HomeMy WebLinkAboutCORRESPONDENCE - BID - 6007 VIDEO SECURITY SYSTEM FOR PARKING SERVICES (4)Administrative Services
Purchasing Division
City of Fort Collins
CPS
Attn: Marc Thayer
PO Box 693
Cheyenne, WY 82003
RE: Bid 6007 Video Security Systems for Parking Services
September 5, 2007
Dear Mr. Thayer:
Attached is the signed agreement for the above bid. Per section 2, this system was to be
completed 10 days after notice to proceed. Notice to proceed was given to your
company on ,June 1, 2007. We have had numerous deadlines that have come and gone
for a variety of reasons. Per our verbal agreement, the system was supposed to be
working this last Friday August 31, 2007 except for one PTZ camera.
Per section 12 of the agreement, the City is declaring your company in default, and is
giving you 10 days, or until September 17, 2007, to have the system completed or you
can remove all hardware you have installed. Completion means that all cameras and
audio must be functioning to City satisfaction, remote licenses installed and training
completed. I have attached a table that explains what is complete and not complete as
of today. As you can see from the table, only 5 out of 30 items have been completed to
the City's satisfaction.
If your company is not able to complete the installation to the City satisfaction, removal
of your hardware must be completed by September 21, 2007. Removal must be
coordinated with the City project manager and completed in a professional manner.
Items left after the September 21, 2007 date will become the property of the City of Fort
Collins.
S, rely,
��3
Johh Ste hen CPPO CP p PB
nior Buyer
es B. O'Neill, II, CPPO, FNIGP
D' ector of Purchasing & Risk Management
Encl: Parking Services Video Security Project Status, Bid 6007 Agreement
cc: Randy Hensley, Parking Manager
cj
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 - (970) 221-6775 - FAX (970) 221-6707
Please specify your price for the Bosch Video equipment listed in the following table.
Emil
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BOSCH
DIBOS RACKMOUNT; 6 CH., 2
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AUDIO CH., 16 IP CH., 760 GB,
(j%+R{ tort recardirtg ,
DVD-RW, 90 IPS.
yl,'
1
MON170CL
BOSCH
17-INCH COLOR LCD MONITOR,
otiftr for
500TVL, 1280 X 1024 RESOLUTION,
r''.DVR
CVBS,VGA,Y/C,AUDIO,
- -.
120/230VAC, 50/60Hz.
3
ENV0120VV
BOSCH
ENVIRODOME KIT, DAY/NIGHT,
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OUTDOOR PEND. WALL MT.,
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CLEAR DOME, WHITE, 120VAC,
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BOSCH
CAMERA FLEXIOOME-XF, COLOR
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NTSC, 540TVL, 12VDC/24VAC
>;`igtoF i_9M High
60HZ, w/3-9.5mm F1.0 Vadlocal,
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white. SMB.
4
VIPX1
BOSCH
MPE64 ENCODER,SINGLE
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CHANNEL,HIGH
et avit(�PCBE
PERFORMANCE,ALARM IN,RELAY
+,;'�Oal, 'fp'IP
OUT,120/240VAC 50/60HZ.
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VIPXIA
BOSCH
MPEG-4 ENCO ER,SINGLE
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CHANNEL,HIGH
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PERFORMANCE,AUDIO,ALARM
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50/60HZ.
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TC1323
BOSCH
POWER SUPPLY, 120VAC, 80Hz
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INPUT, 24VAC, 60Hz, 10VA
MIt11E1dd19 Carharas
OUTPUT.
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DB-SR002
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REMOTE CLIENT ACCESS
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Microphone,
Audio Microphone that will work with
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SA 09/01/06
EXHIBIT B
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid,
the Service Provider shall furnish the City with certificates of insurance showing the type, amount,
class of operations covered, effective dates and date of expiration of policies, and containing
substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered, except
after ten (10) days written notice has been received by the City of Fort Collins.
