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HomeMy WebLinkAbout103009 PORTER INDUSTRIES INC - CONTRACT - BID - 5300 CARPET MAINTENANCE PROJECT• , r -, � Celli r;TC �c,til . J REQUEST'FORBIDS CARPET MAINTENANCE #5300 -City of Fort Collins • �. PRE -BID CONFERENCE' • , °8:00 A.M. OCTOBER 20, 1998 FACILITIES CONFERENCE ROOM, 117 NORTH MASON FORT-COLLINS, CO • BID DUE ,NOVEMBER 3, 1998 AT'2:00 P.M. (OUR CLOCK) , ° PURCHASING OFFICE „ P.O. BOX 5801 ` 256 NEST MOUNTAIN AVENVE� FOR T,COLLINS, COLORADO,80522 Nk ffity Locations Fac.1 Vine Y _ S) f0 Mounialrz o4=stz�j� —s" Olive �- 3 9 41 W Vine Drive Src'nser vr:rtudd ^^b^r. E`Vne Ome � LaPorte Avenue- Ei.— C `Mulbenv as US 14 Laurel Elizabeth Prosoect Street' 5 iin8 —K ° - e ,;is at'se i=• art "�. F'a - . m_ - 9 °" r t es DrakRoad Lukew c aSl -� 9 C g ) J 0 Horsatoath goad r ' _ a Troutman °• ^H Glv Lm rs m • "Harma o Road (Loon G.,h A. E m.. �.,..., a U �j n R Rcarva 'z not 'o scale Tniby Road pg J I i Fossil Robin B.r„on Cakc UNof Fort Collvr� Glrt h. Onvrfm tZ'9l 3 [l 0 5 �il �I I N s I 1 II E� L l; I] 21 I Protect Identification Project Bid Number INSTRUCTIONS TO BIDDERS Carpet Maintenance 5300 Owner City of Fort Collins James B O'Neill, II, CPPO Director of Purchasing/Risk Management 256 West Mountain Avenue Post Office Box 580 Fort Collins, CO 80522 (970) 221-6775 City Representative Joan Barrie Facilities 117 N Mason Street Post Office Box 580 Fort Collins, CO 80522 (970) 221-6592 General Descnotioii of the Protect Carpet Maintenance for various buildings listed on the bid form Contract Documents A Availability Contractors may obtain sets of drawings and specifications from the Director of Purchasing and Risk Management, James B O'Neill II, as noted in the Invitation to Bid at a refundable charge of $25 a set Interpretation The Contract Documents governing the work described herein include the all material bound herein and all addenda issued except as specifically noted elsewhere The Contract Documents contain many "Command" sentences, which are directed at the Contractor unless otherwise stated The Contract Documents are intended to be sufficiently detailed to provide adequate definition of the work to be prosecuted and the quality of that work The Bidder shall make himself thoroughly familiar with the provisions and content of the Contract Documents Failure to do so in any way alters the successful bidder's obligation to enter into the Agreement, his obligation to prosecute the Agreement or his risks in performing the Agreement El f1 The Contract Documents are intended to be mutually supportive and sufficiently detailed a The Bidder should request clanfication of all potential conflicts by contacting the Director of Purchasing & Risk Management at least seven (7) days pnor to the bid date The City will not be responsible for any other explanations, interpretations, or other supplementary data except those made by wnflen addenda C Addenda aAny Addenda required will be mailed to all Contract Document holders of record Pre -bid Conference A Pre -bid Conference will be held at Facilities Conference Room, 117 N Mason Street at 8 00 a m October 20, 1998 aBasis of Bid All work descnbed herein will be performed solely by the contractor Qualification of Bidder The City may make such pre -award survey as it deems necessary to determine the ability of the Bidder to perform the work and the Bidder shall furnish to the City all such information and data as is reasonable required for this purpose The City reserves the nght to disqualify any bid if the evidence e resulting from the City' s investigation shows, in the opinion of the City, that the Bidder is not property qualified to prosecute the work described herein With the Bid a The bidder shall attach a completed Carpet Maintenance Reference Form (Exhibit D) b The, Bidder shall attach a list of equipment that will be made available to accomplish the work and shall be prepared to have equipment inspected and approved by the City's Representative t 7 Preparation of Bids Et Fill in all blanks on Bid Forms Failure to do so may result in a bid disqualification All entries shall be made in ink on the forms bound here in, Bids entered on detached forms, on forms where phraseology has been altered or where the documents have been otherwise altered will not be accepted Where discrepancies exist between unit pnces and totals, the unit pnce shall be used a Sign the bid in the blank space provided therefor If Bidder is a corporation, the legal name of the corporation shall be set forth, together with the signature of the officer or officers authonzed to sign contracts on behalf of the corporation If the Bidder is a partnership, the true name of the firm shall be set forth, together with the signature of the partner or partners authorized to sign contracts on behalf of the a partnership If signature is by an agent, other than an officer of a corporation or a member of a partnership, a notanzed power-of-attomey must be on file with the Owner pnor to opening of bids or submitted with the bids, otherwise the bid will be regarded as not properly authonzed 5 n l_f oBid Submittal a All bids must be submitted in the place and not later than the time established by the Invitation to Bid Bids shall be made on the forms bound herewith The entire bound Contract Documents shall then be submitted in a sealed envelope, labeled on the outside to indicate its contents, both by project name and number as declared in the Invitation to Bid Modification and Withdrawal Any Bidder may modify his bid prior to the scheduled bid submittal and opening time Any such request must be in writing and shall contain authorized signatures Bid modification should not reveal the bid price, but should indicate an addition to or subtraction afrom the appropriate items and totals After the bid opening, modification or withdrawal of bids will not be permitted unless the time for award has expired Disqualification The City reserves the right to disqualify bids, before or after opening, upon evidence of collusion with intent to defraud or other illegal practices upon the part of the Bidder Further the Owner reserves the right to disqualify and all bids not submitted in conformance with the Instructions to Bidders Opening of Bids Bids will be opened at the time any place announced in the Invitation to Bid Bids will be publicly opened and read All interested parties are invited to attend 0 Award of Agreement The City will make the award to the lowest responsive, responsible Bidder meeting the conditions of the Instructions to Bidder and other specifications The City reserves the right to accept or reject any or all bids, and to waive any informalities and irregularities in the bids Within forty-five (45) days afterthe bid opening, the City may acceptthe lowest qualified bid The City will issue a Notice of Award, either mailed or delivered to the office designated in the bid If the lowest qualified Bidder declines to enter into the Agreement, the City may issue a Notice of Award to the next lowest Bidder Such award will be made within sixty (60) days after the bid opening Execution of Service Agreement With fifteen (15) days of the Notice of Award, sign and deliver to the City the Service Agreement Sign the Service Agreement in the blank spaces provided If Bidder is a corporation, the legal name of the corporation shall be set forth, together with the signature of the officer of officers authorized to sign contracts on behalf of the corporation If the Bidder is a partnership, the true name of the firm shall be set forth, together with the signature of the partner or partners authorized to sign contracts on 6 H� N M t acorporation If the Bidder is a partnership, the true names of the firm shall be set forth, together with the signature of the partner or partners authorized to sign contracts on behalf of the partnership Notice to Proceed Within fifteen (15) days of the execution of the Service Agreement, the City will issue the Notice to Proceed E u T 7 11 L-1 GENERAL INFORMATION The City of Fort Collins currently occupies 24 buildings that will need carpet maintenance The City of Fort Collins has established guidelines for their carpet maintenance program, which are described in detail within this bid request It is extremely important that those bidders interested in submitting on this 12-month contract are completely familiar with the procedures and equipment required to execute the maintenance work exactly as specified herein At the option of the City, the Agreement may be extended for additional one-year periods not to exceed four (4) additional one-year periods The City reserves the right to request supplemental documentation and interviews with any of the qualified bidders Bid award will be made to the low responsible, responsive bidder meeting bid specifications Please review all the enclosed information very carefully and direct any questions regarding specifications to Joan Barre at (970) 221-6592 Questions regarding bidding process or contracts should be directed to James B O'Neill CPPO, Director of Purchasing & Risk Management at (970) 221-6775 Changes to bid documents will be made via written addendums and transmitted to all holders of complete specifications K u Y f i4. k f K A EXHIBIT A SCOPE OF WORK QCarpet in City Facilities has been categorized into traffic areas on this Scope of Work The required maintenance schedule for each traffic area is as follows 1 Areas designated as SUPER