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HomeMy WebLinkAboutRFP - P1067 RECYCLING DROP-OFF CENTER OPERATIONS (2)ia5 {.,, 44110 ;Ig1R �7tV i ''viI4 b, S'+ ,: „ Yt�t-ci�,a=,Id17; triaa��utt Wit,,.,. REQUEST FOR PROPOSAL P1067 Recycling Drop -Off Center Operations The City of Fort Collins (City) is seeking proposals from qualified individuals or firms (Contractor) to fully operate the City of Fort Collins' recycling drop-off facility Written proposals, three (3) copies will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St , 2nd floor, Fort Collins, Colorado 80524 Proposals will be received before 3 00 p m (our clock), Friday, May 4, 2007 Proposal No P1067 If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524 If mailed, the address is P O Box 580, Fort Collins, 80522-0580 Questions concerning the scope of the project should be directed to Project Manager Susie Gordon (970) 221-6265, email sgordon(a)fcgov com Questions regarding proposals submittal or process should be directed to Ed Bonnette, C P M , CPPB, Buyer (970) 416-2247, email ebonnette(d.)fcgov com A copy of the Proposal may be obtained as follows 1 Download the Proposal/Bid from the BuySpeed Webpage, https //secure2 fcgov com/bso/login Isp 2 Come by Purchasing at 215 North Mason St , 2"d floor, Fort Collins, and request a copy of the Bid Sales Prohibited/Conflict of Interest No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision -making authority concerning such sale or any supervisory authority over the services to be rendered This rule also applies, to subcontracts with the City Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited Collusive or sham proposals Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities Sincerely, James B O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management 215 North Mason Sheet • 2"" Floor • P 0 Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • Fax (970) 221-6707 www tcUoN coin SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City' and hereinafter referred to as "Service Provider" WITNESSETH In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows 1 Scope of Services The Service Provider agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of ( ) page[s], and incorporated herein by this reference 2 The Work Schedule [Optional] The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of ( ) page[s],], and incorporated herein by this reference 3 Time of Commencement and Completion of Services The services to be performed pursuant to this Agreement shall be initiated within ( ) days following execution of this Agreement Services shall be completed no later than Time is of the essence Any extensions of the time limit set forth above must be agreed upon in a writing signed by the parties 4 Contract Period [Option 11 This Agreement shall commence upon the date of execution shown on the signature page of this Agreement and shall continue in full force and effect for one (1) year, unless sooner terminated as herein provided In addition, at the option of the City, the Agreement may be extended for an additional period of one (1) year at the rates provided with written notice to the Professional mailed no later than ninety (90) days prior to contract end 4 Contract Period [Option 2] This Agreement shall commence 200 , and shall continue in full force and effect until 200 , unless sooner terminated as u,v 09/01/06 10 herein provided In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed ( ) additional one year periods Pricing changes shall be negotiated by and agreed to by both parties The Denver - Boulder CPI-U as published by the Colorado State Planning and Budget Office will be used as a guide Written notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end 5 Delay If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition 6 Early Termination by City/Notice Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses City Service Provider City of Fort Collins Attn PO Box 580 Fort Collins, CO 80522 In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement Such payment shall be the Service Provider's sole right and remedy for such termination io, 09'01/06 7 Contract Sum The City shall pay the Service provider for the performance of this Contract, subject to additions and deletions provided herein, the sum of Dollars ($ ) [Option Cost Breakdown is attached Exhibit "C"] 8 City Representative The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement All requests concerning this agreement shall be directed to the City Representative 9 Independent Service provider The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins The City shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other purpose 10 Personal Services It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City 11 Acceptance Not Waiver The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement 12 Warranty a Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature b All goods supplied to the City shall be of the grade and quality specified hereunder, or, if not specified, of the most suitable grade and quality of their respective kinds for their intended use iov 09/01/06 12 c Service Provider warrants all goods, provided under this Agreement, except City - furnished goods, against defects and nonconformances in grade for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier Upon receipt of written notice from City of any such defect or nonconformances, the affected good shall be