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Home My WebLink AboutRESPONSE - BID - 5352 TRANSFORT FUEL SUPPLIERBID PROPOSAL FORM BID #5352 A. MARK-UP: Including profit, all federal, state, and local charges, including Superfund and ERS charges: UNLEADED $ .0263 /gallon PREMIUM DIESEL $ .0263 /gallon B. DELIVERY CHARGE. For delivery to Transfort, UNLEADED $ .0231 /gallon PREMIUM DIESEL $ .0265 /gallon C. LIST OF TERMINALS: Currently used to load fuel from, including name and location of terminal: 1 Denver Products Terminal - Denver 2 Ultramar Diamond Shamrock - Denver 3 Total - Denver 4 Phillips - Denver, Colorado Spr:,..es 6 Conoco Denver 6 Kaneb - Dupont 7 EMC - Henderson g Frontier - Denver (Attach an extra sheet of paper, if needed ) E. DELIVERY: 1 Do you own your own fuel -hauling trucks and trailers? des no a Attach a list of the trucks/trailers which would be assigned to haul fuel to the City, including the make, model, capacity and year See Attachment 2 Will these trucks and trailers be used for fuel hauling exclusively? x yes no 3 Can you respond to emergencies, and deliver on a four-hour basis, 24-hours a day? X yes _no See Cover Letter , 4 Is there and extra chXge for this service $ 0 /gallon Signature Title President Company SmtV'I CO Date January 6, 1999 Street 1580 Logan Street, Ste 745 Phone # 303-832-7731 City/State/Zip Denver, Co 80203 Fax # {n3-832-7721 3 January 19, 1999�� F Z Mr James Hume City of Fort Collins Fleet Services — Main Shop and Administration 835 Wood Street Fort Collins, CO 80521 Dear Mr Hume Enclosed you will find a copy of our Disadvantaged Business Enterprise Certification per your request It is a pleasure to be able to serve Transfort and we look forward to continue doing business with you Sincerely, Ethel Pitts Vice -President ,.-/us : c WHERE ENERGY AND SERVICE ARE ONE PO Box 6167 Denver, Colorado 80206 Voice 303 295 6855 Fax 303 295 6894 ,,1p41t1rMENT OF REGULATORY OFFICE GENCIEs OF CERT'IFICATION Certificate # 3240 SERVICECO LTD P 0 BOX 6167 MWBE DENVER, CO 80206 ;i�Y •, i •- it , r *. r. B IS HEREBY CERTIFIED AS A r`s ? DIS V N'M GED BUSINESS EN ERPJJS On State or Federal Aid Projects with RTD,DWB THIS CERTIFICATE EXPIRES ON THE LAST WORKING NOVEMBER 25 1998 VALID DATE OF NOVEMBER,1999 DIRECTOR COLORADO OFFICE OF CERTIFICATION Attachment 4 Certification Regarding Lobbying Certification for Contracts, Grants, Loans, and Cooperative Agreements (To be submitted with each bid or offer exceeding $100,000) The undersigned [Contractor] certifies, to the best of his or her knowledge and belief, that (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form--LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions [as amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed Reg 1413 (1/19/96) Note Language in paragraph (2) herein has been modified in accordance with Section 10 of the Lobbying Disclosure Act of 1995 (P L 104-65, to be codified at 2 US C 1601, et seq )] (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U S C § 1352 (as amended by the Lobbying Disclosure Act of 1995) Any person who fads to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure [Note Pursuant to 31 U S C 1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or fails to file or amend a required certification or disclosure form shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or failure ] The Contractor, SERVICECO , certifies or affirms the truthfulness and a cy of each statement of its certification and disclosure, if any In addition, the Contracto 'rstands and agrees that the provisions of 31 U S C A 3801, et seq , apply to this certi a disclosure, if any Signature of Contractor's Authorized Official ERINElPITTS, PRESIDENT Name and Title of Contractor's Authorized Official JANUARY 6, 1999 Date IE Attachment #4. EXHIBIT C YEAR 2000 COMPLIANCE CERTIFICATION AND INDEMNITY Section 1 Contractor hereby certifies that all information resources or