectural, structural, mechanical and electrical services would range from 5 5 - 6 5% for reuse of the prototypical station in the same configuration as Station #12 with minor changes and re -siting the design (not including civil, planning and landscaping services) t0 6 5- 7 5%for design of a new station type (not including civil, planning and landscaping services) Note: Civil, planning and landscaping services can range from 15 to 2 percent of the construction cost depending on the complexity of the site and the extent of the planning review process required 8-11% for remodel work depending on the project size and the extent of mechanical and plumbing revisions Reimbursable Expenses Anticipated reimbursable expenses would be 5 —10% of design fees Fees would be towards the lower end of they range if the city were responsible for printing costs for bid sets It is assumed that security, surveying and geotechnical services would be contracted) separately by the City but, If necessary, could be provided as consultants of Belford Watkins Hourly Rates Belford Watkins Group Pnndpal $105.OD/hr Project Coordinator $ 95 00/hr Intern Architect $ 70 001hr CAD Technician $ 55 00/hr Clerical $ 25 00/hr Reimbursables Reimbursable expenses would include Travel Long distance phone calls Postage Reproduction uiJ 0RE I I R L A U T I J U H I I / —AR CH I I EC TU PAL & t11GI NEE-k 11IG S E R V I C E S Belford Watkins Group, LLC CSE Consultants 4710 S College Ave Ft Collins, GO 80525 ph/fax (970) 282-8005 e-mail dlese&west net CSE Consultants - Structural Engineering Hourly Billing Rate Schedule i 2007 CATEGORY RATE Project Manager $100 Project Engineer $80 Design Engineer $70 CAD Drafting $70 Administrative $50 INTERWEST CONSULTING GROUP PROFESSIONAL SERVICE RATES 2007 ;_. • ti 0 _. ._ • S ;_mv Principal $120 Project Manager $98 Sr Project Engineer $88 Project Engineer $83 Design Engineer $75 CAD Technician $60 Clerical $45 Mileage $0.55/mile Copies (8'/s" X 11") $0 18/copy Prints (24" X 36") $2 00/sheet Mylar Sepia (24" X 36") $13.0(Vsheet Vellum (24" x 36") $7 00/sheet Unless otherwise stated in the Agreement for Professional Services, reimbursable expenses such as outside reproduction, deliveries, sub -consultant fees, and travel costs are in addition to the; base contract fees and are charged as Listed above or at cost plus fifteen percent These Professional Service Rates are considered Confidential and shall not be released to a third party without written permission of Interwest Consulting Group, Inc Rates are subject to change. v°f vx5�C ct b.cVJc� srkTuLRs 5587 West 1901 Street C,teeley, colorado 80634 Hourly Rates 2007 Principal @ $110 00 per hour Engineer @ $ 95 00 per hour Designer @ $ 80.00 per hour AutoCad Operator @ $ 60.00 per hour Clerical @ $ 45.00 per hour cnooP�007MWaw HQ�yxew doc AE Associates, Inc. 5587 West 19"' Street Greeley, Colorado 80634 RATE SHEET 2007: 1 President 2 Principals 3 Project Managers 4 Engineers 5 Designers 6 CAD Drafters 7 Administrative $175 00 per hour $135 00 to $145 00 per hour $125 00 to $135 00 per how $ 90 00 to $115 00 per how $ 65 00 to $105 00 per hour $ 45 00 to $65 00 per hour $ 35 00 to $45 00 per hour r:lient# 56971 RELWAT ACORD CERTIFICATE OF LIABILITY INSURANCE 6107 "" PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Van Gilder Insurance Corp 700 Broadway, Suite 1000 Y, ONLY HOLDER ALTER AND CONFERS NO RIGHTS UPON THE CERTIFICATE THIS CERTIFICATE DOES NOT AMEND, EXTEND OR THE COVERAGE AFFORDED BY THE POLICIES BELOW Denver, CO 80203 303 837-8500 INSURERS AFFORDING COVERAGE INSURED Belford Watkins Group, LLC INSURER A XL Specialty Insurance Company INSURER B PO Box 1306 Fort Collins, CO 80522 INSURER C INSURER D INSURER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIN CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS ILTq TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE MWOD/YY POLICY EXPIRATION DATE MM/DD/YY LIMITS GENERAL LIABILITY EACH OC( URRENCE $ FIRE DAMAGE (Any one fire) $ COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR MED EXP (Any onia person( $ PERSONAL &ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIM ITAPPLIES PER PRODUCTS COMPIOPAGG $ POLICY jE0 LOG AUTOMOBILE LIABILITY ANY AUTO COMBINE(( SINGLE LIMIT (Ea accident)$ BODILY INJURY (Per person) $ ALL OW NED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) $ HIRED AUTOS NON OWNED AUTOS PROPERT/DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY EA ACCIDENT $ OTHERTHAN EA ACC $ ANY AUTO $ AUTO ONLY AGO EXCESS LIABILITY EACH OC( URRENCE $ OCCUR ❑ CLAIMS MADE AGGREGATE S $ $ DEDUCTIBLE S RETENTION S WORKERS COMPENSATION AND WCSTATU OTH EMPLOYERS' LIABILITY E L EACH ACCIDENT S EL DISEASE EAEMPLOYEE