HomeMy WebLinkAboutRESPONSE - BID - 5363 PROPANE FUEL SUPPLIER (3)Markup Over Rack Price, per gallon 110 ¢
5.2 Tanks
Tanks will be installed within two weeks of bid award X Yes No
5.3 Delivery & Response Times
Deliveries can begin Iq_ days after proper notification of bid award Can deliveries be routinely
made within the time frame specified? X Yes No
Can emergency deliveries be made within two hours of notification? X Yes No
Response time after notification of a leak or equipment malfunction _�_ hour(s)
5.4 Discount for Prompt Payment
A Q % discount may be taken for payment made within days of delivery
55 Supplemental Information
On separate sheets, provide the following information
1 A list of suppliers from which you regularly obtain propane and a sample of the supplier
delivery ticket, invoice, or other proof of fuel cost which can be supplied to the City
2 Describe the methods available to the Cdy to pre -purchase propane fuel Include contract
sizes, time frames, and all other pertinent information
3 List at least three (3) references, preferably government entities you currently supply with
propane fuel
4 Complete and return Exhibit C, Year 2000 Compliance form Enter "None" in Section 2 0,
if applicable
Note: Enclose a sample of your propane delivery ticket and related invoice with your bid
6.0 Contractors Statement
I have read and fully understand all the conditions, specifications, and special instructions herein set forth
above in paragraphs 1 0 through 5 5 1 hereby agree to comply with all said conditions, special
instructions, and specifications as stated or implied
Signat �—
Title
Compa
Date & Ilfitr2�� �999
Street a09 14112PI e- 102
Phone# 91d-V0-S1177
City/State/Zip �/ Ui�si y
�vsz
Fax # 970-
Exhibit A
Sample
SERVICES AGREEMENT
PROPANE FUEL SUPPLIER
THIS AGREEMENT made and entered into the day and year set forth below by and between THE
CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City"
and , hereinafter referred to as "Service Provider"
WITNESSETH
5
action and the Vendor will have one calendar month to remedy the problems If such problems are
not remedied, the City may cancel the Agreement with no penalty
Invoices
The Contractor, on all invoices, shall specify the quantity of fuel delivered and the Service Provider's
cost of fuel, along with the Service Provider's mark-up and delivery charge Invoices must be
furnished exclusive of any Federal Excise Tax and State and Local Taxes The City will need
invoices faxed to Fleet Services within two calendar days and an original invoice mailed to the City
within five calendar days after the fuel has been delivered The Contractor must, when requested,
also supply proof of fuel costs in a form acceptable to the City Representative
All City invoices shall be sent to
City of Fort Collins Accounting Department, PO Box 580, Ft Collins, CO 80522
Fax invoice to City of Fort Collins - Fleet Services 970-221-6857
All deliveries are priced F O B , Point of Shipment, prepaid unless otherwise specified Any
percentage discount allowed for prompt payment shall be shown where noted on the bid proposal
forms Whenever possible, payment will be made to conform to this discount
Advance Purchases
In order to minimize the effects of price variations, the City may want to purchase bulk propane fuel
in advance
20 Contract Requirements
The successful vendor must sign and return the Services Agreement, with proof of insurance (see
