The URL can be used to link to this page

Home My WebLink AboutWORK ORDER - RFP - P677 FUTURE SW W & WW FACILITY IMPROVEMENTS, , I ",< '- EXHIBIT "A" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND ROCKY MOUNTAIN CONSULTANTS, INC DATED March 1, 2000 Work Order Number Purchase Order Number qq (7 3,3q Project Title Rodeo Detention Pond Facility Commencement Date March 1 2000 Completion Date _ October 1 2000 Maximum Fee (time and reimbursable direct costs) Project Description Provide resident engineering project coordination and geotechnical services for the Rodeo Stormwater Detention Pond Scope of Services See attached Exhibit A Service Provider agrees to perform the services identified above and on the attached forms in accordance with the CC Purchasing terms and conditions contained herein and in the Services Agreement between the parties In the event of a conflict between or ambiguity in the terms of the Services Agreement and this work order (including the attached forms) the Services Agreement shall control The attached forms consisting of Exhibits A, B, C and D, (8) pages are hereby accepted and incorporated herein by this reference, and Notice to Proceed is hereby given O \FRONT OFF10ETt Whns%RodOi Pond\Work O,oer Fonn Exhibit A WN Service Provider Rocky Mountain Consultants, Inc Date ��-3 - 2 000 City of Fort C Submitted By Prole Date Reviewed By O`M44k X. IC-AC-'-1 Senior Utility Engineer Date Approved By N cl zt '' Utilities General Manager Date Approved By Dir P Date 49b D \FROM OFFICETt CoIMsV adeo Pond\Work ONer Form EMnbd A wN 'Z- EXHIBIT A CITY OF FORT COLLINS RODEO STORMWATER DETENTION POND PROJECT DESCRIPTION A stormwater detention pond on the west side of Overland Trail on the south side of the Hughes Stadium access road, including an outlet structure, 2 inlet structures, excavation of 330,000 cubic yards of earth material, placement of 70,000 cubic yards of embankment for new parking area, and seeding SCOPE OF SERVICES PROJECT BIDDING AND CONTRACT AWARD A General Provide assistance during the pre -bid interval to generate bidding interest, aid prospective bidders in fully understanding the scope of the project, and explaining any unusual or significant features Following the bid opening, provide assistance in evaluating the bid proposals and recommending award of contract Specific items of involvement will be as follows Coordinate protect advertisement Conduct a pre -bid conference and job -walk with contractors and suppliers to familiarize prospective bidders with actual site conditions or constraints Respond to all contractor and supplier inquiries to provide more complete understanding of the protect as required Assist City in conducting the bid opening Review bid proposals Following review of proposals, provide City with a recommendation for Award of Contract PROJECT CONSTRUCTION A RMC will establish a full understanding between the City, the Engineer, and the Contractor regarding all aspects and responsibilities on the protect as soon as practical following award of the contract Some of the major items to be established are as follows 1 Establish formal lines of communication 2 Review protect construction schedule and sequencing 3 Field offices and staging areas 4 Care and protection of private property 5 Weekly progress meetings 6 Quality control testing - bedding and other materials and compaction testing 7 OSHA regulations - competent person 8 Shop drawing submittals B During the construction of the protect, RMC will use it's best efforts to, create a well coordinated approach, minimize potential problems, and ensure a timely completion within the protect budget RMC will provide a full time resident engineer to work with the City's construction staff during the entire construction period RMC will provide the following services O\FROM OFFICE6t W hMNWeo 1un6Exhft A S.W W Se --wM Page 1 1 Provide basic horizontal and vertical control survey data 2 Review and approve shop drawing submittals 3 Review and observation of material handling and storage procedures 4 Review and observation of general construction procedures and compliance with the Contract Documents 5 Conduct weekly progress meetings 6 Observation of excavation with respect to width, depth, stability of bottom, and safety procedures (shoring) 7 Work closely with City staff and contractor to provide any special needs 8 Provide, observe, and coordinate