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HomeMy WebLinkAboutEXPRESS PERSONNEL - CONTRACT - RFP - P671 TEMPORARY PERSONNEL SERVICESSERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and EXPRESS PERSONNEL SERVICES, hereinafter referred to as "Service Provider" WITNESSETH In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows 1 Scope of Services The Service Provider agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of two (2) pages, and incorporated herein by this reference 2 The Work Schedule The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule as outlined in the Purchase Order 3 Time of Commencement and Completion of Services The services to be performed pursuant to this Agreement shall be initiated within ten (10) days following execution of this Agreement Time is of the essence Any extensions of the time limit set forth above must be agreed upon in a venting signed by the parties 4 Contract Period This Agreement shall commence upon the date of execution shown on the signature page of this Agreement and shall continue in full force and effect for one (1) year, unless sooner terminated as herein provided In addition, at the option of the City, the Agreement may be extended for an additional period of one (1) year at the rates provided with written notice to the Professional mailed no later than ninety (90) days prior to contract end The agreement may be extended for additional one year periods not to exceed four (4) additional one year periods Pricing changes shall be negotiated by and agreed to by both parties and may not exceed the Denver - Boulder CPI-U as published by the Colorado State Planning and Budget Office Written notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end 5 Delay If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition 6 Early Termination by City/Notice Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses City Joan Busch Human Resources Dept City of Fort Collins P O Box 580 Fort Collins, CO 30522 Copy To James B O'Neill II, CPPO Purchasing Dept City of Fort Collins P O Box 580 Fort Collins, CO 80522 Service Provider Paul Fangman Jean Fangman EXPRESS PERSONNEL SERVICES 4631 E Mason St, Suite B2 Fort Collins. CO 80525 14.3 FIXED FEE PROJECT Express can also provide the option to the City of Fort Collins to quote as a fixed fee per project. This typically would be used for higher -level technical or professional temporary employees. We have given two examples below for a technical writer and an accountant. Obviously, the examples are fictional and for demonstration purposes only. We will work with the City of Fort Collins on a case -by -case basis for such project. The guidelines we used to create the fixed fees are as follows: • Employee's skills and qualifications meet those required for the project • Employee would work 40 hours per week • Project is projected to last six months 14A JOB CATEGORIES & DESCRIPTIONS Here are some basic job categories and job duties that Express uses. The duties for each assignment that most closely fits the requirements of the assignment is the criteria we will use to match skill levels appropriately: • CLERICAL I - Receptionist work, filing, light typing, photocopying • CLERICAL H - Word processing, typing, data entry • SECRETARY - Heavy word processing, spreadsheets, office coordination, meeting notes • ADMINISTRATIVE ASSISTANT - Heavy word processing, project coordination, decision -making tasks • LIGHT INDUSTRIAL - General laborer, janitorial, tight warehouse work, light lifting ADDENDUM - PAGE 1 Following are changes to the City of Fort Collins Services Contract recommended by the legal department of the corporate headquarters of Express Personnel Services All bolded areas are additions and stnke-overs are deletions Section 12 Warranty c) Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City -furnished materials, equipment and labor, against defects and nonconformances in design, materials and workership for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City, except due to the negligence and/or willful misconduct and/or as directed by the City. Section 16 Indemnitv/Insurance a) The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property ansing out of, result from or occurring in connection with the negligent performance of any service hereunder b) The Service Provider shall take all precautions in perfomimig the work hereunder to prevent injury to persons and property The City acknowledges that it is responsible for on -site safety. c) Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit B, consisting of one (1) page, attached hereto and incorporated herein by this reference, except for the negligence and/or willful misconduct of the City. The Service Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk Management, 256 West Mountain Avenue, Fort Collins, CO 80521 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City Ash ADDENDUM - PAGE 2 lai: t:Itttl: INSURANCE REQUIREMENTS 1 The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement e;iten "Should imy of the above described policies be canceled before the expiration date thereof, the issuing Company will mail 30 days written notice to the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any momes which may be due or become due the Service Provider under this Agreement The City, its officers, agents and employees shall be named as additional insureds on the Service Provider's general liability and automobile liability insurance policies for any claims ansmg out of the negligent performance of work perfenr" under this Agreement, except for the negligence and/or willful misconduct of the City, its officers, agents and employees. 