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HomeMy WebLinkAboutCORRESPONDENCE - RFP - P897 CUSTODIAL SERVICESAdministrative Services Purchasing Division November 7, 2006 Varsity Contractors, Inc Attn David Collings 3720 W 72nd Ave Westminster, CO 80030 Re Renewal, P897 Custodial Services Dear Mr Collings - LD LS U T Js APR 0 2 2007 D RECEIVED NOY ® g 2W Ans'd............ The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following additions • Preparation for a possible pandemic of type A Avian Flu In preparation for a possible pandemic of type A Avian Flu, contractors shall train their employees to provide "stepped up" surface cleaning with a disinfectant Such "stepped up" cleaning will include the wiping of horizontal surfaces and appropriate vertical surfaces with disinfectant using proper dwell times Contractors shall provide documentation of such training annually to the City Project Manager Training shall be at contractor expense Cleaning methods and disinfectants to be used must be approved by City Project Manager Costs for "stepped up" cleaning, if requred,shall be negotiated by and agreed to by both parties • Prohibition Against Employing Illegal Aliens This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product other than reports that are merely incidental to the performance of said work Pursuant to Section 8- 17 5-101, C R S , et seq , Contractor represents and agrees that A As of the date of this Agreement Contractor does not knowingly employ or contract with an illegal alien, and 2 Contractor has participated or atlempted to participate in the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Secunty (the 'Basic Pilot Program") in order to verify that Contractor does not employ any illegal aliens B Contractor shall not knowingly employ or contract with an illegal alien to perform works under this Agreement or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not 215 North Mason Street • 2nd Floor • PO Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 knowingly employ or contract with an illegal alien to perform work under this Agreement C Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter, until Contractor is accepted or the public contract for services has been completed, whichever is earlier The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued D Contractor is prohibited from using Basic Pilot Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed E If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Contractor shall 1 Notify such subcontractor and the City within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien, and 2 Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien, except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien F Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17 5-102 (5), C R S G If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17 5-102, C R S the City may terminate this Agreement If this Agreement is so terminated, Contractor shall be liable for actual and consequential damages to the City arising out of Contractors violation of Subsection 8-17 5-102, C R S H The City will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach The term will be extended for one (1) additional year, January 1, 2007 through December 31, 2007 You're approved for 3% increase of contract price ff the renewal is acceptable to your firm, please sign this letter in the space provided and return it to the City of Fort Collins, Purchasing Division, P O Box 580, Fort Collins, CO 85022, within the next fifteen days If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non -renewal Please contact James R Hume, CPPO, Senior Buyer, at (970) 221-6776 if you have questions Sincerely, Ja e� B O'Neill II, CPPO, FNIGP D re or of Purchasing end Risk Management 3, .Z? 7 Signature Date (Please indicate your desire to renew P897 by signing this letter and returning it to Purchasing Division within the next fifteen days ) cc JBO ct