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HomeMy WebLinkAboutRESPONSE - BID - 30959 6065 FOOD SERVICE EQUIPMENT FOR AZTLAN CENTERAdministrative Services 1"u i ctl,t wi i1p the ¢curl Amerlesn Energy Rest Equ1p-, LLC Firm Name _ 7538 Fullerton Court Spnngfreld, VA 22153 Date August 23, 2007 Ref # 6065 Food Service Equipment for Aztlan Center THIS IS A PRICE QUOTATION — NOT AN ORDER Please supply pricing and delivery information, all items to be quoted FOB Fort Collins, Colorado, as requested below, and respond via FAX or e-mail BY end -of -business Wednesday August 29, 2007 to Ed Bonnette, C.P.M., CPPB (970) 221.6707 or ebonnette@fcgov.com Any questions regarding this inquiry should be directed to Ed Bonnette, Buyer, C P M , CPPB (970)416-2247 BACKGROUND. The City of Fort Collins currently has kitchen equipment in their existing Senior Center that has served well for several years The City is replacing the existing Northside Aztlan Community Center with a new building, currently under construction in the parking lot south of the existing structure located at 112 East Willow Street in north Fort Collins Consequently, the City is looking to purchase new kitchen equipment for the NACC (the existing facility does not have a kitchen facile ty), and has selected the equipm ant currently located in the Senior Center as their "preferred standard" for the NACC The City of Fort Collins is requesting bids for Food Service Equipment for Aztlan Center, using the following BIDDING GUIDELINES Bidder is to fill in the Unit Price for each item, and multiply it out by the Quantity Requested, to fill in the Extended Price Please list the Manufacturer Name and the Model Number forthe item you are bidding Also, please fill in the Lead Time to deliver the item, delivery time may be used as an award criteria for this bid. 1) All Items must include freight F O B Destination, Freight Prepaid All freight charges must be included in prices submitted on proposal 2) The City reserves the right to award items by Total Bid, by Line Item, orby Product Type B/orGroup; if that is more advantageous to the City If all items are bid, please be sure to fill in the TOTAL BID EXTENDED PRICE line on the Bid Sheet COMPLETENESS OF DELIVERY MAY ALSO BE USED AS AN AWARD CRITERIA FOR THIS BID 3) The City has listed a Preferred Brand for items listed on the Bid Sheet The bidder may elect to offer an "or equivalent" brand as an option For "or equivalent" substitutions 215 North Alason Street " 2n4 Floor • P 0 Box 580 " Fort Callms, CO 80522-0580 • (970) 221-6775 • Fax (970) 221-6707 wwr fceos com BID RESULTS: Ordinarily, only bidders who receive awards will be notified of bid results; unsuccessful bidders will not be notified. The Bidders may contact the ODOC, Purchasing Section Admen Office at 503 378 3799 x 22489 to obtain a faxed copy of the Bid results. DOC Instructions to Bidders — Rev 3/07 Firm Name Date August 23, 2007 Ref # 6065 Food Service Equipment for Aztlan Center THIS IS A PRICE QUOTATION -- NOT AN ORDER Please supply pricing and delivery information, all items to be quoted FOB Fort Collins, Colorado, as requested below, and respond via FAX ore -mail BY end -of -business Wednesday August29, 2007 to Ed Bonnette, C.P.M , CPPB (970) 221-6707 or ebonnette@fcgov.com Any questions regarding this inquiry should be directed to Ed Bonnette, Buyer, C P M , CPPB (970) 416-2247 BACKGROUND The City of Fort Collins currently has kitchen equipment in their existing Senior Center that has served well for several years The City is replacing the existing Northside Aztlan Community Center with a new building, currently under construction in the parking lot south of the existing structure located at 112 East Willow Street in north Fort Collins Consequently, the City is looking to purchase new kitchen equipment for the NACC (the existing facility does not have a kitchen facility), and has selected the equipment currently located in the Senior Center as their "preferred standard" for the NACC The City of Fort Collins is requesting bids for Food Service Equipment for Aztlan Center, using the following BIDDING GUIDELINES Bidder is to fill in the Unit Price for each