2 Insurance coverage shall be as follows A Workers' Compensation & Employer's Liability The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement 1 Worker' Compensation insurance with statutory limits as required by Colorado law, 2 Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,00 disease each employee B Commercial General & Vehicle Liability The Service Provider shall maintainduring the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may anse directly or indirectly from the negligent performance of work under this Agreement Coverage for property damage shall be on a "broad form" basis The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage ---1 ev nt any of the Service Provider's employees are drive any a uipment, Service Provider' i Equipment Indemnity Agi ' 1 hav e e ecuti employees being allowed access too otor In the event any of Se securities, an ir+ be si y th0 City. a�a�ehieie or to Iotorized Mobile the City prior to sai equipment. OceT'rovidcr's employees are to haoate transfers, Service Provider' sh Handling CERTIFICATE OF INSURANCE All Express Temporaries are insured and bonded Express guaran- tees to provide and maintain the insurance coverages listed below These policies cover the action of Express employees for which we may be legally liable LIMITS OF COVERAGE LIABILITY Worker's Compensation and Statutory Employers Liability $1,000,000 Comprehensive General Liability $1,000,000 Errors & Omissions Fidelity Bond Umbrella Liability EXPRESS- SERVICES Names ..dress Of CeN,2.te Hoban City of Fort Collins P 0. Box E80 Fort Collins, CO 80522 $1,000,000 $1,000,000 $5,000,000 ROBERTA FUNK President July 6, 1996 D,le I A, TA 16 (REV 5 { 'k GUARANTEE i PERFORMANCE Express Services Temporary and Permanent,Personnel guarantees acceptable performance, from every temporary employee we provide. We certify that all employees are fully qualified in'the skills specified in your lob order If you'are not, completely satisfied with our temporary'employee's work and'we are notified within four hours, you will not be charged for the original employee and a replacement; will be sent, TAXES AND RECORDKEEPING Express Services is the employer of record for all persons assigned by them to any client: As `the employer Express guarantees, its 'full compliance with all federal and state payroll tax and recordkeeping requirements, including FICA and unemployment taxes. Express further guarantees to pay all employees promptly by check for all hours worked ROBERT A FUNK President TA2(R.v 4/93) Lw1'golm CERTIFIC OF (i6A®I®I@I®® INSURANCE 07�%9a PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Flood & Peterson Insurance Inc ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 4821 Wheaton Drive HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW P O BOX 270370 COMPANIES AFFORDING COVERAGE Fort Collins, CO 80527 COMPANY AColorado Compensation Authority INSURED Express Personnel Services COMPANY IS 4631 S. Mason, Suite B2 Fort Collins, CO 80525 COMPANY = C COMPANY / `4 D COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS LTR TYPE OF INSURANCE POLICY NUMBER POLICYEFFECTIVE DATE(MM/DD/YY) OLICYEXPIRATION DATE(NIM/DD/YY) LIMITS GENERAL LIABILITY GENERAL AGGREGATE $ PRODUCTS-COMP/OP AGG $ OM MERCIAL GENERAL LIABILIT CLAIMS MADE OCCUR PERSONAL& ADV INJURY $ EACH OCCURRENCE $ (OWNER'S&CONTRACTOR SPRO1 FIRE DAMAGE (Anyone Ire) $ MED EXP(Anyone person) $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO BODILY INJURY (Per person) $ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Paraccitlent) $ HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE $ OAR AGE LIABILITY AUTO ONLY -EA ACCIDENT $ OTHER THAN AUTO ONLY ANYAUTO EACH ACCIDENT $ AGGREGATE $ EXCESS LIABILITY EACHOCCURRENCE $ AGGREGATE $ UMBRELLAFORM $ OTHER THAN UMBRELLA FORM A WORKERS COMPENSATION AND 3130504 107j 01/9$ 07/01 /Q9 I STATUTORY LIMITS EACH ACC, DE NT $500, 000 —` EMPLOYERS' LIABILITY DISEASE-POLICVLIMIT $500r 000 THE PROPRIETOR/ INCL PARTNERS/EXECUTIVE OFFICERSARE EXCL DISEASE -EACH EMPLOYEE $500, 000 OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE City of Fort Collins EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL IC Department -40 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, 300 Laporte BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY Fort Collins, CO 80521 OF ANY KIND UPON THE COMPANY ITS AGENTS OR REPRESENTATIVES AUTHORIZED REPRESENTATIVE Q ACORD25-S(3193)1 of #M111341 SJK OA D CORPORATION 1993 P(,71 ACORD CERTIFICAW OF LIABILITY INSU NCKP}{PRE 1 DATE (MM/DDIYYI 09/29/99 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Ben A Reid & Associates/SGP ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE a Summit Global Partners Cc 7887 :Katy Freeway, Suite 429 HOLDER THIS CERTIFICATE