HomeMy WebLinkAbout102507 CINTAS - CONTRACT - RFP - P1078 UNIFORM RENTAL OR LEASINGSERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year setforth below by and between
THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the
"City" and Cintas Corporation, hereinafter referred to as '"Service Provider"
WITNESSETH
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows
1 Scope of Services The Service Provider agrees to provide services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of six (6) pages and
incoi porated herein by this reference
2 Contract Period Agreement shall commence November 1, 2007, and shall continue
in full force and effect until October 31, 2010, unless sooner terminated as herein provided In
addition, at the option of the City, the Agreement may be extended for additional one year periods
not to exceed two (2) additional one year periods Pricing changes shall be negotiated by and
agreed to by both parties The Denver - Boulder CPI-U as published by the Colorado State
Planning and Budget Office will be used as a guide Written notice of renewal shall be provided to
the Service Provider and mailed no later than ninety (90) days prior to contract end
3 Delgy If either party is prevented in whole; or in part from performing its obligations
by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the
party so prevented shall be excused from whatever performance is prevented by such cause To
the extent that the performance is actually prevented, the Service Provider must provide written
notice to the City of such condition within fifteen (15) days from the onset of such condition
4 Early Termination by City/Notice
Notwithstanding the time periods contained herein, the City may terminate this agreement
due to service complaints If the City determines that service complaints have not been adequately
addressed by Service Provider as required by paragraphs 11 and 12 of this Agreement, the City
may terminate this Agreement without further notice
SA rev06/07
employment termination, from the employee's final paycheck Replacement
Cost is as determined on the Pricing Schedule
M UTILIZATION REPORTS The City will have access to various Utilization
Reports (preferably on-line) at no additional cost These reports are to include
access to the following but are not limited to
A Activity by Employee
B Activity by City Department
C Cost by Employee
D Cost by City Department
E Location of Employee garments within the Service Provider's system
(including delivery status for new or replacement items)
F Mending stats
G Replacement stats
The City reserves the right to request Service Provider to create
customized reports that will meet the City's needs It is the responsibility of
each departmental Project Manager to determine the reports that Service
Provider is to provide to that department
N LABORATORY TESTING Due to the fact that the City's Light & Power
Division has added flame -resistant apparel within the term of this Service
Agreement, the City reserves the right to request that Service Provider
provide laboratory tests or test results to confirm that the garments provided
meet the required standard
O SAMPLES The City reserves the right to request samples of the uniform
pieces to be supplied at no cost to the City, prior to their delivery The City will
retain the samples provided by the Service Provider in order to create an
express warranty that the whole of the goods provided shall conform to the
sample submitted — -
P IMPLEMENTATION SCHEDULE Service Provider estimates 4-6 weeks
delivery time/full program implementation from Service Agreement Effectivity
Date, or, in the event that new departments are added at a later date, 4-6
