HomeMy WebLinkAboutBID - 5428 MOBILE SURVEILLANCE PLATFORMSCity of Fort Collins
Admimf -ative Services
Purchasing Division
CITY OF FORT COLLINS
INVITATION TO BID
0
BID #5428
MOBILE SURVEILLANCE PLATFORM
131D OPENING OCTOBER 29, 1999, 2.30P.M. (our clock)
Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and
Risk Management, 256 West Mountain Avenue, Fort Collins, Colorado 80521, at the time and
date noted on the bid proposal and/or contract documents
Bids must be received at the Purchasing Office prior to 2.30p m. (our clock), OCTOBER
29, 1999.
A copy of the Bid may be obtained as follows:
Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to
request document #25428 (The bid number must be preceded by a 2 when
using the Fax -line.)
2 Download the Bid from the Purchasing Webpage, Current Bids page, at
wwvv ci fort-collins co us\CITY HALL\PURCHASING then via the Current
Bid, pushbutton
3 Come by Purchasing at 256 W Mountain Ave , Fort Collins, and request a copy
of the Bid
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement Bids may be withdrawn up to the date and
hour set for closing i Once bids have been accepted by the City and closing has occurred,
failure to enter into contract or honor the purchase order will be cause for removal of supplier's
name from the City, of Fort Collins' bidders list for a period of twelve months from the date of the
opening The City may also pursue any remedies available at law or in equity Bid prices must
be held firm for a period of forty-five (45) days after bid openings
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder Any proposed modification
must be accepted in writing by the City prior to award of the bid
Only bids properly received by the Purchasing Office will be accepted All bids should be
clearly identified by the bid number and bid name contained in the bid proposal
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City
Bids must be furnished exclusive of any federal excise tax, wherever applicable
256 W Mountain Avenue • PO Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
rI A
3
The power distribution control panel should include a
Yes_
master power switch that controls both DC and AC
No
power to the entire operational area, and have a group
_
of circuit breaker/switches providing current overload
protection and control of operational systems and
equipment
4.
A power -monitoring panel should be capable of
Yes_
indicating DC and AC power consumption Provide a
No _
low battery alarm indicator (audible and visual) when
the system has fallen below 10 5 volts Provide a
visual indication when the vehicle is connected to an
external 110 VAC source for battery charging purposes
and have
One (1) 12 vdc digital voltmeter with back light
One (1) 12-vdc digital amp meter with back light
One (1) 24 hour clock with battery back up
The 12-vdc-battery power shall be controlled through a
high quality on/off buss switch This switch shall allow
the power to flow from the battery to the main control
panel The main on/off switch shall be located next to
the side cargo doors, this switch should control all
power to the surveillance vehicles operational
compartment
5.
The main control panel shall individually operate the
Yes_
equipment within the operational compartment Each
No
item or group of items shall be switched and fuse
protected from the panel an indicator light shall be
mounted on the switch, when illuminated, indicates that
power is supplied to the equipment selected
611
Wall
Four (4) 12 vdc cigarette power outlets and four (4)
Yes_
Mounted
120V AC outlets should be placed throughout the rear
No
Power
operational compartment for additional equipment
_
Source.
power requirements
612
Command
The main equipment work station, counter and cabinets
Yes_
Console
shall house all of the rack -mounted electronics such as
No
Desk and
The audio recorders, video recorders, video monitors,
_
Storage
and other video/audio options that may be required
Cabinet-
The work station counter surface should be
constructed of/< inch plywood, covered in a laminate
and edged with molding A file/storage cabinet with key
lockable drawers should be installed in the workstation
10
'1
6.13
MAIN
The main control panel and workstation shall be
Yes_
CONTROL
installed on the drivers side wall above the desk area
No
PANNEL:
The panel shall be within the reach of the operator at
all times, the main control panel shall control all of the
equipment functions in the operational compartment
at an arms length
614
Passenger
The surveillance platform shall be equipped with a
Yes_
Side Bench
bench seat located on the passenger side adjacent to
No
Seat/Storage
the side cargo doors The bench shall have 3" thick
_
Area:
cushions for optimal operator comfort The lower
section of the bench is to be used for storage of
equipment
6 15
Special IR
The surveillance platform shall be designed with a
Yes_
indow
minimum of five (5) disguised window -viewing ports
No
Treatment:
Fitted with Infra Red 780-nano meter glass to allow
the operator to view and shoot video out through the
glass
616
BLACK OUT
All in the operational compartment will be equipped
Yes_
PADS
with window blackout pads Pads shall have 6"x 8"
No
fold down ports that open to allow for viewing through
the van clear exterior glass window to facilitate
special video needs
6.17
WINDOIWS•
The front bulkhead door's sliding window shall
Yes_
1
measure approximately 6" inches high x 8" inches
No
long This window shall allow the operator to video
through the front cab area
2.
