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HomeMy WebLinkAboutRESPONSE - BID - 5263 HAULINGCity of Fort Collins Ah Admini, alive Services Purchasing Division CITY OF FORT COLLINS BID PROPOSAL BID #5263 HAULING WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR HAULING PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS ATTENTION. SPECIAL INSTRUCTIONS The City is changing procedures for signing of the Service Agreement and acquiring the insurance certificate The Service Agreement that is included with the bid documents will become your contract Please sign it If any vendor wants a copy of their service agreement after the bid is awarded and signed by the City, please check below The City is requiring the following to be included with your bid 1) Copy of you insurance naming the City of Fort Collins as an additional insured 2) Your bid amount in the bid schedule This will become your Exhibit "C" in the Service Agreement 3) Please sign the Service Agreement and date it 4) All questions should be directed to John Stephen at (970) 221-6777 V Please send my company a copy of the Service Agreement 1 Vendor must be able to provide the equipment bid and a qualified driver Sunday through Saturday at any time, within one hour of being called by the City Representative Phone contact with a company representative, qualified to dispatch equipment, must be available at all times The City Representative will try to schedule night/weekend work in advance, if possible 2 The equipment and the driver shall be used primarily to haul asphalt from various asphalt plants to the lob site as directed by the City Representative Material from the lob site may also be hauled to various other lob sites, or dump sites located around the City, as directed by the City Representative Other City departments may use this bid for hauling All Drivers must have a valid CDL license, and be qualified to operate the equipment 4 All equipment must comply with all DOT, CDL, and any other local/State/Federal requirements Trucks must be equipped with an effective load covering tarp and asphalt apron (asphalt lip) 256 W Mountain Avenue • PO Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 Yrr Idle E 5 All work shall be done in a professional, SAFE, courteous and efficient manner The driver shall exercise the utmost courtesy to other drivers and pedestrians 6 The City shall not be responsible for any equipment failures, damage to equipment, or maintenance required on the equipment The vendor is responsible for all fuel required 7 Any damage caused by the vendor's equipment or driver shall be the sole responsibility of the vendor The vendor shall indemnify and hold harmless the City for any damage done by the vendor's equipment/driver to any member of the public, private property, and any part of the right-of- way If City -owned equipment, or City employees directly cause any damage, the City will assume responsibility for the damage 8 At no time whatsoever shall the driver be considered or become a City employee 9 The City will not guarantee hours Vendors will be used on an as -needed basis, depending on fob site, availability and type of equipment 10 Hours worked must be approved at the end of each day by the City Representative Hours will be counted from the time of arrival on the fob site (not from the time of notification), and will end after the last load is unloaded 11 The City shall have the option to proceed with calling the next available vendor if the lowest vendor is not available In case of a tie, the City Representative will alternate calling the tied vendors Vendors who want to work for the City, but were not included in the original bid, will be added to the end of the list, regardless of price, upon approval by the City When special conditions arise, the City shall have the option to choose the vendor to fit any special equipment needs 12 At the option of the City, the Agreement may be extended for additional one year periods not to exceed two (2) additional one year periods Pricing changes shall be negotiated by and agreed to by both parties and may not exceed the Denver - Boulder CPI-U as published by the Colorado State Planning and Budget Office Written notice of renewal shall be provided to the Service Provider and mailed no later than 90 days prior to contract end 13 The City does not intend to award to one vendor, but will issue multiple awards : #5263 EQUIPMENT YR MAKE TRACTOR/TRL TRUCKS QUOTE MODEL CUYDS I:F TANDEM �U Ta Roo /0' 4W0 DUMP �- TRUCKS 00 TANDEM DUMP TRUCKS WITH PUP OTHER EQUIPT (LIST TYPE) $/HR Failure to provide said equipment with qualified drivers as listed in the bid submitted may result in the removal of the vendor's name from the City's bidding list for a period of three years FIRM NAME ADDRESS PHONE/FAX 3