weeks delivery time/full program implementation from date of written
notification Turnaround time for any new employees added after initial
department implementation is 1-2 weeks
Q COOPERATIVE PURCHASING The City of Fort Collins allows other
Public Agencies the opportunity to purchase off this Service Agreement
at the option of the Awarded Vendor. Other public agencies that are
members of the Colorado Multiple Assembly of Procurement Officials (MAPO)
cooperative purchasing group in particular may contact the awarded Service
Provider with a desire to participate in any resulting awards as a potential
cooperative user
R SITE AUDITS The City will reserve the right to do periodic Site Audits to the
awarded Service Provider
S CUSTOMER SATISFACTION SURVEY AND FOLLOW-UP CORRECTIVE
ACTION MECHANISM Service Provider shall conduct Customer Satisfaction
Surveys on a quarterly basis, and conduct a followup corrective action
mechanism to the satisfaction of the Protect Manager for that department for
any issues identified in the course of these Surveys Service Provider is to
make known to the departmental Protect Managers the escalation procedure
within their organization for any issues not resolved to the satisfaction of the
Project Manager
rev06/07
10
T Rental, Lease and Purchase/Replacement Costs provided on the enclosed
Pricing Schedule will cover all sizes, special tailoring, labor, transportation and
any associated cost that is required to provide the services identified in this
Scope of Work No Fuel Surcharges, Environmental Charges, Makeup
Charges, or Wastewater Charges will be accepted The City of Fort Collins
will not be liable for any charge not included on the Pricing Schedule
U No Buy -Back Provisions will be considered
V CLEANING PROCESS AND ENVIRONMENTAL IMPACT Garments are
sorted and separated by color, fabric or type of soil Sorted garment loads are
weighed to ensure consistency of cleaning quality Wash process and
cleaning formulas are designed for each garment and soil type Liquid
injection system and wash process are regularly monitored for quality
assurance Service Provider conducts monthly testing of settable solids
Annual inspection by City of Greeley on 9/21/07 stated " facility has a good
environmental control program with many positive aspects" Zero negative
environmental impact reported to date
W SERVICE PROVIDER SERVICE ISSUES CONTACT
Brad Darby (Service Manager)
Telephone (970) 352-2233 Fax (970) 356-7238
Email Darbvbacintas com
Backup David Bowen (Service Training Coordinator)
Matt Selcke (General Manager)
selckemaa cintas corn
SERVICE PROVIDER BILLING ISSUES CONTACT
Claudia Reich (Office Manager)
Telephone (970) 352-2233 Fax (970) 356-7238
Email reichc(@cintas corn
Cell (720) 341-0750 Emergency (970) 352-2233
Backup Patty Rodriguez
LOCATION OF SERVICE PLANT
Cintas Corporation
523 10'h Street
Greeley, CO 80632-1119
Y The City acknowledges that numerous manufacturers market fabrics represented
to be flame resistant, and that Service Provider has made no representations,
warranty, or covenant with respect to the flame -resistant qualities of the fabrics or
garments The City agrees to notify all City employees who will be wearing the flame -
resistant garments that the garments are not designed for long term, high heat
exposure or use around open flames, and that no representation is made as to the
garment's ability to protect users from injury or death Section 14
Indemnity/Insurance of the Agreement governs this section, with the exception that
the City hereby agrees, to the extent permitted by law, to indemnify and hold Service
Provider harmless from any claims and damages arising out of the failure of the
fabric to function as flame -resistant Service Provider does agree that it is their
