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Home My WebLink AboutCORRESPONDENCE - RFP - P940 RIDESHARENORTH FRONT RANGE MA METROPOLITAN PLANNING ORGANIZATION 419 Canyon Ave , Ste #300 Fort Collins, Colorado 80521 (970) 221-6243 (800) 332-0950 (Colorado only) FAX (970) 416-2406 www nfrmpo org www smarttnps org MPO Planning Council Milan Karspeck - Chair Town of Berthoud Don Felahaus Vice Chair City of Greeley Gregg Rhoads City of Evans Ben Manvel City of Fort Collins Ed Miller Town of Garden City Troy Mellon Town of Johnstown Karen Wagner Larrmer County Andrew Martinez Town of LaSalle Larry Hecket City of Loveland Julie Cozad Town of Milliken Donna Benson Town of Trmnoth Bilt Jerke Weld County Ed Starck Town of Windsor Christopher Neumann Air Quality Control Commission Bill Kaufman Transportation Commission MPO Staff Cliff Davidson Executive Director Gayle Foos Financ m17Budget7Admm istra tive Vicky McLane Policy& intergovernmental Suzette Mallette Regional Transportation Planning John Daggett Regional Multi -Modal Planning August 18, 2007 Ecology and Environment, 368 Pleasantview Drive Lancaster, NY 14086 Attn. John Donner REVISED SEP �' 11111 Originally sent on 5/29/07 RECEIVED Inc /tt)awu- ;✓ (:IeA4—s Re Renewal - Professional Services Agreement P940 dated — Rideshare Software Development Dear John The above referenced professional services agreement (origi ally signed by Walsh Environmental Scientists & Engineers) expired on July 8, 2007 The North Front Range MPO wishes to extend the agreement term, er the existing terms and conditions The term will be extended for one (1) additional year, July 9, 2007 through July 8, 2008 If the renewal is acceptable to your firm, please sign this lettr in the space provided and return it to North Front Range MPO, Financial Manager, 419 Canyon Ave, Suite #300, Fort Collins, CO 80524, within the n xt fifteen days. Also please include (if applicable) a revised hourly billing ate sheet, by position, for this contract year Please ensure that any rate in reases, which are negotiated by and agreed to by both parties, do not exceed the Denver - Boulder CPI-U as published by the Colorado State Planning and Budget Office If this extension is not agreeable with your firm, we ask that �ou send us a written notice stating that you do not wish to renew the contrac and state the reason for non -renewal If you have any questions regarding this matter, please contact Lisa Helme by phone at (970) 416-2025, or via e-mail at Ihelme@nfrmi)o org Sincerely, Crystal Hedberg Financial/Budget Manager Proposal/#P-940 — 7/9/04 — Rideshare Software Development 9// �7, li4��7 James B 11 - Ecology and nv mnment, inc Date The North Front Range Transportation Et Air Quality Planning Council is the Metropolitan Planning Organization for the North Front Range - n� I Yn2 ji(( gm2 L9,-L LgOQ r/ IGTIfi6Lcli.4n bel lO P 47 I ecology and environment, inc. International Specialists in the Environment BUFFALO CORPORATE CENTER 368 Pleasant View Drive, Lancaster, New York 14086 Tel 716/684-8060, Fax 716/684-0844 August 17, 2007 Ms Crystal Hedberg Financial/Budget Manager North Front Range MPO 419 Canyon Ave, Suite #300 Fort Collins, CO 80524 RE Renewal — Professional Services Agreement P940 dated 7/9/04 Rideshaie Software Development Dear Ms Hedberg An executed copy of the subject renewal has been enclosed for your convenience Please that a revised hourly billing rate sheet is not applicable Thank you for your assistance in bringing this matter to a close Ecology and looks forwaid to our continued relationship with your organization Very truly yours, Contracts Manager Cc Contract File Inc recydnd paper N ecology and environment, inc. International Specialists In the Environment BUFFALO CORPORATE CENTER 368 Pleasant View Drive, Lancaster, New York 14086 Tel 716/684-8060, Fax 716/684-0844 August 15, 2007 Mr Aaron Fudge SmartTnps and Public Process Manager North Front Range Metropolitan Planning Organization 419 South Canyon; Suite 300 Fort Collins, CO 80521 RE- Renewal —Professional Services Agreement P940, dated 7/9/04 Rideshare Software Development Dear Mr. Fodge- I am writing to clarify the relationship between Walsh Environmental Scientists & Engineers (Walsh) and Ecology and Environment, Inc (E & E), as well as both organizations relation hip with the North Front Range Metropolitan Planning Organization (NFRMPO) with respect tc the subject Professional Services Agreement. This is in response to concerns by the NFRINIPO regarding the perceived change in relationship between these organizations during the renew 11 of the subject Agreement, and the possibility that further services under the existing agireen tent, from a procedural standpoint, need to be subjected to a new Request For Proposal (RFP). E & E and Walsh are corporate partners, in which E & E is also the majority stockhold r of Walsh This relationship was in place prior to the RFP for the subject contract and continues today. In response to the initial RFP for this work, Walsh responded with a proposal that was based on E & E 's expertise in this area and was ultimately awarded PSA 940, dated 7/9/04. Yvith Agreement PSA 940 in hand, Walsh proceeded to give the development work to E & E personnel through the use of Intercompany Task Orders This was done because E & E was the developer of the OreenRide ridesharing software and had the necessary resources to perfon a the work. This contractual arrangement continued through NFRMPO Purchase Order Number 70, dated 4/4/2006, which provided Greenride Carpool Matching —Hosting & Maintenance from 4/4/06 through 9/30/06. During this same overall period of performance, E & E developed its marketing of Gree ide and established it as a separate product line within E & E . As a result of these ongoing efforts, E & E now has approximately 30 additional GreenRide Clients that are a combination of Municipal, University and Employer users Consistent with this transition, E & E subirrii ted a proposal directly to NRPMPO on October 18, 2006 for Greenride Carpool Matching Hosting and Maintenance for Fiscal Year 2007, which included a tailored version of E & E 's stir dard GreenRlde Contract Agreement, limiting the scope of work to the continuance of hostm Y and maintenance activities Under this proposal, the work would be performed by the same & E personnel as the previous efforts, without any Walsh administrative support recycled paper In November 2006, a GreenRide Contract Agreement was executed between E & E NFRMPO, based upon acceptance of E & E 's October 2006 proposal. This contract pro` the NFRMPO with E & E 's loyalty discount pricing for the annual hosting and maintenan subscription years 3, 4, and 5 of the GreenRide program, consistent with our offering to existing E & E GreenRide clients. Under this contract the cost for the period of perforn from 11/2/06 through 10/31/07 (annual subscription year 3) was priced at $8,550. subscription period was exercised by NFRMPO on 11/2/06 when it provided E & E Purchase Order Number 100 in the stated amount Under this arrangement, NFRMPO continue to receive the specified hosting and maintenance services through 10/31/07. I hope this clarifies the relationship between Walsh and E & E Should you have any questions, please don't hesitate to contact Maria Shivell at 716-684-8060 or myself Very truly ors, 02 John J. Donner Contracts Manager 716-684-8060 Cc Contract File of 2