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Home My WebLink AboutRFP - P1078 UNIFORM RENTAL OR LEASING (2)Administrative Services ✓ i rc asmg rvlson ADDENDUM No 1 o t t�l !_<�ii�.,s P1078 Uniform Rental of Leasing SPECIFICATIONS AND CONTRACT DOCUMENTS Description of F'FP P1078 Uniform Rental or Leasing Opening Date 3 00 PM (Our Clock) August 10, 2007 1 o all prospective bidders under the specifications and contract documents described above, the following changes and clarifications are hereby made REVISION V PRICING SCHEDULE (Attached) Columns added for Unit Prices for Rental/Lease Program Items CLARIFICATION WE ONLY NEED TO SEE SAMPLES OF OUTRIGHT PURCHASE PROGRAM ITEMS, IF YOU ARE PROPOSING A BRAND OTHER THAN THE *PREFERRED BRAND REQUESTED IN THOSE CASES, BIDDER NEEDS TO PROVIDE • SIX (6) SAMPLES OF EACH ALTERNATE BRAND ITEM YOU ARE PROPOSING TO SUBSTITUTE FOR THE PREFERRED BRAND ITEM • THE CITY ASKS THAT ALL BIDDERS ON OUTRIGHT PURCHASE PROGRAM ITEMS PROVIDE SIX (6) SAMPLES OF ITEM #37 CREW NECK SWEATSHIRT 100% COTTON PRESHRUNK • PLEASE TAG ALL SAMPLES PROVIDED, SO WE KNOW WHICH ITEMS WERE SUBMITTED BY WHOM • SAMPLES PROVIDED BY NON -AWARDED VENDORS SHALL BE RETURNED TO THEM AFTER CONTRACT(S) HAVE BEEN SIGNED 215 Sort Mason Sir,, t • 2n' P lour • P 0 aox 580 • Port Collin% CO W22-0580 • (970) 221-6775 • Pax (970) 221-6707 wwxr iccox com BIDDER'S NAME: SIGNATURE: SERVICE ISSUES CONTACT: TELEPHONE: FAX: EMAIL: CELL #: EMERGENCY: BACKUP: BILLING ISSUES CONTACT: TELEPHONE: FAX: EMAIL: CELL #: EMERGENCY: BACKUP: IV CLOTHING DESCRIPTIONS A RENTAL/LEASE PROGRAM ITEMS 1 Lined Jacket Fully lined, zip front, lined collar, inset pockets, adjustable cuffs 2 Quilted Vest 65%poly/35% cotton twill five layer 4° vertical quilted shell, zip front, side elastic inserts, roomy hand warmer pockets 3 Oxford Cotton Dress Shirt (short or long-sleeved), wrinkle -resistant cotton shirt 100% cotton preshrunk twill, button-down collar, breast pocket 4 Security Shirt (short or long-sleeved) 65%polyester/35%cotton poplin soil release finish, button front, convertible collar with stays, pleated chest pockets with flaps and button closure, epaulets 5 Work Shirt (short or long-sleeved) 65% polyester/35% cotton poplin, Soil release finish, button front, convertible collar with stays, button through chest pockets, (Red Kap or equivalent), Color Light Blue 6 Work Shirt (short or long-sleeved) 100% cotton durapress wrinkle resistant finish, preshrunk, button front, convertible collar with stays, pockets 7 Wrinkle -resistant cotton pants 100% pre-shrunk cotton wrinkle resistant finish, plain front, slack style front pockets, hip pockets (left with button closure), ratcheting zipper with button closure 2/9/00 N 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Work Pants 65% polyester/35% cotton twill, nice drape with front and back pockets along with reinforced stress points that stand up to frequent washings, zip front with button closure Work Shorts 65% polyester/35% cotton twill double -pleated front, slack -style front pockets, set-in hip pockets, zip front with button closure Coveralls 65% polyester/35% cotton twill with action back, two-way zipper front, two front pockets, two patch hip pockets, two chest pockets, rule pocket, side vent openings, sized to be worn over clothes Coveralls, 100% cotton 100% cotton twill, with action back, two-way zipper front, two front pockets, two patch hip pockets, two chest pockets, rule pocket, side vent openings, sized to be worn over clothes Indura Ultra Soft Flame Resistant Uniform Shirt Button front work shirt with two-piece, lined convertible collar with stays Two chest pockets, with button closure and pencil stall in left pocket Long-sleeved only One-piece, lined cuffs with button closures Sleeve vents Shirt sewn with Aramid fiber thread ATPV 8 7 HRC 2 Indura Heavyweight Denim Jeans 14 oz Indura FR 100% cotton prewashed denim sewn with Nomex thread, relaxed fit, five jean style pockets, heavy duty Nomex taped brass zipper, melamine button at waist, two -needle felled seam construction Arc rating 16 0 ATPV Shop Towels Premium (for cleaning sensitive applications) 100% cotton, pre -bleached available in white, 18x18" cut size Shop Towels Standard 100% cotton, 18x18" cut size Shop Towels Heavy (for heavy grease & soil applications) 100% cotton, 18x18" cut size Fender Covers 50% polyester/50% cotton, 36x54" cut size Glass Towels 100% cotton, 16x28" cut size Track Control Mats, nylon bonded to 100% Nitrile rubber, 3x4' Track Control Mats, nylon bonded to 100% Nitrile rubber, 4x6' Dust mop, 12", collapsible Wet mop barricade, large, green Mop frame, 12", collapsible 2/9/00 B OUTRIGHT PURCHASE PROGRAM ITEMS 24. *Carhartt Duck Bib Overall / Quilt Lined Style #; R02 Sizes 30 -_ EE,'? Colors Carhartt Brown Black Dark Navv 0 ZQom Product Description Style #' R02 The toughest, hardest working overalls you can buy 12-ounce, heavy-duty cotton duck with 100% nylon quilted, polyester midwelght lining Includes zipper fly, leg zippers that open to knee with portective wind flap, multiple tool and utility pockets, and hammer loop With triple -stitched main seams, metal rivets at stress points, and double knees to accommodate knee pads (with cleanout bottom) it's little wonder that job testing proves these overalls to be about as tough and long-lasting as they come But what else would you expect from Carhartt? 