responsibility to launder flame -resistant garments in the appropriate manner in order
to protect and preserve the flame -resistant properties of the fabric
rev06/07
11
II CLOTHING DESCRIPTIONS, RENTAL/LEASE PROGRAM ITEMS
A
Lined Jacket Fully lined, zip front, lined collar, inset pockets,
adjustable cuffs
B
Quilted Vest 65%poly/35% cotton twill five layer 4" vertical quilted
shell, zip front, side elastic inserts, roomy hand warmer pockets
C
Oxford Cotton Dress Shirt (short or long-sleeved), wrinkle -resistant
cotton shirt 100% cotton preshrunk twill, button-down collar, breast
pocket
D
Security Shirt (short or long-sleeved) 65%polyester/35%cotton
poplin sod release finish, button front, convertible collar with stays,
pleated chest pockets with flaps and button closure, epaulets
E
Work Shirt (short or long-sleeved) 65% polyester/35% cotton poplin,
Soil release finish, button front, convertible collar with stays, button
through chest pockets, (Red Kap or equivalent), Color Light Blue
F
Work Shirt (short or long-sleeved) 100% cotton durapress wrinkle
resistant finish, preshrunk, button front, convertible collar with stays,
pockets
G
Wrinkle -resistant cotton pants 100% pre-shrunk cotton wrinkle
resistant finish, plain front, slack style front pockets, hip pockets (left
with button closure), ratcheting zipper with button closure
H
Work Pants 65% polyester/35% cotton twill, nice drape with front
and back pockets along with reinforced stress points that stand up to
frequent washings, zip front with button closure
I
Work Shorts 65% polyester/35% cotton twill double -pleated front,
slack -style front pockets, set-in hip pockets, zip front with button
closure -
J
Coveralls 65% polyester/35% cotton twill with action back, two-way
zipper front, two front pockets, two patch hip pockets, two chest
pockets, rule pocket, side vent openings, sized to be worn over
clothes
K
Coveralls, 100% cotton 100% cotton twill, with action back, two-way
zipper front, two front pockets, two patch hip pockets, two chest
pockets, rule pocket, side vent openings, sized to be worn over
clothes
L
Indura Ultra Soft Flame Resistant Uniform Shirt Button front work
shirt with two-piece, lined convertible collar with stays Two chest
pockets, with button closure and pencil stall in left pocket Long-
sleeved only One-piece, lined cuffs with button closures Sleeve
vents Shirt sewn with Aramid fiber thread ATPV 8 7 HRC 2
M
Indura Heavyweight Denim Jeans 14 oz Indura FIR 100% cotton
prewashed denim sewn with Nomex thread, relaxed fit, five jean
style pockets, heavy duty Nomex taped brass zipper, melamine
button at waist, two -needle felled seam construction Arc rating 16 0
ATPV
N
Shop Towels Premium (for cleaning sensitive applications) 100%
cotton, pre -bleached available in white, 18x18" cut size
O
Shop Towels Standard 100% cotton, 18x18" cut size
P
Shop Towels Heavy (for heavy grease & soil applications) 100%
cotton, 18x18" cut size
Q
Fender Covers 50% polyester/50% cotton, 36x54" cut size
rev06/07
12
R
S
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Y
Glass Towels 100% cotton. 16x28" cut size
Track Control Mats, nylon bonded to 100% Nitrile rubber, 3x5'
Track Control Mats, nylon bonded to 100% Nitrile rubber, 4x6'
Dust mop, 18", collapsible
Wet mop, large
Mop frame, 18", collapsible
Air Freshener Refills
Air Freshener Dispensers
rev06107
13
EXHIBIT B
INSURANCE REQUIREMENTS
1 The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs Before commencing work under
this bid, the Service Provider shall furnish the City with certificates of insurance showing the
type, amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins "
In case of the breach of any provision of the Insurance Requirements, the City, at its option, may
take out and maintain, at the expense of the Service Provider, such insurance as the City may
deem proper and may deduct the cost of such insurance from any monies which may be due or
become due the Service Provider under this Agreement The City, its officers, agents and
employees shall be named as additional insureds on the Service Provider's general liability and
automobile liability insurance policies for any claims arising out of work performed under this
Agreement
2 Insurance coverages shall be as follows
A Workers' Compensation & Employer's Liability The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's employees
engaged in work performed under this agreement
Workers' Compensation insurance with statutory limits as required by
Colorado law
2 Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee
B Commercial General & Vehicle Liability The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile liability
insurance as will provide coverage for damage claims of personal injury, including
accidental death, as well as for claims for property damage, which may arise directly or
indirectly from the performance of work under this Agreement Coverage for property
damage shall be on a "broad form" basis The amount of insurance for each coverage,
Commercial General and Vehicle, shall not be less than $500,000 combined single limits
for bodily injury and property damage
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under
this Agreement by a subcontractor, which liability is not covered by the subcontractor's
insurance
rev06/07
14
EXHIBIT C - PRICING
I RENTAL & LEASE PRICING SCHEDULE
ITEM
DESCRIPTION
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RENTALILEASE PROGRAM STEMS:
1
Lined Jacket
366
$0 40
$0 80
$0 24
$0 48
$35 00
2
Quilted Vest
175
$0 40
$0 80
$0 24
$0 48
$35 00
3
Oxford Cotton Dress Shirt (Long or Short Sleeve)
374
$0 29
$0 60
$0 18
$0 36
$25 00
4
Security Shirt (Long or Short Sleeve)
838
$0 26
$0 52
$0 16
$0
31
$15 00
5
Work Shirt, 65/35 (Long or Short Sleeve)
935
$0 13
$0
27
$0 08
$0
16
$15 00
6
Work Shirt, 100% Cotton (Long or Short Sleeve)
330
$0 23
$0 47
$0 14
$0 28
$20 00
7
Cotton Pants
340
$0 28
$0 57
$0 17
$0 34
$22 00
8
Work Pants, 65/35
945
$0 22
, $0
45
$0 13
$0
27
$18 00
g 1
Mens pants pleated
—865
-
$0 23
$0 46
$0 14
$0 28
$20 00
g 2
Womens pants (not pleated)
546
$0 22
$0 45
$0 13
$0 27
$18 00
g 3
Womens pants Twill pleated
554
$0 23
$0 46
$0 14
$0 28
$20 00
g 4
mens pants pleated
596
$0 23
$0 46
$0 14
$0 28
$20 00
g
Work Shorts, 65/35
448
$0 24
$0 49
$0 14
$0 29
$15 00
g 1
Work Shorts (not pleated)
741
$0 24
$0 49
$0 14
$0 29
$15 00
10
Coveralls, 65/35
912
$0 34
$0 68
$0 20
$0 40
$21 00
11
Coveralls,100% Cotton
910
$0 42
$0 84
$0 25
,
$0 50
$20 00
12
Indura Flame -Resistant Uniform Shirt
60694
$0 33
$0
66
$0 19
$0 39
$35 00
13
Indura Heavyweight Denim Jeans
6535
$0 52
$1 04
$0 31
$0 62
$37 00
14
Shop Towels, Premium white
2164
N/A
$0 09
N/A
N/A
$0 45
15
Shop Towels, Standard
2160
N/A
$0 07
N/A
N/A
$0 45
16
Shop Towels, Heavy
2163
N/A
$0 09
N/A
N/A
$0 45
17
Fender Covers
2190
N/A
$0 66
N/A
NIA
$6 00
18
Glass Towels
2960
N/A
$0 14
N/A
N/A
$1 00
19
Track Control Mats, 3x5'
84315
N/A
$1 50
N/A
N/A
$40 00
20
Track Control Mats, 4x6'
84435
N/A
$2 50
N/A
N/A
$65 00
21
Dust mop, 18", collapsible
2560
N/A
$0 17
N/A
N/A
$5 00
22
Wet mop, large
2660
N/A
$0 80
N/A
N/A
$10 00
23
Mop frame, 18", collapsible
N/A
$0 00
N/A
N/A
$3 00
24
Air Freshener Refills
N/A
$2 00
N/A
N/A
N/A
25
Air Freshener Dispensers
N/A
No
charge
N/A
N/A
N/A
rev06/07
15
EXHIBIT D
NON -APPROPRIATION OF FUNDS CLAUSE
(required for multi -year Agreements)
Non -appropriation of Funds: The City reasonably believes that it will have a need for