The rear door window viewing ports size shall be
Yes_
approximately 6" inches high x 8" inches long,
No
creating optimum video viewing and recording from
the rear door windows
3
A camera wall mount bracket with attachment plates,
Yes_
which will accommodate a variety of cameras and
No
lens, shall be located at each window video viewing
_
port This bracket shall allow the operator to install a
fully articulated Bogan Magic Arm at that video port
and position a camera of choice in place
4
The drivers & passengers cab windows and side &
Yes_
rear cargo door windows shall be tinted a 3M 15%
No _
rate window film
11
M
F IF
6.18
Rear Seating
A primary operator's seat shall be installed at the
Yes
in the
knee opening area of the main console cabinet,
No J
operational
which will provide the operators with access to all
compartment,
equipment and controls without moving from their
1,
seat
2.
The operators seat is contoured for long term sitting,
Yes_
adtustable back, swing up arm rests, 4' foot chair
No —
slide 360 degrees swivel chair base with recline and
forward/reverse functions allowing full adjustment
3
A second seat shall be supplied for a second
Yes_
operator This padded bench type seat will rest on
No —
top of the storage compartment on the passenger's
side of the rear compartment
4
All seating should provide lap seat belts anchored
Yes_
through the vehicle floor
No —
6.19
Interior
Three 18" flexible gooseneck lights with
Yes_
Lighting:
interchangeable red or clear lenses shall be: installed
No
1
These lights should have the ability to be switched
_
on and off from the fixture or main control panel
2
One 18" 12-vdc ceding mounted two -bulb fluorescent
Yes_
light shall be installed This light can be switched on
No —
and off from the fixture or the main control panel
3.
Three aircraft style -ceding lights shall be installed and
Yes_
controlled from the light and main control panel One
No
light is White and one light is Blue in color for
_
operations at night One under the counter red light
switched at the installed
6.20
Air
A Wet Ice system shall be located on the driver's side
Yes_
Conditioning
of the operational compartment next to the rear doors
No
System-
and work counter System should be incased in metal
_
container The inner ice holding tank should be able
to be filled from the rear doors or from inside the rear
operational compartment
System shall permit the use of regular Block or
Cubed ice as a cooling agent, the system should hold
a minimum of 200lbs of Wet Ice The air conditioner
should use multiple speed brush -less fans,
connected to air deflectors with 360-degree direction
air the airflow to any portion of the operational
compartment The air conditioning coolant shall be
contained within a closed system, the chilled air
should pass through an air chamber equipped with
12
13
0
two 12vdc brushless blowers, the blowers should be
capable of moving 220 cubic feet of air per minute in
and around the rear operational compartment The
system should be fully efficient without the vehicle
running
The air conditioner shall be capable of maintaining a
comfortable interior temperature within the
operational compartment Typically 20 degrees
below the ambient outside temperature, depending
upon the operational compartments temperature
before the unit is turned on
The air conditioner shall be equipped with manually
operated drain valves for draining both the ice
chamber and the condensation reservoir from within
the operational area Valves will be appropriately
marked This operation will prevent accidental or
unintentional draining or dripping of melted ice water
from the holding tank
Air
The air circulation system shall be capable of
Yes
6.21
Circulation
providing a quick change of air and shall be installed
No
System:
in the rear compartment The fresh air should be
brought in from the drivers cab air vents and a DC
brushless fan installed in the front bulkhead wall
behind the passenger's seat at the floor
Exhaust fans should be mounted within the rear and
side doors, these fans should also provide window
defogging for the rear cargo doors The exhausted
air from the operational compartment will be vented
through sound dampened baffled floor vents next to
the rear cargo doors on each side Fans shall be
connected to automatic circuitry that ensures
activation of the circulation system if the oxygen
content level drops below a predetermined
percentage
6.22
Battery
The platform equipment electronic load is expected to
Yes_
System
average 8 to 10 amps continuous draw One
No
1
maintenance free DFBD Gel Cell battery should
_
provide approximately 30 hours of operating time
2.
Four- (4) DFBD High Capacity Gel Cell battery rack
Yes
mounted in a steel battery cabinet shall be provided
No
Batteries should be of a leak proof construction
Absolutely no maintenance required 100% Gel
construction, no liquids
13
ITT
3
Rapid recharge rate Batteries should recharge at a
Yes_
normal rate of change and should not be damaged if
No
a substantially faster higher rate of charge is applied
_
No dangerous or corrosive gas vapors should
develop during operation or recharging use
4.