2/9/00 25. *Carhartt Sandstone Traditional Coat / Arctic Quilt Lined Style # C26 0 zoom Product Description Sizes SML - 5XL Colors Carhartt Brown Moss Midnight Dark Brown Black Style #: C26 This heavyweight 12-ounce 100% cotton sandstone duck features arctic -weight quilted nylon polyester lining for terrific warmth Rib -knit storm cuffs do a good job of keeping the cold out The cordoroy collar has under collar snaps to accommodate an optional hood A brass zipper front is wind -flapped and his hook -and -loop closures There are two inside pockets, two flapped chest pockets, and two deep hand -warmer -style main pockets Main seams are triple -stitched And a split - back with bi-swing design plus pleated elbows makes for exceptional ease of movement 2/9/00 26. *Carhartt Relaxed Fit Jean - Straight Leg / Flannel Lined Style # B172 13 Zoom Product Description Sizes 28 - 50 Colors Darkstone Style #: B172 Here's a heavy-duty 15-ounce 100% cotton denim jean with your choice of a comfortable, warm 65% cotton/35% polyester flannel lining or a 100% cotton flannel lining Waist sits at the natural waist level The seat and thigh provide a tad extra room 17 5-inch leg openings allow plenty of room to fit easily over work boots Back pockets are reinforced and front pockets are riveted This is a blue jean that's just as warm as it is tough And it's all Carharttl 2/9/00 27. *Carhartt Flame -Resistant Midweight Hooded Zip -Front Sweatshirt Style # FRK122 M Zoom Product Description Sizes SML - 5XL Colors I Dark Navv I Orange * Style #: FRK122 This new sweatshirt is one of our most versatile workwear items ItFEs a durable, 11-ounce knit made of 88% cotton / 12% high -tenacity nylon, and features an attached three-piece hood with a drawcord for a snug fit The brass zipper front closure has protective Nomex® zipper tape, and it has interior and exterior protective flaps as well as front hand -warmer pockets Give yourself some added protection and warmth by layering it over one of our knit or woven shirts 2/9/00 28. *Carhartt Duck Chore Coat/Blanket Lined Style # C01 13 Zoom Sizes 36 - 60 Colors Carhartt Brown I Black 2/9/00 Product Description . Style #: Col Hefty 12-ounce 100% cotton duck with blanket -lined body and quilted nylon -lined sleeves A corduroy collar with snaps underneath will accommodate an optional hood There's a convenient inside patch pocket and a patch pocket on the left chest as well as a snap -flap pocket on the right chest Two large front patch pockets are also features Pockets and triple -stitched main seams are all riveted A split -back design with bi-swing helps provide an ease of movement on the job 29. *Carhartt Flamc_Rcsistant Long Sleeve Henley Style # FRK128 ® Zoom 1 Sizes SML - 4XL T� Colors Gray Dark Navv 2/9/00 Product Description Style #: FRK128 HerefEs a new FR shirt that can act as a layering piece in colder weather, or serve as added protection under a woven shirt This 6 5-ounce knit is an 88% cotton and 12% high -tenacity nylon blend, and features rib -knit collar and cuffs to seal out the cold, and a three -button placket with FR melamine buttons Its side -seamed construction minimizes twisting and provides a great deal of comfort, and the Carhartt logo label on the left chest pocket is a symbol of its high -quality, job -tested fabrics 30 *Carhartt Flame -Resistant Long Sleeve Mock Turtleneck Style # FRK203 ® Zoom Sizes SML-4XL n _ .m,_C.I Colors Dark Navv 2/9/00 Product Description r Style #: FRK203 The premium fabric and construction details in this new mock turtleneck are what make it a great workwear item This 6 25-ounce knit is made of 88% cotton / 12% high -tenacity nylon blend, and it features rib knitting at the collar and cuffs, a squared -off bottom that stays tucked in, and side -seam construction that minimizes twisting and allows freedom of movement The Carhartt logo label is placed on the left sleeve You can wear this as a layering piece in cold weather or as added protection under a woven shirt 31. *Aramark Wearguard Item 1234 - Super ProWeight Zip -Front Sweatshirt 2/9/00 P1078 Uniform Rental or Leasing Addendum 1 Revised Pricing Schedule y rn 0 w U > c > W c a IL rn Lu W K u) a 0 W m c� � 2 el w v w w v U (9 2 Z ITEMDESCRIP11ON a a Ir Q d a Z> 0 v a s �j a Q U W Lu Jxo (if °i x W0 W aw Zia` = QUa 3 FU p v Z i W Z J �a p m nf K °z J W Lu rn W a RENTAULEASE PROGRAM ITEMS 1 Lined Jacket 2 Quilted Vest 3 Oxford Cotton Dress Shirt (Long or Short Sleeve _ 4 Security Shirt (Long or Short Sleeve _ 5 Work Shirt, 65/35 (Long or Short Sleeve) _ 6 Work Shirt, 100% Cotton (Long or Short Sleeve 7 Cotton Pants _ 8 _ Work Pants, 65/35 9 Work Shorts, 65/35 _ 10 Coveralls, 65/35 11 Coveralls,100% Cotton 12 Indura Flame -Resistant Uniform Shirt 13 Indura Heavyweight -Denim _ Jeans 14 Shop Towels, Premium white 15 Shop Towels, Standard 16 __Shop Towels, Heavy_ 17 Fender Co\iers 18 Glass Towels 19 Track Control Mats, 3x4' 20 Track Control Mats, 4x6' 21 _ Dust mop 12", collapsible _ 22 Wet mop barricade, large, green 23 Mop frame, 12", collapsible Super strength