S EL DISEASE POLICY LIMIT $ A OTHER Professional DPS9604220 03/15/07 03/15/08 $1,000,000 per claim I-iabddy $1,000,000 annl aggr Claim Made DESCRIPTION OF OPERATIONS/LOCAnONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS City of Fort Collins Purchasing Department P O Box 580 Fort Collins, CO 80522 ACORD 25-S f7/9711 nfl kCRIAAna/AIIRl Aln1 SHOULD ANY OF THE MOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL3D—DAYSWRITTEN NOMCETOTHE CERTIFICATE HOLDER NAMEDTOTHELEFT, BUTFAILURE TODD SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS OR REPRESENTATIVE Prim n ACORn CORPORATION 198E in full force and effect until November 30, 2008, unless sooner terminated as herein provided In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods Renewals and pricing changes shall be negotiated by and agreed to by both parties The Denver Boulder Greeley CPIU published by the Colorado State Planning and Budget Office will be used as a guide Written notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end 5 Early Termination by City/Notice Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties All notices provided under this agreement shall be effective when mailed, postage prepaid and sentto the following address Belford Watkins Group, LLC Attn Don Watkins PO Box 1306 Fort Collins, CO 80522 In the; event of anv such City City of Fort Collins Attn Purchasing PO Box 580 Fort Collins, CO 80522 With Copy to Poudre Fire Authority Attn Gary Nuckols 102 Remington Fort Collins, CO 80524 termination by the City, the Professional shall be paid for service. rendered prior to the date of termination subject only to the satisfactory performance of the Professional's obligations under this Agreement Such payment shall be the Professional's sole right and remedy for such termination 6 Design, Proiect Insurance and Insurance Responsibility The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies The (Professional shall indemnify, save and 2 stdwopsa rev 06/07 hold harmless the' City its officers and employees, in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City and for the City's costs and reasonable attorney's fees arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement The Professional shall maintain commercial general liability insurance in the amount of $1,000,000 combined single limits and errors and omissions insurance in the amount of 1,000,000 7 Compensation In consideration of services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis designated in Exhibit "C", consisting of six (6) pages, attached hereto and incorporated herein by this reference At the election of the City, each Work Order may contain a maximum fee, which shall be negotiated by the parties hereto for each such Work Order Monthly partial payments based upon the Professional's billings and itemized statements are permissible The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant to the Work Order and upon approval of the Professional's direct reimbursable expenses The parties acknowledge that the sub -contractors CSE Consultants, Interwest Consultant Group, R J McNutt & Associates Inc , AE Associates, Inc are, not parties to this agreement However, the rates listed for services to be provided by these; subcontractors shall be the rate paid by the City to the Professional for these services If the amount charged by these subcontractors exceed the rates listed in Exhibit "C" the excess amountlshall not be paid or owed by the City The limitation on increases in prices set forth in section 4 herein shall apply to all rates listed in Exhibit "C" including subcontractor rates Final payrnent shall be made following acceptance of the work by the City Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City 8 City Representative The City will designate, prior to commencement of work, its 3 stdwopsa rev 06/07 project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the protect All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative 9 Proiect Drawings Upon conclusion of the protect and before final payment, the Professional shall provide the City with reproducible drawings of the protect containing accurate information on the protect as constructed Drawings shM be of archival, prepared on stable mylar base material using a non -fading process to provide for long storage and high quality reproduction "CID" disc of the as -built drawings shall also be submitted to the owner in and AutoCAD version no older then the established city standard 10 Monthly Report Commencing thirty (30) days after Notice to Proceed is given on any Work Order and every thirty days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Work Order, Work Schedule and other material information Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request 11 Independent Contractor The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose 12 Personal Services It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City 13 Acceptance Not Waiver The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way 4 stdxopsa rev 06/07 relieve the Professional of responsibility for the quality or technical accuracy of the work The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement 14 Default Each and every term and condition hereof shall be deemed to be a material element of this Agreement In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default 15 Remedies In the event a party has been declared in default, such defaulting party shall be allowed a period often (10) days within which to cure said default In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek daimages, (b) treat the Agreement as continuing and require specific performance, or (c) avail himself of any other remedy at law or equity If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting parry's reasonable attorney fees and costs incurred because of the default 16 Binding Effect This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties 17 Law/Severabiltty The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement In the: event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement 18 Prohibition Against Employing Illegal Aliens This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product other than reports that are merely incidental to the performance of said 5 stdwopsa rev 06/07 work Pursuant to Section 8-17 5-101, C R S , et seq , Contractor represents and agrees that a As of the date of this Agreement 1 Contractor does not knowingly employ or contract with an illegal alien, and 2 Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 1,56, 108th Congress, as amended, administered by the United States Department of Homeland Security (the 'Basic Pilot Program") in order to confirm the employment eligibility of all newly hired employees b Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement c Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter, until Contractor is accepted or the public contract for services has been completed, whichever is earlier The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued d Contractor is prohibited from using Basic Pilot Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed e If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Contractor shall 1 Notify such subcontractor and the City within three days that Contractor 6 sldwopsa rev 06/07 has actual knowledge that the subcontractor is employing or contracting with an illegal alien, and 2 Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien, except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien f Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department') made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17 5-102 (5), C R S g If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17 5-102, C R S the City may terminate this Agreement If this Agreement is so terminated, Contractor shall be liable for actual and consequential damages to the City arising out of Contractor's violation of Subsection 8-17 5-102, CRS h The City will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach stdwopsa rev 06/07 POUDRE FIRE -AUTHORITY THE POUDRE FIRE AUTHORITY ACTING BOARD OF DIRECTORS THROUGH ITS AGENT CITY OF FORT COLLINS, COLORADO BY a municipal corporation �OOR7�.�1` By B A.'ty J mes O"Nell II, CPPO, FNIGP �SSE A T� y rector of Purchasing £: Risk Management Ltil Date /',7 ( City Clerk t AS ATTEST Al �o By elf rd atkms Gr)up, LLC Title MM60 4(x M&A CORPORATE PRESIDENT OR VICE PRESIDENT Date (I (� I o I (Corporate Seal) stdv,opsa rev 06/07 W.41n 11"T WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND DATED Work Order Number Pwchase Order Number Project Title Commencement Date Completion Date Maximum Fee (time and reimbursable direct costs) Project Description Scope of Services Acceptance Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties In the event of a conflict between or ambiguity in the terms of the Professional Services Agreement and this work order (including the attached forms) the Professional Services Agreement shall control Professional O-A Date The attached forms consisting of _ L) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given Poudie Fire Authority Board of Directors The Poudre Fire Authority Acting Through its Agent The City of Fort Collins, Colorado, a municipal corporation By James B O'Neill II, CPPO, FNIGP Direclor of Purchasing and Risk Management (over$30,000 00) Date 9 sidwopsa rev 06/07