item, and multiply it out by the Quantity Requested, to fill in the Extended Price Please list the Manufacturer Name and the Model Number for the item you are bidding Also, please fill in the Lead Time to deliver the item, delivery time may be used as an award criteria for this bid. 1) All items must include freight F O B Destination, Freight Prepaid All freight charges must be included in prices submitted on proposal 2) The City reserves the right to award items by Total Bid, by Line Item, or by Product Type &/or Group, if that is more advantageous to the Co. If all items are bid, please be sure to fill in the TOTAL BID EXTENDED PRICE line on the Bid Sheet COMPLETENESS OF DELIVERY MAY ALSO BE USED AS AN AWARD CRITERIA FOR THIS BID. 3) The City has listed a Preferred Brand for items listed on the Bid Sheet The bidder may elect to offer an "or equivalent' brand as an option For "or equivalent' substitutions offered for evaluation, please include specifications for that item with your bid, in order for the "equivalent" item to be considered The City will be the final judge as to whether the "equivalent" brand is acceptable in lieu of the Preferred brand requested PRODUCT SPECIFICATIONS & BID SHEET. QUANTITY DESCRIPTION 1 each Tall -Tub Built -In Dishwasher, GE Model #GLDA696MSS ADA- compliant, Stainless Steel finish Must be ADA Compliant for height, installs under an ADA-height compliant counter 6 level towerless wash system, 9 electronic touchpads, 2 digit countdown display with 2/4/8 hour Delay Start, Energy Star rated NOTE: CUSTOMER WOULD ALSO LIKE TO KNOW IF THERE IS A COMPARABLE COMMERCIAL -GRADE UPGRADE AVAILABLE FOR THIS ITEM. IF YES, PLEASE INDICATE MAKE, MODEL, PRICE AND AVAILABILITY ON YOUR BID RESPONSE. $ Ea $ Total Mfr Mfr # Delivery Dealer install? Y/N Upgrade available? If Yes, details Items being bid meet the above specifications without exception Yes_ No _ If not, please list exceptions, specifying paragraph reference number, on a separate sheet and attach to your bid QUANTITY DESCRIPTION 2 each 30" Free -Standing Electric Range, Hotpoint Model #RB526K, Stainless Steel finish Super large oven capacity, coil heating elements, electronic clock & timer, standard window, porcelain upswept cooktop, chrome drip bowls, two oven racks, standard warranty NOTE. CUSTOMER WOULD ALSO LIKE TO KNOW IF THERE IS A COMPARABLE COMMERCIAL -GRADE UPGRADE AVAILABLE FOR THIS ITEM. IF YES, PLEASE INDICATE MAKE, MODEL, PRICE AND AVAILABILITY ON YOUR BID RESPONSE. $ Ea $ Total Mfr Mfr # Delivery Upgrade available? If Yes, details Items being bid meet the above specifications without exception Yes_ No If not, please list exceptions, specifying paragraph reference number, on a separate sheet and attach to your bid QUANTITY DESCRIPTION 1 each Roll -in Solid Door Freezer, True Mfg Model #TR1 FRI-1 S, 300-series stainless steel exterior and interior Designed to accept roll -in racks (inboard casters) with a maximum dimension of 27'L x 29"D x 66"H One heavy gauge stainless steel ramp standard Three (3) lifetime guaranteed, cam -lit hinges Full 180 degree open capability with a stay -open feature at 120 degrees Automatic defrost system time - initiated, temperature -terminated Entire cabinet structure and solid door are foamed -in -place using high -density, CFC free, polyurethane insulation, 3/4 hp, 115/60/1, 12 amps Capacity 37 cu ft $ Ea $ Total Mfr Mfr # Delivery Items being bid meet the above specifications without exception Yes No If not, please list exceptions, specifying paragraph reference number, on a separate sheet and attach to your bid QUANTITY DESCRIPTION 1 each Double -Deck Deep Electric Convection Oven with Computer Control, Hobart Model #HEC502D Please specify how many racks come with it, and the charge for any extra racks Please quote casters as an option $ Ea $ Total Mfr Mfr # Delivery # of Racks included Charge for extra racks ($/ea) Charge for optional casters Items being bid meet the above specifications without exception Yes_ No If not, please list exceptions, specifying paragraph reference number, on a separate sheet and attach to your bid QUANTITY DESCRIPTION 1 each 3 Section Full -Length Door Reach -In Refrigerator, 