HomeMy WebLinkAboutRFP - P1074 CITY ARCHITECTURAL AND ENGINEERING WORK ORDER CONTRACT (2)Administrative Services
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REQUEST FOR PROPOSAL
P1074 CITY ARCHITECTURAL & ENGINEERING
WORK ORDER CONTRACT
is requesting proposals from firms interested in providing Architectural and
Engineering services to the Operations Services Department on an as -needed basis. Any City
Department may use these services, but all requests for work should be initiated through the
Operations Services Department. The firm selected to provide these services will be required, to
provide a wide range of professional services, to meet the City's needs.
Written proposals, five (5) will be received at the City of Fort Collins' Purchasing Division, 215 North
Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our
clock), July 11, 2007. Proposal No. P1074. If delivered, they are to be sent to 215 North Mason
Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins,
80522-0580.
Questions concerning the scope of this proposal should be directed to Stephen Seefeld, CCCA,
Facilities Project Manager, Operations Services Department, (970) 221-6227. Questions regarding
proposal submittal or the proposal process should be directed to John Stephen, CPPO, CPPB, Senior
Buyer, 970-221-6777.
A copy of the Proposal may be obtained as follows'
Download the Proposal/Bid from the BuySpeed Webpage,
https:Hsecure2.fcqov.com/bso/login.isp
Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Sales Prohibited / Conflict of Interest: No officer, employee, or their dependent or person residing
in and sharing the expenses of their household, shall have a financial interest in the sale to the City of
any real or personal property, equipment, material, supplies, or services. This'. rule also applies to
subcontracts with the City. This shall not apply to members of any authority, board, committee or
commission of the City, other than the members of the City Council. Soliciting or accepting any gift,
gratuity, favor, entertainment, kick -back or any items of monetary value from any person who has
sought or is seeking to do business with the City of Fort Collins is prohibited. Any vendor knowing of
this type of activity is encouraged to report in confidence to the Director of Purchasing and Risk
Management, the Director of Finance, the City Attorney, or the City Manager so the matter can be
dealt with.
Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to the relevant authorities as such. Your authorized signature on your proposal
submittal assures that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
215 North Mason Street • 2"" Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • Fax (970) 221-6707 www.rcggov.com
PROFESSIONAL SERVICES AGREEMENT
WORK ORDER TYPE
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , hereinafter referred to as "Professional'.
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance
with any project Work Orders for issued by the City. A blank sample of a work order is
attached hereto as Exhibit "A", consisting of ( ) pages and is incorporated
herein by this reference. The City reserves the right to independently bid any project rather than
issuing a Work Order to the Professional for the same pursuant to this Agreement.
2. The Work Schedule. The services to be performed pursuant to this Agreement
shall be performed in accordance with the Work Schedule stated on each Work Order.
3. Time of Commencement and Completion of Services. The services to be
performed pursuant to this Agreement shall be initiated as specified on each Work Order. Time
is of the essence. Any extensions of any time limit must be agreed upon in writing by the
parties hereto.
4. Contract Period. [Option 1] This Agreement shall commence ,
200
, and shall
continue in
full force
and
effect until
, 200 ,
unless
sooner terminated
as herein
provided.
In
addition, at the option
of the City, the
Agreement may be extended for additional one year periods not to exceed
( ) additional one year periods. Renewals and pricing changes shall be negotiated by
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and agreed to by both parties. The Denver Boulder Greeley CPIU published by the Colorado
State Planning and Budget Office will be used as a guide. ' Written notice of renewal shall be
provided to the Service Provider and mailed no later than ninety (90) days prior to contract end.
4. Contract Period. This Agreement shall commence 200
and shall continue in full force and effect until , 200 unless sooner
terminated as herein provided. In addition, at the option of the City, the Agreement may be
extended for additional one year periods not to exceed ( ) additional one
year periods. Pricing changes shall be negotiated by and agreed to by both parties and may not
exceed the Denver - Boulder CPI-U as published by the Colorado State Planning and Budget
Office. Written notice of renewal shall be provided to the Service Provider and mailed no later
than ninety (90) days prior to contract end.