Insurance and Permits), within ten (10) working days of notice of award
The initial contract period shall commence on the date a Services Agreement is signed and end
December 31, 1999 At the option of the City the Agreement may be renewed for additional one-year
periods, not to exceed four (4) additional one-year periods Vendor will be notified of such renewal,
in writing, thirty (30) days prior to the end of the initial term or any renewal term Pricechanges must
be negotiated by and agreed to by both parties
3.0 Insurance and Permits
The awarded vendor must furnish proof of adequate levels of insurance to meet the City
requirements, as specified in the attached contract Vendor must be properly licensed and secure
necessary permits wherever applicable
4.0: Bid Acceptance
All bid proposals shall remain subject to initial acceptance 90 days after the day of submittal
5.0 Proposal (Read carefully and provide all requested Information)
5.1 Propane Pricing
Delivery Charge, per gallon— ¢
4 A 1154a✓ Gas
.�-
Mondw, Marsh 15, 1993
ICES FOR OTHER BASOG POINTS
MARKWEST! Church Hill. TN 35 00: Siloam KY 30r50 Wes• MWPh,s,
AR 30 00_
AMtlCO• Cheaevrakk VA 33.50, GnK6h. IN 27 00: Guisrior, LA
23 85, Mpbbs, NM 13.00- Laverne, OK 23 0D1 Sak Lake 1Tank Carl. UT
31,00; $all Laka (Trvckl. UT 31.00; Sundown, tX 22 7S: Tusco� IL
Zt 00: Ulysaee KS 23 50. Yorktown, VA 29.00, [Dixlei Alban . AaA
28 85, Alma, GSA 2
8.30: Cheraw, SC 29 70 De 0 ohs, AL 28Y0 ,
oil tgron CH 30 75 Milner, GA 2B-75. Opelika, AL 28.50; 1TEPPC01
Alit= Cherry Po•m, CA 22,00; Los An901cs, CA 33,00-
SAYWAY REFINING Under, NJ N/A, iY5PPCOI Du Bolt, PA 34.50:
Eagle pA 34 50, Graeneourg, PA 34.00: On"ma. NY $3,00, Watkins
Glop, NY 34 00
CENTAVR MII 1Tt:PPCO) Ou Soia PA 33 45: Eagle PA 33.99,
G� iraen•burq PA 33 25; Oneonta, NY 34,Oo: Princeton. IN 31.93;
todhunter, OH 32.16, Watkme Glen, NY 33.50,
COAST ENERGY, [TEPPCOI Coshocton, OH 32.50; Du Isom PA 33.19;
Eapla PA 33 50: rifeenebuT. PA 32.39, Oneonta, NY 34 IS: Princeton,
IN 31 65, Todhunter, ON 37.90: Watkins Glen, NY 33 25,
COUNTRY ENERGY. 1Kmdar•MOrgan,� Clear
mLake, to 88 82; Dos
NEIZ7,5Z Rockford. L 23'6)5 tMppPCOMBush%on, K3 29 10, Canttif!
to 28 36; Clay Canter, U 25.81, Dubuouk IA 29 05 Pormingwn, IL
29 1 A) C,venwaod, 146 27.4+4, Iowa 0 im) IA 28 7S: Jspaw,11% WI
' g 15; Moberly. MO 28,02, Ogden, IA 8 36: Pipe Bend, MN 29.16,
Sanborn,
a ion(wlASO Zs 24- Cenhege(wl MC 781n8�i', IA
ioux 1 , wl, 11AA sl
27,64,
DEVON ENERGY: Welland, WY 20.00•
DIAMOND SHAMROCK: El Paso, TX 28 00; Mo Kee, TX 24,76.
PUKE ENERGYI Greeley, CO 25.60; Haynowilla, IA 27,50; La Gloria,
TX 26.00; Minden, LA 27,59, FiepQaeus, TX 25.50: Ragggen CO 29,30;
S. lime.. OF 23 50 6hokrm, OK 24 00, Spindle CO 24 75: Wilcox, TX
5CONOGA6. Tntah, 9C 39.00: 101xiel Albano GA 28 89; Alma GA
29.2aI Cheraw 3C 29.71, Demopolis, AL 28.02, Lzungton, 9C 29.37;
Milner. OA ION! Opafrka, AL 28.48,
ENOGEX. CslumC, OK 27,50
79XL70N: Wiings, MT 27,50: [Dixial Albany, GA 28 70; Alma, GA
FERRELL • Lima, OH 28 26; Toledo, ON 29.25.
GLOBAL GA51 Mutdnlnsan, KS 24 30• ITEPPOOI Coshocton. ON
31 04, Du Bale, PA 32,201 Stgik PA 32.55• Gra_ensourC. PA 31 B4;
NY 32 291 n onion, IN 30 17: TOdhUffler, OH 3OA01
Watkins Glen,
GERI: IMAPCOI Dubupue, IA 28 Oe: Fermin in V9.01, Jansawlle.
WI Z5,4e, Monkne, MN 27,744 Ogden, IA 27.Z& ran IA 26 86-
,YEPP00; Cozhcat,m. 01 30 94; Graenabu PA 31 23, �neont4 NY
'J9.63, Pnnco;an, IN 30.08:'Todhunter, OH ti.31; Wetpns Gtan, f4Y
92.58.