high traffic will be maintained as follows Every two (2) weeks using water -based dry cleaning powder compound • Every four (4) months using a hot water extractor 2 Areas designated as HIGH traffic will be maintained as follows • Once a month using a water -based dry-cleaning powder compound • Twice a year using a hot water extractor a3 Areas designated as MEDIUM traffic will be maintained as follows Every three (3) months using a water -based dry-cleaning powder compound • Once a year using a hot water extractor 4 Areas designated as LOW traffic will be maintained as follows • Once a year using a hot water extractor 5 Pile lifting and spot cleaning of each area every time that area is scheduled for maintenance 6 Provide "as basis upholstery cleaning on an needed" The schedule of when the maintenance work will be executed within each traffic area will be established through meetings between the City representative and the selected bidder The schedule will be provided quarterly to the City and updated as changes occur When the hot water extraction method is used it will substitute for the next scheduled water -based dry cleaning powder compound treatment 0 Al F! u CARPET INFORMATION The carpet throughout the various buildings incorporates 100% nylon fibers in both loop and cut pile textures of various pile heights The carpet is directly glued to the subfloors and is found in carpet tiles and broadlooms The carpet manufacturers have approved the maintenance methods specified in this Bid Request package as being acceptable procedures for maintaining carpet qualities CLEANING MATERIAL TO BE USED aWater Based Dry Cleaning Method A water -based inorganic dry cleaning powder compound is to be periodically used in the super, high and medium traffic areas The application of a compatible pre -spray chemical is required when using the dry cleaning powder compounds Only the following dry cleaning powder compounds and pre - sprays may be used LT n K K [il Is Clark Equipment Service Master Amway Corporation Sears Milliken Corporation Product Name Capture Product Name Release Product Name Drywall Product Name Capture Product Name Capture Cleaning Compound Presprav Hot Water Extraction Method The following types of Chemicals are to be used for the pre -cleaning of carpets before hot water (only) extraction cleaning is completed Carpet Preconditioners / Traffic lane cleaners Extraction Detergent / Rinsing agents 10 K R �µ rZi It V hi kid lam' �J R CLEANING PROCEDURES WATER -BASED DRY CLEANING POWDER TECHNIQUE • Clear the area of chairs and small furnishings Spot clean the entire area being maintained • Pile -lift the entries, pivot points and caster chair areas • Apply pre -spray onto the carpet according to the chemical manufacturer's directions • Spread the dry cleaning powder compound onto the area being cleaned Not more than 100 square feet of carpet should be spread with the dry cleaning powder prior to agitating it into the carpet This allows the powder to function at its highest level of soil extraction • Agitate the dry cleaning powder into the carpet with the proper equipment • Allow the powder to dry for a minimum of 20 minutes • Vacuum the powder from the carpet with proper equipment • Move furniture back into its location HOT WATER EXTRACTION METHOD • Clear the area of chairs and small furnishings • Pile lift heavily soiled and heavily trafficked areas • Vacuum the entire area with the recommended equipment Spot dean entire area using appropriate spotting techniques Power spray the area with recommended cleaning agent • Agitate with recommended equipment in most heavily, soiled and heavily trafficked areas • Allow for appropriate chemical dwell time as recommended by chemical manufacturer • Extract the area with hot water using a scrub wand • Additional pile lifting may be necessary in areas that still show signs of crushing • Furniture that is put back in place should be blocked so that metal and wood do not come in contact with the damp carpet NOTE Security of building shall be maintained during cleaning process The City may request the use of a truck mount unit if needed for extraction cleaning in a building 11 M �I III f f, n$I APPROVED EQUIPMENT VACUUMS Windsor-Versamatic or equivalent commercial upright that utilizes A Top fill retrieval airflow system B Dual motor commercial vacuum One for the actual airflow and suction and another separate motor to drive the nylon-bnstle brush C Filtration system (system refers to the combines effort of both the vacuum unit and the containment system) should be capable of filtenng at least 95% of dust and contaminants to the 5 micron range Minimum specifications Total wattage Vacuum motor Brush motor Water lift An -volume Sound Level Cable Bag Fill Locations Bag capacity Filtration System AGITATION EQUIPMENT 900 minimum 750 watt 150 watt 69 inches 91 CFM 65 dBA 40 foot 18 gauge Top fill 300 cubic inches Minimum 95% efficiency for dust and contaminants to 5 microns in size Model GLS-15 or 20 as manufactured by the Whittaker Company As appropriate for the carpet to be cleaned 0 PILE LIFTER O I I u I, Certified pile brush manufactured by Certified Equipment Company, Cleveland, Ohio EXTRACTOR AND WATER HEATER Steamway Model 900 with hotomatic water heater or equivalent that, Has a minimum air flow vacuum of 220 cubic feet of air per minute and a minimum water lift rate of 200 inches Extractor must be able to generate a minimum of 425 psi Hotomatic water heater Model Number 2HT 65,000 BTU per hour input as manufactured by Little Giant and distributed through Steamway International or an equivalent 12 T v^J /!R:KmF i <X+aEi 4.M#v"a%.5m9 Administrative Services Purchasing Division CITY OF FORT COLLINS ADDENDUM No. 1 October 21, 1998 a SPECIFICATIONS AND CONTRACT DOCUMENTS Description of Bid 45300, CARPET MAINTENANCE PROJECT OPENING DATE 2 00 P M NOVEMBER 3, 1998 To all prospective bidders under the specifications and contract documents described above, the following changes are hereby made Attached please find a signature page which must to be submitted with your bid Planholders list and Pre -bid attendance list attached 4! 0 RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT 11 ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. C H a256 W Mountain Avenue • PO Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 Zill 0 BIDDER QUALIFICATIONS Bidders interested in submitting quotes must meet the following requirements 1 Must currently be operating as a carpet maintenance business and be established and operating as same for the past five (5) years 2 Must have successfully completed a minimum of 100,000 square feet yearly a using the water -based dry cleaning powder compound technique e 3 Must have successfully completed a minimum of 100,000 square feet of maintenance yearly using the hot water extraction technique Has also completed restorative carpet cleaning 4 Must have successfully rotated modular carpet attic stock to the floor using manufacturers recommended procedures 5 Must have successfully cleaned upholstered furniture and fabric dividers in a commercial setting a6 Must identify jobs where the bidder has used the water -based dry cleaning powder system, where the hot water extraction technique was used and where bidder has commercially cleaned upholstered furniture Use exhibit D (included in this Bid Request package) to indicate the job name, address, job site, name and telephone number of person available to be contacted by the City Qrepresentative regarding job performance 7 Must provide a list of all the equipment and cleaning chemicals to be used to maintain the carpet as specified SUBMITTAL OF BIDS Each bidder shall complete the following in submitting this Bid Request package 1 The Bid Form - 5 pages 2 The Carpet Maintenance Reference Form Exhibit D indicating past jobs where the bidder has used the water -based dry cleaning powder compound technique, the hot water extraction method, upholstery cleaning and modular carpet rotation K 13 E L M I 9 I EXHIBIT D CARPET MAINTENANCE REFERENCE FORM The bidder has successfully used the WATER -BASED, DRY POWDER CLEANING METHOD, HOT WATER EXTRACTION METHOD, UPHOLSTERY CLEANING METHODS and MODULAR CARPET ROTATION, in the following carpet maintenance accounts JOB NAME JOB SITE JOB ADDRESS CONTACT NAME TELEPHONE NUMBER TYPE OF CLEANING JOB NAME JOB SITE JOB ADDRESS Q CONTACT NAME TELEPHONE NUMBER TYPE OF CLEANING JOB NAME JOB SITE a JOB ADDRESS CONTACT NAME TELEPHONE NUMBER QTYPE OF CLEANING JOB SITE JOB ADDRESS CONTACT NAME TELEPHONE NUMBER TYPE OF CLEANING (J ril 141 R R JOB NAME JOB SITE JOB ADDRESS CONTACT NAME TELEPHONE NUMBER TYPE OF CLEANING 14 �I aEXHIBIT D a CARPET MAINTENANCE REFERENCE FORM The bidder has successfully used the WATER -BASED, DRY POWDER CLEANING METHOD, HOT WATER EXTRACTION METHOD, UPHOLSTERY CLEANING METHODS and MODULAR CARPET ROTATION, in the following carpet maintenance accounts 0 JOB NAME JOB SITE. JOB ADDRESS CONTACT NAME TELEPHONE NUMBER TYPE OF CLEANING JOB NAME JOB SITE JOB ADDRESS CONTACT NAME Goldco Industries. Inc. 5605 Goldco Drive, Loveland, CO Kathy MCKellog 970-663-4770 Water -Based Dry cleaning powder /Hot water extraction, Upholstery cleaning, modular carpet rotation. LSI LSI Logic - Fort Collins 2001 Danfield Court. Fort Collins. CO TELEPHONE NUMBER 970-223-5100 Ext 9430 TYPE OF CLEANING Water -Based Dry .lean"ng_powder/Hot water Upholstery extraction cleaning. JOB NAME JOB SITE JOB ADDRESS CONTACT NAME, TELEPHONE