32" Deep, Hobart- Traulsen Model #AHT332WUT-FHS Stainless steel exterior/anodized aluminum interior, full-length door, self -closing door with stay -open feature at 120 degrees, guaranteed -for -life cam -lift hinges and horizontal work -flow door handle, automatically activated incandescent lights, 3 chrome -plated adjustable shelves per section, supported on factory -installed shelf pins, stainless steel breaker caps, automatic non -electric condensate evaporator, magnetic snap - in door gaskets, gasket protecting metal door liner, controllable anti - condensate door perimeter heaters, thermostatic expansion valve metering device, stainless steel one-piece louver assembly, 9' cord & plug attached, set of four (4) 6" high adjustable stainless steel legs, one-year parts and labor warranty, two year control warranty (parts & labor), five year compressor warranty $ Ea $ Total Mfr Mfr # Delivery Items being bid meet the above specifications without exception Yes_ No _ If not, please list exceptions, specifying paragraph reference number, on a separate sheet and attach to your bid TOTAL BID EXTENDED PRICE (if all Items Bid) SUPPLEMENTAL INSTRUCTIONS Prices quoted must remain firm for a 30 day period after the opening date Freight terms F O B destination freight prepaid All freight charges must be included in pricing submitted on proposal and not entered as separate pricing Any discount allowed by Vendor for prompt payment, etc must be reflected in quoted figure, and not entered as separate pricing The City reserves the right to accept or reject any and all quotes FIRM NAME: ADDRESS: STREET, CITY, STATE, ZIP EMAIL ADDRESS - PHONE: FAX: ACCEPT MASTER CARD? YES NO BIDDER'S NAME & TITLE - (PLEASE PRINT) SIGNATURE: PLEASE GO TO www.fcgov com/purchasing TO REGISTER IN OUR &PROCUREMENT SYSTEM FOR FUTURE BID OPPORTUNITIES' BE SURE TO SELECT ALL APPROPRIATE COMMODITY CODESI offered for evaluation, please include specifications for that Item with your bid, In order for the "equivalent" Item to be considered The City will be the final fudge as to whether the "equivalent" brand Is acceptable In lieu of the Preferred brand requested PRODUCT SPECIFICATIONS & BID SHEET: QUANTITY- DESCRIPTION: 1 each Tall -Tub Built-in Dishwasher, GE Model #GLDA696MSS ADA- compllant, Stainless Steel finish Must be ADA Compliant for height, installs under an ADA-height compliant counter 6 level towerless wash system, 9 electronic touchpads, 2 digit countdown display with 2/4/8 hour Delay Start, Energy Star rated NOTE: CUSTOMER WOULD ALSO LIKE TO KNOW IF THERE IS A COMPARABLE COMMERCIAL -GRADE UPGRADE AVAILABLE FOR THIS ITEM. IF YES, PLEASE INDICATE MAKE, MODEL, PRICE AND AVAILABILITY ON YOUR BID RESPONSE. $ Ea $ 1/ Total Mfr Mfr # Delivery Dealer install? YIN Upgrade availabl99 If Yes, details Items being bid meet the above specifications without exception Yes_ No _ It not, please list exceptions, specifying paragraph reference number, on a separate sheet and attach to your bid QUANTITY: DESCRIPTION: 2 each 30" Free -Standing Electric Range, Hotpoint Model #RB526K, Stainless Steel finish Super large oven capacity, coil heating elements, electronic clock & timer, standard window, porcelain upswept cooktop, chrome drip bowls, two oven racks, standard warranty NOTE CUSTOMER WOULD ALSO LIKE TO KNOW IF THERE IS A COMPARABLE COMMERCIAL -GRADE UPGRADE AVAILABLE FOR THIS ITEM IF YES, PLEASE INDICATE MAKE, MODEL, PRICE AND AVAILABILITY ON YOUR BID RESPONSE. $ Ea Mfr Delivery Upgrade available9 If Yes, details $--.V D b 10 Total Mfr # Items being bid meet the above specifications without exception Yes_ No _ If not, please list exceptions, specifying paragraph reference number, on a separate sheet and attach to your bid QUANTITY: DESCRIPTION. 