Batteries should be capable of 100% recovery from
Yes_
deep discharge, even if left for uncharged for a
No
month, Exceptional power output
—
5
Batteries should have a power increase of 115% of
rated capacity after use of battery begins and an
No
extremelylow self discharge rate, of less than 2% per
—
month at room temperature
6
Batteries to have a five (5) year limited warranty from
Yes_
the factory
No _
6.23
Battery
The surveillance platform shall be equipped with a
Yes_
Char
Charging
Heart Freedom 10, 50 amp pulsed input charger /
No
System.
inverter This charger utilizes a pulsed input charging
—
for maximum charging capacity A Heart Link 2000
1
remote control charger & inverter status panel should
also be provided The overall electrical system shall
be fused with a fast action one at a time fuse
2.
The pulsed input charger shall not over charge the
Yes_
battery and will allow the charger to be plugged in for
No
continuous duty The charger should be capable of
charging up to 4 batteries at the same time
3.
A male 120vac plug shall be mounted in the front grill,
Yes
which allows the operator to plug in heavy-duty
—
No
extension cord to supply power to the charger The
cord should be storable behind the front grill and
remain out of sight until used for charging A 25' foot,
fourteen gauge three conductor extension cord
shall be provided
4.
The vehicle's charging system shall charge the rear
Yes_
battery(s) only while the vehicle's engine is running
No _
Once the vehicles engines is turned off the vehicle's
battery should automatically disconnected from the
rear battery system to ensure that the vehicle's battery
will be able to start the engine at any time
14
M
6.24
Inverter
A 1000-watt DC to AC crystal controlled power inverter
Yes_
System:
shall be provided for the purpose of operating AC
No
equipment The inverter shall maintain a constant
115vac at 60 Hz with a frequency deviation not to
exceed 001 Hz , and be installed with remote function
control and display panel
6.25
Auto Eject
An auto eject AC power system shall be installed The
Yes_
System:
auto eject system should automatically eject the AC
No
cord when the vehicles engine is started
ENVIRONMENTAL MONITORING, HEALTH &
SAFETY:
626
An environmental control panel should be present
Yes_
which contains the following monitoring equipment
No
along with the three listed safety items
1 Carbon monoxide detector
2 Oxygen monitor/alarm
3 Automatic fresh air override
4 Fire extinguisher
5 First Aid Kit
6 Rechargeable flashlight
6.27
Surveillance
One 'Retractable Videoscope" shall be provided with a
Yes
Periscope
Multi functional hand held scope controller with
No
1.
1 Zoom in & out
Yes_
2 Focus in & out control with a variable speed control
No
3 360 Degree rotation with variable speed control
4 Upper mirror motor control for up & down
5 Lower Mirror Control, Manuel adjustment from
knob on front panel
6 Retractable Turret up & down motor control
7 Quick cable connector for motorized powered
video lenses
8 Defog mirror fan
9 Optical quality front surface mirrors
10 Camera and lens quick release '/a 20 mount which
would allow for lens change out in 30 seconds
6.28
Video Input
One low loss 8 camera sequential input video switcher
Yes_
Switcher:
(Pelco VS-5108) which allow the distribution of video
No
signals to be switched to the recording equipment with
the push of a button
15
629
Video
Five low loss 100% shielded video cables will be tied
Yes_
Recording
into the video switcher
No _
Port Panels-
One cable for the driver side camera viewing port
1.
One cable for the bulkhead door and passenger side
door camera viewing ports
One cable for the retractable Videoscope in the ceiling
One cable for a microwave receiver video input
One auxiliary video input
2.
Video patch panels to be equipped with BNC
Yes
connectors for easy input of the video signal At each
No
patch panel there will be a two -pin power plug for
camera power These panels are to provide the power
and video cable for each video port The video patch
panels shall be labeled for easy identification
630
Surveillance
1 One Mintron CCD low light color camera, '/_°, 1 5
Yes_
Camera and
lux @ F1 2, 500 TV lines of resolution shall be
No
Lens:
provided
2 One Mintron CCD low light black & white camera,
1/3", 05 lux @ F1 4 410 TV lines of resolution
shall be provided
3 One Computar 16 to 160mm motorized video lens
shall be provided The lens will be prewired to
connect directly to the retractable Videoscope
4 One Pentex 12 5 to 75mm manual zoom lens shall
be provided
5 One Litton Intellivu 2400 Rotational cam with dual
channel optics, night vision intensifier module for
attachment to the periscope mounted CCTV
camera
6 Two 2X "c/CS" lens extender providing double the
focal distance of the lens installed
6.31
Surveillance
Three Studio Quality Sony Trinitron 9" color monitors,
Yes_