NUMBER TYPE OF CLEANING JOB NAME JOB SITE JOB ADDRESS CONTACT NAME. TELEPHONE NUMBER TYPE OF CLEANING JOB NAME JOB SITE JOB ADDRESS. CONTACT NAME TELEPHONE NUMBER - TYPE OF CLEANING Aims Community College 5401 W. 20th Street, Greeley, CO Anne Thompson 970-330-8008 Ext 6523 Hot -Water extraction Hewlett-Packard Hewlett-Packard/Loveland 815 14th S.W., Loveland, CO 970-679-1216 Hot -Water Extraction. Upholstery cleaning Condo Association Savings Auilding_Condominium Association 125 South Howes. Fort Collins. CO Ghuck Rhodes 970-482-9203 Water -Based Dry Cleaning powder/Hot Water Extraction, Upholstery cleaning 14 n 0 Acknowledgement of Receipt Porter Industries acknowledges the receipt of Addendum 1 dated October 21, 1998 in reference to Bid 95300 Kenneth J Sarizent I Statement of Bidder Oualifications Porter Industries has worked the past three decades on developing one of the most knowledgeable carpet cleaning teams available in the Northern Colorado region We currently employ seven IICRC certified technicians in our working staff Each one of these technicians must attend at least one additional certification class per year to maintain their standing with the UCRC The Advanced Spot and Stam class will be the certification course a the group will be attending together on November 13, 1998 for re- certification in the 98-99 calendar year Porter Industries is a member of HCRC and PCUCA and is responsible for the maintenance of millions of square feet of carpet each year We clean hundreds of upholstered chairs each year and have extensive experience in fabric partition cleaning ' Our experience in using dry cleaning compounds is limited to about 40,000 sq ft per year and is limited only by the number of customers who request ` this type of service We have encountered many of the normal difficulties involved in cleaning with dry compounds and feel confident we can provide the service desired by the City of Fort Collins in their carpet maintenance contract oI 0, Proposed Equipment 0 Vacuums The Windsor Versamatic or the Clarke FilterVac will be the commercial vacuum units utilized for the City of Fort Collins carpet maintenance Both vacuums are top fills, dual motored, and have the ability to reduce particulate contamination to the 5 micron level a Agitation Equipment The model GLS — 20 manufactured by the Whittaker Company Pile Lifter The Certified pile brush manufactured by the Certified Equipment a Company a Extractor The Steamway Model 2100 (Truck -Mounted Unit) - 440 CFM blower - 1,500 psi injection maximum a - Wayne Burner (231,000 BTU) 0 The Steam Genie 3 8 (Truck -Mounted Unit) - 350 CFM 1,000 psi injection maximum i - Little Giant Burner (120,000 BTU) Proposed Cleanine Chemicals aDry Cleaning Svstem The proposed dry cleaning system is the Capture system In our experience Q with Wmdsormatic, Host, and Capture we found the Capture product to be the superior product NSS and Clarke Equipment will be our suppliers as we have long-term relationships with both organizations ki QProposed Hot-water extraction chemicals The proposed products for use in the truck -mounted unit will be from Steam Way International 0 Carpet Preconditioner — Environmentally Safe Formula "O" 9 Traffic Lane Cleaner — Super Traffic Lane Cleaner Extraction Detergent — Rinse Surfactant 2000 Rising Agent - Formula "D" k 01 H M CARPET AND UPHOLSTERY CLEANING Porter Industries, Inc provides professional carpet and upholstery cleaning services Our company is a member in good standing of the Professional Carpet and Upholstery Cleaners Association Our carpet -cleaning technicians have earned the following designations by the Institute of Inspection Cleaning and Restoration We currently have seven certified cleaning technicians on staff 1) Certified Carpet Cleaning Technician 2) Certified Upholstery and Fabric Cleaning Technician 3) Certified Water Damaged Restoration Technician 4) Certified Journeyman Carpet Cleaning Technician We provide a variety of carpet cleaning methods to match the specific carpet cleaning needs. These methods include. 1) Truck mount hot water extraction e 2) Portable hot water extraction 3) Dry Foam Cleaning 4) Carpet rotary shampooing 5) Bonnet Cleaning 6) Combination of shampooing and extraction 7) Water -based dry cleaning powders method QAll carpet and upholstery cleaning is guaranteed to your satisfaction. I d 0 Porter Industries, Inc has the following resources available to meet unscheduled requirements or needs * Construction Clean Up Services * Emergency Water Damage Service Q * Fire Restoration Work * Truck Mount Carpet Cleaning * High Pressure Washing * Wall Washing * Ceiling Cleaning * Specialty Floor Surfaces * Furniture Moving 4P. a e BID #5300 EXHIBIT "C" BID FORM UNIT ANNUALI UNIT ANNUALI UNIT ANNUAL BUILDING LOCATION COST COST COST COST COST COST HIGH- ORANGE MEDIUM - BLUE LOW - YELLOW City Hell, MshQnd for 300 Le Porte SQFT 1,633 SQFT 3,488 SQFT 4,076 r Dry Clean 1 O x $106.15= $1061.50 Dry clean 3x $ 244.16 =$ 732.48 EXTRACTIX$ 305.63=$305.63 EXTRACT2x$ 89.82=$ 179.64 EXTRACT lx$209.28=$209.28 C Hell, Basement / 1st Moor SQFT'1,360 SQFT 1,814 SOFT 4,009 _ DryClean 10 x $ 12 0= $ 1274.00 Da clean 3x $ =$ EXTRACT 2 x $ 107.80 = EXTRACT ix $ = $ EXTRACT 1 X $ 8=$ City Park Center 1599 City Perk SQFT 168 SQFT 558 D Clean 10x $ 10.92= $109.20 Dryclean 3x $ 39.06=$ 117.18` EXTRACT 2x$ 9.24=$ 18.48 EXTRACT1x$ 33.48=$ 31-48>-- SQFT 7,264 281 N College, 2n, Boor 281 N College SQFT 1,316 SQFT 454 D clean lox $ 85.67= $ 856.70 D clean 3x $ 31.78=$ 4 EXTRACT2x$ _$ EXTRACT ix$ _$ EXTRACTIX$ 544.R0=$544.R0 281 N College 1st floor SQFT 1,892 SQFT 2,796 SQFT 9,461 D Clean 10 x $ 122. 8= $ 122 80 D clean 3x $ 1 =$ EXTRACT 2x$10 fir =$20 12 SQFT 2,502 EXTRACT ix$167. 70=$167.70 SQFT 210 EXTRACT IX$ SQFT 3,091 709.58=$709.SR CIS,Treasury. 330 S College 330 S College D Clean 10 x $ 162. $ 1626, 0 D clean 3x $ Dry 14.70=$ 44.10 1 '1 EXTRACT2x$ 137.61=$275.22 - - EXTRACT1x$ 12.60=$ 12.60 SQFT 6,638 EXTRACTIX$ SQFT 593 231-R3=$231.83 EPIC, Iat floor 1801 Rwerside _ D clean 3x $ ! _$ n EXTRACT IX $39R_2R=$ EXTRACTiX$ 44.4R=$ 44_4R Faci6oes 717 N Mason SQFT 1,640 Dry clean 3x $ 58.87=$ 176.61 " EXTRACT1x$ 50.46=$ 50.46 EXTRACTIX$ 123.00=$123.00 Paget 11/20/98 i®® mn Em wo am m m BID#5300 BID FORM Paget BUILDING LOCATION 835 Woods HIGH -ORANGE SQFT 821 D an 10 x $ 53 - $ EXTRACT2x$ 45.16=$ 90.32 - o SQFT 1,155 D Clean lox $ 75 - $ EXTRACT 2 x $ 63.53 = $127.06 MEDIUM - BLUE 4 SQFT 454 3x $ 31.78 EXTRACT Ix $ 27.24=_$ 27.24 SOFT 1,199 D clean 3x $ 83. 9am$ 251. 79 EXTRACT 1x $ 71 4= $ 71.94EXTRACT LOW -YELLOW SQFT 792 r EXTRACTI X$ _$ SQFT 1,729 I X $ 129.68 =$ 129 8 Fleet Services Grandview Once 1900 W Mountain Human Resources 200 W Mountain IT ANNEX 321 Maple SQF7 1,779 SQFT 340 Dry clean 3x$ EXTRACT-1 x$ SQFT 5,954 23.80=$ 71.40 2 $ SQFT. 1,467 EXTRA_CT 1 X$ 1 1 0.04 =$ SOFT 11,477 LiWary, 2nd Hear 201 Peterson D Clean_to x $ 115.64= $ 1156.40 D clean 3x $ 416 - 78=$ 1250.34 EXTRACTI X$ =$ 860.78 EXTRACT2x$ 97.85=$195. 70 EXTRACT 1x$ =$ Library, 1st Floor SQFT 4,003 SQFT 325 SQFT 4,712 D Clean 10 x $ 260. 20= $ 2602.00 Dry clean 3x $ 2 =$ EXTRACT X $35-3-4f)=$ EXTRACT2x$ 220.17=$440. EXTRACT 1 x $ =$ Meter Readers - 330 S College 330 S College SQFT 567 SQFT 1,009 _ �' SQFT 1,002 • w D Cleani0x$ 36.86=$368.60 Dry clean 3x$ 70-6"1=$ EXTRACT 2 x $ 31.19 = $ 62.38 EXTRACT IX $ 60.54= $ 60. Municipal Court 123 N College SQFT 1,707 SQFT 1,621 D Clean 10 x $ 110.96= $1109.60 Dry clean 3x $ 113.47=$ 340.41 EXTRACT 1 X $ 75.1 =$ EXTRACT 2 x $ 93.AQ=1UA7 7A EXTRACT 1 x $ = $ 97.26 11 /20/98 BID # 5300 TOTAL BID FIRM NAP SIGNATU PHONE/FAX BID #5300 BUILDING LOCATION HIGH -ORANGE MEDIUM - BLUE ,333�s ••c,.� n .+�.i�:, d� y, SQFT 3,508 ISOFT Dry dean 3x $$ �'16.6R EXTRACTix$2 a0 A8f.MQ 48 IEXTRACTI ;- r ?�: hS' SQFT 1,777 Dry clean 3x S 124.39 =$ 373.17 EXTRACT Ix$106.62=$106.62 _ SQFT 2,267 Dry clean 3, $ 158.69=5 476.07 _ x EXTRACT lx $j,3-6 M=$136.02 _ SQFT 1,166 SQFT 889 LOW -YELLOW 1,610 Museum.1stend Menenlne 2001jellhem; X$120.75 =$ 120.75 Museum, Basement SQFT 2,278 Nodhside NIDan Center _ Pmk Shop 112 WNrnv:. _ 413 5-Bryan Dry clean 10 x $ 75.79= $757.90 Dry clean 3x $ 62.23=$ 186.69 _ ExTRACTIx$170.85 =$ 170.85 EXTRACT2x$ 64.13=$128.26 EXTRACTIx$ 53.34=$ 53.34 Police Sen4ces Bldg, 2nd tber 300 Le Porte SQFT 722 SQFT 3,049 SQFT 2,029 Dry Clean 10 x $ _ $ Dry clean 3x $ =$ EXTRACT I X$152. 18 =$ 152. 18 EXTRACT2x$ 39.71 =$ 79.42 EXTRACT ix$ =$1 2 Poke SeMces Btdg, 1st,Wor ISQFT 1,989 SQFT 1,959 1 SQFT. 1,744 D Clean 10 x = $ Dry clean 3x $ 137.13=$ 411. 39 EXTRACT 1 X $130.80 =$ 130.80 EXTRACT 2 x $ . 9 - 4D = $ _ EXTRACT ix $ = $ 117.54 SOFT 754 �� a�• a ,l _ Dry clean 3x $ 52.78 $ 158.34 EXTRACT 1x$ 45.24=$ 45.24 SQFT 968 SQFT 214 Poke Services Bldg, Basement - SQFT 1,346 EXTRACT I x$ 100.95 =$ 100.95 _ SQFT 886 PFq 2nd Ibor 102 Remington D Clean 10 x $ 62. 92 =$ 629 _ 20 � clean 3x $ 14. 98=8 44. 94 II EXTRACTIX$ 66.45 =$ 66.45 EXTRACT 2x$ .24 =$106. 8 EXTRACT1x$ 12,84=$ 12.84 PFq Ist Wt SQFT 515 SQFT 358 SQFT 1,030 IDrY Clean 10 x $ _ $ Dry clean 3x $ 29 0%$ 75. 18 EXTRACT 2 x $ 28.33 = $ 56.66 EXTRACT tx $ 21.48= $ 21.48 EXTRACT 1 X $ 77.25 =$ 77.25 Page3 11/20/98 BID #6300 BID FORM BUILDING LOCATION HIGH - ORANGE MEDIUM - BLUE LOW -YELLOW SQFT 368 SQFT 986 D Clean 10 x $ $ EXTRACT 2 x $ 20:24= $ 40.48 ✓ta'3 "` a� -�' EXTRACT 1 X Purchasing 256 W Mountoln Recreation 21411 Howes SQFT 1,242 1 SQFT 1,217 JSQFT 2,067 D Clean 10 x $ 80.73= $ 807.30 Dry clean 3x $ 85.1 $ 255. 