1 each Roll -In Solid Door Freezer, True Mfg Model #TR1 FRI-1 S, 300-senes stainless steel exterior and Interior. Designed to accept roll -in racks (Inboard casters) with a maximum dimension of 27"L x 29"D x 66"H One heavy gauge stainless steel ramp standard. Three (3) lifetime guaranteed, cam -lift hinges Full 180 degree open capability with a stay -open feature at 120 degrees Automatic defrost system time - initiated, temperature -terminated. Entire cabinet structure and solid door are foamed -in -place using high -density, CFC free, polyurethane insulation, '%hp, 115/60/1, 12 amps Capacity rr3e7(( cu ft $ `t DNC "" Ea $ 4-LNO f)D Total Mfr�rl�� Mfr # Delivery � L . Items bung bid meet the above specifications without exception Yes ✓ No _ If not, please list exceptions, specifying paragraph reference number, on a separate sheet and attach to your bid QUANTITY. DESCRIPTION: 1 each Double -Deck Deep Electric Convection Oven with Computer Control, Hobart Model #HEC502D Please specify how many racks come with it, and the charge for any extra racks Please quote casters as an option $1510� R_ Ea Mfr 1 Mfr it �zV Delivery r # of Racks included 5 J o� Charge for extra racks ($/ea) 0a 2 1> Charge for optional casters 3_J D7 Items Wng bid meet the above specifications without exception Yes ✓ No If not, please list exceptions, specifying paragraph reference number, on a separate sheet and attach to your bid QUANTITY:. DESCRIPTION. 1 each 3 Section Full -Length Door Reach -In Refrigerator, 32" Deep, Hobart- Traulsen Model #AHT332WUT-FHS. Stainless steel exterior/anodized aluminum interior, full-length door, self -closing doorwith stay -open feature at 120 degrees, guaranteed -for -life cam- Irft hinges and horizontal work -flow door handle, automatically activated Incandescent lights, 3 chrome -plated adjustable shelves per section, supported on factory -installed shelf pins, stainless steel breaker caps, automatic non -electric condensate evaporator, magnetic snap-m door gaskets, gasket protecting metal door liner, controllable anti -condensate door perimeter heaters, thermostatic expansion valve metering device, stainless steel one-piece louver assembly, 9' cord & plug attached, set of four (4) 6" high adjustable stainless steel legs, one-year parts and labor warranty, two year control warranty (parts & labor), five year compressor warranty $ o 1 -ra1 J.DD Ea $ S � t3 01�_> Total Mfr \seo Mfr # MT33a wltT-FHS Delivery �D Jai s Items being bid meet the above specifications without exception Yes No _ If not, please list exceptions, specifying paragraph reference number, on a separate sheet and attach to your bid TOTAL BID EXTENDED PRICE (if all Items Bid): $ SUPPLEMENTAL INSTRUCTIONS Prices quoted must remain firm for a 30 day period after the opening date Freight terms F O B destination freight prepaid All freight charges must be included in pricing submitted on proposal and not entered as separate pricing. Any discount allowed by Vendor for prompt payment, etc must be reflected in quoted figure, and not entered as separate pricing The City reserves the right to accept or reject any and all quotes FIRM NAME: Aff r<1<_f ADDRESS: J�� l �� iT0 (l s l 2'�l OR aa-1 STREET, CITY, STATE, ZIP DATE EMAIL ADDRESS: WQ rd �!rp o `1ea-r1 �sj qs co'lo PHONE: l�(�la6l(o �4 (o`tl FAX: C'l J` D5 D `-t' ACCEPT MASTER CARD? YES V NNO, _ BIDDER'S NAME & TITLE: °/'eS �' �P✓, I n� y ( C"tzo-o" i (PLEASE PRINT) SIGNATURE: PLEASE GO TO www.fcaov.com/purchasing TO REGISTER IN OUR E- PROCUREMENT SYSTEM FOR FUTURE BID OPPORTUNITIESI BE SURE TO SELECT ALL APPROPRIATE COMMODITY CODESI STANDARD TERMS AND CONDITIONS STATE OF OREGON CONTRACTS FOR THE PURCHASE OF SUPPLIES ANDIOR SERVICES 1. DEFINITIONS: "Contract means the entire written agreement between the parties, including but not limited to the Invitation to Bid or Request for Proposal and its specifications, terms and conditions, solicitation Instructions, solicitation addenda and contract amendments, If any; the purchase order or price agreement document "Contractor' means a person or organization with which the State of Oregon has contracted for the purchase of goods the terms "Contractor" and "Seller" as used at the Uniform Commercial Code (ORS chapter 72) are synonymous, "ORS' means the Oregon Revised Statutes, "State" means the state agency making the purchase and Is synonymous with "Buyer" as used in ORS chapter 12 "State" also means an ORCPP member If the purchase Is being made under the State's cooperative purchasing program authorized by ORS 190 240 2 WORKERS' COMPENSATION The Contractor, Its subcontractor, if