replaced by Service Provider in a manner and at a time acceptable to City 13 Default Each and every term and condition hereof shall be deemed to be a material element of this Agreement In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof 14 Remedies In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages, (b) treat the Agreement as continuing and require specific performance, or (c) avail himself of any other remedy at law or equity If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default 15 Binding Effect This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall Inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties 16 Indemnity/Insurance a The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder j ov 09/01 /06 13 b The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property c Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit , consisting of ( ) pages[s], attached hereto and incorporated herein by this reference The Service Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk Management, P O Box 580, Fort Collins, Colorado 80522 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City 17 Entire Agreement This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties Covenants or representations not contained in this Agreement shall not be binding on the parties 18 Law/Severability The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement 19 Prohibition Against Employing Illegal Aliens This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product other than reports that are merely incidental to the performance of said work Pursuant to Section 8-17 5-101, C R S , et seq , Contractor represents and agrees that A As of the date of this Agreement 1 Contractor does not knowingly employ or contract with an illegal alien, and t cv 09/01 /06 t 4 2 Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "Basic Pilot Program") in order to verify that Contractor does not employ any illegal aliens B Contractor shall not knowingly employ or contract with an illegal alien to perform works under this Agreement or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement C Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter, until Contractor is accepted or the public contract for services has been completed, whichever is earlier The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued D Contractor is prohibited from using Basic Pilot Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed E If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Contractor shall 1 Notify such subcontractor and the City within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien, and 2 Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien, except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien F Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department') made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17 5-102 (5), C R S G If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17 5-102, C R S the City may terminate this Agreement If this Agreement is so terminated, Contractor shall be liable for actual and consequential damages to the City arising out of Contractor's violation of Subsection 8-17 5-102, CRS H The City will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach 15 i t,v 09/01/06 20 Special Provisions [Optional] Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit , consisting of ) page[s], attached hereto and incorporated herein by this reference ATTEST City Clerk APPROVED AS TO FORM Assistant City Attorney CITY OF FORT COLLINS, COLORADO a municipal corporation By James B O'Neill II, CPPO, FNIGP Director of Purchasing and Risk Management Date [Insert Corporation's name] or [Insert Partnership name] or [Insert individual's name] Doing business as _[insert name of business] By PRINT NAME CORPORATE PRESIDENT OR VICE PRESIDENT Date ATTEST (Corporate Seal) CORPORATE SECRETARY 16 icv 09/01/06 EXHIBIT B INSURANCE REQUIREMENTS 1 The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins " In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement The City, its officers, agents and employees shall be named as additional insureds on the Service Provider's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement Insurance coverages shall be as follows A Workers' Compensation & Employer's Liability The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement 1 Workers' Compensation insurance with statutory limits as required by Colorado law 2 Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee B Commercial General & Vehicle Liability The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement Coverage for property damage shall be on a "broad form" basis The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance Page 17 of 17 P1067 Recycling Drop -Off Center Operations I. BACKGROUND - The City of Fort Collins (City) is seeking proposals from qualified individuals or firms (Contractor) to fully operate the City of Fort Collins' recycling drop-off facility Known as the Rivendell Recycling Center, the facility was opened in 2002 It is open to the public seven days per week during daylight hours (dawn to dusk) Daily usage averages 320 — 356 visitors, depending on time: of year Complete documentation of monthly volumes (average 135 tons) is available electronically by visiting http.