7 EXTRACT X_ 0 =$ .0 EXTRACT2x$ 68.31=$136.62 EXTRACT1x$ 73.02=$ 73.02 Risk Mgt 112 N Howes a 'rr ip;J¢^� i.y 'a " _ :d� li r. ��"1"�,��a SQFT 7,846 SQFT 719 SQFT.477 Dry clean 3x $ 50.33=$ 190. 9 EXTRACT 1x $ 43.14= $ 43.14 EXTRACT 1 X $ 35.7g =$ 35.78 SQFT 1,072 h V$#F r y" -' EXTRACT 1 X $ 80.40 =$ 80.40 SQFT 10,861 SQFT 20,540 Tdluy Road Tianslon Dry Clean 10 x $ 1 l $ 1199.90- EXTRACT 2 x $ 101 53=$203,06i Ultlaies Semces Goo Wootl SI SQFT 8,128 DryClean to x $ 528. 32 $ 20 Dry clean 3x $ 760. 27=$ 2280.81 '11, EXTRACTtx$651.66=$651.66 EXTRACTix$ 1540.5® 1540.50 EXTRACT2x$ 4 7.04=$894.08 Senior Center 1200Ralntree SQFT 3998 SQFT 3827 SQFT 1,016 Dry Clean 10 x $_259 .8� $ 2 .70 D clean 3x $ 267 .89=$ 803.67 EXTRACTI X$ =$ EXTRACT2x$ 219.8 =$ EXTRACTix$ -$ SUPER - GREEN SQFT 1,925 Senior Center (conl) -jDryCIean20x -2509-601 Extract= 4 x 105.88 = 423.52 HIGH -ORANGE SQFT 1296 MEDIUM - BLUE SQFT 2961 LOW -YELLOW SQFT1244 Water Rectemetlan Dcake Rd D Clean 10 x - 0 D Clean 3z$ $ 1 1 EXTRACT1x$ _$ 23-30 EMract"n 2 x 71,28 = 142.56 EXTRACT tx$ 177.0 $ 177. 6 Totals 6 722 6 GRAND TOTALS PageU 11/20/98 Bid # 5300 BID SI ILEI UPHOLSTERY CLEANING PRICES PRICE 1 Conference Room chdir with cloth hack GULal Chalr OVWdII a 2J ,24 xJ2 It sual 19 x1U 2 Desk chair with vinyl hack [a W,zb M3 Cost to upholstery clean 1 chair 4.50 Cost to upholstery clean 5 or more chairs at one time in one budding 2.50 Cost to upholstery clean I chair 5.50 Cost to upholstery clean 5 or more chairs at one time in one budding 3.50 BID 5300 TOTAL BID $58,127.60 FIRM NAME Pokr&V --MDu6Tch75 E-2yC SIGNATURE 41 w47-z: ADDRESS 5202 SST. LOVEZFh-JO. Co Sa538 PHONE/FAX (q7o) 667- S-239 / 6-35- 2566 u �J flSUPPLEMENTARY CONDITIONS 1 WORK HOURS All work shall commence after 6 00 p m Senior Center and EPIC after 10 00 p m No work shall be conducted without prior approval or authorization by the City Representative The City representative shall coordinate work with contractor and provide keys for entrance to each site 2 QUALIFICATION OF EMPLOYEES All employees shall be physically able, capable and qualified in this type of work and must have received training in the methods and use of materials in the performance of their work assignment Written certification of this shall be provided prior to the issuance of the Notice to Proceed 3 ACCESS TO CITY FACILITIES Pnor to beginning work under this Contract, the Contractor must obtain clearance from Fort Collins Police Services for any person who needs access to City facilities to perform the Q Contractor's obligations under this Contract Police Services will check all sources of information they deem relevant and appropriate to determine if clearance will be given The contractor will provide The City Representative with information about each person seeking clearance as requested by Police Services including name, date of birth, Social Security number and Colorado Drivers license or ID number Police Services may deny clearance to any person who a) Has an active criminal arrest warrant, b) Has a felony arrest or conviction, c) Has a drug -related misdemeanor or a petty offense conviction, d) Has a non -drug -related misdemeanor or a petty offense conviction within the past three (3) years, e) Is a suspect in an active criminal investigation, f) Was previously terminated from employment by the City of Fort Collins, g) Is determined to be a threat to the safety of persons or property or to the confidentiality of City information Human Resources shall provide the contractor with identification cards for all persons given clearance Such identification cards shall be displayed, in an easily seen manner, on the person of all employees and representatives of the Contract at all times such persons are in City facilities Identification cards and access keys to City facilities of persons who no longer work for the Contractor or who no longer work in City facilities shall be immediately returned to the City representative Any employee or representative of the Contractor in a City facility without a property displayed identification card is subject to immediate eviction from the facility The Contractor shall provide the City with a current and complete list of the names, I D card numbers, address and telephone numbers of all employees and representatives of the Contractor The Contractor shall keep this list current and shall immediately inform the City of all personnel changes 15 fl El LJ L� J �` ll� lI J� 9� I0 A L NF V N IN All information needed on paragraphs 2 and 3 are to be provided to the City's representative before Notice to Proceed is issued BUILDING SECURITY The Contractor will assign a member of their staff to be responsible for locking all exterior doors upon completion of their work each day Only Contractor employees assigned to the building are authorized in the building Rooms, which are locked, will be relocked after cleaning them CONDUCT OF WORK A Quality cleaning to the satisfaction of the City Representative will be required B Contractor shall prohibit his/her employees from disturbing papers on desk, opening desk drawers or cabinets, or using telephones or City equipment When a Contractor's employee(s) is (are) found not adhering to the foregoing, he/she (they), shall be escorted to the nearest exit and the Contractor notified that such employee(s) shall not be allowed entrance until authonzed by the City's representative C Any damage to office equipment, furniture, walls, carpet and floors, caused by the Contractor's employees in the execution of their work shall be the Contractor's responsibility and expense to repair or replace Any damage to the plumbing system caused by improper or unauthorized use or disposal of chemicals or acads which result in repair or replacement of damaged piping or plumbing shall be at the Contractors expense D The Facilities Department will issue keys and key tag accesses Any lost or additional keys will be charged to the Contractor, along with any cost associated with the need to rekey locks, this will also apply if the keys are given to unauthonzed people Key tag accesses need to be reported immediately so they can be deleted to prevent unauthorized use E Security alarms must be disarmed and armed using the correct procedures $50 will be charged each time the Police are dispatched because the Contractor has set off the alarm INSPECTION OF SERVICES The Contractor shall provide and maintain an inspection system covering the services under this contract to ensure services are performed in a quality manner SERVICE PERFORMANCE A The City has the right to inspect and test all services called for by the Contract The Contractors work shall be rated as satisfactory, unsatisfactory, or non -performed B If any of the services do not conform to contract requirements, the City may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount When the defects in services can not be corrected by reperformance, the City may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce payment to reflect the reduced value of the services performed M--] LOST AND FOUND ARTICLES The Contractor shall insure that all articles found in the budding by his/her employees while performing duties under this contract are handled as specified for each building INTERFERENCE WITH BUSINESS The Contract shall schedule his work in coordination with the City's representative so as to cause a minimum of interference with City business Any work which the Contractor deems necessary to be performed on Saturdays, Sundays, or legal holidays shall be approved by the City's representative and City meetings conflict with cleaning tasks, the Contractor shall reschedule these tasks to assure that the cleaning will be completed before 8 00 a m the next working day ACCIDENT PREVENTION AND SAFETY REQUIREMENTS A The Contractor shall use prudent safety precautions for protection of the life and health of his/her employees and other persons, to prevent damage to property, materials, supplies, and equipment, and to avoid work interruptions in the performance of this contract Contractor shall also take or cause to be taken such additional measures as the City's representative may determine to be reasonably necessary B The Contractor shall submit a detailed report within 8 hours to the Directors of General Services on all accidents resulting in death, senous injury or damage to property, materials, supplies, and equipment incidental to work performed under this Contract All accidents and minor injuries shall be reported to the City's representative within a reasonable time UTILITIES Power Water and Lights A City shall supply electric power and water without charge to the Contractor B Contractor shall use these utilities as needed but without waste and lights will be turned off in areas as cleaning is completed SUPPLIES AND MATERIALS A The Contractor shall supply all matenals and supplies to perform this contract B Whenever possible, the City prefers the use of effective, environmentally friendly cleaning chemicals 1 The PH of all chemicals must be under 10 2 The chemicals should not contain optical brightners 3 The chemicals should be anionic 4 The chemicals should be phosphate free C A Material Safety Data Sheet, OSHA Form-20, shall be submitted to the City's representative for each chemical and/or solvent cleaning agent to be used in the performance of this 17 i contract The City Representative must approve all chemicals prior to use in any City