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Home My WebLink AboutBID - 31705 6073 NORTHSIDE AZTLAN PA SOUND SYSTEMCITY OF FORT COLLINS INVITATION TO BID BID 6073 Northside Aztlan PA/Sound System BID OPENING: 3:00 p.m. (our clock), December 12, 2007 Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk Management, PO Box 580, 215 North Mason St, 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid�roposal and/or contract documents If delivered, they are to be sent to 215 North Mason Street, 2" Floor, Fort Collins, Colorado 80524 If mailed, the address is P O Box 580, Fort Collins, 80522-0580 Bids must be received at the Purchasing Office prior to 3:00 p m. (our clock), December 12, 2007. A pre -bid meeting will be held at the Northside Aztlan Recreation Facility located at 112 E Willow, Ft Collins Colorado on November 27. 2007 at 10 00 am Questions concerning the scope of the bid should be directed to Project Manager Steve Budner, (970) 221-6861 Questions regarding bid submittal or process should be directed to John D Stephen, CPPO, CPPB, Senior Buyer (970) 221-6777 A copy of the Bid may be obtained as follows: Download the Bid from the Purchasing Webpage, Current Bids page, at hffps //secure2 fcgov com/bso/login isp Come by Purchasing at 215 North Mason St , 2nd floor, Fort Collins, and request a copy of the Bid Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement Bids maybe withdrawn up to the date and hour set for closing Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening The City may also pursue any remedies available at law or in equity Bid prices must be held firm for a period of forty-five (45) days after bid openings Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder Any proposed modification must be accepted in writing by the City prior to award of the bid Only bids properly received by the Purchasing Office will be accepted All bids should be clearly identified by the bid number and bid name contained in the bid proposal No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City Bids must be furnished exclusive of any federal excise tax, wherever applicable Bidders must be properly licensed and secure necessary permits wherever applicable Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City The City reserves the right to acceptor reject any and all bids, and to waive any irregularities or informalities Sales prohibited/conflict of interest no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered This rule also applies to subcontracts with the City Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited Freight terms unless otherwise noted, all freight is F O B Destination, Freight Prepaid All freight charges must be included in prices submitted on proposal Discounts any discounts allowed for prompt payment, etc, must be reflected in bid figures and not entered as separate pricing on the proposal form Purchasing restrictions your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions A copy of the resolutions is available for review in the Purchasing Office or the City Clerk's Office Request Resolution 91-121 for cement restrictions Collusive or sham bids any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid Bid results for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you Bid results will be posted in our office 7 days after the nbp,en,n,,.,g mBOeill ll, CPPO, FNIGP Or of Purchasing and Risk Management where renewal is a way of life BID PROPOSAL BID 6073 NORTHSIDE AZTLAN PA/SOUND SYSTEM BID OPENING: December 12, 2007, 3:00p.m., (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR NORTH SIDE AZTLAN PA/SOUND SYSTEM PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS AND DRAWINGS The City of Fort Collins' is requesting bids for supply and installation of a PA/Sound system to the new Northside Aztlan Recreation Facility located at 112 E Willow, Ft Collins Colorado This is a turn key operation and work must be completed by December 28, 2007 Please provide cost per area, total price, guaranteed delivery date, and all warranty information A pre -bid meeting will be held at the site on November 27, 2007 at 10 00 am Bid Schedule Our firm will provide and install equipment per specification for a turn key system TOTAL COST 1. Building Paging System 2. Stand Alone Sound System Activity Room A, B, C 3.Stand Alone Sound System (Includes the following rooms) Fitness Center, Aerobics Room and Dance Room GRAND TOTAL FIRM NAME Are you a Corporation, Partnership, DBA, LLC, or PC BY / Signature Printed ADDRESS PHONE/FAX # EMAIL SPECIFICATION FOR NORTHSIDE AZTLAN PA/SOUND SYSTEM ALL EQUIPMENT MUST BE MINIMUM FULL GRADE COMMERCIAL OR BETTER AS LISTED AND THE CITY PREFERS TO HAVE THE NAME BRAND EQUIPMENT AS LISTED UPON REQUEST A FULL SPECIFICATIONS SHEET MUST BE SUBMITTED FOR EACH ITEM THE CITY OF FORT COLLINS RESERVES THE SOLE RIGHT TO DETERMINE IF THE BID MEETS OUR SPECIFICATIONS 1. Building Paging System (Includes the following rooms) Lobby, office, gyms, men's and women's locker rooms, lounge, fitness center, aerobics room, dance room, and activity rooms A B , & C The following equipment is needed, MID ATLANTIC 1-EWR-16-17SD RACK 1-PD-195PWR COND 1-UD3 DRAWER 1-SB3 BLANK PANEL PEAVEY COMMERCIAL 1-PLZ 140 R MIXER AMP 1-IPA 300T POWER AMP SHURE-550 L DESK MT PAGING MIC JVC- DISK CD PLAYER JVC-AM FM RECIEVER QUAM- 25- C10X/B701WS- 8"10 OZ SPKR W/ 70 VOLT TRANSFORMER/ROUND BAFFLE W/ UNIVERSAL VOLUME CONTROL 25-SSB-2- SPEAKER SUPPORT BRIDGE 25-ERD-8- BACKBOX ENCLOSURES 7- QH32T- PAGING HORN LOUDSPEAKERS WIRE - as necessary 1- SINGLE MIC RECEPTACLE QUAM - 9 FULL RANGE HEAVY DUTY COMMERCIAL SPEAKERS WITH WHITE GRILL, CEILING BACKBOX, CEILING SUPPORT, 5 WATT TRANSFORMER QUAM- 1 PAGING SPEAKER QUAM 32 WATT PAGING HORN QUAM- 6 PAGING SPEAKERS 32 WATT PAGING HORN QUAM- 2 FULL HEAVY DUTY COMMERCIAL SPEAKERS WITH WHITE GRILL, CEILING BACKBOX, CEILING SUPPORT, 5 WATT TRANSFORMER, 1 PER LOCKER ROOM QUAM- 5 FULL RANGE HEAVY DUTY COMMERCIAL SPEAKERS WITH WHITE GRILL,CEILING BACKBOX,CEILING SUPPORTS WATT TRANSFORMER QUAM- 9 FULL RANGE HEAVY DUTY COMMERCIAL SPEAKERS WITH WHITE GRILL,CEILING BACKBOX,CEILING SUPPORT,5 WATT TRANSFORMER 2. Stand Alone Sound System (Includes the following rooms) ACTIVITY ROOM A ,B ,C The following equipment is needed. QUAM- 18 EA FULL RANGE HEAVY DUTY COMMERCIAL SPEAKERS WITH WHITE GRILL,CEILING BACKBOX,CEILING SUPPORT,10 WATT TRANSFORMERS 18SSB-SPEAKER SUPPORT BRIDGES 18-ERD-8- BACKBOX ENCLOSURES 3-QC 100 ATTENUATORS/ VOLUME CONTROLS 3- SINGLE MIC JACKS FEMALE, W/ STAINLESS PLATE 75 WATT VOLUME CONTROL IN EACH ROOM COMING FROM AMP RACK WIRE - as needed MID ATLANTIC- 1-EWR-16-17SD RACK 1-PD-915R PWR COND 1-UD3 DRAWER 1-1-13 RACK SHELF 1-SB3 BLANK PANEL 1-SB2 BLANK PANEL PEAVEY COMMERCIAL 1-PLZ 140 R MIXER AMP JVC-COMBO CD/CASSETTE PLAYER AUDIO TECHNICA- WIRELESS HANDHELD MIC-ATW-702 3. Stand Alone Sound System (Includes the following rooms) Aerobics Room and Dance Room The following equipment is needed, MID ATLANTIC 2-EWR-16-17SD RACK 2-PD-915R PWR COND 2-UD3 DRAWER 2-U3 RACK SHELF 4-SB 3 BLANK PANEL 2-UTR1 RK SHELF PEAVEY COMMERCIAL 2-SMR-821 EIGHT CH MXR 2-IPA 300T POWER AMP AUDIO TECHNICA 2-ATW-701/H-HEADWORN WIRELESS MIC JVC 2-CD PLAYER/CASSETTE COMBO 4-BEHRINGER-B-12 FULL RANGE SPEAKER WITH 12" WOOFER CUSTOM FABRICATED SECURITY BRACKET MOUNT BOTTOM 72" AFF WIRE - as needed