//www.fcgov com/recycling/data.php The successful bidder will demonstrate ability to assume full responsibility for operating the Recycling Center to the City's high standards, will retain all revenues from sales of materials, will act as a partner with the community to meet recycling goals, and will effectively relieve the City of financial involvement Diagrams/Photos of the current Rrvendell Recycling Center site are included in this RFP. Equipment Ownership The City will retain ownership and allow free usage to contractor for all existing recycling equipment, including • three hydraulic compactor units (40-cubic-yard boxes) • three non -mechanized 30-cubic-yard recycling bins with gabled roofs • four sets of metal fabricated stairways and platforms for access to recycling bins • one free-standing educational kiosk • various metal signs • maintenance tools storage shed • perimeter fencing and two locking gates i ,v 09/01,06 This RFP is a re -bid of previous City of Fort Collins RFP P1033 that closed on 8/16/2006 Here are some questions and answers that came out of the pre -bid conference for the previous RFP, for additional background information Questions and Answers: 1) QUESTION What about maintenance on the Recycling Center equipment? ANSWER The contractor will be responsible for day-to-day operations of the Recycling Center, including managing and absorbing maintenance needs and costs Contractor will need to provide the City with a biannual maintenance report, and must procure a biannual maintenance contract with a Service Provider who is qualified to do hydraulic equipment repair 2) QUESTION What if there is an unforeseen major equipment failure (i e , within the five-year scope of the initial contract)? Will the Contractor be expected to bear the entire cost to return the equipment to operational status? ANSWER It is the intention of the City to act as a partner to the Contractor for the length of this initial contract In the event of such an occurrence, City representatives will work with the Contractor to find a mutually acceptable compromise to share the cost of any unforeseen major repairs 3) QUESTION Who does snow removal? ANSWER The City currently has a Snow Removal firm under contract The Recycling Center Contractor is expected to provide snow removal, it would be their responsibility to contact the City's vendor if they wish to assume the existing contract, or make their own arrangements for snow removal 4) QUESTION Do we know the current cost to provide power to the Recycling Center? ANSWER The average bill over the past six months has been $40 per month 5) QUESTION Do we have information on "contamination ratios"? ANSWER According to the manager of the Larimer County Recycling Plant, the amount of contamination that he sees from material collected at Rivendell Recycling Center is negligible 6) QUESTION What are the economics behind our decision to outsource operation of the Recycling Center? ANSWER Initially, the City thought we had a rent-free site lined up for the Recycling Center, by CSU Details did not work out The Rivendell site is a great location, but in light of our recent budget shortfall, the City is looking for a way to maintain the service to the citizens, without the cost, via outsourcing 7) QUESTION Will City Council make the decision on whether or not the City outsources this? ANSWER The City's RFP evaluators will evaluate the proposals received, and decide whether or not one of the proposals provides a scenario for "seamless transfer' of Recycling Center operations from the City to the Contractor It is the intention of City staff to negotiate a contract with that Contractor It is possible that City Council would av 09,01/06 decide that operation of the Recycling Center is a "core business" and should be retained by the City But given the recent budget deficit and all the other priorities competing to remain as "core businesses", it is the opinion of City staff that it is an unlikely scenario 8) QUESTION When does the current Rivendell site lease come up? ANSWER January 1, 2007 Rivendell provides no services, the $16,500 annual lease payment is for property use only The lease is currently being renewed on a month -to -month basis 9) QUESTION How much weight is being given to relocation of the Recycling Center, by a successful Proposer? ANSWER It depends upon the proposed location The City's preference is to have reasonable proximity to north Fort Collins (north of Drake Road, since citizens in south Fort Collins are assumed to have good access to Larimer County's drop-off site on south Taft Hill Road) Proposed locations within the City will have to meet City Planning & Zoning requirements The current site is zoned Light Industrial, which supports operation of the Recycling Center If a proposed relocation site is in the County, it would have to go through county Change of View review 10) QUESTION Who manages the bin pulls? ANSWER The Waste -Not Recycling driver, who does the pickups Currently, there are no weekend pickups, Fridays and Mondays have sufficed 11) QUESTION How often does the City need to be updated on "market destination" for recycled materials collected at the Recycling Center? ANSWER The City has a close relationship with Larimer County, and the Larimer County Recycling Plant If the Contractor intends to haul to an alternative site, the City Natural Resources Department would like to be notified of this in advance The City's site has been designed to mimic what is accepted at the Larimer County Recycling Plant, so there has always been an informal partnership between the County & City 12) QUESTION, Has the