5. Early Termination by City/Notice. Notwithstanding the time periods contained
herein, the City may terminate this Agreement at any time without cause by providing written
notice of termination to the Professional. Such notice shall be delivered at least fifteen (15)
days prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this agreement shall be effective when mailed, postage
prepaid and sent to the following address:
Professional: City: With Copy to:
In the event of any such early termination by the city, the Nrotesslonal shall be paid for services
rendered prior to the date of termination subject only to the satisfactory performance of the
Professional's obligations under this Agreement. Such payment shall be the Professional's sole
right and remedy for such termination.
sldwopsa rev 09l01106
6. Design, Project Insurance and Insurance Responsibility. The Professional shall
be responsible for the professional quality, technical accuracy, timely completion and the
coordination of all services rendered by the Professional, including but not limited to designs,
plans, reports, specifications, and drawings and shall, without additional compensation,
promptly remedy and correct any errors, omissions, or other deficiencies. The Professional
shall indemnify, save and hold harmless the City its officers and employees, in accordance with
Colorado law, from all damages whatsoever claimed by third parties against the City and for the
City's costs and reasonable attorney's fees arising directly or indirectly out of the Professional's
negligent performance of any of the services furnished under this Agreement. The Professional
shall maintain commercial general liability insurance in the amount of $ combined single
limits and errors and omissions insurance in the amount of
7. Compensation. In consideration of services to be performed pursuant to this
Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis
designated in Exhibit "B", consisting of ( ) page(s), attached hereto and
incorporated herein by this reference. At the election of the City, each Work Order may contain
a maximum fee, which shall be negotiated by the parties hereto for each such Work Order.
Monthly partial payments based upon the Professional's billings and itemized statements are
permissible. The amounts of all such partial payments shall be based upon the Professional's
City -verified progress in completing the services to be performed pursuant to the Work Order
and upon approval of the Professional's direct reimbursable expenses. Final payment shall be
made following acceptance of the work by the City. Upon final payment, all designs, plans,
reports, specifications, drawings, and other services rendered by the Professional shall become
the sole property of the City.
8. City Representative. The City will designate, prior to. commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
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proper decisions with reference to the project. All requests for contract interpretations, change
orders, and other clarification or instruction shall be directed to the City Representative.
9. Proiect Drawings. Upon conclusion of the project and before final payment, the
Professional shall provide the City with reproducible drawings of the project containing accurate
information on the project as constructed. Drawings shall -be of archival, prepared on stable
mylar base material using a non -fading process to provide for long storage and high quality
reproduction. "CD" disc of the as -built drawings shall also be submitted to the owner in and
AutoCAD version no older then the established city standard.
10. Monthly Report. Commencing thirty (30) days after Notice to Proceed is given on
any Work Order and every thirty days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Work Order,
Work Schedule and other material information. Failure to provide any required monthly report
may, at the option of the City, suspend the processing of any partial payment request.
11. Independent Contractor. The services to be performed by Professional are those
of an independent contractor and not of an employee of the City of Fort Collins. The City shall
not be responsible for withholding any portion of Professional's compensation hereunder for the
payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose.
12. Personal Services. It is understood that the City enters into this Agreement
based on the special abilities of the Professional and that this Agreement shall be considered as
an agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
13. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
relieve the Professional of responsibility for the quality or technical accuracy of the work. The
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City's approval or acceptance of, or payment for, any of the services shall not be construed to
operate as a waiver of any rights or benefits provided to the City under this Agreement.
14. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default.
15. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting
party commences legal or equitable actions against the defaulting party, the defaulting party
shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees
and costs incurred because of the default.
16. Binding Effect. This,writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
17. Law/Severability. The laws of the State of Colorado shall govern the
construction, interpretation, execution and enforcement of this Agreement. In the event any
provision of this Agreement shall be held invalid or unenforceable by any court of competent
jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this
Agreement.
18. Prohibition Against Employing Illegal Aliens. This paragraph shall apply
to all Contractors whose performance of work under this Agreement does not involve the
delivery of a specific end product other than reports that are merely incidental to the
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sidwopsu rev 09/01/O6
performance of said work. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor
represents and agrees that:
A. As of the date of this Agreement:
1. Contractor does not knowingly employ or contract with an illegal alien; and
2. Contractor has participated or attempted to participate in the basic pilot
employment verification program created in Public Law 208, 104th
Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of
Homeland Security (the "Basic Pilot Program") in order to verify that
Contractor does not employ any illegal aliens.
B. Contractor shall not knowingly employ or contract with an illegal alien to
perform works under this Agreement or enter into a contract with a
subcontractor that fails to certify to Contractor that the subcontractor shall not
knowingly employ or contract with an illegal alien to perform work under this
Agreement.
C. Contractor shall continue to apply to participate in the Basic Pilot Program and
shall in writing verify same every three (3) calendar months thereafter, until
Contractor is accepted or the public contract for services has been completed,
whichever is earlier. The requirements of this section shall not be required or
effective if the Basic Pilot Program is discontinued.
D. Contractor is prohibited from using Basic Pilot Program procedures to
undertake pre -employment screening of job applicants while this Agreement is
being performed.