Heavy duty 14-oz fabric, fully lined front handwarmer pockets and durable front zip provides long-lasting dependability • Super comfort Made of 100% cotton, this sweatshirt is always comfortable (*Grey is 90% cotton/10% polyester for textured appearance) Sized fora perfect fit after washing • Super value Comfort, styling, and heavyweight toughness at a value price 4super strength ncaNN dnh 14-oz fabric, fully lined front handwarmer pockets and durable front zip provides long-lasfing dependabihtx 4super comfort Made of 100% cotton*, this swcatslurt is alnay s condortabk (*Crex is90%cotton/10%polyester for textured appearance) Sized for a perfect fit after washing 4super value Comfort, stx ling and heavyweight toughness at a value price 2/9/00 32 *Aramark Wearguatd Item 174—Super ProWetght Hooded Sweatshirt illi � Itl,,l� l • Ultimate in warmth Our heaviest weight sweatshirt, in a full 14- oz 100 % cotton fleece • Comfortable durability Large front muff pocket keeps your hands warm Pullover hood with half -zipper and drawstring offers wind -tight protection when you need it 2/9/00 • Unmatched versatility Roomy fit for convenient layering Easy to slip on and off Reverse weave cotton for shrink resistance 33 *Aramark Wearguard Item 615 — Waffle Knit LS Henley • Breathable fabric 7-oz 100% carded interlock waffle fabric is soft and durable Athletic Heather Gray is 90% cotton/10% polyester • Distinctive detailing Richly textured Henley features a three wood -tone button placket Taped shoulder seams for a smooth appearance, strength, and comfort • Great for layering The open bottom with side vents looks great tucked in or out Ready to embroider or screen print 34 *Aramark Wearguard Item 605 — Waffle Knit SS Henley 2/9/00 a Breathable fabric 7-oz 100% carded interlock waffle tabric is soft, durable and great for layering Athletic Heather Gray is 90% cotton/10% polyester b Distinctive detailing Richly textured Henley featui es a three wood -tone button placket Taped shoulder seams for a smooth appearance, strength, and comfort c Wear it two ways The open bottom with side vents looks great tucked in or out Ready to embroider or screen print 35 T-shirts, short sleeve • 100% cotton preshrunk • Short sleeve • With breast pocket • Quality needs to be mmunum 6 5 oz or higher (*Hanes Beefy-T or equivalent) Colors Navy Blue, Gray 36 T-shirts, long sleeve • 100% cotton preshrunk • Long sleeve • With breast pocket • Quality needs to be mnnmum 6 5 oz or higher (*Hanes Beefy-T or equivalent) Colors Navy Blue, Gray 37 *Crew Neck Sweatshirt • Must be 100% cotton preshrunk, mmrmurn 9 of or higher Colors Navy Blue, Gray 2/9/00 38 83294 INDIGO BIB OVERALL (*Dickies) Cross -over high -back style features large bib pocket with pencil division and watch pocket Double rule pocket Hammer loop Tnple stitched seams Super -reinforced back pockets 2/9/00 39 Relaxed -tit, straight -leg, zipper fly 100% cotton blue denim jeans Preferred Brands *Levi, *Wrangler, *Carhartt, or *Dickies 2/9/00 V PRICING SCHEDULE BIDDER'S RENTAL LEASE PER UNIT PRODUCT PRICE PER PRICE PURCHASE ITEM # CHANGE PER OR REPLACE- # DESCRIPTION (Service CHANGE MENT PRICE Provider (We launders) launder) RENTAULEASE PROGRAM ITEMS. 1 Lined Jacket 2 Quilted Vest 3 Oxford Cotton Dress Shirt _ (Long or Short Sleeve 4 Security Shirt (Long or Short Sleeve 5 Work Shirt, 65/35 (Long or Short Sleeve 6 Work Shirt, 100% Cotton (Lona or Short Sleeve 7 Cotton Pants 8 Work Pants, 65/35 9 Work Shorts, 65/35 10 Coveralls, 65/35 11 Coveralls,100% Cotton 12 Indura Flame -Resistant Uniform Shirt 13 Indura Heavyweight Denim Jeans 14 Shop Towels, Premium white 15 Shop Towels, Standard 16 Shop Towels, Heavy 17 Fender Covers 18 Glass Towels 19 Track Control Mats, 3x4' 20 Track Control Mats, 4x6' 21 Dust mop, 12", collapsible 22 Wet mop barricade, large, green 23 Mop frame, 12", collapsible 2/9/00 BIDDER'S PER UNIT PRODUCT PURCHASE ITEM DESCRIPTION # R REPLACE- MENT PRICE OUTRIGHT PURCHASE PROGRAM ITEMS• 24 *Carhartt Duck Bib Overall Style #R02 25 *Carhartt Sandstone Traditional Coat/Quilt Lned 26 *Carhartt Relaxed Fit Jean 27 *Carhartt Flame -Resistant Midweight Hooded Zi -Front Sweatshirt 28 *Carhartt Duck Chore Coat/Blanket Lined 29 *Carhartt Flame -Resistant Long Sleeve Henle 30 *Carhartt Flame -Resistant Long Sleeve Mock Turtleneck 31 *Aramark Wearguard Super Pro -Weight Zip-F ronl Sweatshirt 32 *Aramark Wearguard Super ProWeight Hooded Sweatshirt 33 *Aramark Wearguard Waffle Knit Long Sleeve Henley 34 *Aramark Wearguard Waffle Knit Short Sleeve Henley 35 *Hanes Beefy T-Shirt, 100% cotton preshrunk, Short Sleeve 36 *Hanes Beefy T-Shirt, 100% cotton preshrunk, Lona Sleeve 37 *Crew Neck Sweatshirt, 100% cotton preshrunk, minimum 9 oz or hi her 38 *Dickies Denim Bib Overalls 39 Denim Jeans (*Levis, *Wrangler, *Carhartt, or *Dickies 2/9/00 VI REVIEW AND ASSESSMENT Professional firms will be evaluated on the following criteria These criteria will be the basis for review of the written proposals and interview session The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating WEIGHTING QUALIFICATION STANDARD FACTOR Does the proposal show an understanding of the 1 5 Scope of Proposal protect obje-ctive, methodology to be used and results