the Equipment for the services of the Agreement and that funds will be available and
appropriated to make all payments under the Agreement However, the availability of
funds in future fiscal years is dependent upon appropriation of funds by the City Council,
which appropriation is entirely discretionary The City will seek funding each year as part
of its Budget process If funds to continue the services for the term of the Agreement are
not appropriated, the parties agree that the City may terminate this Agreement at the end
of the current year without penalty The City will notify Service Provider at least fifteen
(15) days prior to the end of the year if funds are not available for the payments required
under this Agreement by reason of non -appropriation or non -availability of funds
rev06/07
16
ACORD�'CIERTIFiCATUOF�°LIABIL'ITY,IPYSIiRAIVCE
n �m it y y DATE(MM/DD/YYVV)
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Aon Risk Services, inc of Ohio
THIS CERTI FICA rL IS ISSUEDASANIATTEROFINFORNIATIONONLY
c/o Client Service center
1000 Milwaukee Avenue
AND CONFERS NO RIGHFS UPON TILE CERTIFICATE HOLDER THIS
CFRI IFICAI F DOIS NOT AND ND, EXTEND Oil Al FFRTIIL
Glenview IL 60025 USA
COVFRAGE AFFORDF D BY THE POI ICIES BFLOW
INSURERS AFFORDING COVERALL
NAICH
PRONF (866) 283-7122 F\x-(847) 953-5390
INSURER
INSURI It Greenwich Insurance Company
22322
Cintas Corporation and its subsidiaries
6800 Cintas Blvd
INSURI it IF 'Nestchester Fire Insurance Co
21121
INRURI RC KL Specialty Insurance co
37885
P o Box 625737
Cincinnati OH 45262 USA
INSURI R I)
NSUIti It I
"COVE RAC:FS ,rtV PI .a, i, nI ,t '1 'I 'r I ,.)' pr r, ^e rk SIR Ma A
THE r0I ICIES OF INSURANCE I ISTFD UI IOW HAVI HI I N ISSUED T011ll INSURED NAW D ABOVY I OR IHE POI ICY PI RIOD INDICAII D NOT VITIISIANDING
AN) RI QUIRLMENI I LRM OR CONDI 11ON OI ANY CON FRACT OR OI III R DOCUMI N I W I I H RESPEC I ) O W IIICH TI IIS CI RTIrICATL AIAY BF ISSULD OR MAY
PERTAIN rI1F INSURANCI AFFORDED BY [HE FOR ICILS DI SCRIBED II BE IN IS SUBJFCI IO AI I FEE TI RMS EXCI USIONS AND CON[)] I IONS OF SUCH POI ICIES
AGGRI GA I L LINIITS SIIOWN MAY IIAVI. 13FFN REDUCI D BY PAID CI AIMS
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$2,000,000
COMMERCIAL GENERAL IIARIL ITY
DAMAGE TO RFMIIN
$100,000
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contracturl Liability
N R%0NAI &ALIV INJURY
$1,000,000
GENERAL AGGRYOA1 I
$2,000,000
GENL AGGRYGA BE 112,111 APPI IES PER
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111111 R
DI St RIFT ION Ill OPI RATIONS9 tl(A I IONS'AA III(I I YI ACI 11YONS AOnI PH) 1 NDOIR 1 MI N IISI'1(IAl 11U A'RIONS
The City of Fort Collins, Its officers, agents and employees are included as additional insureds on the General
Liability & Auto Liability, but only with respect to work performed under contract between The City of Fort
Collins and the insured
CERI IFIC VFE 1101 DI 12 t CANCELLA ]ION, 1
C-ItY Of Fort Collins SIInUI
Purchasing DIVISIOn DNII
nAm O1alIIIIA1wb l MIN RIBl o POI(H vn (ANCu 11 D 111 ORl III IAI'IRA IION
Hula Liu SvUINO wsOant wBl ININ AVOR 10 MAu
Attn Ed Bonnette 11)DA)s
RU
21$ N Ma50n, 2nd Floor OF
PO Box 580
NII I R N NDi 111 l o 1111(1 RnFICAN 1101 DI R NAVLD 10 InL I rn
FAII UlO lu DO SOSIIAI L IMPOSI NO0BI IGAHON OR LIABII IY
\♦N KIND III'ONTHEINIURIR IISAGFN'IS0RRIPRFSFMA11VIS
AUnlORlnnlRPanl Nl,vDvl
Fort Collins CO 80522 USA
AC012) 25 2001/08 "1 1'' ' ` ACO iD ( ORPORA I ION 1988
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All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent
to the following addresses
City:
City of Fort Collins
Attn Purchasing, Ed Bonnette
PO Box 580
Fort Collins, CO 80522
Service Provider.