E. If Contractor obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien,
Contractor shall:
1. Notify such subcontractor and the City within three days that Contractor
has actual knowledge that the subcontractor is employing or contracting
with an illegal alien; and
Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor
does not cease employing or contracting with the illegal alien; except that
Contractor shall not terminate the contract with the subcontractor if during
such three days the subcontractor provides information to establish that
the subcontractor has not knowingly employed or contracted with an illegal
alien.
F. Contractor shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department') made in the course
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of an investigation that the Department undertakes or is undertaking pursuant
to the authority established in Subsection 8-17.5-102 (5), C.R.S.
G. If Contractor violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this
Agreement. If this Agreement is so terminated, Contractor shall be liable for
actual and consequential damages to the City arising out of Contractor's
violation of Subsection 8-17.5-102, C.R.S.
H. The City will notify the Office of the Secretary of State if Contractor violates
this provision of this Agreement and the City terminates the Agreement for
such breach.
19. Special Provisions. Special provisions or conditions relating to the services to
be performed pursuant to this Agreement are set forth in Exhibit "C", consisting of
) page(s), attached hereto and incorporated herein by this reference.
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
THE CITY OF FORT COLLINS, COLORADO
M
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
Date:
[Insert Professional's name] or
[Insert Partnership Name] or
[Insert individual's name]
Doing business as _ [insert name of business]
Title:
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
16
stdwupti icv 09/01/06
ATTEST:
Corporate Secretary
(Corporate Seal)
I�I:II:l�rll_W
1viffi+] 1.7 :N] .U] 4 0 Y.] 1.7 y I
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
DATED:
Work Order Number:
Purchase Order Number:
Project Title:
Commencement Date:
Completion Date:
Maximum Fee: (time and reimbursable direct costs):
Project Description:
Scope of Services:
Acceptance
User
By:_
Professional agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Professional
Services Agreement between the parties. In the
event of a conflict between or ambiguity in the
terms of the Professional Services Agreement
and this work order (including the attached
forms) the Professional . Services Agreement
shall control.
Professional
Date:
The attached forms consisting of (_) pages
are hereby accepted and incorporated herein, by
this reference, and Notice to Proceed is hereby
given.
City of Fort Collins
17
sldwupsa rev 09/01/06
M
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
(over $30,000.00)
Date:
18
stdwopsu icv 09/01ft
PROPOSAL NO. P1074
CITY ARCHITECTURAL & ENGINEERING
WORK ORDER CONTRACT'
The City of Fort Collins is requesting proposals from firms interested in providing Architectural
and Engineering services to the Operations Services Department on an as -needed basis. Any
City Department may use these services, but all requests for work should be initiated through
the Operations Services Department. The firm selected to provide these services will be
required, to provide a wide range of professional services, to meet the City's needs.
GENERAL INFORMATION
The City of Fort Collins is requesting Architectural/ Engineering team proposals to assist the
City's Operations Services Department; in its yearly need for professional building and site
design services in planning, architectural design, engineering to include; civil, structural,
mechanical, electrical, electrical service, lighting, energy conservation services, LEED
consulting, and professional land surveying. In addition the professional group selected may be
asked to include an architectural or engineering specialist to the team on a case by case basis.
The hourly rate for any specialist will be reviewed and approved before work is assigned.
The average amount spent for services was about $232,600 per year over the last 5 years.
Performance of these services will be based upon the City of Fort Collins Operations (Facility)
Services Department Building Design Standards. The most current version can be found on the
City of Fort Collins website at: www.fcgov.com. Any deviation from these standards must be
approved in advance by the Operations Services Director.
Desired services may include, but are not necessarily limited to:
♦ site analysis
♦
cost estimating
♦ space planning and management
♦
construction contract administration
♦ concept design
♦
systems assessment and reports
♦ design development
♦
energy conservation studies
♦ construction documents
♦
energy conservation project
development
♦ feasibility studies
♦
LEED Consultation
Software: The City Operations Services Department uses AutoCAD-Release 2004. Therefore,
the Professional firm(s) must have the capability of providing appropriate drawings in a format
which is fully compatible with and can be read by AutoCAD-Release 2004. Drawings must be
supplied in zip disk or CD's and Mylar hard copy format. Specifications must be supplied in zip
disk or CD's or by e-mail.
For space management, the City uses "FM:Space-Management" software by FM:Systems.
Operations Services Acting Contract Administrator: Point of contact for this contract is
Stephen Seefeld, CCCA, Facilities Project Manager @ (970)-221-6227.
Request for Proposal Content:
Please include in your proposal, and be prepared to demonstrate to the City of Fort
Collins, such items as:
• Your team's capabilities regarding staff ,and associates, experience and training.
• Availability to handle multiple projects in the maximum Work Order dollar range of 50K.