that are desired from the project? Do the persons who will be working on the project 1 5 Assigned Personnel have the necessary skills? Are sufficient people of the re uisite skills assigned to the project? Can the work be completed in the necessary time? 05 Availability Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the protect schedule if required? Is the protect team available to attend meetings as re uired b the Scope of Work? Is the firm interested and are they capable of doing 1 0 Motivation the work in the required time frame? Do the proposed cost and work hours compare 35 Cost and favorably with the protect Manager's estimate? Are Work Hours the work hours presented reasonable for the effort required in each project task orphase? Does the firm have the support capabilities the 20 Firm Capability assigned personnel require? Has the firm done previous projects of this type and scope? 2/9/00 Reference evaluation (Top Ranked Firm) The Project Managers will check references using the following criteria The evaluation rankings will be labeled Satisfactory/Unsatisfactory QUALIFICATION STANDARD Overall Performance Would you hire this Service Provider again? Did they show the skills required by this protect? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Service Provider responsive to client needs, did the Service Provider anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge If Service Provider administered a Services contract, was the Service Package functional upon completion and did it operate properly? Were problems corrected quickly and effectively? 26 SA 06/07 P1078 Uniform Rental or Leasing Addendum 1 (Revised Pricing Schedule Ow ~ w U_ K U Q a ITEM DESCRIPTION 0 U a a W va I.-w Lu U J 0 Wa m ww as OUTRIGHT PURCHASE PROGRAM ITEMS 24 *Carhartt Duck Bib Overall Style #R02 25 *Carhartt Sandstone Traditional Coat/Qudt Lined 26 *Carhartt Relaxed Fit Jean 27 `Carhartt Flame -Resistant Midweight Hooded Zip -Front Sweatshirt 28 *Carhartt Duck Chore Coat/Blanket Lined 29 *Carhartt Flame -Resistant Long Sleeve Henley 30 *Carhartt Flame -Resistant Long Sleeve Mock Turtleneck 31 *Aramark Wearguard Super ProWeight Zip -Front Sweatshirt 32 *Aramark Wearguard Super ProWeight Hooded Sweatshirt 33 *Aramark Wearguard Waffle Knit Long Sleeve Henley 34 *Aramark Wearguard Waffle Knit Short Sleeve Henley 35 *Hanes Beefy T-Shirt, 100% cotton preshrunk, Short -r,leeve 36 *Hanes Beefy T-Shirt, 100% cotton preshrunk, Long Sleeve 37 *Crew Neck Sweatshirt, 100% cotton preshrunk, minimum 9 oz or Ligher 38 *Dickies Denim Bib Overalls 39 Denim Jeans (*Levis, *Wrangler, *Carhartt, or *Dickies) Please contact Ld C Bonnette, CPPB, Buyer at (970) 416-2247 with any questions regarding this addendum RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , hereinafter referred to as "Service Provider" WITNESSETH_ In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows 1 Scope of Services The Service Provider agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of pages and incorporated herein by this reference 2 Contract Period This Agreement shall commence and shall continue in full force and effect until , unless sooner terminated as herein provided 3 Delay If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition 4 Early Termination by City/Notice Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses 27 SA 06/07 City Service Provider - City of Fort Collins Attn Purchasing PO Box 580 Fort Collins, CO 80522 In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement Such payment shall be the Service Provider's sole right and remedy for such termination 5 Contract Sum The City shall pay the Service provider for the performance of this Contract, subject to additions and deletions provided herein, per the attached Exhibit "A", consisting of pages, and incorporated herein by this reference 6 City Representative The City will designate, prior to commencement of the work, its representative who shall make, within the scone of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement All requests concerning this agreement shall be directed to the City Representative 7 Independent Service provider The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins The City shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Wor'<men's Compensation or other taxes or benefits or for any other purpose 8 Personal Services It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City 28 SA 06/07 g Acceptance Not Waiver The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement 10 Warranty (a) Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature (b) Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City (c) Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City -furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwornanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service; Provider or by any of its subcontractors of any tier Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by ServicE' Provider in a manner and at a time acceptable to City 11 Default Each and every term and condition hereof shall be deemed to be a material element of this Agreement In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof 12 Remedies