Cintas Corporation
523 10c" Street
PO Box 1119
Greeley, CO 80632-1119
Attn Matthew Selcke, General Manager
In the event of early termination by the City, the Service Provider shall be paid for services rendered
to the date of termination, subject only to the satisfactory performance of the Service Provider's
obligations under This Agreement Such payment shall be the Service Provider's sole right and
remedy for such termination
5 Contract Sum The City shall pay the Service Provider for the performance of this
Contract, subject to additions and deletions provided herein, per the attached Exhibit "C", consisting
of one (1) page, and incorporated herein by this reference
6 City Representative The City will designate, prior to commencement of the work, its
representative who shall make, within the scope of his or her authority, all necessary and proper
decisions with reference to the services provided under this Agreement All requests concerning
this Agreement shall be directed to the City Representative
7 Independent Service provider The services to be performed by Service Provider are
those of an independent service provider and not of an employee of the City of Fort Collins The
City shall not be responsible forwithholding any portion of Service Provider's compensation forthe
payment of FICA, Workmen's Compensation or other taxes or benefits or for any other purpose
8 Personal Services It is understood that the City enters into this Agreement based on
the special abilities of the Service Provider and that this Agreement is considered to be an
agreement for personal services Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City
9 Acceptance Not Waiver The City's approval or acceptance of, or payment for any of
2
SA revO6/07
the services shall not be construed to operate as a waiver of any rights or benefits provided to the
City under this Agreement or cause of action arising out of performance of this Agreement
10 Warranty
(a) Service Provider warrants that all work performed hereunder shall be
performed with the highest degree of competence and care in accordance
with accepted standards for work of a similar nature
(b) Unless otherwise provided in this Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the most
suitable grade of their respective kinds for their intended use, and all
workmanship shall be acceptable to City
11 Default Each and every term and condition hereof shall be deemed to be a material
element of this Agreement In the event either party should fail or refuse to perform according to the
terms of this Agreement, such party may be declared in default
12 Remedies In the event a party has been declared in default, the defaulting party
shall be allowed a period often (10) days within which to cure said default In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
damages, (b) treat the Agreement as continuing and require specific performance, or (c) avail
himself of any other remedy at law or equity If the non -defaulting party commences legal or
equitable actions against the defaulting party, the defaulting party shall be liable to the non -
defaulting party for the non -defaulting party's reasonable attomey fees and costs incurred because
of the default
13 Binding Effect This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representatives, successors and assigns of said parties
14 Indemnity/Insurance
a The Service Provider agrees to indemnify and save harmless the City, its officers,
agents and employees against and from any and all actions, suits, claims, demands or
liability of any character whatsoever brought or asserted for injuries to or death of any person
3
SA rev06/07
or persons, or damages to property arising out of, result from or occurring in connection with
the negligent performance of any service hereunder
b The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property
c Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an additional
insured under this Agreement of the type and with the limits specified within Exhibit B,
consisting of one (1) page, attached hereto and incorporated herein by this reference The
Service Provider before commencing services hereunder, shall deliver to the City's Director
of Purchasing and Risk Management, P O Box 580 Fort Collins, Colorado 80522 one copy
of a certificate evidencing the insurance coverage required from an insurance company
acceptable to the City
15 Entire Agreement This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire agreement of the parties Covenants or
representations not contained in this Agreement shall not be binding on the parties
16 Law/Severability The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement
17 Prohibition Against Employing Illegal Aliens This paragraph shall apply to all
Contractors whose performance of work under this Agreement does not involve the delivery of a
specific end product other than reports that are merely incidental to the performance of said