DOES',,NOT,AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED'BV,,THE POLICIES BELOW COMPANIES AFFORDING COVERAGE Houston -TX 77024 James H Martln PhoneNo 713-688-0869 Fax No 713-688-0911 COMPANY riw a- U i - -- — - -- Ai \ .,� American Dynasty SSurpl si Lines INSURED_ i 1 - COMPANY _ Nati nal Un�'on F r Ins�� Co COMPANY Great�Amen can �� ran e Co. Express Services Inc Express Personnel Services 6300 N.W. Expressway, #200 Oklahoma City OK 73132-0000 COMPANY �Tyfy'rs�� D COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS ShOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS CO TR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE(MMIDD/YY) POLICY EXPIRATION DATE(MM/DD/YY) LIMITS GENERAL LIABILITY GENERAL AGGREGATE $2,000,000 PRODUCTS-COMP/OPAGG $1,000,000 A X COMMERCIAL GENERAL LIABILITY TEP2534335 10/01/99 10/01/00 CLAIMS MADENI OCCUR PERSONAL & ADV INJURY $1,000,000 EACH OCCURRENCE $1,000,000 OWNER'S& CONTRACTOR S PROT FIRE DAMAGE (Any one fire) $250,000 _ - MED EXP (Any one person) f EXCLUDED A` AUTOMOBILE LIABILITY ANvauro-- '' ` - � _ TEP2534335 -� - 10/01/99 ' 10/01/00- COMBINED SINGLE LIMIT -" $1,000,000 BODILY INJURY _ (Per person) E- ALL OWNED AUTOS SCHEDULEDAUTOS _ , X BODILY INJURY (Per acclderd) E HIRED AUTOS NON OWNED AUTOS X PROPERTY DAMAGE f GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN AUTO ONLY ANY AUTO EACH ACCIDENT E AGGREGATE E EXCESS LIABILITY EACH OCCURRENCE f 5,000,000 AGGREGATE 15,000,000 C X UMBRELLA FORM TEP3577215 10/01/99 10/01/00 E ' OTHER THAN UMBRELLA FORM - - WORKERS COMPENSATION AND EMPLOYERS LIABILITY STATU- OTH- TO RYLIMITS ER EL EACH ACCIDENT f THE PROPRIETOR/ INCL PARTNERS/EXECUTIVE OFFICERS ARE EXCL EL DISEASE - POLICY LIMIT f EL DISEASE - EA EMPLOYEE E OTHER B FIDELITY BOND 3646817 10/01/99 10/01/00 $1,000,000 B E & O (TEMP HELP) 6743439 10/01/99 10/01/00 OCC/AGG $2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS Franchise Location Fort Collins CO / Type Description misc clerical & water utility Additional Insured as respects work done b¥ the Negligence and/or Willful Misconduct o officers, and employees of Company municipal gov / Job orkers/Certificate Holder is temporary associates except for the City of Fort Collins, its CERTIFICATE HOLDER CANCELLATION FTCOLL2 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, CITY OF FORT COLLINS 256 W MOUNTAIN AVE BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY FT COLLINS CO 80522-0580 ANY KIND WONT COMPANY, ITS AGENTS OR REPRESENTATIVES 22 AU ED R ESE V ACORD 25S (1/95) ACORD CORPORATION 1988 PERSONNEL SERVICES. PAUL AND JEANNE FANGMAN June 8, 1999 James B. O'Neill II, CPPO Director of Purchasing and Risk Management 256 W Mountain Avenue Fort Collins, CO 80522-0580 RE Contract with City of Fort Collins for Temporary Services Dear Mr O'Neill Enclosed you will find two copies of the signed contract for the above - mentioned If you have any questions, you may contact either of us at 226- 4300 We look forward to continuing a long and mutually beneficial relationship with the City of Fort Collins, Sincerely, i Paul Fangman Co -Owner Eric PTF/cJ cc Joan Busch, Human Resources ✓ Jeanne Fangm�i Co -Owner "A Circle of Excellence Award Winning Office" 4631 S Mason Street, Suite 82, Fart Collins, CO 80525 9701226-4300 FAX 9701226-1260 In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement Such payment shall be the Service Provider's sole right and remedy for such termination 7 Payments a The City agrees to pay and the Service Provider agrees to accept as full payment for all work done and all materials furnished and for all costs and expenses incurred in performance of the work the sums set forth for the hourly labor rate and material costs, with markups, stated within the Bid Schedule Proposal Form, attached hereto as Exhibit "C", consisting of two (2) pages, and incorporated herein by this reference b Payment shall be made by the City only upon acceptance of the work by the City and upon the Service Provider furnishing satisfactory evidence of payment of all wages, taxes, supplies and materials, and other costs incurred in connection with the performance of such work 8 City Representative The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement All requests concerning this agreement shall be directed to the City Representative 9 Independent Service provider The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins The City shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other purpose 10 Personal Services It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City 11 Acceptance Not Waiver The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement 12 Warranty (a) Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature (b) Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City (c) Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City -furnished materials, equipment and labor, against defects and nonconformances in design, materials and workership for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Se is Provider in a manner and at a time acceptable to City. *See Addendum r 13 Defaulr—Eac" y t rfi and condition hereof shall be deemed to be a material element of this Agreement In the event either parry should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof 14 Remedies In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance, or (c) avail himself of any other remedy at law or equity If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non - defaulting party for the non -defaulting parry's reasonable attorney fees and costs incurred because of the default. 