In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages, (b) treat the Agreement as continuing and require specific performance, or (c) avail himself of any other remedy at law or equity If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be 29 SA 06/07 liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default 13 Binding Effect This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties 14 Indemnity/Insurance a The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder b The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property c Without limiting any of the Service; Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit B, consisting of one (1) page, attached hereto and incorporated herein by this reference The Service Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk Management, P O Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City 15 Entire Agreement This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties Covenants or representations not contained in this Agreement shall not be binding on the parties 30 SA 06/07 16 Law/Severability The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement 17 Prohibition Against Employing Illegal Ahens This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product other than reports that are merely incidental to the performance of said work Pursuant to Section 8-17 5-101, C R S , et seq , Contractor represents and agrees that a As of the date of this Agreement 1 Contractor does not knowingly employ or contract with an illegal alien, and 2 Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the `Basic Pilot Program") in order to confirm the employment eligibility of all newly hired employees b Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement c Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calenclar months thereafter, until Contractor is accepted or the public contract for services has been completed, whichever is earlier The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued 31 SA 06/07 d Contractor is prohibited from using Basic Pilot Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed e If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Contractor shall 1 Notify such subcontractor and the City within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien, and 2 Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien, except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17 5-102 (5), C R S g If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17 5-102, C R S the City may terminate this Agreement If this Agreement is so terminated, Contractor shall be liable for actual and consequential damages to the City arising out of Contractor's violation of Subsection 8-17 5-102, CRS h The City will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach 32 A 1•OR 18 Special Provisions [Optional] Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting of ( ) pages, attached hereto and incorporated herein by this reference CITY OF FORT COLLINS, COLORADO a municipal corporation By James B O'Neill 11, CPPO, FNIGP Director of Purchasing and Risk Management Date ATTEST City Clerk APPROVED AS TO 17ORM Assistant City Attorney By PRINT NAME CORPORATE PRESIDENT OR VICE PRESIDENT Date ATTEST CORPORATE SECRETARY (Corporate Seal) SA 06/07 33 EXHIBIT B INSURANCE REQUIREMENTS 1 The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins " In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement The City, its officers, agents and employees shall be named as additional insureds on the Service Provider's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement Insurance coverages shall be as follows A Workers' Compensation & Employer's Liability The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement Workers' Compensation insurance with statutory limits as required by Colorado law Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee B Commercial General & Vehicle Liability The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement Coverage for property damage shall be on a "broad form" basis The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance SA 06/07 34 Administrative Services ' O. ,. Purchasing rvison % REQUEST FOR PROPOSAL P1078 Uniform Rental or Leasing %_ity of Fort coif lis The City of Fort Collins is requesting copies of proposals for Uniform Rental or Leasing for the Clty's Transfort Bus and Fleet Maintenance operations This is a three year agreement with the option to renew up to two more years Written proposals, six (6) will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St , 2nd floor, Fort Collins, Colorado 80524 Proposals will be received before 3 00 p m (our clock), August 10, 2007 Proposal No P1078 If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524 If mailed, the address is P O Box 580, Fort Collins, 80522-0580 Questions concerning the scope of the project should be directed to Project Managers Kathleen Walker (Transfort) (970) 221-6621 or Dave Leicester (Fleet) (970) 416-2095 Questions regarding the proposals submittal or process should be directed to Ed Bonnette, C P M , CPPB, Buyer (970) 416-2247 A copy of the Proposal may be obtained as follows Download the Proposal/Bid from the BuySpeed Webpage, https //secure2 fcgov com/bso/login isp