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Home My WebLink AboutCORRESPONDENCE - BID - 6062 LEMAY RIGHT TURN LANE AT MULBERRY 31218 (10)STATE OF COLORADO DEPARTMENT OF TRANSPORTATION Contracts and Market Analysts Branch AQC M455-070 _ OT 4201 East Arkansas Avenue Lemay Ave @ Mulberry Street Denver, Colorado 80222 Protect Code 15153 Telephone (303) 757-9736 Facsimile (303) 757-9868 RECEIV(_ September 24, 2007 Mr Jin Wang City of Fort Collins Engineering Dept P O Box 580 Fort Collins, CO 80522-0580 Dear Mr Wang Based on my review of the financial statement dated Sept. 21, 2007 and receipt of -CDOT Form 605, Contractors Performance Capability Statement -CDOT Form 606, Anti -Collusion Affidavit -CDOT Form 621, Assignment of Anti -Trust Claims and -Documentation of conformance with CDOT UDBE Contract Goal Policy, the City's award of Project AQC M455-070 to Naranjo Civil Constructors is approved Please include a copy of FHWA Form 1273 as part of your contract with Naranjo Civil Constructors Your cooperation in this matter is appreciated Sincerely, Richard E Ott CDOT Award Officer Local Agency project advertisement and bid package. Advertisement must be in at least one newspaper of general circulation such as the Daily Journal or Denver Post It should also be in the official county paper where the work is being done Advertisement must be at least twice and time between first advertisement and the bid opening must be 21 days The UDBE goal must be stated in the advertisement The proposal package must include Form 606, Anti -Collusion Affidavit Form 714, UDBE Bid Conditions Assurance and the Notice of Changes www dot state co us/businesscenter/ Pick CDOT Bidding Forms from the lower right hand side of the page Forms 606 and 714 must be in the bid package and submitted with all contractor's bids Bids will not be accepted if they don't have these forms The following paragraph must be included in your Invitation for Bids The CDOT Form 347, Certification of EEO Compliance, is no longer required to be submitted in the bid package This form certified that the contractor/proposed subcontractors were in compliance with the Joint Reporting Committee EEO-1 form requirements The EEO-1 Report must still be submitted to the Joint Reporting Committee if the contractors and subcontractors meet the eligibility requirements (29CFR 1602 7), we will, however, no longer require certification For additional information regarding these federal requirements, please refer to http //www eeoc gov/scats/lobpat/elinstruct html The following language needs to be added for the contractor to accept or reject the Fuel Cost Adjustment spec ACCEPTANCE OF FUEL COST -ADJUSTMENTS Bidders have the option to accept Fuel Cost Adjustments in accordance with the Revision of Section 109 - Fuel Cost Adjustment To accept this standard special provision, the bidder must fill in an "X" next to "YES" below No Fuel Cost Adjustment will be made due to fuel cost changes for bidders who answer "NO" If neither line is marked, the Department will assume the bidder rejects Fuel Cost Adjustments for this project After bids are submitted, bidders will not be given any other opportunity to accept or reject this adjustment (Mark only one ]me with an "X") YES, I choose to accept Fuel Cost Adjustments for this project NO, I choose NOT to accept Fuel Cost Adjustments for this project (if neither line is marked, the default is "NO", I choose NOT to accept Fuel Cost Adjustments for this project On the day of the bid opening, the low bidder will be given the following forms Form 605, Contractors Performance Capability Statement Form 621, Assignment of Antitrust Claims Form 715, Certificate of Proposed UDBE Participation (If theUDBE goal > 0) Form 718, UDBE Good Faith Effort Documentation (If the UDBE goal is not met) These forms need to be returned to the Local Agency by 4:30 pm the following day. Bid Submittal process for CDOT Concurrence in Award Fax to the CDOT Business Programs Office 303-757-9019 Letter from LA saying bids have been reviewed for fairness and accuracy, state which bidder they recommend award to, address the budget, whether within budget or the LA will cover the overrun Bid tab showing results from all bidders and date of bid opening. Form 714, if the UDBE goal is greater than zero then also 715(if goal met) and 718(nf goal not met) Copy of the project special on the UDBE goal Send to Richard Ott in CDOT Agreements: CDOT Contracts and Market Analysis 4201 E Arkansas St Denver, CO 80222 1 Letter from LA saying bids have been reviewed for fairness and accuracy, state which bidder they recommend award to, address the budget, whether within budget or the LA will cover the overrun, Tell him what you have sent to Business Programs Office Bid tab showing Engineer's estimate and results from all bidders Forms 605, 606, 621, 714, if the goal is greater than zero then also 715(if met) and 718(nf not met) 4 Financial Statement He will review everything When he hears from BPO that the UDBE part is cleared, he will send a concurrence in award letter to the Local Agency You can also fax him this information at 303-757-9868 and then send a hard copy COLORADO DEPARTMENT OF TRANSPORTATION PROJECT NO ANTI -COLLUSION AFFIDAVIT LOCATION I hereby attest that I am the person responsible within my firm for the final decision as to the price(s) and amount of this bid or, if not, that I have written authorization, enclosed herewith, from that person to make the statements set out below on his or her behalf and on behalf of my firm I further attest that 1 The price(s) and amount of this bid have been arrived at independently, without consultation, communication or agreement for the purpose or with the effect of restricting competition with any other firm or person who is a bidder or potential prime bidder 2A Neither the price(s) nor the amount of this bid have been disclosed to any other firm or person who is a bidder or potential prime bidder on this project, and will not be so disclosed prior to bid opening 2B Neither