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Home My WebLink AboutRESPONSE - BID - 5258 MC COPPERSETTERS (2)03/19/98 08 43 FAX 303 3944450 IV WATERWORKS SALLS WJuut, uul 4295 KEARNEY STREET DENVER COLORADO80216-4620 (303) 394-0004 WATERWORKS SALES COMPANY FAX (303) 394-4450 1-800.336-6135 March 19, 1998 City of Fort Collins FAX: 970/221-6707 RE: COVER LETTER ATTN: JOHN STEVENS Dear Mr- Stevens, This letter is to clarify the cover letter sent to you with our bids on February 26, 1998, Bid #5255, 5256, 5257 and 5258, which stated "material must be ordered within 60 days-" Disregard the 60 days terminology and insert the following: "The material quoted on Bids #5255, 5256, 5257 and 5258 are good thru December 31, 1998 as stated on the bid contract with the optional year of 1999 upon agreement of both parties." Sincerely, WATERWORKS SALES COMPANY Art Hanson AH/z Since 1937 WARWORKS SALES COIVIGANY Manufacturers' Representatives and Jobbers 4295 Kearney Street • Denver, Colorado 80216-4698 (303) 394-0004 • FAX (303) 394-4450 February 26, 1998 City of Ft Collins 256 West Mountain Avenue Fort Collins, CO 80521 RE: BID #5258 Gentlemen: QUOTATION In compliance with your request, we are pleased to offer the attached quotation for your consideration. This proposal is offered on the basis of Waterworks Sales Company furnishing essentially all materials quoted herein and is subject to acceptance by your purchase order within sixty (60) days from date of this quotation. If order is not placed within the sixty (60) day period, this proposal is subject to negotiation, i.e., price revisions, material additions or deletions, etc. Special or standard non -stock items (as deemed by Waterworks Sales Company) are not returnable for credit. All sections of the "Standard Terms and Conditions of Sale" appearing on the back of this page apply to this quotation; any alteration or modification thereof may affect prices quoted. If you require any additional information or have any questions regarding this quotation please contact us at your earliest convenience. Sincerely, WATERWORKS SALES COMPANY Art Hanson AH/z enc. UNIT PRICES GOVERN WE SHALL NOT BE RESPONSIBLE FOR DELAYS CAUSED BY WORK STOPPAGE DUE TO LABOR DISPUTES EMBARGOES FIRES ACCIDENTS OR ANY OTHER CAUSES BEYOND OUR CONTROL WE AGREE TO FURNISH NEW MERCHANDISE IN EXCHANGE FOR ANY MEPCHANDISE SOLD THAT IS FOUND TO BE DEFECTIVE IN MANUFACTURE WE ASSUME NO FURTHER LIABILITY OF ANY KIND SUCH AS FOR LABOR COSTS EXPENSES OR ANY TYPE OF DAMAGES DIRECT OR INDIRECT RESULTING FROM THE USE OF THE MERCHANDISE CLAIMED DEFECTIVE TRUCK CLAUSE DELIVERY IS LIMITED TO TERRAIN WHERE STANDARD TRACTOR AND SEMI TRAILERS CAN OPERATE WITHOUT DIFFICULTY YOU ARE TO FURNISH ALL NECESSARY MANPQWER AND EQUIPMENT TO UNLOAD THE MATERIAL YOUR PARTICULAR ATTENTION IS GALLED TO THE NECESSITY OF UNLOADING THE TRUCK UNDER NORMAL CONDITIONS WITHIN FOUR WORKING HOURS AFTER ITS ARRIVAL TO AVOID DEMURRAGE CHARGES MECHANICAL EQUIPMENT MUST BE FURNISHED BY CUSTOMER FOR UNLOADING PIPE WITH A DIAMETER OF SIX INCHES OR LARGER FEB;25-98 WED 01:31 PM CITY/FT COLLINS, PURCHAS FAX NO, 970 2216707 P,03/08 BID PROPOSAL BID #5258 BID OPENING: FEBRUARY 26 1998 00p m (our clockl WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR (MC) COPPERSETTERS PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS. Specific quantities for each item are not known at this time. Each item has an amount used for the previous year They are for historical purposes only to facilitate the bidding process. NO GUARANTEES OF THESE QUANTITIES ARE MADE OR IMPLIED. STOCK# DESCRIPTION EST. QNTY 06450153 COPPERHORN, 5/8" X 3/4", FORD 250 #CH88-233 WITH B11-233 VALVE EACH END AND HB-2 HANDLE ON BOTH VALVES, 1/4" TAG MOUNTING HOLE IN BOTH HANDLES A.Y MCDONALD #M43-2--- MM33 M STYLE WITH 6101 BALL VALVE EACH END AND 6120 HANDLE ON BOTH VALVES, 1/4" MOUNTING HOLE IN BOTH HANDLES (ITEMS MUST BE FULLY ASSEMBLED) $ Ea $ Total