systems to be provided or used in connection with the performance of this Agreement are "Year 2000 Compliant', except as otherwise expressly described in Section 2, below "Year 2000 Compliant" shall mean that information resources meet the following criteria a Data structures (e g , databases, data files) provide 4-digit date century recognition For example, "1996" provides date century recognition, "96" does not b Stored data contains date century recognition, including (but not limited to) data stored in databases and hardware/device internal system dates c Calculations and programs logic accommodate both same century and multi - century formulas and date values Calculations and logic include (but are not limited to) sort algorithms, calendar generation, event recognition, and all processing actions that use or produce date values d Interfaces (to and from other systems or organizations) prevent non -compliant dates and data from entering any state system User interfaces (i e , screens, reports, etc ) accurately show 4 digit years f Year 2000 is correctly treated as a leap year within all calculation and calendar logic Section 2 Contractor has identified the following information resources or systems that will be provided or used in connection with the performance of this Agreement that are not, or will not by December 1, 1998, be Year 2000 Compliant All resources and systems are 2000 year compliant. 19 0 Section 3 a Contractor hereby certifies that the instances of information resources or systems not Year 2000 Compliant identified in Section 2, above, will be Year 2000 Compliant no later than December 1, 1998, and that Contractor shall notify the City of the status of Year 2000 Compliance for such resources or systems upon the earlier of the date Year 2000 Compliance is achieved or on June 30, 1999 b Contractor hereby certifies that the instances of information resources or systems identified in Section 2, above, as not Year 2000 Compliant, and for which Year 2000 Compliance is or will not be achieved by December 1, 1998, are not related to and do not impair the performance by Contractor of the terms of this Agreement, and do not produce new non -compliant information resources or systems Section 4 Contractor agrees to notify the City immediately of any information resources or systems that are not Year 2000 Compliant upon encountering the same in connection with the performance of the Agreement, including without limitation any information resources or systems in use by Contractor in the performance of the Agreement or information resources or systems of the City regarding which Contractor obtains information in the course of its performance of the Agreement Section 5 Contractor agrees to permit examination, by the City or agents thereof, of any and all information resources and systems in use in connection with this Agreement, and related Year 2000 Compliance implementation plans, in order to evaluate Year 2000 Compliance and potential implications of the same for the City and for performance of the Agreement Section 6 The Contractor shall indemnify and hold harmless the City, and its officers, agents and employees, from and against all claims, damages, losses, and expenses, including attorneys fees, arising out of or resulting from the Contractor's failure to disclose instances of information resources or systems that are not Year 2000 Compliant, or failure to comply with the terms of this Exhibit C ,a �s January 7, 1999 —= Mr Jim Hume 1�t� Buyer 2256 W Mountain Avenue SERVICECO Fort Collins, CO 80522-0580 Dear Mr Jim Hume RE: Bid #5352, Transfort Fuel Supplier Thank you for the opportunity to bid on Transfort's fuel requirements As Transfort's current fuel supplier, I would like to take a few minutes to express our appreciation for the business and highlight a few accomplishments Throughout the past four years, SERVICECO has maintained the same profit and freight cost This