In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take
out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper
and may deduct the cost of such insurance from any monies which may be due or become due the
Service Provider under this Agreement. The City, its officers, agents and employees shall be named
as additional insureds on the Service Provider's general liability and automobile liability insurance
policies for any claims arising out of work performed under this Agreement,
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's
during the life of this Agreement for all of the
performed under this agreement.
Liability. The Service Provider shall maintain
Service Provider's employees engaged in work
Workers' Compensation insurance with statutory limits as required by Colorado
law.
2. Employer's Liability insurance with limits of $100,000 per accident, $500,000
disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the
life of this Agreement such commercial general liability and automobile liability insurance as will
provide coverage for damage claims of personal injury, Including accidental death, as well as
for claims for property damage, which may arise directly or indirectly from the performance of
work under this Agreement. Coverage for property damage shall be on a "broad form" basis.
The amount of insurance for each coverage, Commercial General and Vehicle, shall not be
less than $500,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under this
Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance.
SA 09/01106
Parking Services Video Security Project Status
Vendor: CPS
Date: 9/5/2007
Project Status:
CPS arrived on site Thursday August 30`h and Friday August 31" to complete the
video security project before the August 31 s` deadline. CPS installed 7 out of 8 cameras
into position. 1 PTZ camera still not installed. Audio is installed and functional in 3 out
of 4 locations. The details and quality of the components are shown in the table below.
1
CCPS
- Mason Booth
OK
OK
2
CCPS - Laporte Booth
OK
OK
3
OTPS — Remington Booth
OK
NOT OK
Reflective glare, may require
adjusting.
4
OTPS — Remington Booth PTZ
NOT OK
NOT OK
Missing part / PTZ not working, fixed
in wrong direction.
5
215 -- East position
NOT OK
NOT OK
Blurry ima e, faces not reco nizable.
6 -
215 -- West position
NOT OK
NOT OK
Blurry image, faces not recognizable.
7
CCPS — Mason Booth PTZ
NOT OK
NOT OK
PTZ not Installed.
8
CCPS — Laporte Booth PTZ
NOT OK
NOT OK
PTZ not working, fixed in wrong
direction.
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1
Mason Booth
NOT OK
NOT OK
Needs more customer audio.
2
Laporte Booth
NOT OK
NOT OK
Audio not working.
3
Remington Booth
NOT OK
NOT OK
Needs more customer audio, picks up
sound of radio instead of customer.
4
215 CSR counter
NOT OK
NOT OK
Audio angle too wide, picks up the
entire office. Need to focus more on
-
front counter interactions.
jt
1
Customer Services Supervisor
N/A
N/A
Not provided, not installed
2 -
Technical Anal st
N/A
N/A
Not provided, not installed
1
As specified in contract
N/A
N/A
Not yet provided.
There is more work to be done, installation is not complete. Camera and Audio
adjustment to customer specifications is also not complete. The training component has
not been started.
SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day, and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and Corporate Protective Services, Inc., hereinafter referred to as
"Service Provider"
WITNESSETH:
. In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope- of Services. The Service Provider agrees to provide services in
accordance with the scope of services attached hereto as Exhibit "A", consisting of two (2) page
and incorporated herein by this reference.
2. Contract Period. This Agreement shall commence upon Notice to Proceed and
shall be complete within ten (10) working days from the date of Notice to Proceed unless sooner
terminated as herein provided.
3. Delay. If either partyis prevented in whole or in part from performing its
obligations by unforeseeable causes beyond its reasonable control and without its fault or
negligence, them . the party so prevented shall be excused from whatever performance is
prevented by such cause. To the extent that the performance is actually prevented, the Service
Provider must provide written notice to the City of such condition within fifteen (15) days from
the onset of such condition.
4. Early Termination by City/Notice. Notwithstanding the time periods contained
herein, the City may terminate this Agreement at any time without cause by providing written
notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15)
days prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this Agreement shall be effective when mailed, postage
prepaid and sent to the following addresses:
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1
City: Service Provider:
City of Fort Collins, Purchasing Corporate Protective Services Inc.