budding D Cleaning materials shall be labeled to identify contents by its name and manufacturer and/or brand designated and safety information Cleaning materials shall remain readily identifiable at all times by preserving the original label on the material package Cleaning materials shall not be removed from one container and placed in a container not identified as the exact same material 13 COMMUNICATIONS All complaints, requests, information, etc, between the Contractor and the City's representative is to be by phone or fax message The contractor will fax or leave a phone message for the City Representative before 10 00 a m stating all areas that were cleaned the previous evening The City will also keep a logbook of the action and the response for proper evaluation of consistency of performance by the Contractor 14 CHANGES IN WORK REQUIREMENTS During the contract period or its extension, the City may at any time delete or add carpeted areas or buildings from this scope of work as the City, in its sole discretion, deems necessary or appropriate The contract sum shall be adjusted by such deletions or additions on a pro rata basis L'IJ M M Mt C11 �I tk IIM F Ef NOTICE OF AWARD Date: November 30, 1998 TO Porter Industries, Inc 5202 Granite Street Loveland, CO 80538 PROJECT Carpet Maintenance Protect You are hereby notified that your Bid dated November 3, 1998 and amended November 24, 1998 as set for the in Exhibit "C" , (Bid Form) consisting of six pages, and incorporated herein by this reference for the above protect has been considered You are the apparent successful Bidder and have been awarded an Agreement for Carpet Maintenance The Price of your Agreement is Fifty-eight Thousand One Hundred Twenty-seven Dollars and Sixty Cents ($58,127 60) You are required by the Instruction to Bidders to execute the Service Agreement, in quadruplicate and provide the necessary insurance certificates within fifteen (15) days from the date of this Notice If you fad to execute said Service Agreement and furnish the necessary insurance certificates within the time allotted from this date, the Owner will be entitled to consider your rights arising out of the Owner's acceptance of your bid as abandoned and the Owner will be entitled to such rights as may be granted by law You are required to return an acknowledged copy of this Notice of Award and enclosures to the City I Representative CITY FORT COLLINS <� By4PJes By B O'Neill II, CPPO Dir Purchasing and Risk Management EST B Jo D Step en, CPPB Buyer ACKNOWLEDGMENT Receipt of the foregoing Notice of Award and four copies of the Contract documents is hereby acknowledged this:yNO day of December, 1998 t PORTER INDU IES, INC By 0 Title 192t'3 rD��+J c 07/24/98 19 [J 0 191 Contract Document Information Intent of Contract Documents The Contract Documents are complementary, and what is called for by one shall be as binding as if called for by all Discrepancies and Omissions Any discrepancies of omissions found in the Contract Documents shall be reported to the City Representative immediately The City Representative will clarify discrepancies or omissions, within a reasonable time CHANGE ORDER PROCEDURE Alteration of the scope of work to add or delete substantially from unit price items, to add or delete other work, or to change the lump sum or unit prices for the work, shall be made by Change Order e 0 N H rzl ATTENDANCE RECORD PRE -BID CONFERENCE Project Bid #5300 Time. 8 00 a m. Date, October 20, 1998 Location: 117 North Mason St NAME FIRM NAME ADDRESS TELEPHONE FAX # E-MAIL ADDRESS Josh LLrC-k Gvo55 7 Sec virc5 ��I s niversI + 33 303 93N-oN7y 303470-0/0 nji��iGare Pc;syr rzc{ t' l c tre, fl2ifl� r GD 6012b -5 /f I€.o-�.+ � j--.33-7-/2 - ,)7 13q5_ Cn/ (' f p/ / � � So ✓1 ��V , �G� 4 Cy 9 oL Z' U°"�y `t-S�yY JO77fi��1jr3 ✓ fc 4 y.e._ f2 — l If (A.^e%5 �t -20 4- IC/ 0,5 �GX.M/L � S_'e e'n pr � 09 a'� ve Ha or- _ {j � 90 - l/c� s� C i re � > a--i q F ZO it �_ T(%$O41 S�.�yE�orl r i ib7/, s ..LVnvr�l,a.r..d ="= 9 - =2z �l ---� r� aots C3!/5' � }`lr3 �'aE-aG 93 `J0r A,' X� 11V r u s �t9w�gd� r]���hnc IIC� Swiot�`I( sr Ci7-0-2z9 Tow 4vA61(2iroL F-1 . cntu/tA 60)2¢ •? a ifM' t °� F^ ® I� ® ®^ RTATI 1773 4.:n:+" IM77S1 ItiM rV.73 SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and PORTER INDUSTRIES, INC , hereinafter referred to as "Service Provider' a WITNESSETH In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows 1 Scope of Services The Service Provider agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of four (4) pages, (pages 2 through 12 of this contract) and incorporated herein by this reference 2 Contract Period This Agreement shall commence January 1, 1999, and shall continue in full force and effect until December 31, 1999, unless sooner terminated as herein provided In addition, at the option of the City, the Agreement maybe extended for additional one 9 year periods not to exceed four (4) additional one year periods Pricing changes shall be negotiated by and agreed to by both parties and may not exceed the Denver - Boulder CPI-U as published by the Colorado State Planning and Budget Office Written notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end 3 Delay If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition 07/24/98 21 4 Early Termination by City/Notice Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses City Joan Barrie City of Fort Collins, Facilities Dept P O Box 580 Fort Collins, CO 80522 Service Provider Ken Sargent Porter Industries, Inc 5202 Granite Street Loveland, CO 80538 In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement Such payment shall be the Service Provider's sole right and remedy for such termination 5 Contract Sum The City shall pay the Service provider for the performance of this Contract, subject to additions and deletions provided herein, the sum of Fifty-eight Thousand One Hundred Twenty-seven Dollars and Sixty Cents ($58,127 60) Cost Breakdown is attached Exhibit "C", (Bid Form) consisting of six (6) pages, and incorporated herein by this reference 6 City Representative The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement All requests concerning this agreement shall be directed to the City Representative 7 Independent Service provider The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins 07/24/98 22 The City shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other purpose 8 Personal Services It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City 9 Acceptance Not Waiver The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement 10 Warranty 07/24/98 (a) Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature (b) Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City (c) Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City -furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City 0*3 11 Default Each and every term and condition hereof shall be deemed to be a material element of this Agreement In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof 12 Remedies In the event a party has been declared in default, such defaulting party shall be allowed a period often (10) days within which to cure said default In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages, (b) treat the Agreement as continuing and require specific performance, or (c) avail himself of any other remedy at law or equity If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non - defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default 13 Binding Effect This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties 14 Indemnitklnsurance a The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for inlunes to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder b The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property, c Without limiting any of the Service Provider's obligations hereunder, the Service Provider 07/24/98 24 shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit "C", consisting of one (1) page, attached hereto and incorporated herein by this reference The Service Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk Management, 256 West Mountain Avenue, Fort Collins, Colorado 80521 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City 15 Entire Agreement This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties Covenants or representations not contained in this Agreement shall not be binding on the parties 16 Law/Severability The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement 17 Special Provisions Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit "D", consisting of two (2) page[ attached hereto and incorporated herein by this reference 07/24/98 25 �I CITY OF FORT COLLINS, COLORADO a municipal corporation ,,^,� n By 4 John Fischbach �C_ity Manager James)B O'Neill 11, CPPO Direc or of Purchasing and Risk Management /z-I K/q� POR INDU IES, INC ByRTE,- G. $TaaJ� PRINT NAME _ �lPt3���Ji CORPORATE PRESIDENT OR VICE PRESIDENT Date ATTEST (Corporate Seal) CORPORA SECRETARY 07/24/98 26 This page left blank intentionally 07/24/98 a 27 ol y M N l AiS EXHIBIT E YEAR 2000 COMPLIANCE CERTIFICATION AND INDEMNITY Section 1 Contractor hereby certifies that all information resources or systems to be provided or used in connection with the performance of this Agreement are "Year 2000 Compliant', except as other wise expressly described in Section 2, below "Year 2000 Compliant shall mean that information resources meet the following criteria a Data structures (e g , databases, data files)provlde 