consistency has allowed Transfort to control its fuel cost while preventing them from escalating unnecessarily Also, SERVICECO has had the opportunity to respond quickly to a few rare emergency requests In 1998, Transfort requested the removal of fuel from its tanks SERVICECO helped to coordinate and organize the necessary manpower quickly to remove the fuel from the tank Enclosed please find a completed bid As you know, the bid contains a few additional administrative requirements These include the supply of branded product, the submittal of invoices by both fax and mad, and notification of any fuel procured at higher prices than the lowest posted price SERVICECO is willing and able to comply fully with these additional requirements Also, per your request, listed below please find a description of our pricing information and fuel delivery service Pncmg information SERVICECO is a subscriber to the Oil Price Information Service (OP1S) As a subscriber, SERVICECO receives published daily rack prices of each fuel supplier A sample price report is enclosed for your review SERVICECO uses this information to determine which fuel supplier to purchase product from SERVICECO routinely pulls product from the supplier with the lowest fuel price However, it should be noted, that at times this is not always possible as some suppliers with the lowest fuel price may not have product available In this case, SERVICECO will pull product from the supplier with the next lowest price Also, it should be noted that OPIS does not publish premium red dyed -diesel fuel prices To obtain an approximate published premium diesel price, they recommend adding approximately three (3) cents to the #2 red -dyed diesel price WHERE ENERGY AND SERVICE ARE ONE P 0 Box 6167 Denver, Colorado 80206 Voice 303 295 6855 Fax 303 295 6894 El Fuel deltvery Ideally, we would like to receive at least twenty four (24) hour advanced notice of a fuel delivery Once the fuel is ordered, SERVICECO dispatches a truck to the delivery site Currently there are seven (7) drivers that are trained to operate the attached trucks Each driver is properly trained to deliver fuel without incident Upon arrival at the site, the driver measures the fuel level in the tank before unloading any fuel into the tank This precaution allows the driver to quickly gauge whether the fuel will fit comfortably in the tank If adequate space exists, the driver then pumps fuel from the tanker truck into the tank After loading, the dnver makes a final note of the fuel level Historically, SERVICECO has been able to send the same two (2) drivers to Transfort However, during emergency conditions and/or unexpected customer requirements, it may be necessary to add other experienced drivers to this route These conditions include refinery shut downs and/or product shortages, customer outages etc The additional flexibility to add drivers when needed provides Transfort the best service possible during emergency or unexpected conditions It should be noted that Transfort's requirement for branded fuel may in fact increase the need for this additional flexibility as the availability of the product is limited to only branded fuel SERVICECO's staff has enjoyed working with Transfort Our relationship has been pleasantly harmonious and without incident We value your business and trust our superior past performance and cost control will allow us to continue to work together in a mutually beneficial manner enclosure Year Engine Type Number 1988 Caterpillar 5547 1993 Caterpillar 8495 1994 Caterpillar 3187 1994 Caterpillar 3188 Year Trailer Gallon Capacity 1925 Timpte-Beall 9500 1978 Timpte-Beall 9500 1979 Timpte-Beall 9500 1980 Timpte-Beall 9500 98-12-28 10:53:38 EST ' { -:�:T?16ENVER, CO ' **OPIS/ SAT GROSS CLEAR PRICES** Terms Unl Move Mid Move Pre ove Date Martin u N-10 31.25 .75 35.75 .75 40.25 .75 12/24 Phillips u N-10 32.30 1.35 36.80 1.35 41.30 1.35 12/24 Total u 1-10 33.00 - .25 36.75 - 25 41.50 - 25 12/24 Frontier u 1-12 33.20 1.00 36.95 1.00 42.20 1.00 12/24 CountryEn b N-Rpt 34.00 .25 38.50 .25 42.75 .25 12/24 Shamrock b 1-10 34.25 - 25 38.00 - .25 42.75 - .25 12/24 Total b 1-10 34.25 - .25 38 00 - .25 42.75 - .25 12/24 Koch u N-10 34 30 .50 37.30 .50 43.30 .50 12/24 Phillips b 1-10 34.45 .15 37.95 .15 43 45 .15 12/24 Conoco b 1-10 34.50 - .25 39.05 - 25 43 50 - 25 12/19 Sinclair b 1-10 34.60 - .40 38.10 - .40 43.60 - .40 12/23 Amoco b 1-10 34.70 .30 38.60 .30 43.60 .30 12/24 Texaco b 1-10 35.02 - .65 38 77 - .65 43.67 - .65 12/22 TraneMnt* u N-10 35.40 - 1.00 -- -- -- -- 44.40 - 1.00 12/24 LOW 31 25 35.75 40.25 HIGH 35.02 39.05 43.67 AVG 33 83 37.73 42 66 BRD AV 34.47 38.37 43.26 UBD AV 32.81 36.71 41.71 UBD AV 32.81 36.71 41.71 Regular Average -- -- -- *Phillips d=not in average 98-12-28 10.53.39 EST DENVER, CO **OPIS/PETROSAT GROSS DISTILLATE PRICES** Lo Sul Last Hi Sul Red Dye Lo Sul Lo Sul Hi Sul Red Dye Date of No.2 Move No.2 No 2 No.1 PrmDsl No.1 No.1 Move Total u 35.50 - 1 00 35.50 35.85 42.50 37 00 -- -- 42 85 12/23 CountryEn b 35.50 .00 36.00 35.85 43 50 38.50 -- -- 43 85 12/24 Shamrock b 35.50 - 1.00 -- -- -- -- 42.50 37.00 -- -- -- -- 12/22 Total b 35.50 - 1.00 -- -- -- -- 42 50 37 00 -- -- -- -- 12/23 Conoco b 35 60 - .50 -- -- 36 10 45 35 -- -- -- -- 45 85 12/23 Martin u 35 75 - 1 00 35.75 -- -- 42.75 -- -- -- -- -- -- 12/23 Sinclair b 36.00 - .25 -- -- 36.25 44.50 38.50 -- -- 44.75 12/23 Texaco b 36.00 1.00 -- -- -- -- 44 00 36.60 -- -- -- -- 12/24 Koch u 36 25 .75 -- -- 36 60 -- -- -- -- -- -- -- -- 12/24 Phillips b 36 35 1.00 -- -- 36 85 45.35 -- -- -- -- 45 85 12/24 Amoco b 36 40 60 36 80 36.70 44.40 39 40 -- -- 44.70 12/24 Frontier u 36 90 25 -- -- 37 40 -- -- 39 90 -- -- -- -- 12/24 TraneMnt* u 39.40d- 1.00 -- -- 39 90 48 20d -- -- -- -- 48.80 12/24 Dreyfus u 40.77 - 31 -- -- -- -- -- -- -- -- -- -- -- -- 12/25 LOW 35.50 35.50 35.85 42.50 36.60 -- -- 42.85 HIGH 40.77 36.80 37.40 45 35 39 90 -- -- 45 85 AVG 36.31 36.01 36 45 43 74 37.99 -- -- 44.64 BRD AV 35 86 36.40 36 35 44.01 37 83 -- -- 45 00 UBD AV 37.03 35.63 36.62 42.63 38.45 -- -- 42.85 UBD AV 37 03 35.63 36 62 42.63 38 45 -- -- 42.85 98-12-28 10.53.39 EST DENVER, CO **OPIS/PETROSAT GROSS MTBE BLENDS PRICES** Terms Unl Move Mid Move Pre Move Date Frontier u 1-12 34.15 - 25 37.90 - .25 43 15 - 25 12/23 Sinclair b 1-10 34.85 - .40 38.35 - .40 43.85 - .40 12/23 LOW 34 15 37 90 43 15 HIGH 34 85 38 35 43 85 AVG 34 50 38.13 43 50 BRD AV 34 85 38.35 43.85 UBD AV 34 15 37 90 43 15 UBD AV 34.15 37 90 43 15 Regular Average -- -- -- *Phillips d=not in average 98-12 Ri DENVER, CO " **OPIS/MWROSAT GROSS ETHANOL(10%) PRI ** Terms UnlWy Move Mid Move 'Pre ove B Total u 1-10 39.50 - .25 43.25 - .25 48.00 - .25 Martin u N-10 39.75 .75 -- -- -- -- 48.00 .75 Total b 1-10 40 75 - .25 44.50 - .25 49.25 - .25 Phillips u N-10 40.60 1.25 45.30 1.25 49.80 1.25 Phillips b 1-10 40.85 .05 44.35 .05 49 85 .05 Sinclair b 1-10 40.90 - .40 44.40 - .40 49.15 - .40 Amoco b 1-10 41.20 .30 45.10 30 50.10 30 Conoco b 1-10 41.30 - .25 45.85 - .25 50.30 - .25 Koch u N-10 41.57 .45 44.27 45 46.97 45 Texaco b 1-10 41.87 .50 45.62 .50 50.52 .50 Shamrock b 1-10 42 00 .75 45.75 75 50.50 75 CountryEn b N-Rpt 42.59 .23 46.34 .23 50.24 .23 TransMnt* u N-10 44.00 - 1 00 -- -- -- -- 53.00 - 1 00 Frontier u 1-12 45.95 - .50 -- -- -- -- 52.70 - .50 LOW HIGH AVG BRD AV UBD AV UBD AV Regular Average *Phillips d=not in average OXY AV 40.75 OXY AV - Reg 39.50 43.25 46.97 45.95 46.34 52.70 41.46 44.98 49.64 41.43 45.24 49.99 41.51 44.27 49.09 41 51 44 27 49.09 43 92 49.09 DENVER, CO **OPIS/PETROSAT GROSS Unl Move Date Koch u 107 00 - 2 00 12/09 Sinclair b 109.15 - 2.00 12/16 Martin u 111.00 - 1.00 12/08 LOW 107.00 HIGH 111.00 AVG 109.05 BRD AV 109.15 UBD AV 109.00 UBD AV 109.00 -28 10:53:39 EST Date 12/24 12/24 12/24 12/24 12/23 12/23 12/24 12/19 12/24 12/24 12/17 12/24 12/24 12/22 98-12-28 10:53.40 EST PURE ETHANOL PRICES**