PO Box 580 400 W 15" St
Fort Collins, CO 80522 PO Box 693
Cheyenne, WY 82003
In the event of early termination by the City, the Service. Provider shall be paid for services
rendered to the date of termination, subject only to the satisfactory performance of the Service
Provider's obligations under this Agreement.. Such payment shall be the Service Provider's sole
right and remedy for such termination.
5. Contract Sum. The City shall pay the Service provider for the performance of this
Contract,
subject to additions
and
deletions provided herein, Twenty Four Thousand One
Hundred
Ninety Eight Dollars
and
Fifty Cents ($24,198.50) and incorporated herein by this
reference.
6. City Representative. The City will designate, prior to commencement of the
work, its representative who shall make, within the scope of his or her authority, all necessary
and proper decisions with reference to the services provided under this agreement. All requests
concerning this agreement shall be directed to the City Representative.
7. Independent Service Provider. The services to be performed by Service Provider
are those of an independent service provider and not of an employee of the City of Fort Collins.
The City shall not be responsible for withholding any portion of Service provider's compensation
hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for
any other purpose.
8. Personal Services. It is understood that the City enters into the Agreement
based on the special abilities of the Service Provider and that this Agreement shall be
considered as an agreement for personal services. Accordingly, the Service Provider shall
neither assign any responsibilities nor delegate any duties arising under the Agreement without
the prior written consent of the City.
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2
9. Acceptance Not Waiver. The City's approval or acceptance of, or payment for
any of the services shall not be construed to operate as a waiver of any rights or benefits
provided to the City under this Agreement or cause of action arising out of performance of this
Agreement.
10. VVarranty.
(a) Service Provider warrants that all work performed hereunder shall be
performed with the highest degree of competence and care in accordance
With accepted standards for work of a similar nature.
(b) Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the
most suitable grade of their respective kinds for their intended use, and all
Workmanship shall be acceptable to City.
(c) Service Provider warrants all equipment, materials, labor and other work,
provided under this Agreement, except City -furnished materials,
equipment and labor, against defects and nonoonformances in design,
materials and workmanship/workwomanship for a period beginning with
the start of the work and ending twelve (12) months from and after final
acceptance under the Agreement, regardless whether the same were
furnished or performed by Service Provider or by any of its subcontractors
of any tier. Upon receipt of written notice from City of any such defect or
nonconfonnances, the affected item or part thereof shall be redesigned,
repaired or replaced by Service Provider in a manner and at a time
acceptable to. City.
11. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default thereof.
12. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party
commences legal or equitable actions against the defaulting party, the defaulting party shall be
liable to the non -defaulting party for the non -defaulting partys reasonable attorney fees and
SA 09/01/06
Eel
costs incurred because of the default.
13. 13inding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
14. Indemnityllnsurance. a. The Service Provider agrees to indemnify and save
harmless the City, Its officers, agents and employees against and from any and all actions,
suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to
or death of any person or persons, or damages to property arising. out of, result from or
occurring in connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an additional
insured under this Agreement of the type and with the limits specified within Exhibit B,
consisting of one (1) page, attached hereto and incorporated herein by this reference. The
Service Provider before commencing services hereunder, shall deliver to the City's Director of
Purchasing and Risk Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a
certificate evidencing the insurance coverage required from an insurance company acceptable
to the City.
15. ' Entire Agreement This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
16. Law/Severabillty. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
SA 09/01/06
4
holding shall not invalidate or render unenforceable any other provision of this Agreement.