Monitors:
12 vdc Model # KV-PT60 shall be provided
No
One LCD TIF monitor shall be provided (See Officer
Safety Camera System )
6.32
Video
Two Panasonic AG-1070DC VHS time lapse recorder
Yes_
Cassette
with built-in time date generator Time Lapse Modes
No
Recorders:
2/6/12/24 Hours shall be provided and must be Y21K
Compliant
One Sony EVT-820 8mm Time Lapse recorder shall
be provided and must be Y21K Compliant
16
633
Main Auxiliary
Video Patch
Panel:
A Video Distribution System shall be provided as a
standard feature in the surveillance platform and shall
be capable of routing an incoming video signal to
monitors and recorders Video recording and
monitoring equipment must be able to switch between
all video sources The distributions system should
provided the operator the ability to choose the video
source for recording and viewing then send the source
to any monitor and or recording unit i e , VCR/Monitor
group one, VCR/Monitor group two, and VCR/Monitor
group three
Yes_
No
634
Integrated
An Audio Filter and Distribution System shall be
Yes_
Audio
provided as a standard feature in the surveillance
No
System:
platform The system shall be capable of routing an
1
incoming audio signal at the same time to a VCR
and/or an audiocassette recorder and/or an external
auxiliary speaker Provide audio tacks for two sets of
headphones Audio sources will be
1 Radio Scanner VHF/UHF/800MHZ
2 Police Radio VHF
3 Police Radio UHF
4 Police Radio 800 MHZ
5 CB Radio
6 Body Transmitter Receiver
7 Microwave Receiver
Four external Panasonic electret microphones for
recording external audio in the vicinity of the
surveillance vehicle shall be installed outside the
vehicle These microphones should also connected to
the audio distribution system described above and be
directed to the audio tape recorders and VCR for
recording
Front to rear intercom system with PTT and hands free
operation
635
Officer Safety
Install four (4) Board Cameras, one looking forward,
Yes_
Camera
one looking aft, one looking right and one looking left
No
System
of the vehicle Along with one (1) Digital Quad Splitter
(Advanced Technology ATV-660) Video from these
cameras is to be displayed on a flat screen LCD TIF
monitor which is wired into an A/B switcher, so it can
be switched to a surveillance monitor, video recorder
or video printer
17
6.36
Officer Safety
Four external Panasonic electret microphones for
Yes_
Sound
recording external audio in the vicinity of the
No
System.
surveillance vehicle shall be installed outside the
_
vehicle These microphones should also connected to
the audio distribution system described above and be
directed to the audio tape recorders and VCR for
recording
637
Video Motion
One Digi Spec 12VDC powered motion detector shall
Yes_
Detector.
be installed at the command
No _
Console, unit is to be fully integrated into the platforms
video system
638
Audio
Two PMD-221 Marantz three head audio cassette
Yes_
Recording
recorders shall be provided with a
No _
System:
12vdc to 4 9 vdc power supply
6.39
Body Wire
One Icom R-8500 multi -band synthesized receiver and
Yes_
Receiver:
12vdc-power adapter kit
No
150-175 MHZ to 800 MHz band width Key pad push
button field programming
6.40
Disguised
All antennas required in support of surveillance
Yes
Antenna
equipment and RF transceivers should be routed via
No
System:
coaxial cable to the equipment the antenna supports
and tagged at the equipment end to identify what
1.
equipment it is connected to All antennas should be
tuned for their specific function and installed covertly
on the vehicle The antenna system will be supplied
with antennas and cables to support the following
equipment
2
1 Radio Scanner VHF/UHF/800 MHZ
Yes
2 Police Radio VHF
No
3 Police Radio UHF
4 Police Radio 800 MHZ
5 CB Radio
6 Body Transmitter Receiver
7 GPS
8 Cellular telephone
9 Mobil Data Terminal
Microwave Receiver (This system will be wired from
the operational area to the vehicle roof at the rear and
capped with a weather proof N connector so that a
microwave antenna can be mounted and dismounted
as needed The customer will supply the microwave
antenna at a later date )
In
3
Antennas will be installed in a covert manner When
Yes_
installed antennas will not interfere with the
No _
Surveillance Scope operation All antennas will be
vertically polarized for maximum performance
6.41
CB Radio.
Install one Citizen Band 40 channel radio
Yes_
No
6.42
Police Radio
Two (2) Police Radio transceivers, one (1) VHF and
Yes_
Installation:
one (1) UHF unit will be installed in the operational
No
area of the vehicle Transceivers are to be similar or
equal to a Kenwood 32 channel VHF TK-760H
Provide location, power and antenna for one 800 MHZ
Police Radio Transceiver to be supplied by customer
later Note Radio Frequencies will be supplied at
time of production to insure the Antennas are
properly matched.