any, and all employers providing work, labor or materials under this Contract are subject employers under the Oregon Workers' Compensation Law and shall comply with ORS 656017. which requires them to provide Oregon workers' compensation coverage that satisfies Oregon law for all their subject workers 3 STANDARD AND SPECIAL TERMS AND CONDITIONS The terms and conditions printed on this page are standard to State of Oregon contracts for the purchase of goods There may also be special terms and conditions in an Invitation to Bid or Request for Proposal which apply only to this contract 4 DELIVERY. All deliveries shall be F O B destination with all transportation and handling charges paid by Contractor, unless specified otherwise in the solicitation documents Responsibility and liability for loss or damage shall remain with Contractor until final Inspection and acceptance when responsibility shall pass to the State except as to latent defects, fraud and Contractors warranty obligations S. INSPECTIONS. Goods furnished under this contract shall be subject to inspection and test by the State at times and place determined by the Slate If the State finds goods furnished to be incomplete or not in compliance with solicitation specifications, the State may reject the goods and require Contractor to either correct them without charge or deliver them at a reduced price, whichever Is equitable under the circumstances If Contractor Is unable or refuses to cure any defects within a time deemed reasonable by the State, the State may reject the goods and cancel the contract In whole or in part Nothing In this paragraph shall In any way affect or limit the State's rights as buyer, including the rights and remedies relating to rejection under ORS 72 6020 and revocation of acceptance under ORS 72 6060 6 WARRANTIES Unless otherwise slated, all goods shall be new and current model and shall carry full manufacturer warranties Contractor warrants all goods delivered to be free from defects In labor, material and manufacture and to be In compliance with solicitation specifications All Implied and expressed warranty provisions of the Uniform Commercial Code (ORS chapter 72) are incorporated in this contract All warranties shall run to the State. 7 CASH DISCOUNT: If the State is entitled to a rash discount, the period of computation shall commence on the date the entire order is delivered or the dale the invoice is received, whichever is later 8. PAYMENT, Payment for completion of State contracts Is normally made within 45 days following the date the entire order Is delivered or the date the invoice is received, whichever Is later After 45days, Contractor may assess overdue account charges up to a maximum rate of two-thirds of one percent per month (8% APR) on the outstanding balance (ORS 293 402) 9. TERMINATION. This contract may be terminated by mutual consent of both parties or by the State at Its discretion The State may cancel an order for goods at any time with written notice to Contractor, stating the extent and effective date of termination Upon receipt of this written notice, Contractor shall stop performance under this contract as directed by the State If this contract Is so terminated, Contractor shall be paid In accordance with the terms of the contract for goods delivered and accepted If Contractor's damages arising out of return of the goods cannot be mitigated by the resale as provided In the Uniform Commercial Code (ORS 72 7060) 10 FORCE MAJEURE Neither party to this contract shall be held responsible for delay or default caused by fire, riot, acts of God and/or war, which is beyond the party's reasonable control The State may terminate this contract upon written notice after determining such delay or default all reasonably prevent successful performance of this contract 11 BREACH OF CONTRACT Should Contractor breach any of the provisions of this contract, the State reserves the right to cancel this contract upon written notice to Contractor Contractor shall be liable for any and all damages suffered by the State as the result of Contractor's breach of contract including but not limited to Incidental and consequential damages, as