geotechnical testing and compaction of embankment 9 Observation and enforcement of placement of all ground surface materials such as rip -rap, seeding and mulching, grading and disturbed landscaping 10 Review of partial pay requests and recommendation to City for payment to the contractor 11 Assist in review and coordination of all change orders, if necessary 12 Monitor construction progress and schedule 13 Conduct final inspection/job walk in conjunction with City staff, and prepare a "punchlist" 14 Prepare recommendation for establishing date of substantial completion, final job acceptance and final payment to the contractor 15 Prepare 'record" reproducible drawings and furnish original drawings for permanent record to the City 16 Prepare "As -Built" topographic survey of detention pond area (survey to elevation 5145) Input stage/storage data into modified SWMMhydraulic model todetermine "As -Built" function of the detention pond Edit the drainage report to reflect "As - Built" conditions 17 Prepare and provide precondition and construction photos in digit format with written descriptions O WROW OFFICE\F Whits%R dtl POW\E NbM-SmPe of 5e", e w Page 2 EXHIBIT B WORK SCHEDULE Completion Time 1 Bidding and construction 2 Project Bidding and Award Two months 3 Project Construction 5 months 36 Additional Permits and/or Approvals The Professional shall provide the necessary backup material to the City for submission of additional permits and/or approvals as may be required for completion of the project 37 Health and Safety Considerations Engineer will, under this Agreement, perform design of facilities in accordance with prevailing safety codes o FRONT OFFICETt EomnsVZMoo aor xfobiu swpe of Sew— Page 1 of 1 EXHIBIT D COMPENSATION Methods of Payment for Services and Expenses of Professional 1 1 Project Bidding and Construction Services City shall pay professional on an "hourly not -to - exceed basis" a maximum amount of $110,012 00 Hourly Billing Rates of Project Team Function Maximum Hourly Rate Project Manager/Principal $120 Project Engineer $ 95 Construction Engineer 1 $ 60 CAD Tech 1 $ 50 Clerical $ 40 Two -Man Survey Crew $110 Registered Land Surveyor $ 65 1 2 Manner of Payment 1 2 1 Professional shall submit monthly statements City shall make prompt monthly payments in response to Professional's approved monthly statements 1 2 2 The monthly statements submitted by Professional shall be paid on an hourly basis for services completed through the Bidding and Construction Phase 1 2 3 Monthly payment to the Professional for satisfactory performance shall be made within 30 days after billing is received by City Carrying charges of 1-1 /2 percent per month or the maximum rate allowed by law, if less, shall be due for accounts which are not paid within 60 days after the billing date Said carrying charge shall not apply to payments withheld by the City upon default of the Professional or to insure performance 1 2 4 Upon satisfactory completion of any phase for which withholding has been instituted, the withheld shall be promptly paid by the City to Professional Final payment shall be made following acceptance of the work by the City, subject to statutory retentions for unresolved claims o TROW OFFICETt c 1105XRooeo Pona xmaw scone or se"Ims x Page 1 of EXHIBIT D RODEO DETENTION POND FACILITY PROJECT MANHOURS AND COSTS Project Manager Project Engineer CAD Tech I 2-Person Survey Crew Clerical Construction En sneer I Terracon Hourly Rate $120 00 $65 00 $52 00 $110 00 $40 00 $60 00 L S I PROJECT BIDDING AND CONTRACT AWARD Provide assistance during the re -bid interval 16 32 Conduct a re -bid conference and lob -walk 8 6 Assist City in conducting the bid opening 6 8 Provide City with a recommendation for Award of Contract 4 4 VI PROJECT CONSTRUCTION Review of shop drawi qg submittals 8 40 Monitor construction progress and schedule -dailv 60 180 820 Provide observation -reports 80 System testing 32 $14,220 00 Prepare "record" reproducible drawings and project photos for permanent record to City 4 8 24 12 60 Prepare "as -built" Surve and h draulic model 4 16 12 $ TOTAL BIDDING & CONSTRUCTION HOURS 110 296 36 8 12 992 TOTAL BIDDING & CONSTRUCTION COSTS $13,200 00 $19 240 00 $1,872 00 $880 00 $4110 00 $59,520 00 114,220 00 REPRODUCTION COSTS - $600 00 TOTAL CONSTRUCTION PHASE - $110 012 00 D \FRONT OFFICE\Ft Gollins\Rodeo Pond\Exhibit D-RodeoDetentionPondFacihty 2 wh2