KOCK: Av,navn TX 29 SO- Carthepk MO 77.00; Nutchincon KS
26 50; Maysville. OK 24.00. Mod?, rd iTrvckl, OK 23.75, Tulsa, OK
IINR PETROLEUM: 9ur,es, WA 30 96-
-'-"wbw CaHcNnaoT KY 20.00, Robinson, IL 27,OOr WeOdhanin,
MARTIN GAS: Arwdia. LA 28.00, BEClJax FL 25 00; East T41ras, TX
28.00; El Dorado- AR 29,00, North Louisiana LA 28r00, [DWel Albany.
GA 29.85; Alma GA 29 95; Chpgw. SC 22.35, Damppelis. AL 27,44.
Lexington. SC 2US, Milner, GA 28.45: Opelika, AL 29 1S.
MITOHELL GAB: Bridgeport, TX 27.50. 8rryyar-Hipko, TX 25.50,
Jomesmt, TX 25-00; fOlx,e) Albs GA 28,79; Alma GA 24r10;
Cheraw. SC 29.64; Demopolis AL 28 90, lauingran 5C 29 32; M11ner.
GA 28 72: Opelika, AL 28 29, (1EPPCOI Eagle PA 3Z 00, Gmansbar",
PA 31 40, Oneonta. NY 32 55 Todhunter OH 30,65; Watkins Glen. NY
31 75.
MOBIL. Hull, TX 28 00 Los Angeles CA 33.09; Ti¢ah, SC 37,25:
5QiX,e1 Aloany, [iA 20 10; 41ma, GA 29 45, Cheraw SC 29 90;
Denoppiv. AL 6 20, Lill $C 29 00 Milner, GA 29 00; 00"l
AL 28 III:PCO) E49166 PA 33 25; Greensburg, PA 32.55; VYatkns
Glen, NY 33.00
PG&E- Am won0 7X 11150, Corpus Christ,, TX 28 00: nalmna. TX
27 00, Trrxah, 9 31 05; [DIX,el Absr�+y,, GA 23,75; Alma GA 26.15;
Cheraw SC 29 55: Demopolis, AL 27 85; Lexington, SC 29.25• Milner,
GA 2e•60; OpeSaa, AL 20.35, ITEPPCOI CoshoMor, OH 30.76, Du
Sao, PA 31 -25' Eaplk PA 31.75; Greensburg PA 31m., One01Re, NY
32 25; Princeton, IN 30 00, Todhurter, ONlb 25 Watkins Glen, NY
3075.
Kankakae,� ZtDenver.
5 r. CO Z7 00, [PNOPO Decatur Iv), IL 26 75,
FTO ENERGY: Chase it VA 32 75- D,x,o1 Albany GA 29 36, Alma.
29 99: Milner, Cheraw,4 23OOpeI Opelika. AL a�995 28'60: Lexington, SC
WELL., Kern RidgA CA 3$.00; Son Frene sco, CA 36.00; IDwall More
GA Z9,16
SUN R & M G)mm Pohn PA 38 001 Inkster MI 28,00; Marcus Mook PA
33.09; Point Breexa PA 38.0Q. Toledo. OH 28 50,
TESCBO, Anecorti s, WA 29.00.
TOSCO CO: Fcmdala i'lank Car). WA 29 00, FOrndalo [Buck), WA 29-00-
TOTAL. Cornnional C", CO 26-SO.
TRANSOK• Rush rorings. OK 24.5D, warruntka, OK 25.50.
ULTRAll Ws Angeles CA 33,00
UNION PAC FURS: zo 28 Da plant, TX 25 00; Patrick Draw. WY
** TOTAL. PAGE 003 **
LAI
17
In reference to section 5.5 Supplemental information:
1. List of suppliers, See attached.
2.You may pre -purchase as many gallons of propane
as you would like at $0.54 per gallon thur April 2000.
Any remaining credit balance would be applied to
the next years purchase. See attachment.