4 digit date century recognition For example, "1996" provides date century recognition, "96" does not b Stored data contains date century recognition, including (but not limited to)data stored in databases and hardware/device internal system dates c Calculations and programs logic accommodate both same century and multi - century formulas and date values Calculations and logic include (but are not limited to) sort algorithms, calendar generation, event recognition, and all processing actions that use or produce date values d Interfaces (to and from other systems or organizations) prevent non -compliant dates and data from entering any state system e User interfaces (i e , screens, reports, etc ) accurately show 4 digit years f Year 2000 is correctly treated as a leap year within all calculation and calendar logic Section 2 Contractor has identified the following information resources or systems that will be provided or used in connection with the performance of this Agreement that are not, or will not by December 1, 1998, be Year 2000 Compliant Section 3 a Contractor hereby certifies that the instances of information resources or systems not Year 2000 Complaint identified in Section 2 , above, will be Year 2000 Complaint no later than December 1, 1998 , and that Contractor shall notify the City of the status of Year 2000 Compliance for such resources or systems upon the earlier of the date Year 2000 Compliance is achieved or on June 30, 1999 Contractor hereby certifies that the instances of information resources or systems identified in Section 2, above , as not Year 2000 Compliant, and for which Year 2000 Compliance is or will not be achieved by December 1, 1998, are not related to and do not impair the performance by Contractor of the terms of this Agreement, and do not produce new non -compliant information resources or systems FF:3 F1 Li lid 4 9 L �J Section 4 Contractor agrees to notify the City immediately of any information resources or systems That are not Year 2000 Compliant upon encountering the same in connection with the performance of the Agreement, including without limitation any information resources or systems in use by Contractor in the performance of the Agreement or information resources or systems of the City regarding which Contractor obtains information in the course of its performance of the Agreement Section 5 Contractor agrees to permit examination, by the City or agents thereof, of any and ail information resources and systems in use in connection with this Agreement, and related Year 2000 Compliance implementation plans, in order to evaluate Year 2000 Compliance and potential implications of the same for the City and for performance of the Agreement Section 6 The Contractor shall indemnify and hold harmless the City, and its officers, agents and employees, from and against all claims, damages, losses, and expenses, including attorneys fees, ansrng out of or resulting from the Contractor's failure to disclose instances of information resources or systems that are not Year 2000 Compliant, or failure to comply with the terms of this Exhibit E 29 A®WINU10 CERTIFICATE OF INSURANCE i2/02`/98 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Flood & Peterson Insurance Inc ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE OLDER THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 4821 Wheaton Drive DEC ® 1 TER THE COVERAGE AFFORDED BY THE POLICIES BELOW a P O BOX 270370 COMPANIES AFFORDING COVERAGE iFort Collins, CO 80527 RIM ma NY Crum & Forster IM INSURED - Porter Industries, Inc. COMPANY BColorado Compensation Authority P.0 BOX Z 7 Loveland, CO 80537 I COMPANY C COMPANY k D COVERAGES i THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS �LTR TYPE OF INSURANCE POLICYNUMBER POU'C, EFFECTIVE OL,OY EXPIRATION DATE(MM/DD/YY) DATE(MM/00/YY) LIMITS A GENERAL LIABILITY 1503158114 04/30/98 04/30/99 GENERAL AGGREGATE $2 000 000 X COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OP ADD $2 , OOO, 000 Sp' CLAIMSMADE�OCCUR PERSONAL &ADV INJURY $1 000 000 EACH OCCURRENCE el OOO OOO WNER'S&CONTRACTOR SPROT X PD Ded: 500 FIRE DAMAGE (Any one fire)$30� OOO MED EXP(Any one person) $15 000 +` A AUTOMOBILE LIABILITY 133644353 04/30/98 04/30/99 ANYAUTO COMBINED SINGLE LIMIT J$1, 000, 000 BODILY INJURY ' ei ALL OWNED AUTOS X �rf SCHEDULED AUTOS (Per person) $ X X HIRED AUTOS NON -OWNED AUTOS BODILY INJURY (Peraccidenl) $ 4 PROPERTY DAMAGE $ GARAGE LIABILITY IAUTO ONLY -EA ACCIDENT S OTHER THAN AUTO ONLY f ANY AUTO EACH ACCIDENT g AGGREGATE $ ` EXCESS LIABILITY 553059561 04/30/98 04/30/99 EACHOCCURRENCE $1 OOO OOO } AGGREGATE $1 000 000 X 1 UMBRELLAFORM $ OTHERTHAN UMBRELLA FORM WORKERS COMPENSATION AND L91b O02 01/01/98 0i/01/99 X � STATUTORY LIMITS EMPLOYERS' LIABILITY �I EACHACCIDENT $100, 000 THE PROPRIETOR/ �INCL PARTNERS/EXECUTIVE DISEASE -POLICY LIMIT $50O OOO , DISEASE -EACH EMPLOYEE $100, 000 OFFICERSARE X EXCL x OTHER 1503158114 04/30/98 04/30/99 Limit $100 000 �mployee Dishonesty ESCRIPTION OF OPERATIONS/LOCATIONS/VIEHICLES/SPECIAL ITEMS E: Carpet Maintenance Project 5300 Certificate holder is named as additional insured, but only as respects See Attached Schedule.) ERTIFICATE HOLDER CANCELLATION SHOULD ANY OFTHE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE City Of Fort Collins EXPIRATION DATE THEREOF, THE ISSUING COMPANYWILL ENDEAVOR TO MAIL Attn: James B. O'Neill, CPPO 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, PO BOX 580 BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY Fort Collins, CO 80522-0580 OF ANY KIND UPON HE COMPANY TS AGENTS OR REPRESENTATIVES AUTHORIZEDREP ATIVE Gam- r I ^COR025,, 93,1 01 2 S119181 M105906 P 0 ACOROCORPORATION 1993 A flOctober 21, 1998 a PLANHOLDERS LIST FOR CARPET MAINTENANCE PROJECT BID #5300 Stanley Steamer Carpet Cleaners 209 Raquette Drive STE B Fort Collins, CO 80524-2758 PH 970 490 1105 FAX 970 490 1160 a Cross 7 Services Inc; 1457 S University #337 Littleton, CO 80126 PH 303 934 0494 FAX 303 420 1910 aProfessional Carpet Cleaners P O Box 1436 Loveland, CO 80539 PH 970 669-4911 FAX CRT Professionals, Inc 3410 Valley Oak Drive Loveland, CO 80538 PH 970 667-6505 Johnson's Premium a 1522 Webster St Fort Collins, co 80524 PH 970 492 2350 Porter Industries 5202 Grant St Loveland, CO 80538 PH 970 667-5239 X-Caliber Steam Clean 3307 S College #7029 Fort Collins, CO 80525 PH 970 204 0115 Steamatic 116 Smokey St Fort Collins, CO 80524 PH 970 223-1999 Shaw Contract Flooring 221 S Checker St Denver, CO 80223 PH 303 778 8665 FAX 303 778 8483 ff V. NOTICE TO PROCEED 070 ,19_ RE City of Fort Collins Bid #5300, Carpet Maintenance Gentlemen You are hereby notified to commence work on the above -referenced Project in accordance with the Services Agreement dated , 19_ CITY OF FORT COLLINS, COLORADO By Title ATTEST By _ Title 33 R:&"'". e % 'tea I!+E:'SI�! 4Sd!" M�"AS^� w^-^.•-"Al r98 4 S8 SF-�� 100 SF 52 sSF; 79 SF� ` 115 SF" ��115 SF'-' 'r 137, SFi �, �t 159-SF CARPET CARPET CARPET CARPET CARPET '�CARFET` ; CAflPEi CARPET CARPET yjiJS'SF ` CARPET C2 sfE y, t CARPET__ �g °U `GA�ET 1 ^' 'a CARPETIr 131 $F CARPET 722 SF ' _ 68 SF CER TILE I Cl RAISED UTER i� - t VCT 110011 FLOOR i`,195.SF[, ,CARPET, � yQ `� t'. a, et n 350 SF CARM `1,•5 172YSF ' CARPET, ` 550 SF CARPET 115 SF 1 CARPETI, �. 070`SF, CARPET ` 'C ds , CARPE t 335 SFCOAPEf rCA'R 143 SF.," liF' CARPET , " CAM,, i 422 SF vt V 142 SF - I , CARPET -,102�;' CARPET" 57 m ",1]9 SF� `1�1 9" CARPET ",CARPET VCT ns. 7 $F+rr, 100 SF iW,SF 133 SF `��^215 NSF a ' �RPET, CARPET - CARPET CARPET`'CARPET„�� r e City Hall Main & Second Floors 57 S 137 SF VCT 102 5F 105 SF"i� 115 SF ' "125 SF+ 1J0 'Sr 150 SF '- 157 Sf._ ;145 SF `. CAR°ET CARPET �JJJ� .'.CARPET `-,CARPET CA PET CARPET, GMPf Ts - CARPET" ,• �. ,}� EF � • {� _,:a'__ .mob—� - � - � �100 Sf, 105 SF 'CARPET •tp @ :". �-, .1� N ❑ ❑ ❑ 5 SF 30CT _ _ ... �D. -�— ' ' `,a- _ .. — CARPET " eY •• A35 SF_ an g 300 3 16M SF CARPET- ' �•� 55 SF 315 SF .,1� D ' d PAINTED CONCRETE _:.._ PET 50 sSFsF--*za5 7 110 SF 75 SF 290 223 SF- CARPET `a CMPET =` CMPET=r�, SF 3 330 SF 235 SF-:r---+; _ VC T 90 SF -F. r NCT CARPET D,teG;,4 345 SF S{ ET�y- F +i><rc CARPET ''• F VCi . '�„',`'r« 1060 SF Y";.'., 3 f� ii d' .M. r ; - _ � § trr "TC'*�' `' CONCRETE .90 IF .90 SF'ra'.�;.' is+rd�'.st �,s.� 159 Af .Yg.�-t�.a�., ❑ r, CARPET,-`• f' " CARPET CARPET 25 SF y C'.:,��i cx.A gvc - E,•� d" d 140 SF CT yc _iC5'SF.r.:LP._�E d`.�r `•�-,.d +es� 905E 905E CMPETy '+a'^r's' ` c, d -+'�` q -CARPET V,T ' i'+r " _• Z+E, CARPEi�'e'n 203 SF . •� a� . ° •-2M S' CARPET CARPET ` .., - 140 SF 130 •, ,CARPET NOWH 85 5F' ' B5 SF • ; PET 55 SF. 85 CAR,CMPET CARPET i t CARPET CARPET 1,CARPE7 1MCTF S SF 180 SF 235 SF CONCRETE 495 SF 30 SF VCT ]25 g ❑ CONCRETE 140 SF CONCRETE370 SF 515 SF' `• CARPET � 710 SF City Hall West Basement and First Floor CITY PARK CENTER SECOND FLOOR PLAN CITY PARK CENTER FIRST FLOOR PLAT ..... "r . + ¢.c Jr .. -r 281 NORTH COLLEGE SECOND FLOOR PLAN NOM SRS 5/14/98 10132 0281_2 -�3�nst� °t�' _� 3�itz� ! F•r"� �" t�. :�3�"' kE`'! TR.e :� 'fi€,':�s �v °�"s`tt 148 9F< 111�SF" 12" SF 13i "SF, IHO'9P'.f F122 IF i3B SF.