15. Binding Effect This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties 16 Indemnity/Insurance (a) The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder *See Addendumg (b) The Service Provider shall take all necessary precautions in �p aping the work hereunder to prevent injury to persons and property *See Addendum' (c) Without limiting any of the Service Provider's obligations eh rdtinder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit "B", consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk Management, 256 West Mountain Avenue, Fort Collins, Colorado 80521 one copy of a certificate evidencing the insurance overage required from an insurance company acceptable to the City *See Addendu 17. Entire Aareement, This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. 18. Law/Severability, The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement THE CITY OF FORT COLLINS, COLORADO By.u- Ja s O'Neill if, CPPO Directar of Purchasing and Risk Management Date. `f 11 �j Cj L&F, INC. dba EXPRESS PERSONIJ ERVICES <_ Title CORPORATE PRESIDENT OR VICE PRESIDENT Dates ATTEST (Corporate Sea[) C05PORATE SECRET RY C7 EXHIBIT "A" GENERAL SCOPE OF SERVICES This section is intended to outline and define the categories in the general scope of work that may be needed by the City The items or tasks listed in each category are examples of the types of specific services that the City anticipates are likely to be required or may potentially be required It is possible that additional or extended similar services may be required at some point of time and the City may choose to utilize the Professional under such circumstances However, the City makes no assurance that any specific service described in this section will be needed during the initial one-year term of any contract that may be awarded pursuant to this Request for Proposal, or during any extension of such a contract Provide support for various departments whenever the support workload exceeds the time available to City staff Requests for temporary employees may come from a wide range of City agencies and departments, covering temporary personnel categories representing a diversity of skills and duties Requests for temporary personnel support will go directly to the Professional from each individual department or agency The Professional will then work directly with the department to meet the need The Professional's protect manager will need good communication skills and a focus on customer service Pursuant to the Request for Proposal, the highest -ranked Professional will serve as the primary contractor and the second -highest ranked Professional will serve as the secondary (backup) contractor As a standard practice, it is the intent of the City that a City department that determines that it needs temporary personnel services, beyond the department's and the City's internal resources, would contact the primary contractor regarding the specifics of the need If the primary contractor is unable to meet that need with sufficient qualified personnel in the time frame required, the secondary contractor would be contacted If neither contractor is able to meet the need, other contractors would be contacted 3 The Professional will maintain a listing of all temporary employees who have worked on assignments with the City This list shall include, at a minimum, the following Information, The employee's name and social EXHIBIT "A" GENERAL SCOPE OF SERVICES This section is intended to outline and define the categories in the general scope of work that may be needed by the; City The items or tasks listed in each category are examples of the types of specific services that the City anticipates are likely to be required or may potentially be required It is possible that additional or extended similar services may be required at some point of time and the City may choose to utilize the Professional under such circumstances However, the City makes no assurance that any specific service described in this section will be needed during the initial one-year term of any contract that may be awarded pursuant to this Request for Proposal, or during any extension of such a contract 1 Provide support for various departments whenever the support workload exceeds the time available to City staff Requests for temporary employees may come from a wide range of City agencies and departments, covering temporary personnel categories representing a diversity of skills and duties Requests for temporary personnel support will go directly to the Professional from each individual department or agency The Professional will then work directly with the department to meet the need The Professional's protect manager will need good communication skills and a focus on customer service 2 Pursuant to the Request for Proposal, the highest -ranked Professional will serve as the primary contractor and the second -highest ranked Professional will serve as the