City had any problems with dumping of sofas, appliances, etc at the Recycling Center? ANSWER Not to date 13) QUESTION What happens at the end of the Contract, should it be renewed out to the maximum five-year term? And, if the Contractor paints bins and removes the City logos, will they have to return the equipment to its present appearance should it revert back to the City? ANSWER The contract may or may not be re -bid at the end of the five-year term If the Contractor elects to put its own logos on the bins, they would need to be removed or painted over if the contract ends 14) QUESTION Will the City give the Contractor the opportunity to advertise via Utility -bill stuffers? Iev 09/O1/06 ANSWER The City could print an article once or twice a year in the City News newsletter that is "stuffed" with Utility bills This would be at no cost to the Contractor This is an example of the "partnering" that the City is prepared to offer to the awarded Contractor 15) QUESTION Why is there no 24-hour availability at the current Recycling Center? ANSWER There are no lights there, and they are expensive to add The public has been receptive to dawn -to -dusk availability Currently, the City's contracted Security Firm charges the City $5 a visit to open the gate at dawn and lock up at dusk 16) QUESTION Could a Contractor do other things at the present site, in addition to operating the Recycling Center? ANSWER The City would have to look at what the Contractor has in mind, and approve it in writing, it would have to not interfere with Recycling Center operations Also, it would have to be compatible with the site's zoning for Light Industrial And, Rivendell School (the landlord at the present site) would not want any interference with operation of the school, or pickup and dropoff of the children Other Notes. • The City would prefer that the Contractor provide this service to the public at no cost This has always been provided as a public service free -of -charge • Currently, City Facilities personnel do periodic site cleanup This would not be continued Security -wise, the City currently has a Security Firm under contract that comes by the site twice a day to open and close (lock) the entry gate, which costs $300 - $310 per month The City will no longer be paying for this, it would be the responsibility of the Contractor to contact the City's vendor if they wish to continue this service Police also checks the site periodically on routine patrol To date, there have been no security or vandalism issues • Bins are cable bins, "maggies" are swapped out when full • City Forestry Dept drops off free mulch at the site • Coors Glass pickup has been going well, with little or no advertising • Operating costs for the current Recycling Center (separate from the site lease) have been running—$12,000/year my 09/0 V06 II. SCOPE OF WORK: A. Collection Specifications Materials will be collected in the following manner • two 40-yard compactor units will collect old corrugated cardboard • one 40-yard compactor unit will collect paperboard and miscellaneous low-grade paper such as telephone books and brown paper bags • one 30-yard gable -top container will collect a combination of the following paper types newspaper, magazines, junk mad, and office paper • two 30-yard gable -top containers will collect commingled bottles and cans including steel cans, aluminum cans, all narrow -neck plastic bottles, and glass containers B. Other Requirements of Contract • Contractor will assume all hauling costs • Contractor will retain all revenue from the sale of recyclable materials collected • Contractor will pay all operational costs, including o electrical power o trash service for receptacle of 3-10 yards provided for public use o snow removal o landscape maintenance and weed control if located at Rivendell site o security • Contractor will take care to maintain and protect equipment, and will assume all equipment maintenance costs, including o bi-annual maintenance contract must be held with service provider that is qualified to do hydraulic equipment repair o bi-annually, contractor will provide the City with a maintenance report • All collected materials collected from the City facility must be marketed through a legitimate Materials Recovery Facility • Monthly reporting to the City's Natural Resources Department will be required listing all weights collected, by material, including un-recyclable debris • The City will continue to support the operations of the recycling center in partnership with the contractor, by helping to publicize, educate, and provide other assistance as appropriate te, 09,01/06 III. PROPOSAL REQUIREMENTS A Desired Location The City will receive proposals for either of the following two scenarios 1 Maintain current location and assume full responsibility for collecting recyclable materials at a facility located at 1702 Riverside Avenue (next to a private school called Rivendell), to be hauled to a certified Materials Recovery Facility for recycling a Contractor will assume cost to lease one -acre space from Rivendell School at current real estate value of $16,500 (unless rent can be independently renegotiated with the School) 2 Relocate the drop-off facility and assume full responsibility for collecting and hauling recyclable materials at a property within Fort Collins that provides a Safety for vehicular and pedestrian traffic with adequate signage b Reasonable proximity to north Fort Collins (north of Drake