the prices nor the amount of the bid of any other firm or person who is a bidder or potential prime bidder on this project have been disclosed to me or my firm 3A No attempt has been made to solicit, cause or induce any firm or person who is a bidder or potential prime bidder to refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any intentionally high or non- competitive bid or other form of complementary bid 3B No agreement has been promised or solicited for any other firm or person who is a bidder or potential prime bidder on this project to submit an intentionally high, noncompetitive or other form of complementary bid on this project 4 The bid of my firm is made in good faith and not pursuant to any consultation, communication, agreement or discussion with, or inducement or solicitation by or from any firm or person to submit any intentionally high, noncom- petitive or other form of complementary bid 5 My firm has not offered or entered into a subcontract or agreement regarding the purchase or sale of materials or services from any firm or person, or offered, promised or paid cash or anything of value to any firm or person, whether in connection with this or any other project, in consideration for an agreement or promise by any firm or person to refrain from bidding or to submit any intentionally high, noncompetitive or other form of complementary bid or agreeing or promising to do so on this project 6 My firm has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any firm or person, and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any other project, in consideration for my firm's submitting any intentionally high, noncompetitive or other form of complementary bid, or agreeing or promising to do so, on this project 7 1 have made a diligent inquiry of all members, officers, employees, and agents of my firm with responsibilities relating to the preparation, approval or submission of my firm's bid on this project and have been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, or other conduct inconsistent with any of the statements and representations made in this affidavit 8 1 understand and my firm understands that any misstatement in this affidavit is and shall be treated as a fraudulent concealment from the Colorado Department of Transportation, of the true facts relating to submission of bids for this contract I DECLARE UNDER PENALTY OF PERJURY IN THE SECOND DEGREE, AND ANY OTHER APPLICABLE STATE OR FEDERAL LAWS, THAT THE STATEMENTS MADE ON THIS DOCUMENT ARE TRUE AND COMPLETE TO THE BEST OF MY KNOWLEDGE Contractors firm or company name By Daie Title 2nd contractors firm or company name (If joint venture I By Dete Title Sworn to before me this day of, 20 Notary Public My commsson mums NOTE: This document must be signed in ink CDDT Form 8 6 1'1 COLORADO DEPARTMENT OF TRANSPORTATION Protect UNDERUTILIZED DBE (UDBE) BID Location CONDITIONS ASSURANCE Instructions Contractor- Complete and submit this form with your bid Report only Underutilized DBE (UDBE) participation percentages which qualify under the contract goal specification for this protect It is Important to review CDOT Fain #715 instructions BEFORE completing this form POLICY It is the policy of the Colorado Department of Transportation that underutilized disadvantaged business enterprises have equal opportunity to participate in the performance of contracts financed with federal, state or local entity funds UNDERUTILIZED DBE PARTICIPATION COMMITMENT 1) Will your company's Underutilized DBE (UDBE) participation meet contract goals? J yes ❑ no 2) Total intended Underutilized DBE (UDBE) percentage amount from Box A below % 3) List the UDBE firms, commited work items, and eligible UDBE percent of your bid that you are commitmg to each UDBE firm name Certification Committed Subcontract Eligible expiration date work item(s) category UDBE %* See Farm #715 J Trucker 1 / / J Subcontractor % J Supplier J Broker J Trucker 2 / / J Subcontractor % J Supplier J Broker J Trucker 3 / / J Subcontractor % ,J Supplier J Broker G Trucker 4 - — - J Subcontractor % J Supplier J Broker :J Trucker 5 / / J Subcontractor % J Supplier J Broker Box A Total eligible UDBE percentage amount % (Round percentage amounts to the nearest hundredth) * Additional instructions on how to calculate the actual eligible amounts and percentages for the trucker, subcontractor, supplier, and broker categories are available on the CDOT Form #715 and in the "Counting DBE Participation Toward Contract Goals and CDOT's annual DBE goal" section of the"DBE - Definitions and Requirements" In the Standard Special Provisions I understand that, if my company is determined to be the low bidder for the contract on this project, I must submit a completed CDOT Form #715 CERTIFICATION OF UNDERUTILIZED DBE PARTICIPATION for each firm listed on this form to the Transportation Department by 4 00 pm on the third work day after the day bids are opened The actual amounts submitted on each CDOT Form #715 must equal or exceed the percentage commitments documented on this form In addition, if my company does not meet the DBE/UDBE goal for this project, I must submit a completed CDOT Form #718 DBE GOOD FAITH EFFORT DOCUMENTATION before 4 00 pm on the day after bids are opened CDOT Form #715s submitted forfirms not included on this form, OR for amounts exceeding those listed on this form, will be accepted but NOT counted as Good Faith Efforts Only efforts the contractor made prior to the bid opening will count as Good Faith Efforts I understand my obligation to abide by the policy stated above I shall not discriminate on the basis of race, color, age, sex, national origin, or handicap in the bidding processor the performance of contracts I DECLARE UNDER PENALTY OF PERJURY IN THE SECOND DEGREE, AND ANY OTHER APPLICABLE STATE OR FEDERAL LAWS, THAT THE STATEMENTS MADE IN THIS DOCUMENT ARE TRUE AND COMPLETE TO THE BEST OF MY KNOWLEDGE Company name Date Company officer signature Title Previous editors are obsolete and may not be used CDOT Form #714 1106