643
Should be installed to signal a driver who may be a
Yes_
RF VEHICLE
short distance away from the vehicle, that the vehicle
No
INTRUSION
is being tampered with, or that the monitor inside the
ALARM:
vehicle needs assistance A momentary push button
switch should be installed on the console to activate
the RF alarm pager
6.44
GPS Antenna
Control panel pre wired to connect a lap top computer
Yes_
and Receiver
that can be placed on the workstation counter top as
No
required and accept GPS data
6.45
Installation of
Provide space, power and antenna connections for an
Yes_
the LCDTF
AID 360 XT tracking system
No
owned AID
Provide an antenna system, with mounting brackets
Bird Dog 360
and cabling installed on the vehicle, which will work
XT tracking
with the AID 360 XT tracking system and which can be
system
stored in the vehicle when not in use
6.46
Microwave
Provide space, power for later installation of a
Yes_
audio/video
microwave audio/video receiver Microwave signal
No
receiver:
input to VCR and Audio recorders (Receiver will be
installed later by the customer )
647
Color Video
Install a Panasonic EP-50 Color Video Printer,
Yes_
Printer:
mounted at the command console work area and fully
No _
integrated into the platforms video system
6.48
Installed
Telephone should be fax capable
Yes_
Cellular
No _
Telephone:
19
E
Bidders must be properly licensed and secure necessary permits wherever applicable
Bidders not responding to this bid will be removed from our automated vendor listing for the
subject commodities
The City may elect where applicable, to award bids on an individual item/group basis or on a
total bid basis, whichever is most beneficial to the City The City reserves the right to accept or
reject any and all bids, and to waive any irregularities or informalities
Sales prohibited/conflict of interest no officer, employee, or their dependent or person residing
in and sharing the expenses of their household, shall have a financial interest in the sale to the
City of any real or personal property, equipment, material, supplies or services This rule also
applies to subcontracts with the City This shall not apply to members of any authority, board,
committee or commission of the city, other than the members of the City Council Soliciting or
accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from
any person who has or is seeking to do business with the City of Fort Collins is prohibited Any
vendor knowing of this type of activity is encouraged to report in confidence to the Director of
Purchasing and Risk Management, Director of Finance, City Attorney or City Manager so the
matter can be dealt with
Freight terms unless otherwise noted, all freight is F O B Destination, Freight Prepaid All
freight charges must be included in prices submitted on proposal
Discounts any discounts allowed for prompt payment, etc , must be reflected in bid figures and
not entered as separate pricing on the proposal form
Purchasing restrictions your authorized signature of this bid assures your firm's compliance
with the City's purchasing restrictions A copy of the resolutions are available for review in the
Purchasing Office or the City Clerk's Office
Cement restrictions City of Fort Collins Resolution 91-121 requires that suppliers and
producers of cement or products containing cement to certify that the cement was not made in
cement kilns that burn hazardous waste as a fuel
Collusive or sham bids any bid deemed to be collusive or a sham bid will be rejected and
reported to authorities as such Your authorized signature of this bid assures that such bid is
genuine and is not a collusive or sham bid
Bid results for information regarding results for individual bids send a self-addressed,
self -stamped envelope and a bid tally will be mailed to you Bid results will be posted in our
ce 7 days after the bid opening
am s B O'Neill II, CPPO
it for of Purchasing and Risk Management
K
649
Mobil Data
The vender will provide power, antenna and antenna
Yes_
Terminal:
cable space for a MDT unit An MDT radio receiver
No _
and MDT will be provided by the customer
6.50
Telephone
Pre -Wire a standard telephone jack in the command
Yes_
Jack:
console which is connected to a hidden external
No _
weatherproof connecting port on the outside of the
vehicle This is to allow the vehicle to be connected
to a land line telephone system when necessary
6.51
Install an
A 750-Watt Ceramic electric heater with a separate
Yes_
operational
on/off switch is an acceptable heating system Also
No
area heating
acceptable is a propane heating system equipped
system
with a solid state ignition, which is designed for
vehicle installation and equipped with a 20 Lb
propane tank, applicable gauges, refill value
assemblies and vent discharges or
Oscillating Fan
Install a 12VDC-powered oscillating fan in the
operational compartment to provide additional air
movement in the compartment
6.52
Remote
Install at the control console a remote vehicle start
Yes_
Vehicle Start &
switch and vehicle horn switch
No _
Horn
6.53
Training:
Delivery will take place at the manufactures facility
Yes_
This is to allow the manufactures technicians to
No _
correct any final check out problems that may develop
during the training class or installation of any
customer provided equipment that may be add at the
time of delivery
The manufacture will train (2) Department or Agency
operators in the maintenance and operation of the
surveillance platform The training shall consist of
classroom and hands on techniques in the
equipment's capabilities and the real world placement
of the platform Instructors for this training shall be a
current with a similar surveillance vehicles and
knowledgeable in the platform equipment and
capabilities The manufacturer will provide all
materials required for training All travel food and
lodging expenses shall be the responsibility of the
department
ME
H
HH.
