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Home My WebLink AboutBID - 6058 HOLIDAY DECORATIONSCity of Fart Collins k(lininistrauie services aCL.SIM iliMou ADDENDUM No 1 6058 Holiday Decorations SPECIFICATIONS AND CONTRACT DOCUMENTS Description of Bid 6058 Holiday Decorations OPENING DATE 3 00 P M (Our Clock) August 1, 2007 To all prospective bidders under the specifications and contract documents described above, the following changes are hereby made CHANGE: 1 Time Frame All requested items must be delivered to the City by October1, 2007, but prefer to have delivery by September 15, 2007 2 ITEM 2 Wreaths and Miscellaneous C9 LED warm white retro-fit lamps Quantity-3525 lamps Change the size of the lights from C9 to C7 Please contact John D Stephen, CPPO, CPPB, Senior Buyer at (970) 221-6777 with any questions regarding this addendum RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. 215 North M.nun Soecl • 2"" Hloor • P 0 Box 580 • rmI CoIhm CO 80522-0580 • (970) 221-6775 • Fnt (970) 221-6707 n,.1 ceo, to. ` dniiiiistutt6 e, tirrx ices Micuasnik ;Mson CITY OF FORT COLLINS INVITATION TO BID BID 6058 Holiday Decorations OPENING. 3.00 p.m (our clock), August 1, 2007 Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk Management, PO Box 580, 215 North Mason St, 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid�roposal and/or contract documents If delivered, they are to be sent to 215 North Mason Street, 2" Floor, Fort Collins, Colorado 80524 If mailed, the address is P O Box 580, Fort Collins, 80522-0580 Bids must be received at the Purchasing Office prior to 3:00 p m (our clock), August 1, 2007 Questions regarding bid submittal or process should be directed to John D Stephen, CPPO, CPPB, Senior Buyer (970) 221-6777 A copy of the Bid may be obtained as follows* 1 Download the Bid from the Purchasing Webpage, Current Bids page, at https //secure2 fcgov com/bso/login isp 2 Come by Purchasing at 215 North Mason St , 2nd floor, Fort Collins, and request a copy of the Bid Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement Bids maybe withdrawn up to the date and hour set for closing Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening The City may also pursue any remedies available at law or inequity Bid prices must be held firm for a period of forty-five (45) days after bid openings Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder Any proposed modification must be accepted in writing by the City prior to award of the bid Only bids properly received by the Purchasing Office will be accepted All bids should be clearly identified by the bid number and bid name contained in the bid proposal No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City Bids must be furnished exclusive of any federal excise tax, wherever applicable Bidders must be properly licensed and secure necessary permits wherever applicable Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities 215 North Mason Street • 2n" Floor • P 0 Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • Fax (970) 221-6707 tirrw tcpos com The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City The City reserves the right to acceptor reject any and all bids, and to waive any irregularities or informalities Sales prohibited/conflict of interest no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered This rule also applies to subcontracts with the City Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited Freight terms unless otherwise noted, all freight is F O B Destination, Freight Prepaid All freight charges must be included in prices submitted on proposal Discounts any discounts allowed for prompt payment, etc , must be reflected in bid figures and not entered as separate pricing on the proposal form Purchasing restrictions your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions A copy of the resolutions is available for review in the Purchasing Office or the City Clerk's Office Request Resolution 91-121 for cement restrictions Collusive or sham bids any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid Bid results for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you Bid results will be posted in our office 7 days after the bid opening James B O'Neill II, CPPO, FNIGP Director of Purchasing and Risk Management Bid 6058 Holiday Decorations 1 Silhouette Tree of Lights All lights must be C9 LED warm white strands with sockets so bulbs can be replaced Quantity of lights must be a minimum of 24 per foot of tree Frame and wiring must be able to withstand a 80 mph wind 16' silhouette tree of lights (quantity 3), 21' silhouette tree of lights (quantity 3), 25' silhouette tree of lights (quantity 2), $ each x 3 = Total $ $ each x 3 = Total $ $ each x 2 = Total $ Silhouette Tree of Lights Total 2. Wreaths All wreaths must include warm white LED, natural color without sno-tipping Please include one red velvet bow in appropriate size (minimum 24 inches) and shiny plastic red ball clusters (minimum 3 balls per cluster) for each size wreath 6' dimensional, building front, lighted wreath (quantity 5), Min 66 C-9 LED and 4 ball clusters $ each x 5 = Total $ 8' dimensional, building front, lighted wreath (quantity 7), Min 88 C-9 LED and 6 ball clusters $ each x 7 = Total $ 10' dimensional, building front, lighted wreath (quantity 2), Min 190 C-9 LED and 8 ball clusters $ each x 2 = Total $ Wreath Total 3 Garland 14" diameter warm white LED C-7 (minimum of 1 light socket per foot) lighted branch garland for draping (quantity 400 linear feet) $ per foot Miscellaneous C9 LED warm white retro-fit lamps (quantity-3525 lamps) $ per box of 25 Cluster consisting of 3 shiny red plastic balls (50 clusters needed) $ per cluster 24" velvet bow (quantity 10) $ each 24" vinyl bow (quantity 10) $ each FIRM NAP SIGNATU ADDRE& Are you a Corporation, Partnership, DBA, LLC, or PC PHONE/FAX # E-MAIL ADDRESS