Come by Purchasing at 215 North Mason St , 2nd floor, Fort Collins, and request a copy of the Bid Sales Prohibited/Conflict of Interest No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision -making authority concerning such sale or any supervisory authority over the services to be rendered This rule also applies to subcontracts with the City Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited Collusive or sham proposals Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal The City of Foil Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities Sincerely, Jaynes B O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management 215 North Mason Street • 2"" Flom • P 0 Box 580 • Fort Collins, CO 80522 0580 • (970) 221-6775 • Pax (970) 221-6707 NN"w fcgov com P 1078 Uniform Rental or Leasing Scope of Work The City of Fort Collins is requesting copies of proposals for Uniform Rental or Leasing for the City's Transfort Bus and Fleet Maintenance operations This is a three year agreement with the option to renew up to two more years (subject to appropriation of funds year-to-year) BACKGROUND The City of Fort Collins currently has a leasing arrangement (employee launders) foi Transfort Bus employee uniforms with Cintas, and a rental arrangement (Service Provider launders) for Fleet employee uniforms with G&K Services It is the City's intention to unite these two programs under one Service Provider that will cover both programs In addition, the City also has a rental arrangement (Service Provider launders) for Light & Power employees with Cintas that will continue to operate separately initially for Indura and/or Nomex Flame Resistant shirts, with the intention that it may be folded into the Program awarded under this solicitation at a later date Also, in addition to the requirements outlined in this Request for Proposal, there are other Departments within the City that may elect to participate in the rental of Shop Towels, Floor Mats, and other sundry items in the event that the terms awarded under this solicitation are favorable The City would also like to explore options for outright purchase of additional uniform items such as denim jeans and Carhartt outerwear The City currently spends approximately $20,000 per year on the Transfort Lease program, and approximately $20,000 per year on the Fleet Rental program The Light & Power rental program is approximately $6500 per year The outright purchase items are estimated to be between $10,000-$20,000 per year II SCOPE OF WORK A The City of Fort Collins requests proposals for furnishing, cleaning (where requested), and maintaining uniforms for Transfort Bus and Fleet Maintenance personnel B DELIVERY the City requires that the Service Provider designate one (1) day for pick-up and delivery per week Delivery is to occur on that pre -determined day during business hours, at a time to be negotiated between Service Provider and the Project Manager for that department For those weeks in which the pickup/delivery day is on an official City holiday, arrangements are to be made for deliveries to occur the day before the holiday, or on a preapproved date C DIRTY CLOTHING/RAG/TOWEL BINS Service Provider is to provide bins that separate the clothing to allow for clothing pieces in need of mending or repair to be placed in one bin, clothing recommended for replacement in another bin and a third bin that is for dirty clothing Additional bins are to be provided for dirty Shop rags/Towels f he bins are to 1 Provide smell containment, or hold to a minimum 2 Be covered and locked, to prevent pilfering 3 Be sized appropriately to accommodate the needs of the department 4 Be located in an area approved by the department Project Manager 2/9r00 D UNIFORM COMPLEMENT AND QUANTITIES Garments covered under this Program will be selected by the Project Manager for each department from the items represented on the Pricing Schedule If additional items not covered on the Pricing Schedule are requested by the Project Managers, they will be priced using the Service Provider's same Pricing Multipliers that are used for similar item categories on the Pricing Schedule Project Managers will determine the quantity of each item to be provided for each employee in their department Project Managers for each area may add or delete uniform pieces, towels, covers, mats and other sundry components from the Contract at any time during the Contract Period E OVERSIZE UNIFORMS Service Providers should be aware that an average of 5% of City employees require oversized uniforms No additional cost is to be charged for oversized garments Also, the Service Provider is required to provide female -size apparel at no additional cost Service Provider is to make every effort to see that oversize and lemale employees receive their uniform pieces in the same time frame as regular -size male employees F SIZE CHANGES Service Provider is to provide for normal size changes at no additional charge to the City G ALTERATIONS Alterations are to be the responsibility of the Service Provider If a garment requires alteration, Service Provider has seven (7) calendar days to return or replace garment from the date of being informed of the request by authorized City