provided In ORS 72 7110 to 72 7170 In the event of repeated breach of public and/or private contracts, Contractor shall be subject to disqualification on State of contracts, as provided In ORS chapter 279 and OAR chapter 137 12 HOLD HARMLESS Contractor shall Indemnify, defend and hold harmless the State and its divisions, officers, employees, agents and members, from all claims, suits or actions of any nature arising out of or related to the activities of Contractor, its officers, subcontractors, agents or employees under this contract 13. ACCESS TO RECORDS The Contractor shall maintain all fiscal records relating to this contract In accordance with generally accepted accounting principle and shall maintain any other records relating to this contract in such a manner as to clearly document Contractors performance hereunder The State and its agencies, the Secretary of State Audits Division, the federal government and their duly authorized representatives shall have access to such fiscal records and to all other books, documents, papers, plans and writings of Contractor which relate to this contract, to perform examination, and audits and make excerpts and transcripts 14 AMENDMENTS The terms of this contract shall not be waived, altered, modified, supplemented or amended in any manner whatsoever without prior written approval of the State 15 SEVERABILITY• If any provision of this contract is declared by a court of competent jurisdiction to be illegal or in conflict with the law, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of the pathos shall be construed and enforced as of the contract did not contain the particular provision held invalid 16. WAIVER: Failure of the State to enforce any provision of this contract shall not be a waiver or relinquishment by the State of its right to such performance in the future nor of the right to enforce any other provisions of this contract 17. GOVERNING LAW; JURISDICTION, VENUE This contract shall be governed and construed In accordance with the laws of the State of Oregon, without resort to any jurisdiction's conflict of laws rules or doctrines Any claim, action, suit, or proceeding (collectively, "the claim') between the State (and/or any other agency or department of the State of Oregon) and the contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Marion County for the State of Oregon Provided, however, if the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon Contractor hereby consents to the in oersonam tunsdretfon of said courts 18. ASSIGNMENT/SUBCONTRACT/SUCCESSORS. Contractor shall not assign, sell, transfer, or subcontract rights or delegate responsibilities under this contract in whole or in part, without the prior wntten approval of this State No such written approval shall relieve Contractor of any obligations of this contract, and any transferee or subcontractor shall be considered the agent of Contractor Contractor shall remain liable to the State under the contract as if no such assignment, transfer, or subcontract had occurred The provisions of this contract shall be binding upon and shall inure to the benefit of the patties to the contract and their respective successors and assigns 19. COMPLIANCE WITH APPLICABLE LAWS. Contractor shall comply with all federal, state and local laws, codes, regulations and ordinances applicable to the provision of goods under this contract, including, without limitation, the provisions of ORS 279C 505, 279C 515, and 279B 235, as set forth below and the provisions of (1) Ti0e VI of the Civil Rights Act of 1964, pi) Section V of the Rehabilitation Act of 1973, (m) the Americans with Disabilities Act of 1990 (Pub L No 101- 336) ORS 659 425, and all amendments of and regulations and administrative rules established pursuant to those laws, and (iv) all other applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations 20 PAYMENTS REQUIRED By ORS 279C 505 AND 279E 220: For all goods provided under this contract, Contractor shall (r) pay promptly, as due, all persons supplying labor or material, (it) pay all contributions or amounts due the industrial Accident Fund from the contractor or any subcontractor, IN) not permit any Iron