Road) i Citizens in south Fort Collins assumed to have good access to Lanmer County's drop-off site on south Taft Hill Road c Convenient hours of operation — optimally seven days per week during daylight hours d Free usage to all visitors e Opportunity to recycle the same range of materials currently collected by the City, or more f A safe, clean, and well -maintained environment g Clear and visually attractive educational information h Electrical power must be available to run three automatic compacting bins B. Offers Must Include: 1 Location proposed by contractor to operate the Fort Collins recycling center a if a new location is proposed, provide complete description of ownership, traffic accessibility, electrical supply, and how safety will be ensured for public visitors (Photos are requested, if possible) 2 Market destination for materials collected at recycling center 3 Contractor's experience in hauling and marketing recyclables a type of vehicular equipment that will be used, including ownership and condition of vehicles 4 Contractor's insurance policies and type of coverage 5. The City reserves the right to request to see Financial Statements from potential Contractors 6 Plan for how contractor will meet high standards for prompt hauling service and general site maintenance This includes description of responsiveness to a emergency situations b container turnaround time c dispatch responsiveness d holiday scheduling e materials overflow situations 7 Plan for materials volume tracking system that Contractor will use 8 Any additional innovations that Contractor will provide to meet the public demand for greater recycling opportunities in Fort Collins 9. The City reserves the right to award directly as a result of the written proposals. The City may or may not opt to conduct oral interviews. ,w 09,01/06 III CONTRACTING ISSUES A The selected Contractor shall be expected to sign the City's standard Services Agreement prior to commencing Services (see sample attached to this Proposal) B The contract will be awarded for one year with annual reviews and potential one-year extensions up to a maximum five-year period IV. OTHER PROPOSAL SUBMITTAL REQUIREMENTS A Attach a brief history of your experience in this type of business, including resume(s) of key person(s) who will be directly involved with this contract B Submit at least three (3) current references who can attest to your success with this type of business, including address/telephone/e-mail information C Attach a brief explanation of you/your firm's tenure in the Northern Colorado/Fort Collins area, as well as your knowledge and understanding of the goals and mission of the Recycling Drop -Off Center D List up to three (3) similar projects from the past five years, description, and your assessment of your success with these projects E PLEASE INCLUDE YOUR RESPONSES TO THE FOLLOWING TYPE OF BUSINESS Corp Individual_ Partnership_ NAME OF BUSINESS ADDRESS CITY/STATE__ CONTACT PERSON_ PHONE EMAIL ADDRESS ZIP CODE WHAT OTHER NAME(S) HAS YOUR FIRM OPERATED UNDER Have your or your firm ever failed to complete any work awarded to you? YES_ NO_ IF YES, EXPLAIN Has your firm or any partners or officers ever been part of another organization that failed to complete a contract within the last five years? YES_ NO_ IF YES, EXPLAIN Are you presently or in the past seven years been a party to any litigation with an owner or other government agency? YES_ NO IF YES, EXPLAIN Has your firm or any partners or officers ever been involved in any bankruptcy action? YES_ NO IF YES, EXPLAIN i,v 09/01/06 V. REVIEW AND ASSESSMENT Professional firms will be evaluated on the following criteria These criteria will be the basis for review of the written proposals and interview session The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating WEIGHTING QUALIFICATION STANDARD FACTOR Does the proposal show an understanding of the 30 Scope of Proposal contract objectives, provide an effective methodology, and indicate successful results? Do the assigned personnel have the necessary skills 20 Assigned Personnel and experience, and do they have working knowledge of the community and the needs of the City? 1 0 Availability Can the contract objectives be met by this firm/individual? Does the firm/individual demonstrate interest, and can 1 0 Motivation the contract be accomplished in the required time frame? 30 Firm/Individual Does the firm/individual have the capability, financial Capability stability, and experience to succeed? VI. REFERENCE EVALUATION (TOP RANKED FIRM). The Project Manager will check references using the following criteria The evaluation rankings will be labeled Satisfactory/Unsatisfactory QUALIFICATION STANDARD Overall Performance Would you hire this Professional again? Did they show the skills required for the requested services? Timetable Did the contractor perform work in a timely manner? If a project schedule was developed, did the contractor meet the indicated deadlines? Completeness Was the Professional responsive to client needs, did the Professional anticipate problems? Were roblems solved quick) and effective) ? Budget Was the original Scope of Work completed within the project budget? If the project/work was a study, did it meet the scope of work? If the Job Knowledge project/work involved construction activities, was the final product functional upon completion? Were any problems encountered corrected quickly and effectively? u,v 09/0 1/06 9