� CMPQ t`f CARPET CARPET, CARPET ,.CARPET- 1, CARPET .CARPET 42 IF 117 `SF-{ - s CARPET _ yn' j OR y i \u f 733CN1SFPQ ` a CARPETS, i 101 SF QUARRY 2J �^i iS SF 112 IF 129 IF iS2 IF ";CMoQ ,tyCMPET GViPQ CARPET-, A �y�e•#154'SF`""` ° -?ta"�ruNPET.sfia CARPET N 1f029F -q aP'3.r�.z'b- 184's" S CARPET Via, ;l+g. CARPET, " n CARPET _158 SF CARET J ` T SF CARPET 172 SF "; 188 SF18B` SF - -1CARPET" ';`'PET 'C a 47 gF 108 SF VCT ,10"SF IiS SF 17 8f-_- '• L NY. CARPET .,' ckh Q OUARIZY �� �OVARRYIw' 128 9F � ' �• ' :. . ' ® 821 SF 7 l .: . "'I1,306 sF - 141 SF {80 ,f CARPET e vcr ` a VCT01 iM SF VW wim _ 10 IF 87 IF 1 370 SF U �rrf �� ILUiL 1 3F";", iC0J40RPET' -:' CARPET' 't - ,'-•'{CARPET., OLLWNY SI Q BB r .' R QUARRY \SF 1 ,,,107 LY`t I"8F ,CARPQy ' y CARPET x{� +L.% t ' '\•� 270 SF CON aF- 301 SF 313�SF 7 CARPET V - 98'PF`;` ' �'• 1;101 IF -CWPQ y + `CARPET 21 4 24J SF 88 SF 14��SFn` CT `•• "SF SF VL? VCT • CARPET �� .CARP CARPET, t,• 281 N. College 1 st Floor 8/14/98 P/2n1_1e.B ��, `� , i3B sF• - �ix ICARPQsF QUARRY 98 9F 98'SF nc; � ' � `170 $F, CARPET sCAAPtT, e�', 12 SFt �`111 PF, C 110 ,SF WETS' CRPET, 108,SFn q•110 SF 1,023 SF QUARRY a'427SF SF IZB SF_ 1� 101 SF PE 78 SF `GNPET , CARPET CARPET 100 IF CARPET '88 S"F • os3 IF CARPET CWPQ CARPET i `'1 ,J 84 SF•`' 100'SF •,129 SF• CARPET J CARPET v - CARPET - — IF ITa r- �sfriA�•• ki'!.'�'�'lxs ALCAM�s b,3- I�fi9 i' bPx '?� rFa RFtirt:c f'e i'3S �; >f�k` "; R:¢&:5 0 + 17" 752 SF o YCi f. ,_ ,R VCT II ' GRPCT VEST I - > P 4ESi T7 SF R-128.Sr SF ' E G.SIfiERS�' 'L;,, v ".• ,_s. '�T B StaiF CARPEi_'., .GAPCT, {{tiii CASH N = „{OJ'S F . > ,i�` LOBBt �� UAPET AUOtTOR. , AUgTOR e-`:.3 'r=:=q= >` w _� ..�„�a,,...._"r_ .H'_,5..':._.__ _ EC_E➢tIOM _-=`" _ 100 sr II - I I ` t CLERKS CARP(Ti* CARPET` `-`�'� �• vim— OFFICE w9v/#"i,x1'7&Z SF 29 SF 279 sr =^.z"";"^�"""� ..1~ �;�SUPERNSOA 1 c _ .. GRPCi CONC. 4CT " • }ao� TRE6URYr . 'I25 SF LOBBY , i> �f- , 1 l VEST r_____ ____ y �, �0 SC "—""_"••'�—""'_'"` 82 SF y - i ,WORN AREA, _ iCARPET, (,p 5>= CARPET AUDITOR = 171 SF, '- .BsF _ E PETBRIEA "�"CARPET -SUPERV1SOft, SERVICE -REPS,^— I51 ET jj Ac 188SF�GAPEi F 't s>d3}'; , ''CARPET' 61 S 1 LOBBY -CUSTOMER +• „'.CIS CARP'BREAK 207 S F�F "' 197 5 FSERN,CC REPS ` 118S F= � :_MSION }V,1EPQ' GRPETCARPET' `iL� ,, �- _ HEAD t ` CONFERENCE _ HALL'TREASURY.-W-CONFERENCE'` '" °OMSION„ iL HEAD 250 S F CARPET CREDIT COLLECTION I REPS J FIRST FLOOR PLAN 330 SOUTH COLLEGE AVENUE SCALE- I/6• = 1'-0• TOTAL SQUARE FEET = 4607 111005F Rbb)-rton4 -.l�q:r e3'y.3,�*'€`�'/D c:2,SF%, �'13 ♦-i,SF ��(Ji'ST m `I1 F 231 If 150 s 237 Z4 If 20 sC 16 p 1 _992-af ^ IF i 3s 3 sr i i 200 `sr 6 1 G6N -- 2!B If '.Ja2's! S 99 $1 117 Epic r Ile Vrl B33 sr . s+ 751 If WE If _J09 sf 3B3 of 3% If n i>�� Be s• 5. p i', .,,t 46 sf o m ro6l� .c it .s%m;NT $-i�5= Yt�ff�+ :�)' '9�xi ++i �k.",ci -,: '� R�M� '!'�:• 9�?ll[! ��.4. r',A.s�. 4e.S�! z 0 iAl.;J�Tln4 } D E-v`i � .� i ✓ ✓ IJ < ti �y 'ON eVP _z ^li la .I n cHN n v 9 V , 9 a '• �D r, i 9 V' 'v�+i" 4" o " .-,r,m »•` 'a? :'��-mi N�`t .; x, ','a H,,, ,`, � ,-�H. ` r, ;, -; y, FACILITIES 117 N. MASON [tl 0c/) LIT o IC-) n 0 FLEET MAINTENANCE FAC;TUTY 7 M W 1!J 0 0 M l_rl M I 1' N K CITY OF FORT COLLINS REQUEST FOR BIDS PROJECT: CARPET MAINTENANCE BID #5300 Date: November 3, 1998 - 2:00 P.M. (our clock) GRANDVIEW SCALE 1/4' = 1•_0" CEMETARY OFFICE GCO DBG �, m. �.Fi`'m'.8.s' 4�i6+' @.:v:# f.�� e3�i► �4#,4 a#2�` &�`a=`+! eBM�6.' '4 Id'�': ��i i�9�� 14L9ER 4° ADZ 'k Lv ' 1GFFlCEFFICE.1)]?CA4PETC' `jr_'t`"`GRPEl> vi "OFFICC+ ti "cFNEr -E �tYti � aG _ „anti ,, 140 SF.'-a^z� h �' t°i ` r, ss 'y't ; CARPET ``- Tli .T 1 OPENe-,g - -1.5 SF' -'ate= q „ $Y' OFFICE "ems (ice DFFICC "`�` x +;i`TCAF,PCT _ ...RH S .y" CAk'Ei j `� ICGRR - _.,y, , 123sFk.�,`'"<s't ` I CORRIDOR CARP '' F ..z`_ --�, .x, .,>, CARPET 'tu. ."' +�r2;t -m-r-x • , STOMAL ` 25 SF a i-- 'F sy -'tv' R SF RR 1�, m `. I CJ SF. (4N) t ' WN) �A. #� i DFFIGET CGFR _ 59 5! I' .rx, G,RPC7 ex GPPCI 25 Si a ., , a - lIN 56 Si- " ( RR a. RR - 9n cF .R4" (LIN) „ '+ (11N1 ^ x ('COFFEE G4R^ ,e .',� °1aiSSF, - �`=` ,,. T CARPET P' CORN t: ` ,. - , 4.• ,..F I CARPET '�a�, 4. _ 'Siff SF' ,)' 119_SF = CORP Of.ICEa'" -4 MCE/STD-kGE a ` Fig.'- ,yn't 4_r�,•'.4 ,.:.,Ty6K�iyx _COPIER/FILES j ., tCAPPET";- " i 'CP3 P ^e r'„ ZET {E i ` .. a.162�Sf 629*Sf- te a, ` _ COflR ^ri FEAENCL r• + -.,� ` CARPET`S•,`^.^", s` ROOM z� +v._ * Fl v,e-CARPET ',A I, z „9OsSif c� \IT A aire�,l - „„ "ICE %SIDPADE OFFlCC/$iORACE (_a'.4,-«� , rai¢.rss. ;,mom,?:,. 'CARPET - T =CARPET `-,] ri ;h1DSF a`109 Sf r' OFFICE ''� RECEPTION �- CARPET 'i"rr•' " hR CA CMPET cr- 6O1` EF OPEN OFFICES C'kPET p` D 200 W MOUNTAIN "A & B" I� :89'`28 S OFFIC`E' _ 108; SF,.;. :,;; ''- . ; �fECH :OFFICE _ �,'�: .;i_48��SF': `CARPGTH•` VCT, . CARPET ,' OFFICE l'89° SF :;t.. CARPET,,, . ' " '�. 96'-JSF CORRIDOR.',�,- gRECEPTIO" CARPET ,CARPET > tit,. 0(FICE". OFFICE OFFICE `98*,SF;` ¢, 'fM,�SF� GARPET;" CARPET GARRET.;` OFFICE'' " �' CONE p CARPET ,;.;.F200M „afi if e,r, 98,`SF, d OFFICE_' CARPEr` �� •Xl, 44 SF - o RR '9p 'OFFIEEt 1' 44CSF CAP, PET,; ,:" RP, y; VCl O 94'SF OFFICES;.` CARPS(:" �, 158 SF r ' OPEN x �0 OFFICE =`87. SFr` CARPET oFncE„,� ,CARPET" 01,14 321 MAPLE X1 „ 91 SF LT' 93 SF\ —� CT £' 67 ` F CT 1J •gin '� .a � , , -°.'C �;• y ' 4659 SF CLEANABLE too SFCT �- �x y� -1, 216 SF 391 SF 'CT, CCT- a 219 SF VCT 77 SF �ER� U 6 S q', L*342' T ' • ',CT 3934 NSF CLEANABLE n�15 VCT"` 4�Ct 'A``•a`�'vx„ - '•' ;u' , .�':a•t' VCT VCT OPEN TO BELOW 3>0 Sr CLEANABLE" 2 F ,,y z z _ n PUBLIC LIBRARY SECOND FLOOR PLAN �J n • 3B04.SFICLEANABLE' �1 •t a ' 4706 DSO a CT 1 S a �s 11s a 'k -1 ------------❑ ul a ,l CON I . ' •• WI g CLEAVABLECARPET t • " I CAN74i I y th 112 g 11E 3F jol QAAYC I VCT ,iRt fi•i�„re—[.'p~_' ti "lleo CL AM F 1 ♦ '12.17 gat SXn I`CFIi'Ef SF /4Yg r1 A7 g la — C1 a .CURET, ` PAW18 , T V g 12Y g ' MMYL 211 W,•.. • •, • J _ I� 12p4 CLEANABLE S _ `GJBET CARPET `CARPET .. i!)g: t 3 fig; .t.. • CACARPET PUBLIC LIBRARY FIRST FLOOR PLAN R K lJ rf R N C m R m Ll 330 S®- 0 H n WA TELL O G Aw RA 4 °fit , ` a¢r CARPt ` 755—SFgs4 Cc AMI. t I A°y� sr w VINYL^4g'�i 8 SF" iioi+aacE• ; �. CERAMI — 4J-"E- "s� F. .h�ak <r,u4,�yz�'i CARPCT."=,, tF b . u. ,��,"79 %Uf CARPS,SF zF• • i = aXt' .� �'+,Ey.rK ''ii,:'-" �7 �I�t �'`"!j�fs,��siYti ' • n�t�� `cam V i C6V•, fi5`,�.k�a� ri'ea .'•iy°t iLOI t,SFv, �.T"�',: ir'. CARPET' m '' �° - j,, ,,, •, �, ' ` • �, 3 `�e+.; • ,fi g �f 6 jx _n"I£' u;�,ti . %A��^ .t ai%„ ' n:', ; ` � .)' `iY •1�.S:(yRL�46 S ,LT,L, �'C9.[JJT� a'{M1.. ".,+ �,�.�n n* `y ay "i` {Fpr'a..r` '•� kip =^e `�.r i j "x..i {`i - '•` "``•`n n PR05EG .) i � PRDSEG•G, t.•-. ,c. '..y-..,• � �"�1a•S z" ! jj � '3., r 883 SF 3 x SF a,, CAROL1 /:{ ~(Ak°Ei; !I :,-236'SF ,;s ';r> r�as�7��, ;,,CARP=, CARPET_ � �T4 Lz�:7:a4.��y=:.pR$4'T?.�X S; :r:7a"w� ��3..-««-�n.A..'r'�-' �*:.f;a'.•�F.'i��i`T3 . f-AECEP::- ¢ VAIT 672 SF - - CARPET_ • : _532 SF CAR''ET O P E R A GALLERIA C G N M a N CORRIDOR 'OR PLAN MS=3QM== MZM ® ==3 LiEM = r =3M =3W0 M3 FIRST AND MEZZANINE LEVEL PLAN -MUSEUM 9 BASEMENT FLOOR PLAN MUSEUM BUILDING IM = =a =a f---------- --- o --- -------------- -----, b �I ------ ol W H W O U W H W Q H O AZTLAN CENTER FLOOR PLAN z @p scot L GI TABLE OF CONTENTS INVITATION TO BID a Building list Facility Locations FRI IA i n Ml ICJ N j i I I% N IN INSTRUCTIONS TO BIDDERS GENERAL INFORMATION Scope of Work — Exhibit A Carpet Information Cleaning Materials to be Used Cleaning Procedures Approved Equipment Bidder Qualifications Submittal of Bids Carpet Maintenance Reference Form — Exhibit D BID FORM - 5 pages SUPPLEMENTARY CONDITIONS CONTRACT FORMS Notice of Award Contracl Document Information Change Order Procedure Professional Services Agreement 2000 Year compliant — Exhibit E Exhibit B Insurance Requirements Certificate of Insurance Notice to Proceed APPENDIX A - Floor Plans with Cleaning Frequency 3 3A 3B 4 8 9 10 10 11 12 13 13 14 15 19 20 20 21 28 30 31 33 2 14 31 CIOS A SF NIC 221 Sr (NIC) r nf.< 'idb SF I`--- JfrICE��- ='- C - CM PET' OR CMPET �t )µfi� 1F,7P 'ifi109i SF"}f 1 aY3 T6 ,4 �$°'`'� .�•.o-�-�� "ynA"°'Yty F let $G OFFIC[' • 50]",SG `� a 6YCJNFc [v[E ROOM � 'ti CnRPET 5,,W6J"i �44 `r7'SORFwK'R001 4F�+I yy�� Si�{'}�OA,'�."�$CMPE<T� h•.�'] ( �•Y'°t]5'�$F•'f ?35 SF =pGFlCE +'25],Sf _,. Q+FiCE- <CT, ?55 SF - OFFICE_ ?�? SF_ 2?t SF v OFFICE' OFFCE 4 .GRAPEY - 413 S BRYAN FAHK5 MAINTGNANCF BUILDING ,r... , [CRmOCP' " PET +s. {)I n> G RCN 327 SF NIC 296 SF NIC 226 SF NIC 296 SF NIC 56) SF NIC 196 SF WOMEN G� C&PACT ]O SF PIPE CHASE o NIC C 196 SF MEN CARPET ICE r9�=SF ,';I O4 FICE•' C'WPU PET - URPI NOTE CEMETERY MOVES OUT SPORTS STORAGE AT CPC KA N 329,SF „ 106 :SF 170 SF CARPET CARPET 92 SE CARPET 480 SF RAISED FLOOR 74 182 SF N \J' CARP 1 1105 F F 0UAR C so sr GUAR 118 SF A, �127 SF It � , CARP `. -6 114 SF 188 SFCARPET, TERRAZZO 1, F-' VCT 3T'94• SF � ' -1 13fi SF ( �r `1t; 278 SF "'O I ! \ s � v&„`b`'+,192 S CARPET, .'P � � 85 SF z, CAFPEf CARP > Y, .�/5„ 9.ix Y: F-. �s`~ti; r . �, "' CARPELa- �'�.tii� t.�i,k315 SF� ,.may add CARPETy;v .,4..,4.w'cr'^:,a+„- c,t"a^ 'CARP °CY 529 SF' • „`,2`. `�" g - t.. _ , `y`s' :'.ti >;2 <"_•; , i • 208i SF- r at.�s+E�- s , PLEsT4CNPET.1,194 SF 39B SF 8i' _ u Ef •'x'"_ ;'`Cii w Ar, -e+,. -CARPET.CARP yy, 'L ` �. �dw:yx r "log ,SF I x' _ POLICE SERVICES a CARPET SECOND FLOOR ;RAFT ' SRS 5/14/98 P,\Che2,dwg F..',' '. ". "sd" '•: :-ti-iw :':FkeS p•Rt`.. '�4f.Tii� .3* :.� s;'ru ;�Ew f_'i,7-ft ,i * i"a'�� ':�-+t`r Phi! >4...�e•`+t a: 'Lk'd '� !�Y'd5ia 211 SF �� zo3'sFF• � — �, , CT ,`CT C_____ 390 SF �'120 SF ' cr -J ' Z cT ` NORTH 247 SF ❑ dG 1110'SF ° ELEVl6R CT � .. � ,• , 112 5F 6_y CT t I� VCT TERRA22091 SF T':,-, 4� 190 5 TERRAllO+-'CP`' >:.. 2 SF Ilk 58 SF a ._ 207 SF TERRAZZO 252 SF 4 130 : SF-VCT . �. 106 SF 127 SF,,� 285 F }h #3 6 SF CT, 23 SF a 413 SF 192 SF� 16 5F i. �. 137,SF'w,.E CT A ,CT 3. - ,"233 SF, _ ,g-`,�-"� xs,r °`',g,+i-'Zh,e`a�?'a' F �'" `,g"cn 177.' SF' 1, Z'.