17. Prohibition Aqalnst Employing Illegal Aliens. This paragraph shall apply to all
Contractors whose performance of work under this Agreement does not involve the delivery of a
specific end product other than reports that are merely incidental to the performance of said
work. Pursuant to Section 8-17.5-101, C.R.S., of. seq., Contractor represents and agrees that:
A. As of the date of this Agreement:
1. Contractor does not knowingly employ or contract with an illegal alien; and
2. Contractor has participated or attempted to participate in the basic pilot
employment verification program created in Public Law 208, 104th
Congress, as amended; and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of
Homeland Security (the "Basic Pilot Program") in order to verify that
Contractor does not employ any illegal aliens.
B. Contractor shall not knowingly employ or. contract with an illegal alien to
perform works under this Agreement or enter into a contract with a
subcontractor that fails to certify to Contractor that the subcontractor shall not
knowingly employ or contract with an illegal alien to perform work under this
Agreement.
C.. Contractor shall continue to apply to participate in the Basic Pilot Program and
shall in writing verify same every three (3) calendar months thereafter, until
Contractor is accepted or the public contract for services has been completed,
whichever is earlier. The requirements of this section shall not be required or
effective if the Basic Pilot Program is discontinued.
D. Contractor is prohibited from using Basic Pilot Program procedures to
undertake pre -employment screening of job applicants while this Agreement is
being performed.
E. If Contractor obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien,
Contractor shall:
1. Notify such subcontractor and the City within three days that Contractor
has actual knowledge that the subcontractor is employing or contracting
with an illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor
does not cease employing or contracting with the illegal alien; except that
Contractor shall not terminate the contract with the subcontractor if during
such three days the subcontractor provides information to establish that
SA 09/01/06
the subcontractor has not knowingly employed or contracted with an illegal
alien.
F. Contractor shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department") made in the course
of an investigation that the Department undertakes or is undertaking pursuant
to the authority established in Subsection 8-17.5-102 (5), C.R.S.
G. If Contractor violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this
Agreement. If this Agreement Is so terminated, Contractor shall be liable for
actual acid consequential damages to the City arising out of Contractor's
violation of Subsection 8-17.5-102, C.R.S:
H. The City will notify the Office of the Secretary of State if Contractor violates
this provision of this Agreement and the City terminates the Agreement for
such breach.
CITY OF FORT COLLINS, COLORADO'
a municipal corporation
%��
By: CJ r�""'�' L.
Jams A. O'Neill, CPPO, FNIGP
Dire r of Purchasing and Risk Management
Date: / Z127 10i!'
Services, Inc.
0
CORPORATE PRESIDENT OR VICE PRESIDENT
Date: PJ I S L06
ATTEST: (Corpc ate Seal)
CORPORATE SECRETARY
A
SA 09/01/06
EXHIBIT A
Video Security System for Parking Services
Scope of Work
Video Security System for use by Parking Services Operations, City of Fort Collins
• The customer interface must be web based and accessible from departmental
computers connected to the city network. The system administration can be via the
remote cilient software, web or the digital video recorder.
• The digital video recorder must be sized to handle the following requirements:
0 8 cameras
0 24 hours a day
0 7 days a week
0 11) days of saved video data
0 115 frames per second
o IF' camera technology
o Room for expansion for eight additional cameras
0 115 frames per second or higher per camera
15 bit high resolution color cameras
Locations are specified as the following:
o Three parking structure booths
• One booth at Old Town Parking Structure
• Two booths at Civic Center Parking Structure
• Each booth will have one camera and one audio device
• Audio and video recording
• Each of the three areas around the booths will have the PTZ cameras to
monitor and record entry and exit lanes
o The customer service area, first floor south end of 215 North Mason street
• Two cameras and an audio device
Local installation and service are preferred.
Include the cost of annual service contract including response time and any periodic
maintenance included as part of the service contract.
Include the cost of testing and orientation training of the turnkey Video Security system.
This will include;
o Demonstration of working camera recordings.
o Demonstration of recording of video to DVD disk.
o Demonstration of audio recording to DVD disk.
o Demonstration of Guard tour setup of PTZ cameras.
o Demonstration of Web Client Software
o Demonstration of System Administration
SA 09101106