secondary (backup) cons ractor As a standard practice, it is the intent of the City that a City department that determines that it needs temporary personnel services, beyond the department's and the City's internal resources, would contact the primary contractor regarding the specifics of the need If the primary contractor is unable to meet that need with sufficient qualified personnel in the time frame required, the secondary contractor would be contacted If neither contractor is able to meet the need, other contractors would be contacted 3 The Professional will maintain a listing of all temporary employees who have worked on assignments with the City This list shall include, at a minimum, the following information a The employee's name and social security number, b The employee's position classification, and training or skill level(s), as appropriate, c The agency / department assignment, d The employee's total hours worked, salary per hour and cost per hour, and total cost, e The supervisor's performance rating of the employee, f The total hours assigned per classification, and g The total cost to the City for all employees provided Utilizing this listing, the Professional will report all activity with the City to the Human Resources Department and the Purchasing Division on a quarterly basis, within two weeks after the end of the quarter 4 Each separate assignment requiring temporary employee(s) for a department will be authorized through the issuance of a Purchase Order based on the Service Agreement To provide the back-up information needed for each specific Purchase Order, the Professional will work with the departmeni involved to provide a quotation for each temporary -employee assignment that includes a A description of the work to be performed, b The number and categories of employees required, c The location and time for initiation and performance of the work, d The payment procedures and amounts, e A description of the labor, materials, and support to be supplied by the City, f Identification of the supervisor / project manager for the department, and g Any other special circumstances relating to the performance of the work assignment 5 The Professional shall have available and/or be able to provide an adequate number of qualified, dependable personnel in each category for temporary employment by the City on request The exact requirements in a given situation, such as the number of temporary employees, the categories required, days, dates, hours, and so on, will be determined by the various departments and agencies as needs may arise, and will be specified by Purchase Order 6 The Professional will provide an employee evaluation form to the City department protect manager for each assignment Completed evaluation forms shall be maintained by the Professional and copies shall be provided to the Human Resources Department on request In addition, the Professional will also provide a company evaluation form (for evaluation of the Professional's performance) to the City department project manager for each assignment Completed evaluation forms shall also be maintained by the Professional, and copies shall be provided to the Human Resources Department on request EXHIBIT B INSURANCE REQUIREMENTS The Service Provider Nall provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement" "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins " *See Addendum`lay ryy� 3 iv In case of the breach of any provision of the Insurance Requirements, the City, at its option, take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Service Provider's general liability and automobile liability 1 rice policies for any claims ansing out of work performed under this Agreement *See Addendum Insurance coverages shall be as follows A. Workers' Compensation & Employer's Liability The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement - Workers' Compensation insurance with statutory limits as required by Colorado law Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee B. Commercial General & Vehicle Liability The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may anse directly or indirectly from the performance of work under this Agreement Coverage for property damage shall be on a "broad form" basis The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covi /{9ed by the subcontractor's insurance. *See Addendum 2't EXHIBIT "C" MIMID kv�• We have provided several fixed hourly pay and bill rate examples below. Explanations for skill levels and duties for these categories are listed in the following pages. $7.00 $9.84 $7.50 $10.54 $8.00 $11.24 $9.00 $12.65 For positions that are non -clerical, we will use a similar formula with the exception that the appropriate workers' compensation rate would be used. Following are examples of areas that we have furnished temporary workers for the City of Fort Collins in the past: $7.00 $9.95 $7.50 $10.66 All clerical and administrative support positions will be boiled at a fixed markup percentage using the formula of the pay rate plus forty point five seven percent (40.57%) of the pay rate. Non -clerical will be billed at a fixed markup percentage using the formula of the pay rate plus forty-two point one four" percent (42.14%) of the pay rate.