or claim to be filed or prosecuted against the state, county, school district, municipality, municipal corporation or subdivision thereof, and (iv) pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316 167 21 STATE PAYMENT OF CONTRACTOR CLAIMS: If Contractor falls, neglects or refuses to pay promptly is due, any claim for labor or services furnished to the Contractor or any subcontractor by any person in connection with the goods provided under this contract, the State may pay such claim and charge the amount of the payment against funds due or to become due the Contractor under this contract. The payment of a claim by the State pursuant to this paragraph 21 shall not relieve the Contractor or its surety, if any, from obligation with respect to any unpaid claims 22. HOURS OF LABOR: No person shall be employed by the Contractor for more than eight hours in any one day, or 40 hours in any one week, except in cases of necessity, emergency, or where public policy absolutely requires it, and in such cases the laborer shall be paid at least fime-and-a-half pay for all overtime In excess of eight hours a day and for work performed on Saturday and on any legal holiday specified in ORS 279E 020 and 279C 540 23 SAFETY AND HEALTH REQUIREMENTS- Goods and services provided under this contract shall comply with all federal Occupational Safety and Health Administration (OSHA) requirements and with all Oregon safety and health requirements, including those of the State Workers' Compensation Division 24. AWARD TO FOREIGN CONTRACTOR: If Contractor is not domiciled in or registered to do business In the State of Oregon, Contractor shall promptly provide to the Oregon Department of Revenue and the Secretary of State Corporation Division all Information required by those agencies relative to this contract The State shall withhold final payment under this contract until Contractor has met this requirement 25 RECYCLABLE PRODUCTS: Contractor shall use recyclable products to the maximum extent economically feasible In the performance of this contract Contractor shall specify the minimum percentage of recycled product in the goods provided 26 MATERIAL SAFETY DATA SHEET: In accordance with the OR -OSHA Hazard Communication Rules in OAR chapter 437, division 155, Contractor shall provide the State with a Material Safety Data Sheet for any goods provided under this contract which may release, or otherwise result in exposure to, a hazardous chemical under normal conditions of use (OAR 437-155-005 (2), 437-155-025) In addition, Contractor must label, tag or mark such goods REVISED BY THE ATTORNEY GENERAL 9/94 DOCUMENT TITLE CHANGED AND ORS 279 REFERENCES UPDATED BY DAS FORMS COMMITTEE 04/05 DEPARTMENT OF CORRECTIONS (DOC) INFORMAL BID INSTRUCTIONS TO All bids are subject to the provisions and requirements of the Oregon Revised Statutes, the Attorney General's Model Public Contract Rules and the Administrative Rules of the Department of Administrative Services. New Bidders are encouraged to go to the new ORPIN website htt_ p://orpin oregon.gov/open dll/ to view all bidding opportunities BID PREPARATION BID FORMAT- Bid must be submitted on the form provided in the Invitation to Bid Facsimile bids will be accepted CONFORMANCE TO BID REQUIREMENTS- Bids must conform to the requirements of the Invitation to Bid All necessary attachments (residency statement, bid bond, references, descriptive literature, etc ) must be submitted with the bid and in the required format Bid prices must be for the unit indicated on the bid. Failure to comply with all requirements may result in bid rejection. USE of BRAND or TRADE NAMES: Any brand or trade names used by the State in bid specifications are for the purpose of describing and establishing the standard of quality, performance and characteristics desired and are not intended to limit or restrict competition Bidders may submit bids for substantially equivalent products to those designated unless the Invitation to Bid provides that a specific brand is necessary because of compatibility requirements, etc All such brand substitutions shall be subject to purchaser's approval PRODUCT IDENTIFICATION Bidders must clearly