6.54
Warranty
The manufacture shall provide warranties for the
Yes_
Requirements-
surveillance platform for a period of (3) years against
No
any defects that may occur from their workmanship
The manufactures warranty includes parts and labor
The manufacture will act as the agent for the
manufacture of the electronic equipment supplied and
installed by the manufacture during the conversion
with regards to any warranty problems encountered
with such equipment The manufacture has the right
to reject warranty work based on damage created by
the department' misuse of the surveillance platform
21
7 0 BID PROPOSAL Bid #5428, Mobile Surveillance Platform
71 UNIT DESCRIPTION
VAN — Make: Model Year.
Surveillance Equipment — Make Model Year:
72 Pricing must be for the Van and Surveillance Equipment, separately.
BASE PRICE, as specified, per unit, VAN I $
BASE PRICE, as specified, Surveillance Equipment I $
Award may be for Van and Equipment or just for the Surveillance Equipment. If the van is
purchased separately, it will be drop -shipped to the equipment vendor.
8.0 FREIGHT TERMS
FOB destination, freight prepaid All freight charges must be included in bid pricing
9.0 DELIVERY
Delivery' will occur days after proper notification of bid award, if award is for van and
equipment, or days after van is delivered to vendor, if award is for equipment only
10.0 CONTRACTOR'S STATEMENT
I have read and fully understand all the conditions, specifications, and special instructions herein
set forth above in paragraphs 1 0 through 9 0 1 hereby agree to comply with all said conditions,
special instructions, and specifications as stated or implied
Signature
Title
Company
Date
Street
Phone #
City/State/Zip
Fax #
22
EXHIBIT C
YEAR 2000 COMPLIANCE CERTIFICATION AND INDEMNITY
Section 1 Contractor hereby certifies that all information resources or systems to be
provided or used in connection with the performance of this Agreement are "Year 2000
Compliant', except as otherwise expressly described in Section 2, below "Year 2000
Compliant' shall mean that information resources meet the following criteria
a Data structures (e g , databases, data files) provide 4-digit date century
recognition. For example, "1996" provides date century recognition, "W does not
b Stored data contains date century recognition, including (but not limited to) data
stored in databases and hardware/device internal system dates
c Calculations and programs logic accommodate both same century and multi -
century formulas and date values Calculations and logic include (but are not limited to) sort
algorithms, calendar generation, event recognition, and all processing actions that use or
produce date values
d Interfaces (to and from other systems or organizations) prevent non -compliant
dates and data from entering any state system
User interfaces (i e , screens, reports, etc ) accurately show 4 digit years
Year 2000 is correctly treated as a leap year within all calculation and calendar
logic
Section 2 Contractor agrees to notify the City immediately of any information resources or
systems that are not Year 2000 Compliant upon encountering the same in connection with the
performance of the Agreement, including without limitation any information resources or systems
in use by Contractor in the performance of the Agreement or information resources or systems
of the City regarding which Contractor obtains information in the course of its performance of the
Agreement
Section 3 Contractor agrees to permit examination, by the City or agents thereof, of any
and all information resources and systems in use in connection with this Agreement, and related
Year 2000 Compliance implementation plans, in order to evaluate Year 2000 Compliance and
potential implications of the same for the City and for performance of the Agreement
Section 4 The Contractor shall indemnify and hold harmless the City, and its officers,
agents and employees, from and against all claims, damages, losses, and expenses, including
attorneys fees, arising out of or resulting from the Contractor's information resources or systems
that are not Year 2000 Compliant
23
BID PROPOSAL
BID # 5428
Bid Opening: October 29, 1999, 2.30pm (our clock)
WE HEREBY ENT ER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR THE
ITEMS LISTED BELOW, PER THE BID INVITATION AND REFERENCED SPECIFICATIONS
10 SCOPE
1.1 This specification establishes the minimum requirements for the purchase of
MOBILE SURVEILLANCE PLATFORM
1.2 Should the manufacturer's current published data or specifications exceed the City's
specifications, they shall be considered minimum and furnished
2.0 BID CLARIFICATION
2.1 Clarification regarding these specifications shall be obtained from the Director of Purchasing
and Risk Management pnor to the time and date of the Bid Opening
Any changes to these specifications will be made by a written addendum issued by the
Director
2 2 For questions concerning the bidding process, contact Jim Hume, Buyer, Phone 970-221-
6776, Fax 970-221-6707
For technical questions concerning this bid, contact Ken Mannon, Director of Fleet Services,