personnel H PROFESSIONAL APPEARANCE In order to maintain a professional appearance, the City will not accept clothing with mends and patching larger than dime size The repair or mending of a garment shall not detract from the garment's appearance Two (2) or less apparent mending sites are acceptable, if there are more in a garment, that item needs to be replaced The City reserves the right to approve or request new garment depending on the appearance and the employee's lunction Initial issue uniforms must be new I MEASUREMENT Transfort and Fleet Maintenance request that Service Provider measure employees (and give the opportunity for try -on) for proper fit on -site Service Provider shall negotiate schedule for these events with the department Project Managers J GARMENT IDENTIFICATION Service Provider is to have in place a system of garment identification (for example, bar coding) in order to provide tracking of the uniform pieces for individual employees throughout their system K INDIRECT EMBROIDERY LOGOS Service Provider is to attach Indirect Embroidery Logos to shirts, jackets, vests, etc as directed by the department Project Managers The City will design the artwork for the logo, and will purchase the logos as needed Service Provider will not charge a fee to attach the logos to garments, or to remove them should the garment no longer be required or needed L GARMENT REPLACEMENT CHARGE Garments that require replacement due to normal wear and tear are to be replaced at no charge by the Service Provider All city employees participating in the Lease or Rental program are required to fill out an Enrollment Agreement for the Service Provider This authorizes the City to deduct the Replacement Cost of any garments not returned in the event of employment termination, from the employee's final paycheck Replacement Cost is as determined on the Pricing Schedule 219100 M UTILIZATION REPORTS The City desires to have access to various Utilization Reports (preferably on-line) at no additional cost These reports are to include access to the following but are not limited to 1 Activity by Employee 2 Activity by City Department 3 Cost by Employee 4 Cost by City Department 5 Location of Employee garments within the Service Provider's system (including delivery status for new or replacement items) 6 Mending stats 7 Replacement stats Service Providers are to include samples of reports similar to these that they are currently providing for other customers, with their RFP submission The city reserves the right to request Service Provider to create reports that will meet the City's needs N LABORATORY TESTING In the event that the City's Light & Power Division should add flame -resistant apparel within the term of the resulting Contract, The City reserves the right to request that Service Provider provide laboratory tests or test results to confirm that the articles provided meet the required standard O SAMPLES The City reserves the right to request samples of the uniform pieces to be supplied at no cost to the City, prior to awarding the Contract The City will retain the samples provided by the awarded Service Provider in order to create an express warranty that the whole of the good provided shall conform to the sample submitted, samples provided by non -awarded vendors shall be returned to them after contract has been signed Where a Preferred Brand (*) is requested, six (6) samples of this garment are required if you are submitting a different Brand Name other than the one requested The City reserves the right to determine what is and is not an equivalent to the Preferred Brand requested P IMPLEMENTATION SCHEDULE Service Providers shall include a sample Implementation Schedule with their RFP submission, in order for the City to have an idea how long it will take each Service Provider to get their program up and running should they be the selected vendor Q COOPERATIVE PURCHASING The City of Fort Collins allows other Public Agencies the opportunity to purchase off the Award for this RFP at the option of the Awarded Vendor. Other public agencies that are members of the Colorado Multiple Assembly of Procurement Officials (MAPO) cooperative purchasing group in particular may contact the awarded Service Provider with a desire to participate in any resulting awards as a potential cooperative user R SITE AUDITS The City may request, at their option, a Site Audit prior to making Award Also, the City will reserve the right to do periodic Site Audits to the awarded Service Provider S CUSTOMER SATISFACTION SURVEY AND FOLLOW-UP CORRECTIVE ACTION MECHANISM Service Providers shall include a sample of any Customer Satisfaction Surveys they currently do for other existing customers, and show us how their followup corrective action mechanism works for any issues identified in the course of these Surveys T. The City reserves the right to award directly as a result of the written proposals The City may or may not opt to conduct oral interviews. 