Mfg c&g-yvmm33 Delivery in Weeks FIRM NAME �' �ad�— �t"41 Cad FEB-25-98 WED 01:31 PM CITY/FT COLLINS, PURCHAS FAX NO, 970 2216707 P,04/08 STOCK# DESCRIPTION EST ONTY 06450157 COPPERHORN, 1", FORD #CH88- 44 WITH 25 B11-444 VALVE EACH END AND HB-34S HANDLE ON BOTH VALVES, 1/4" TAG MOUNTING HOLE IN BOTH HANDLES, MUELLER #H-1412 WITH H-14233 END CONNECTION WITH B-20200 VALVE EACH END AND B-20298-99000 HANDLE ON BOTH VALVES, 1/4" TAG MOUNTING HOLE IN BOTH HANDLES (ITEMS MUST BE FULLY ASSEMBLED) $ �� Ea $ ,/�� to�7 �y Totals Mfg Mfg # T3 V V Delivery in Weeks o; L /<5 06450161 COPPERSETTER, 5/8" X 3/4", FORD # 600 V82W-44-33, MUELLER #H-1440 WITH 3/4" 110 COMPRESSION CONNECTIONS #15451, A.Y MCDONALD #31-2-WXTT33 VERTICAL STYLE METER SETTER, ALL ITEMS MUST BE FULLY ASSEMBLED 06 $ �✓ c F6 Ea $ Total Mfg Delivery in Weeks 06450165 COPPERSETTER, 1", FORD #V84-44-44 PACK JOINT TYPE, MUELLER #H1440 WITH 1" 110 COMPRESSION CONNECTIONS #H15451 (ALL ITEMS MUST BE FULLY ASSEMBLED) FIRM NAME 6 )t2 I d 5 �i a2-5 Total -T 2 25 µ� mr STOCK# DESCRIPTION EST QNTY 06450169 COPPERSETTER, 1 1/2", FORD 25 #VV76-12B-11-66 (FORD ONLY) $ f3 Ea $ 1 / j Total Mfg Mfg # Delivery in Weeks 06450173 COPPERSETTER, 2", FORD 5 #VV77-12B-11-77, MUELLER #H1423-99002 $ Ea $ / v s� Total Mfg Mfg # Delivery in Weeks x Items bid meet or exceed specifications Yes / -,No If not, please list exceptions on a separate sheet of paper and attach to your bid FIRM NAME 3 FEB-25-SB WED 01131 Ph CITY/FT COLLINS, PURCHAS FAX NO. 970 2216707 P,06/08 40 SPECIAL INSTRUCTIONS Specific quantities for each item are estimated for Bid evaluation purposes only. THIS IS AN ESTIMATE ONLY NO GUARANTEES OF THIS TOTAL ARE MADE OR IMPLIED It is the intent of the City to secure from only one vendor a firm price for each of the items on the bid proposal form. However, the City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City Prices must remain firm through December 31, 1998 and shall include all freight charges for delivery of the item/s/ to the receiving dock at 700 Wood Street, Fort Collins, CO Individual purchase orders will be issued for the quantities required if both parties can negotiate satisfactory pricing not to exceed the Denver -Boulder CPI-U, this agreement, at the option of the City of Fort Collins, may be extended for an additional one year term to expire December 31, 1999 This extension will be agreed to by both parties at least thirty days prior to expiration of the original term. A Notice of Award will be issued to the successful bidder after evaluation by City Staff Subsequent to award, the Material Control Manager or designated representative will notify the awarded vendor of specific quantities of items to order as needed during the year Standard order quantities and/or truckloads, will be utilized to order when possible Goods shall be delivered in the time frames as stated on the Bid Proposal unless prior approval is obtained for longer delivery. In the event required items cannot be delivered within an acceptable time or if the terms of the contract are violated, the City retains the right to purchase those items competitively from another vendor The City of Fort Collins reserves the right to delete individual items from this bid if requirements or specifications change during the term of the contract All packing lists and invoices must reference the purchase order number All products must be new and meet the specifications without exception Substitution of goods and/or overshipments will be refused and all costs of removal, restocking and freight will be the responsibility of the Vendor. This bid applies only to those items listed, all others will be purchased through the City's standard purchasing process Items bid meet or exceed specifications. Yes X No If not, please list exceptions on a separate sheet of paper and attach to your bid. FIRM NAME ADDRESS- S I� c2itt,I TELEPHONE # t 0 O0O L FAX # 9 Y BY (Signature) T 10