work Pursuant to Section 8-17 5-101, C R S , et seq , Contractor represents and agrees that
a As of the date of this Agreement
1 Contractor does not knowingly employ or contract with an illegal alien,
2 Contractor has participated or attempted to participate in the basic pilot
rd
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employment verification program created in Public Law 208, 104th Congress, as
amended, and expanded in Public Law 156, 108th Congress, as amended,
administered by the United States Department of Homeland Security (the "Basic
Pilot Program") in order to confirm the employment eligibility of all newly hired
employees
Contractor shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this
Agreement
Contractor shall continue to apply to participate in the Basic Pilot Program and
shall in writing verify same every three (3) calendar months thereafter, until Contractor is
accepted or the public contract for services has been completed, whichever is earlier
The requirements of this section shall not be required or effective if the Basic Pilot
Program is discontinued
Contractor is prohibited from using Basic Pilot Program procedures to undertake
pre -employment screening of job applicants while this Agreement is being performed
If Contractor obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Contractor
shall
Notify such subcontractor and the City within three days that Contractor
has actual knowledge that the subcontractor is employing or contracting with an
illegal alien, and
Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not
cease employing or contracting with the illegal alien, except that Contractor shall
not terminate the contract with the subcontractor if during such three days the
subcontractor provides information to establish that the subcontractor has not
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knowingly employed or contracted with an illegal alien
f Contractor shall comply with any reasonable request by the Colorado Department
of Labor and Employment (the "Department") made in the course of an investigation that
the Department undertakes or is undertaking pursuant to the authority established in
Subsection 8-17 5-102 (5), C R S
g If Contractor violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17 5-102, C R S the City may terminate this Agreement If this
Agreement is so terminated, Contractor shall be liable for actual and consequential
damages to the City arising out of Contractor's violation of Subsection 8-17 5-102, C R S
h The City will notify the Office of the Secretary of State if Contractor violates this
provision of this Agreement and the City terminates the Agreement for such breach
18 Special Provisions Special provisions or conditions relating to the services to be
performed pursuant to this Agreement are set forth in Exhibit "D", consisting of one (1) page,
attached hereto and incorporated herein by this reference
12
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CITY OF FORT COLLINS, COLORADO
a municipal corporation
By--�
Jame B Neill II, CPPO, FNIGP
Direc r o Purchasing and Risk Management
Date
Cintas Corporation
BY t
PRINT NAME
tw.tn Xc 4,, L-cr- 73�-
CORPORATE PRESIDENT OR VICE PRESIDENT
Date /L 7
ATTEST (Corporate Seal)
CORPORATE SECRETARY
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A7S9101-RI 1
SCOPE OF WORK— UNIFORM RENTAL & LEASING
I SCOPE OF WORK
A It is the intention of this Agreement that the Service Provider will assume full
responsibility for furnishing, cleaning (where requested), and maintaining
uniforms, garments, clothing apparel, or other articles of clothing for City of
Fort Collins personnel in the Transfort Bus, Fleet Maintenance, Light & Power
operations, and in any other areas as requested by the designated
departmental Protect Manager
B DELIVERY the City requires that the Service Provider designate one (1) day
for pick-up and delivery per week Delivery is to occur on that pre -determined
day during business hours, at a time to be negotiated between Service
Provider and the Protect Manager for that department For those weeks in
which the pickup/delivery day is on an official City holiday, arrangements are
to be made for deliveries to occur the day before the holiday, or on a
preapproved date
C DIRTY CLOTHING/RAG/TOWEL BINS Service Provider is to provide bins
that separate the clothing to allow for clothing pieces in need of mending or
repair to be placed in one bin, clothing recommended for replacement in
another bin and a third bin that is for dirty clothing Additional bins are to be
provided for dirty Shop rags/Towels The bins are to
A Eliminate or minimize odor
B Be covered and locked, to prevent pilfering
C Be sized appropriately to -accommodate the needs of the
department
D Be located in an area approved by the department Protect Manager
Service Provider will provide rag cans, clothes racks, soil dumps, lockers and
hangers at no additional charge Project Manager for that department will
determine which mix of these amenities is necessary, given the space