Phone 970-221-6610,Fax 970-221-6857
3 0 DELIVERY
3.1 The date of delivery is an essential element of this proposal Delivery of equipment shall be
made to
Equipment Services
835 Wood Street
Fort Collins, CO 80521
3 2 The word "delivery", as used in this specification, encompasses delivery of the actual
equipment, as specified, complete with all necessary papers such as Manufacturer's
Statement of Origin, application for title, invoice, warranty, shop, operator's and technical
manuals, parts books, etc , as applicable
3.3 All equipment must be completely washed and serviced in accordance with standard new
equipment "make ready", and the manufacturer's specifications and be ready for delivery in
drive away condition A forty-five (45) day permit is to be included
3
3.4 All units to be new and of the manufacturer's latest model in production at the time of delivery
and standard equipped, unless otherwise specified Time is of the essence The City shall
be kept advised of any anticipated delay in delivery In the event the successful bidder,
hereinafter referred to as the Contractor, fails to properly perform delivery as specified above,
within the specified time limit set forth by the Contractor in his bid proposal, the City shall
sustain damages in an amount difficult to ascertain Accordingly, after due allowance for any
time extensions which are agreed by the City to be due to conditions beyond the Bidder's
control, the Contractor shall be liable to the City, in the amount of Twenty-five ($25) dollars as
liquidated damages, and not as a penalty, for each and every calendar day that delivery is
delayed Additionally, no payment shall be made by the City for any delivery of specified
equipment until all aspects of the contract have been fulfilled, unless pre -arranged and
approved jointly by the Director of Purchasing and Risk Management and the Director of Fleet
Services
4 0 WARRANTY
4.1 The manufacturer shall unconditionally warrant the entire vehicle and all component parts, but
not accessory equipment, for a warranty period of specified usage that is currently being
offered in open trade for that vehicle at the time of delivery Additionally, the Contractor shall
furnish the City a fully priced copy (parts and labor) of any warranty or commercial cost repair
order which originates in his repair facility, subsequent to delivery, during the warranty period
No charge for service calls, travel time, travel expenses, mileage, or per diem will be allowed
by the City in connection with the performance of any warranty repairs
5 0 DEALER IDENTIFICATION
5.1 No dealer identification will be allowed on any vehicle sold to the City of Fort Collins
CI
RE
6.0-SPECIFICATIONS' MOBILE SURVEILLANCE PLATFORM
61
Equipment bid on this proposal must meet or exceed the following minimum requirements Any
exceptions must be noted and listed on a separate sheet The vendor shall not sub out any vehicle
surveillance platform work All manufacturing must be completed on the manufacture's premises
All equipment and specifications described within this bid are the expressed desires of this
department The vender may substitute equal to or better than equipment and specifications The
vender shall provide equipment data sheets that show the proposed vender substituted equipment
meets or exceeds the equipment list by the City of Fort Collins The vender shall provide detailed
written specifications as to the vehicle modifications to be made to the rear surveillance
compartment and vehicle chassis and or body
The vendor must provide strict 24-hour security, maintaining confidentiality of the Larimer
County Drug Task Force platform designs and appearance. Fort Collins Police Services and
or Larimer County Drug Task Force representatives may visit your facility at any time during
the assembly of the surveillance platform to inspect assembly work in progress.
General -
No.
Item
Description
Meets
Spec?
6.2
QUANTITY.
One (1)
Yes_
No
VEHICLE: (1) one ton cargo van
Yes—
No
WHEELBASE 138" inch
—
Yes_
ENGINE 5 41 liter V-8 engine, with
No —
electronic fuel injection
Engine block heater
Yes—
No —
TRANSMISSION Automatic Transmission (4)
speed
Yes_
No _
GVWR 7200 pounds, Gross Vehicle
Weight
Yes_
No
STEERING Power steering
Tilt wheel and speed control
Yes—
No —
BRAKES ABS Power Brakes
Yes—
No-
5
C
No.
Item
Description
Meets
Spec?
COOLING
Yes_
SYSTEM Heavy duty Radiator
No —
HEAVY DUTY 3 54 rear axle ratio
Yes_
SUSPENSION Heavy duty shock absorbers
No
FUEL TANK 23 5-gallon single tank
Yes_
No _
AIR
Yes_
CONDITIONING Air Conditioning, High Out Put
No
BATTERY Maintenance free 72 ampere
Yes_
hour, 650 cold cranking amps
No
ALTERNATOR 130 amps
Yes_
No
INSTRUMENT Fuel, Amp, Oil, and Water
Yes_
PANEL Temperature Gauges
No_
DOORS 60/40 side swing -out doors,
Yes —
Rear 50/50 swing -out doors
No —
both to contain fixed
windows
CIGARETTE
Yes —
LIGHTER Factory supplied
No _
WINDSHIELD
Yes_
WIPERS Intermittent
No _
TIRES (5) LT245/75Rx 16D BSW,
Yes_
Steel Belted Radial Tires
No _
VEHICLE Fixed glass on side and rear
Yes_
GLASS doors, Tinted windshield &
No
cab doors
_
El
No
Item
Description
Meets
Spec?