identify all products bid. Brand name and model or number must be shown. The State reserves the right to reject any bid when the product information submitted with the bid is incomplete FOB DESTINATION BID PRICE MUST BE F O B DESTINATION with all transportation and handling charges paid by the bidder DELINQUENT OREGON TAXES Bidders must certify, under penalty of perjury, that they are not in violation of any Oregon tax laws. No contract for the purchase of goods and/or services will be awarded to a bidder who cannot so certify EXCEPTIONS ANY DEVIATION FROM THE BID SPECIFICATIONS, TERMS AND CONDITIONS SHALL RESULT IN BID REJECTION DELIVERY Delivery time must be shown in number of calendar days after receipt of order SIGNATURE ON BID Bids must be signed by an authorized representative of the bidder Signature on a bid certifies that the bid is made without connection with any person, firm or corporation making a bid for the same goods and/or services and is in all respects fair and without collusion or fraud Signature on a bid also certifies that the bidder has read and fully understands all bid specifications, terms and conditions No consideration will be given to any claim resulting from bidding without comprehending all requirements of the Invitation to Bid DOC Instructions to Bidders — Rev 3/07 BID MODIFICATION; Modifications or erasures made before bid submission must be initialed by the person signing the bid Bids, once submitted, may be modified in writing before the time and date set for bid closing. Any modifications shall be prepared on company letterhead, signed by an authorized representative, and state that the new document supersedes or modifies the prior bid Bidders may not modify bids after bid closing time BID WITHDRAWLS Bids may be withdrawn in writing on company letterhead signed by an authorized representative and received by the Purchasing Division prior to bid closing time Bids may also be withdrawn in person before closing time upon presentation of appropriate identification BID SUBMISSION: Bids must be received by the DOC Purchasing Unit prior to bid closing time No bid received after bid closing time will be considered. The DOC Purchasing Unit shall not be responsible for the proper identification and handling of any bid submitted in a timely manner BID OPENING: Bids will be opened at the scheduled opening time at the Department of Corrections, (unless otherwise specified), Second Floor, 3601 State St., Room 366, Salem, Oregon 97301-5780. Bidders may be present; however, award decisions will not be made at the opening. BID EVALUATION AND AWARD Evaluation Criteria Bids will be awarded based upon the evaluation criteria in the Invitation to Bid or in Oregon administrative rules or laws Ordinarily, bids will be evaluated to identify the "lowest responsible bidder " The "lowest responsible bidder" is the lowest bidder who has substantially complied with all requirements of the Invitation to Bid and who can be expected to deliver promptly and perform reliably Evaluation criteria will be different if the bid is for a sale by the State (for example, sale of scrap metal). RECIPROCAL PREFERENCE- In determining the "lowest possible bidder," the State will add a percent increase to each out-of-state bidder's bid price which is equal to the percent given to local bidders in that bidder's home state For example, if the "lowest responsible bidder" is from a state that grants a 10 percent preference to local bidders, the State of Oregon will add 10 percent to that bidder's price when evaluating the bid DELIVERY Significant delays in delivery may be considered in determining award if early delivery is required. CASH DISCOUNTS. Cash discounts will not be considered for award purposes unless stated in the bid documents PAYMENT Bids which require payment in less than 30 days after receipt of invoice or delivery of goods, whichever is later, may be rejected METHOD OF AWARD. The State reserves the right to make the award by item, group of items or entire bid, whichever is in the best interest of the State BID REJECTION• The State reserves the right to reject any and all bids. DOC Instructions to Bidders —Rev 3/07 2