„4 173 .� S'•'S;f y�E,: ,.w i 'v -,t,.t CT .� `CT 1..� CT ,` ••-26kSF v ^- `..4x'.'',j'", VT Uc nor CTa', AV,* 574'SF`2 -..,h30, 5F . +�a'r1 3 - ` , S �� POLICE SERVICES ��T©�� FIRST FLOOR SF SRS 5/14/98 PAcheLdwg EZB ® ® ® ® ® 00 90 ® ® ® MW NO W"D VmM GIM UM GM vN� 1;4xl;: F 'N ew LMC� A.R`Y9 rWL^3.. Fi@kkl '8'7#- =W !: W-TARS *40rT ft;-yw x Chief ;' StoragelCoffee 93 SF 84 SF CARPET, �CARPE�T VCT CERAMIC SF F/40S11 I IN ., Chief, '` S-e,clal� 3' P, ] �© IWniting/Reception '. . . ; 166 SF ;'' \ '6ject�s.' 431 SF u 654e SF CARPET- CARPET � CARPET _v ➢Iy. Chief -`�GARPET , DIv`-Chlef_ 107' SF", ; 'CARPET, F-IA/ 7.A Div-Chlef.= ` -181',SF'<CARPET,' c 'CARPET; 102 REMINGTGN ST, 2ND FLOOR 0 SF 98. SF-, v,91 SF•`,';t °'93_SFk ',';,132 SF = QUARRY CARPET,,, VCT ' " ',CAR " 'CARPET,, ' 38 SF 75 SF �. CARPET- _ ^ 320 SF CARPET- �, 199` SF,° 1 CARPET 69 SF QUARRY C _ _ n•,tt4s-1;ate" _, 36 SF ` T `+ NIC ,C Confe ence, ;4'3 SF 358 ;SF CARPET,. ,$= SF ;• ` NI •„"`:-. ,,, ;1\3'5`SF' tif! 94"SF ` CARPET �` CARPET° , 102 REMINGT❑N ST, 1ST FLOOR _ = 'OFFICE ,q,•�, _ , a' -. a 'CARPET,'^ a , • h � Cv - _ • •� OFFICE /"" _ ';• ,vCARPET- ,•� _ _ _ SF, -•� 34'SF '•,, -r, tij { i•-, 'GORIER/CSCORR -,'''� • CARPET, 44 SF 35 SF�"� RR RR VCT x 'OPCN, VCT C USTODIAE VC E _ OFFICE ,I �` STORAGE - CARPET - `OFFICE;' • 7 ,"CARPET,,. "CARPET,' ' 55 SF „ �� —� CORRIDOR� COUNTER 102, S F F ,ORI', 55 SF -CORK _ CORR I, CARPET - CARPET -114 _ SF @ =RECEPTION OPEIJ'� CARPET `CnP,PET �.`'•`•t., o ,. ;-,- `168 SF,, 148'bF:, _�� -`.OFFICE�:i�",}, CONF"'RA1 :CARPET _ `CARES: co PURCHASING BUILDING I 3dSe'ad iYYYw%M' �+*S e�3� `,.`+Il�s 4asi'`. d`iT�3" $'�'k'�' ':StI R' 4�''� .Y"^.e7# 4.ziea�ll •f4?9' �;+ia'"a.+ 3m-e'X� a�' z'fi�,+' ;,i,:;�Ci" `'�513^� m E WR 4. e :q' ,i �f g l50'cgft -SI 'Kv OfFiCE. '174'ev ui of, g8$ .�_ _°,rmncc"'Ca,-��:^a r ., zpss fi D0.V[� 36S,gfs� �117 ,v51 of CENFERENCE ,i T 'v 74 of 'i4BGsF {' .„„INiCRNS� b> ;ii' �„`�v ~:�'� ,`"E`,_ - 1 BRENC ROW PATT] ' e _;• "a -A', 4;-"� 138 oaf VAITIIJG^ `J' � "'��€ �' - a�,�`; r=+�n,'�• 3 N 1 .1, 209 cf _ � PLAY PREA' > it \ W O • iS'�' � &'�"a�'a�`_'J+�,-".„'bY'�� v _ v�v r 214 N. HOWES CLRS AREAS & OCCUPANTS 19 rl„ "CONFERENCE`" "'CARPET` T "i KI 89 SF FYLE/U@RARt•�� CARPET e $ -�157'§F OPEN ' + ' 'ARFAtF" CARPET;' " 107 Sf•� i)^ " OFFICE 92SF =CARPET "OFFICE , CARPCT u ti 6} SF HC RR +'• VCT 122; SF \' .FILE RM CARPET , ,87 SF OFFICE. ,CARPET RISK MANACTTa URNTT 0 0 UILDING cn ✓y m M�- s g ti14 n„AD_u.,dsa a s l ry I5 . w S fv OK iv I i 41 I° ' nt fIl N I I M u u 1] Ll 11 LJ Ff INVITATION TO BID CARPET MAINTENANCE PROJECT The City of Fort Collins, Colorado is seeking sealed proposals for furnishing all labor, equipment and materials necessary to perform maintenance of carpet in City facilities in accordance with established guidelines and specifications Bids will be received at the Office of the Purchasing Division, 256 West Mountain Avenue, P O Box 580, Fort Collins, Colorado 80522, until 2 00 p m (our clock), November 3, 1998 Bid No 5300 Square footage figures above are approximate and should be independently verified by the bidder Collusive or Sham Bids Any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid Sales Prohibited/Conflict of Interest No officer, employee, or their dependent or person residing in and sharing the expenses of their household, shall have a financial interest in the sale to the city of any real or personal property, equipment, material, supplies or services This rule also applies to subcontracts with the city This shall not apply to members of any authority, board, committee, or commission of the city, other than the members of the city council Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any item of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited Any vendor knowing of this type of activity is encouraged to report in confidence to the Director of Purchasing and Risk Management, Director of Finance, City Attorney or City Manager so the matter can be dealt with The City of Fort Collins reserves the right to accept or reject any and all bids and to waive any irregularities or informalities Discounts Any discounts allowed for prompt payment, etc, must be reflected in bid figures and not entered as separate pricing on the proposal form A set of contract documents, including drawings, specifications, and other proposed contract documents may be obtained from Purchasing Division at 256 West Mountain Avenue, Fort Collins, Colorado, 80521 upon payment of a refundable fee of $25 There will be a pre -bid conference and tour of facilities on October 20, 1998, at 8 00 a m at the Facilities Conference Room, 117 N Mason, Fort Collins, Colorado 0" is C) (" Ja B O'Neill II, CPPO Director of Purchasing and Risk Management NOTICE REGARDING PRE -BID CONFERENCE The tour of facilities will be scheduled immediately following the pre -bid PRE-BID/TOUR — OCTOBER 20, 1998 — 8:00 A M. TO 4:00 P M. Berne,) Q-C� 3 u ■IIOO; I � [Z1 L illlltttl■ • � • CZ�7 - Y' 13dNY 9W A L Lv. OYL mw oom .s asee m —,_ ri 8�dwaw na t3at�ry �ese_sua ,.tds,oua o� odS,Ot t4, 4d5^Otl, , �3g.SB'<• 13AWJ',13dlKJ Lddi1Y9^ w b, R. I L [l 0 �t rl N N m e ar a o 171 SF VCT I CO ZEACE RC RCCM o LV7?ET f' � � 159 SF VEN VCT El 72 SF •" ��;;� "�� � eroRAce . 'CAARPET pRC£ 1,732 SF i CPEN 117 SF �' ,. n • OFFICE ,- CARPET' IXT �•_ ., � er, U ni. 91 SF 1 248 SF, �((� °^ ,`-OFFICE yCFFiCE {r, CARPET-, CARPET 107, SF� " QsOFFICE s — FMC a 1 IV5 Fo / a �kDMINISTRATION / OPERATIONS FLOOR PLA as P{ 3-,;29-9/0 w v � w � w N w +—� � O ,J. O ®� �^ 11"A °11# IC a& �!CJr � II _ 'i I r I, _ I --- �J �., C�' --yy�� mi k's/'=..,� - - e�srin� -�, III �Ak`;' 4 t 11 ui e ------- IT -_�ay.�'^i P E r 1 --- l� \ 1, I Al QVERA UTILITIES SERVICE CENTER #2 700 41000 STREET ® ® ® ® ® ® mom ® m ® m m C 10 do IC= I cFlGpdi ° '�` 9 �5 wf:41sl --- r �p _I�,y'�3, c �° e.l f: 2a ,"s i;��Il Ali' - 113Li ^� 13� I'� ikkM�t EJT, �.� � P"llrYU n ° ° —f� LI } _ r1 =_ =w'� UTILITIES SERVICE (ENTER #3 (MATERIAL CONTROL) 700 WOOD STREE( 6„P PLAN EgUIPr1ENT�4�rE 6ULDiNCr w UTILITIES SERVICE CENTER #4 (BUILDING C) inn i,innn CTDCCT ® ® ® ® ® ® D M [Ai'DHU ILLLHN1Nt 30' r LUUNrLHIN PROPOSED scale 1/8' = 1' -0' ADDITION W UTILITIES SERVICE CENTER #5 (BUILDING D) 700 WOOD STREET In] u Yi Operatlons/Maintenance Building —N--> R... 3-9 N No Text CARPET MAINTENANCE 1999 BUILDING LOCATION Map Location # Approx. Carpeted Sg. Ft. DESIGNATION OF TRAFFIC ARW41ow Green Orange Blu Super - 24 High - 12 MeCity Hall,Main/2nd floor 300 LaPorte 9 9,196 1,633 1,960 City Hall, Basement/ 1st floor 7,783 168 , or i Fqq crtv Park Zi 7 726 9,036 1,318 454 7,264 281 N College, 2nd floor -N 281 N College 14,148 1,892 2,795 9,461 281 College, 1st floor CIS/Treasury - 330 S College 330 S College 26 5,803 2,502 210 3,091 EPIC, 1 1st floor 1801 Riverside 32 7,231 6,638 841 593 1,640 Facilities 117 N Mason 11 2,481 821 792 792 Fleet Services 835Woods 1 1,613 Grandview Office 1900 W Mountain 14 454 1,155 454 1,199 _ 1,729 Human Resources NOW Mountain 13 4,083 340 1,467 ITANNEX Library, 2nd floor 321 Maple 201 Peterson 25 1,807 19,210 1,779 5,954 11,477 Library, 1st floor 9,040 4,003 325 4,712 Meter Readers - 330 S College 330 S College 26 1,576 567 1,009 Municipal Court 123 N College -1st 4,330 1,707 1,621 1,002 Museum, 1st and Mezzanine 200 Matthews 24 5,118 3,508 1,610 Museum, Basement 1,777 1,777 Northside Atzlan Center 112 Willow 5 2,267 2,267 _ Park Shop 413 S Bryan 19 4,333 1,166 889 _ 2,278 Police Services Bldg, 2nd floor 300 La Porte 9 5,800 722 3,049 2,029 Police Services Bldg, 1st floor 5,692 1,989 1,959 1,744 Police Services Bldg, Basement 2,100 754 1,346 FA, 2nd floor 102 Remington 17 2,068 968 214 886 PFA, 1st floor 1,903 515 358 1,030 Purchasing 256 W Mountain 12 1,354 368 986 Recreation 214 N Howes 8 4,526 1,242 1,217 2,067 Risk Mgt 112 N Howes 10 1,196 719 477 Senior Center 1200Raintree 34 10,765 1,925 3,998 3,827 1,015 TRANSFORT 6570 Portner 39 2,918 1,846 1,072 Utilities Services 700 Wood St 2 39,529 8,128 10,861 20,540 Water Reclamation Drake Rd 35 5,491 1.296 2.951 1.244 Totals 195,354 1 1,925 1 41,743 1 62,050 1 89,636 11 /24/98 CHANGE ORDER PROJECT TITLE - Carnet Maintenance PROJECT NUMBER 5300 CHANGE ORDER NUMBER-1-2003 DESCRIPTION In preparing change orders show in order as separate numbered paragraphs the following 1 Reason for change 2 Description of change 3 Change in contract cost 4 Change in contract time A Decrease in level of service due to budgetary cuts A See attached sheet for details A Total change in contract costs ----- ($6,986 69) No change in contract time ORIGINAL CONTRACT COST $44,583 89 APPROVED CHANGE ORDERS 11,55569 TOTAL PENDING CHANGE ORDERS -00-, TOTAL THIS CHANGE ORDER (6,98669) (Assuming all change orders approved) $49,152 89 ACCEPTED BY DATE (Contr o epresentabve) / 2- - Z�-02 REVIEWED B) APPROVED B' cc Contractor, Contract Administrator, Dept File, City Clerk, Purchasing r Change order P-1-2003 Oct-02 Jan-03 Difference City Hall 454335 258876 (1,954 59) 281 N College 453902 448664 (52 38) Operation Services 617 579 (38 00) Grandview Office 11804 10896 (9 08) 321 Maple 20623 19883 (7 40) Library 8191 79 671678 (1,475 01) Mulberry Pool 150015 127767 (222 48) Park Shop 123095 121317 (17 78) Police Services 361593 274991 (866 02) Recreation 136437 133973 (24 64) Senior Center 612781 482789 (1,299 92) 215 Mason 995455 872516 (1,229 39) Transit Center 163818 184818 21000 Total amt of decrease (6,986 69)