HomeMy WebLinkAboutCORRESPONDENCE - RFP - P897 CUSTODIAL SERVICES (2)Administrative Services
Purchasing Division
City of Fort Collins
November 2, 2007
Porter Industries, Inc t J
Attn QregaJones#�^ � 4"Ifev A
PO Box 27 JCO%W,%"
Loveland, CO 80539-0027
Re Renewal, P897 Custodial Services
Dear Mr Jones
NOV 9 6 2007
RECEIVED
The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per
the existing terms and conditions and the following additions
• Preparation for a possible pandemic of type A Avian Flu
In preparation for a possible pandemic of type A Avian Flu, contractors shall train
their employees to provide "stepped up" surface cleaning with a disinfectant Such
"stepped up" cleaning will include the wiping of horizontal surfaces and appropriate
vertical surfaces with disinfectant using proper dwell times
Contractors shall provide documentation of such training annually to the City
Project Manager Training shall be at contractor expense Cleaning methods and
disinfectants to be used must be approved by City Project Manager Costs for
"stepped up" cleaning, if regwred,shall be negotiated by and agreed to by both
parties
Prohibition Against Employing Illegal Aliens This paragraph shall apply to all Contractors
whose performance of work under this Agreement does not involve the delivery of a
specific end product other than reports that are merely incidental to the performance of
said work Pursuant to Section 8-17 5-101, C R S , et seq , Contractor represents and
agrees that
a As of the date of this Agreement
1 Contractor does not knowingly employ or contract with an illegal alien,
and
2 Contractor has participated or attempted to participate in the basic pilot
employment verification program created in Public Law 208, 104th Congress, as
amended, and expanded in Public Law 156, 108th Congress, as amended,
administered by the United States Department of Homeland Security (the "Basic
Pilot Program") in order to confirm the employment eligibility of all newly hired
employees
b Contractor shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with, a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this Agreement
c Contractor shall continue to apply to participate in the Basic Pilot Program and shall
in writing verify same every three (3) calendar months thereafter, until Contractor is
accepted or the public contract for services has been completed, whichever is earlier The
requirements of this section shall not be required or effective if the Basic Pilot Program is
discontinued
25 North Mason Street • 2nd Floor • PO Box 580 • Fort C0111ns, CO 90522-0580 • (970) 221-6775 • FAX (970) 221-6707
d Contractor is prohibited from using Basic Pilot Program procedures to undertake
pre -employment screening of job applicants while this Agreement is being performed
e If Contractor obtains actual knowledge that a subcontractor performing work under
this Agreement knowingly employs or contracts with an illegal alien, Contractor shall
1 Notify such subcontractor and the City within three days that Contractor has
actual knowledge that the subcontractor is employing or contracting with an illegal
alien, and
2 Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not
cease employing or contracting with the illegal alien, except that Contractor shall
not terminate the contract with the subcontractor if during such three days the
subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien
f Contractor shall comply with any reasonable request by the Colorado Department
of Labor and Employment (the "Department") made in the courses of an investigation that
the Department undertakes or is undertaking pursuant to the authority established in
Subsection 8-17 5-102 (5), C R S
g If Contractor violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17 5-102, C R S the City may terminate this Agreement If this
Agreement is so terminated, Contractor shall be liable for actual and consequential
damages to the City arising out of Contractor's violation of Subsection 8-17 5-102, C R S
h The City will notify the Office of the Secretary of State if Contractor violates this
provision of this Agreement and the City terminates the Agreement for such breach
You're approved for 3 5% increase of contract price
The term will be extended for one (1) additional year, January 1, 2008 through December 31, 2008
If the renewal is acceptable to your firm, please sign this letter in the space provided and return it to
the City of Fort Collins, Purchasing Division, P O Box 580, Fort Collins, CO 85022, within the next
fifteen days
If this extension is not agreeable with your firm, we ask that you send us a written notice stating that
you do not wish to renew the contract and state the reason for non -renewal
Please contact James R Hume, CPPO, Senior Buyer, at (970) 221-6776 if you have questions
Sincerely,
Jam s B O'Neill II, CPPO, FNIGP
du for of Purchasing and Risk Management
Signature Date
(Please indicate your desire to renew P897 by signing this letter and returning it to Purchasing Division
within the next fifteen days )
cc Joan Barrie
JBO cj
EI Chnstme Jarvis - Renewals Page
From Jim Hume
To Christine Jarvis
Date Monday, November 06, 2006 10 30 33 AM
Subject Renewals
Please renew the two Custodial awards (Porter and Varsity) and the Carpet Cleaning award (Porter)
The companies have already agreed to accept 3 0% increases in prices for 2007
Include the following text in the Custodial letters
In preparation for a possible pandemic of type A Avian Flu, contractors shall train their employees to
provide "stepped up" surface cleaning with a disinfectant Such "stepped up" cleaning will include the
wiping of horizontal surfaces and appropriate vertical surfaces with disinfectant using proper dwell times
Contractors shall provide documentation of such training annually to the City Project Manager Training
shall be at contractor expense Cleaning methods and disinfectants to be used must be approved by City
Protect Manager Costs for "stepped up" cleaning, if required,
shall be negotiated by and agreed to by both parties