constraints within the department Air Freshener Dispensers will be supplied
at No Charge as needed, Air Freshener refills are rented per charge on the
Pricing Schedule
D UNIFORM COMPLEMENT AND QUANTITIES Garments covered under this
Agreement will be selected by the Project Manager for each department from
the items represented on the Pricing Schedule If additional items not covered
on the Pricing Schedule are requested by the Protect Managers, they will be
priced using the Service Provider's same Pricing Multipliers that are used for
similar item categories on the Pricing Schedule Protect Managers will
determine the quantity of each item to be provided for each employee in their
department Protect Managers for each area may add or delete uniform
pieces, towels, covers, mats and other sundry components from the Contract
at any time during the Contract Period
E OVERSIZE UNIFORMS Service Provider should be aware that an average of
5% of City employees require oversized uniforms No additional cost is to be
charged for oversized garments Also, the Service Provider is required to
provide female -size apparel at no additional cost Service Provider is to make
every effort to see that oversize and female employees receive their uniform
pieces in the same time frame as regular -size male employees
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F SIZE CHANGES Service Provider is to provide for normal size changes at no
additional charge to the City
G ALTERATIONS Alterations are to be the responsibility of the Service
Provider If a garment requires alteration, Service Provider has seven (7)
calendar days to return or replace garment from the date of being informed of
the request by authorized City personnel
H PROFESSIONAL APPEARANCE in order to maintain a professional
appearance, the City will not accept clothing with mends and patching larger
than dime size The repair or mending of a garment shall not detract from the
garment's appearance Two (2) or less apparent mending sites are
acceptable, if there are more in a garment, that item needs to be replaced
The initial issuance of uniforms for new City departments coming online as a
result of this Agreement (for example, Fleet Maintenance) must be new For
City departments with continuing service by Service Provider as a result of
this Agreement (for example, Transfort and Light & Power) will be maintained
with A and B grade garments On a weekly basis the Service Sales
Representative (SSR) will inspect City garments and make necessary
upgrades to insure City garments portray a consistent professional image
The City reserves the right to approve or request new garment depending on
the appearance and the employee's function
I MEASUREMENT Transfort, Fleet Maintenance, Light & Power, and any
other new departments coming online into the program request that Service
Provider measure employees (and give the opportunity for try -on) for proper fit
on -site Service Provider shall negotiate location and schedule for these
events with the department Project Managers
J GARMENT IDENTIFICATION Service Provider is to have in place a system
of garment identification (for example bar coding) in order to provide tracking
of the uniform pieces for individual employees throughout their system
K INDIRECT EMBROIDERY LOGOS Service Provider is to attach Indirect
Embroidery Logos to shirts, jackets, vests, etc as directed by the department
Project Managers The City will design the artwork for the logo, and will
purchase the logos as needed Service Provider will not charge a fee to
attach the logos to garments, or to remove them should the garment no
longer be required or needed
L GARMENT REPLACEMENT CHARGE Garments that require replacement
due to normal wear and tear are to be replaced at no charge by the Service
Provider If a City employee rips or tears a garment, loses a button, or for any
other reason needs a garment repaired, a stringed repair tag is to be
completed by the employee and tied to the garment with a brief description of
what needs to be repaired As part of the Service Provider's Continuous
Process Improvement Quality Program, Service Provider inspects each and
every garment after they have been cleaned for all types of needed repairs
An automatic repair system takes place in the event the garment does not
pass inspection Should the garment need replacement upon inspection, the
garment will be replaced due to normal wear, free of charge Garments that
are destroyed beyond repair, i e pants cut to fit over boots, sleeves cut off of
shirts, rips larger than a quarter, will be charged for, subject to the Per Unit
Purchase or Replacement Price in the Pricing Schedule All city employees
participating in the Lease or Rental program are required to fill out an
Enrollment Agreement for the Service Provider This authorizes the City to
deduct the Replacement Cost of any garments not returned in the event of
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