3.Colorado State University
1005 W Laurel Ft Collins CO 80523 Bill Bertsch
Division of Wildlife
317 W Prospect rd Ft Collins CO 80526 Arlene
U S Forest Service
240 W Prospect Rd Ft Collins CO 80526
4. Year 2000 Compliance, See attached
MAR-17-99 WED 04:45 PM AL TAR GAS FAX N0. 0 532 8529 P.01
DATE ---
PREPAID GAS PURCHASE AGREEMENT
l __�T__ _ _ -_____ agree to purchase and
agrees to sell __ __ gallons on a prepaid basis at a pi ice
of S --__ _ per gallon- plus applicable taxes, for a total price of SI understand that in
order for this agreement to be valid my account must have a zero or credit balance and be serviced on our
regular route system The above pricing is based on one of the folloµitig payment programs- 1001ie
payment in Rill at the time of agreement; or 50%* down and the balance paid in 60 days from date of
contract (25% in 30 days and 25% in 60 days). Contract is valid through April 30, 2000 If a credit
balance remains at that time, it can be used to purchase Was on the following year's contract or to purchase
appliances or merchandise.
Number of Gallons
Prepaid Price Per Gallon
PicpaidGallon Dollars
Pro- rax Total —
Applicable Taxes S
Giand rotal _
Amount Paid on Date of Contract Counter Ticket Number
Amount Late (d,5"io) $ __—_—__ —_ o❑ _-_ _—_ -
Amount Datc
Amount Due (25`ib) S
Amount Datc
Customer Pre -Pay Class Code
(Refer to Page 3-2 in Office Procedures Manual)
Customer Name (Printed) & Customer No,-
Addrese
City, State and Zip
Customer Signature
WHITE - Horne Office
YELLOW - Retail Store
PINK - Customer Copy
Company Name and Company Number
C oinpany City & State
Employee Name (Pi utted)
Employ,N Title
-- Bmplovee Signatyi; - -- —
* Pi ice i% higher on the 509%, down PI Plan
Prices are wbiect to change without nolldke
(Final acceptance of this Contract is'cuntingera upon appro%al of the
Home Office Pricing Depai anent in Lebanon, MO )
ALL STAR GAS
ALL STAR GAS INC OF CO AT FORT COLLINS
209 T COLLINS,DRIVE
FORT COLLICO 80524
AC 970-482-5477
19
County
Gallons Automatically Corrected
Propane To 60 Degrees Fahrenheit
7��
Er-
Special Delivery Charge for
Off Route Delivery
Federal
Excise Taxes "
State Tax
%
Local Tax
%
Tank / Sonal Number
I Tank
Srze I ank remarriage
Belore I ker
McLLr Deaden
Pro ane Pountls
Cylinders I Returned
Cylinder
THIS IS YOUR BILL
PLEASE PAY FROM THIS INVOICE.
salesman
Cuslomer Acknowledges Terms and Safety Information
on Reverse Side having been Read and undersell
X
Received Products as Shown Customer s Signature
METHOD OF PAYMENT
❑ CASH ❑ CHECK ❑ CHARGE ❑ MasterCard ❑ VISA ❑ Discover
Noct I I I I I I
Date W W 60780
11ank You For Your Business!
AS AS M
November 12, 1998
The Company is in receipt of your request about the potential impact the Year
2000 may have on All Star Gas' computer systems and our ability to provide
uninterrupted service to your organization. This response is being provided
pursuant to the provisions of the Year 2000 Information and Readiness
Disclosure Act passed by Congress on October 19, 1998
The Company has assigned this responsibility to an officer of our Executive Staff
and begun the task of analyzing systems affecting the Company and its
business The Company operates approximately 125 retail subsidiaries under
the name All Star Gas. The MIS functions for all subsidiaries are under the
control or supervision of the parent company.
The mission critical software utilized by the company is certified Year 2000
compliant by the manufacturer. The Company, in utilizing the software during the
past year, has not noted any programming contrary to the certification of the
manufacturer.
The Company will continue to monitor the potential impact the Year 2000 may
have on our computer systems and our ability to operate our business without
significant interruption.
Sincerely,
J Gregory House
Vice President
Management Information Systems
JGH,cIc
All Star Gas Corporation
Post Office Box 303
119 West Commercial Street
Lobonon, Missouri 65536
Phone d17-532-3103 Fax 417.532.8529