RADIO AM/FM with clock
Yes—
No —
FRONT CAB
SEATS Cloth Bucket Seats — Blue
Yes—
No —
SEAT BELTS 3 Point Seat Belts Shoulder
Yes_
and waist harness
No
MIRRORS Standard
Yes—
No —
FLOOR
Yes_
COVERINGS Front cabin floor coverings
No
DOOR LOCKS Power Door Locks
Yes—
No —
WHEEL COVERS Standard Wheel Covers
Yes—
No —
HEATER & Heavy-duty Heater &
DEFROSTER Defroster w/ fresh air intake
Yes_
&Heavy Duty Rear Heater
No
Yes_
PAINT COLORS White
No
RUST vehicle shall be under-
Yes_
PROTECTION coated to provide protection
No _
Against rust & corrosion
6.3
CAB AREA
1,
The OEM floor mat and headliner in the vehicle
Yes_
cab should be removed and the interior roof and
No
floor then covered with acoustic insulation The
OEM floor mat and headliner should then be
reinstalled
2.
Cab lights should be modified with an override
Yes_
switch, allowing the cab lights to be turned off
No
while the cab doors are open
7
E
3
The vehicles air conditioner and heater discharge
Yes_
system should be modified below the dash to accept an
No
air duct, which diverts a portion of the discharged air
_
into the operational area of the vehicle while the vehicle
engine is running
4
An LED should be installed on the vehicle dash, which is
Yes_
activated when the vehicle is connected to externally
No
supplied 110 VAC power source
_
OPERATIONAL AREA
FLOOR-
The floor assembly should be constructed from 5/8" ac
Yes_
grade plywood attached to the vehicle floor The voids
No
between the frame members should be filled with
_
polyurethane spray foam insulation The upper surface
should be covered with automotive grade carpet and all
exposed edges bound by metal strips or molding
64
WALLS:
Should be constructed from plywood panels attached to
Yes_
the vehicle side mounting support brackets Walls to
No
have a minimum of 1 %" — 2" of spray polyurethane in
_
between wall structure and should have at least an R-22
insulation value The plywood Shall be covered with a
automotive grade heather gray fabric
6.5
CEILING-
Should be constructed from plywood panels attached to
Yes_
the vehicles roof bows with the interior surface covered
No
in the automotive grade heather gray fabric A minimum
of 1 % - 2" of polyurethane spray foam should be
sprayed to the back surface of the ceiling panel
6.6
DOORS:
Should be insulated where possible and covered by
Yes_
solid panels which is fabric covered In addition to OEM
No
locks all doors in the operational area should be
_
equipped with deadbolt locks which are operated from
within the operational area This is to prevent the doors
from being opened from outside even if a person has
Keys to the vehicle
67
WINDOWS.
In the operational area should have tinted transparent
Yes_
inserts, which are removable for nighttime operations
No
Windows should have easily removable cover and
camera boots, Which are attachable by Velcro When
in place the window coverings should be light tight when
closed
0
El;
6.8
DOOR
Doors should be equipped with attachment plates for
Yes_
MOUNTS:
camera mounts and the manufacture should supply
No
camera mounting assemblies which will accommodate
a variety of cameras and lens Also a fully articulated
arm with attachment plates and mounting bracket
should be provided
69
BULKHEAD:
The disguised front steel bulkhead shall be welded into
Yes_
the ceiling and floor framing of the van for added
No
strength to the vehicle The bulkhead shall also have a
_
sliding pocket door hidden within its frame The door
will also have a video viewing port with a second added
IR sliding glass to allow a black and white camera to
shoot through and maintain light tight The sliding door
will have a one inch keyed dead bolt lock assembly
installed at the bottom of the door The lock is keyed
from the driver's side with an easy to turn knob on the
operational side The operational side of the bulkhead
surface should be covered with sheeting and finished
with fabric to provide an acoustically hospitable
environment The door should be mounted on a silent,
sliding track and be light tight
Command Console.
6.10
1.
All wiring shall be encased in flexible steel Greenfield
Yes_
conduit wherever possible and connected to steel
No
electrical boxes with the UL approved connectors
_
Wire terminals and their installation shall conform to
good commercial standards All circuits shall be
grounded to common DIN buss to avoid "ground
loops " All wiring shall be multi -stranded and sized for
maximum equipment load capability and should be
capable of carrying 150% of the maximum load
expected and be of the highest automotive grade Wire
runs will not contain splices and if not run in conduit
should be bundled on 6" centers, with trimmed tie
wraps All audio -carrying cables shall be 100%
shielded UL listed cables to ensure quality audio
Wiring shall be color -coded and all audio, video, and
antenna cables shall be tagged for easy identification
The wire management system shall provide easy
service accessibility
2.
Battery wires shall be a minimum of 1100 multi -strand
Yes_
battery cable, designed to carry any amperage load
No
requirement that the operational compartment requires
M