2/9/00 U All awards and extensions are subject to annual appropriations of funds V Rental, Lease, and Purchase/Replacement Costs provided on the enclosed Pricing Schedule will cover all sizes, special tailoring, labor, transportation and any associated cost that is required to provide the services identified in this RFP No Fuel Surcharges will be accepted Any Environmental Charges Makeup Charges, or Wastewater Charges must be clearly stated on the submitted Pricing Schedule The City of Fort Collins will not be liable for any charge not provided in the Pricing Schedule W No Buy -Back Provisions will be considered X The preference will be to award to one vendor, but the City reserves the right to award to multiple vendors in the event this is deemed to be in the City's best interest III PROPOSAL REQUIREMENTS A List of current customer references including name, title and phone number Minimum of three (3) with similar size and nature of the City of Fort Collins Uniform Rental or Leasing requirements References will be checked and any unsatisfactory responses may be cause for disqualification at the sole discretion of the City of Fort Collins B Name of the single point of contact (and their backup) who will be handling the City of Fort Collins Service Issues, including telephone, fax, e-mail address, cell -phone and emergency phone numbers Name of the single point of contact (and their backup) who will be handling the City of Fort Collins Billing Issues, including telephone, fax, e-mail address, cell -phone and emergency phone numbers C Location of the Service Plant that will service the City of Fort Collins account, in the event of an Award The City may request, at their option, a Site Audit prior to making Award Also, the City will reserve the right to do periodic Site Audits to the awarded Service Provider D Completion of Pricing Schedule with price per change for 1 Service Provider launders (i e , Rent) 2 We launder (i e , Lease) 3 Outright Purchase/Replacement price 4 Rental, Lease, and Purchase/Replacement Costs provided on the enclosed Pricing Schedule will cover all sizes, special tailoring, labor, transportation and any associated cost that is required to provide the services identified in this RFP No Fuel Surcharges will be accepted Any Environmental Charges or Wastewater Charges must be clearly stated on the submitted Pricing Schedule The City of Fort Collins will not be liable for any charge not provided in the Pricing Schedule E Vendor Statement (below) signed by an authorized person from your company, in order to verify the capability of the company to provide the Uniform Rental or Leasing services required by the City Awarded Service Provider will be required to submit a copy of a cerh icate evidencing the insurance coverage required from an insurance company acceptable to the City Awarded Service Provider shall be expected to sign the City of Fort Collins SERVICES AGREEMENT (see sample enclosed) prior to commencement of services 2/9/00 F Service Providers shall include a sample of any Customer Satisfaction Surveys they currently do for other existing customers, and show us how their followup corrective action mechanism works for any issues identified in the course of these Surveys G Service Providers are to include samples of Utilization Reports that they are currently providing for other customers, with their RFP submission These reports (preferably available on-line) are to include access to the following but are not limited to 1 Activity by Employee 2 Activity by City Department 3 Cost by Employee 4 Cost by City Department 5 Location of Employee garments within the Service Provider's system (including delivery status for new or replacement items) 6 Mending stats 7 Replacement stats H Service Providers are to include samples of any garment identification system (for example, bar coding) that they have in place in order to provide tracking of uniform pieces for individual employees throughout their system I Service Providers are required to furnish a sample of any of the uniform pieces that are specifically requested by the City (via the Purchasing representative), at no cost to the City The City will retain the samples provided by the awarded Service Provider in order to create an express warranty that the whole of the good provided shall conform to the sample submitted, samples provided by non -awarded vendors shall be returned to them after contract has been signed Where a Preferred Brand (*) is requested, six (6) samples of this garment are required if you are submitting a different Brand Name other than the one requested The City reserves the right to determine what is and is not an equivalent to the Preferred Brand requested J Service Providers shall include a sample Implementation Schedule with their RFP submission, in order for the City to have an idea how long it will take each Service Provider to get their program up and running should they be the selected vendor Vendor Statement I have read and understand the specifications and requirements for this bid and I agree to comply with such specifications and requirements I further agree that the method of award is acceptable to my company I also agree to complete SERVICES AGREEMENT with the City of Fort Collins within 30 days of notice of award If contract is not completed and signed within 30 days, City reserves the right to cancel and award to the next highest rated firm FIRM NAME: ADDRESS: EMAIL ADDRESS' PHONE: 2/9/00