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HomeMy WebLinkAboutCORRESPONDENCE - RFP - P695 ROLLAND MOORE TENNIS PRO SHOP CONCESSIONAdministraLL a Services Purchasing Division Citv of Fort Collins September 12, 2002 Mr Larry J Lewis, President Lewis Tennis Inc 764 Vanderbilt Beach Rd Naples, FL 34108 Re Renewal, RFP P-695 Dear Mr Lewis The City of Fort Collins wishes to renew the option to extend the agreement term for the above captioned request for proposal The City of Fort Collins wishes to extend the agreement term per the existing terms and conditions with the addition of the following addendum ADDENDUM to Exhibit A, Section 3 0 Scope of Work 3 2 Concessionaire will be responsible for h Issuing permits for the scheduled courts The term will be extended for one (1) additional year, September 6, 2002 through September 5, 2003 If the renewal is acceptable to your firm, please sign this letter in the space provided and return it to the City of Fort Collins, Purchasing Division, P O Box 580, Fort Collins, CO 85022, within the next fifteen days Additionally, an updated certificate of liability insurance making the City of Fort Collins the certificate holder is required If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non -renewal If you have any questions regarding this matter, please contact Keith I Ashby, CPPO, Buyer, at (970)416-2191 PmB O'Neill II, CPPO, FNIGP f Purchasing and Risk Management cc Si ure - Date (Please indicate your desire to renew # P-695 by signing this letter and returning it to Purchasing Division within the next fifteen days ) 215 North Mason Street • 2nd Floor • PO Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 11 K Exhibit A Section 3.0 Scope of Work 31 At a minimum, the selected concessionaire must provide a Racquet stringing services b Ball machine rentals (concessionaire must supply tennis balls for the machine) c Tennis lessons at any City -owned tennis courts d Instructors, payment to instructors, and equipment for private and semi -private lessons, Youth and Adult group lessons, and for other concessionaire programs e Sale of tennis related items f Distribution of Recreation Division literature to the public g Information about City registration procedures h Referral of citizens to the appropriate Recreation office I A price list for all products and services, updated monthly I A schedule of court use and other Concessionaire activities 32 The Concessionaire will be responsible for a Scheduling and collection of fees for all City -owned courts, except for events already scheduled prior to March 22, 1999 b Advising City staff of schedule additions and changes on a daily basis c Care, cleaning, and minor maintenance of the Pro Shop building d Care and cleaning of the storage shed northwest of the Pro Shop e General cleaning of the area around the Pro Shop f Payment of telephone and data line expenses related to the Pro Shop operation g Care of any City property used in the Pro Shop concession h Issuing permits for the scheduled courts 33 The City will be responsible for a - Maintenance of the courts, buildings, and surrounding areas b Marketing, registration, and collection of fees for Youth and Adult group lessons c Landscaping care and maintenance Trash removal from City trash containers d Establishing court rental fees e Entering court schedules into the City's Event Management System (EMS) f Payment of Utilities (gas, water, electricity) related to the Pro Shop operation 34 The concessionaire shall have exclusive rights to a Pro Shop sales for goods and services b Providing private, semi -private lessons, group lessons, camps, and other programs at the Rolland Moore Racquet Center and other City -owned courts c Priority use of Rolland Moore Tennis Complex courts after City programs 35 The Concessionaire shall have the use of the following City -owned equipment Maintenance of such equipment shall be the responsibility of the Concessionaire Alpha Ultra Edge III automatic stringing machine Sentry Valuguard 1310 safe Four interior steel company lockers Playmate ACE BP ball machine with remote control TECMA 1100 electronic cash register Misc office furniture desk, table, round table, cabinet, and display rack Merchandise displays, including one clothes rack and wall mounts 12