• Ability/willingness to meet fast -track schedules and deadlines.
• Your past successes and customer satisfaction level. Any problems you've encountered
that were solved by your group through innovation.
• Your particular design strengths, interests and design philosophy.
• Your teams' commitment to quality and attention to detail.
• Experience in.construction contract administration procedures, in the role of the A/E, as
defined by the AIA, EJCDC, and CSI.
• Your ability to provide efficient, competent service, keeping design cost overruns to a
minimum.
• Your interest in being awarded this contract.
Provide a list of projects completed in the last three years with all pertinent contact information
for reference checks.
II. EVALUATION AND AWARD
It is the intent of the City to select a Professional architectural / engineering firm or team, and to
enter into a Professional Services Agreement to provide the services specified herein. A City
Review Committee will rank the proposals based on the City of Fort Collins' procedures for the
review of professional firms.
The highest -ranked Professional teams will then be invited to make a formal oral presentation to
the City Review Committee. Based on these interviews, the highest ranked Professional team
will be retained to provide their services to the City, in accordance with their ranking, as the
need for work is generated.
The Professional Services Agreement shall commence on September 1, 2007 and continue in
full force and effect for one year. At the option of the City, the Professional Services Agreement
may be extended for up to four (4) additional one-year terms.
Increases in the Fee Schedule may be negotiated for subsequent renewal of the third, fourth,
and fifth additional one-year periods. Price changes in the Fee Schedule will be negotiated by
and agreed to by both parties and will use the Denver -Boulder CPI index as a guide.
Review & Assessment: Professional firms will be evaluated on the following criteria. These
criteria will be the basis for review of the written proposals and interview session. The rating
scale shall be from 1 to 5, with 1 a poor rating, 3 an average rating, and 5 an outstanding rating.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and
5 being an outstanding rating.
Weighting
Qualifications
Standard
Factor
2.0
Scope of
Does the proposal show an understanding of the project
Proposal
objectives, methodology, and requirements?
Has the firm demonstrated innovative professional
approaches to problem -solving?
2.0
Assigned
Do the persons who will work on the contract have the
Personnel
necessary skills?
Are sufficient people of the requisite skills assigned to the
contract?
1.0
Availability
Can the work be completed in the time frame required?
Can targeted start- and completion dates be met?
Can qualified staff be made available as needed?
Does the senior staff have adequate time available?
What is the ratio of senior staff to junior staff?
1.0
Motivation
Is the firm interested in the work?
Are they committed to successful performance and
completion of the contract?
2.0
Costs
Is the company cost -competitive and cost-effective?
Are they capable of controlling their costs and meeting on -
time performance?
2.0
Capability of the
Does the firm have the technical experience, quality
Firm
assurance and quality control procedures, and staff to
perform the contract?
Can the firm provide special expertise, additional staff, or
specialized subconsultants for this contract?
Has the firm previously performed the type and full range
of services required?
Reference Evaluation (Top -Ranked Firms)
The City's Representative will check references using the following criteria. The evaluation
rankings will be labeled Satisfactory / Unsatisfactory.
QUALIFICATION STANDARD
Overall Performance Would you hire this Professional again? Did they show the
skills required by this project?
Timetable Was the original Scope of Work completed within the
specified time? Were interim deadlines met in a timely
manner?
Completeness Was the Professional responsive to client needs; did the
Professional anticipate problems? Were problems solved
quickly and effectively?
Budget Was the original Scope of Work completed within the
project budget?
Job Knowledge a) If a study, did it meet the Scope of Work?
b) If Professional administered a contract with another
contractor, was the project properly completed? Were
problems corrected quickly and effectively?
III. WORK ORDER PROCEDURES
Work performed pursuant to the Professional Services Agreement may be authorized by Work
Order. Signed work orders must be issued for any work. No Work Order shall exceed $75,000.
The Professional shall provide all personnel, equipment and supplies necessary to complete. the
professional services set forth in the Scope of Work. Total project time, any retainage clause,
and any applicable liquidated damages clause will be determined as part of the project Work
Order for each individual project.
This is an indefinite quantity Work Order contract with no fixed maximum. The actual amount of
work to be performed, the time of such performance, and the location of work will be determined
by the City Representative, who may issue Work Orders to the Professional. The only work
authorized under the Professional Services Agreement is that which is performed after receipt of
such Work Orders.
The City of Fort Collins retains the right to reject all proposals and re -solicit through the formal
process, if deemed to be in the best interest of the City.
Development of the Scope of Work: the Professional and the City Project Representative will
develop The Scope of Work for each individual project during the Work Order process. The
design Professional will submit a detailed scope of work proposal to the client for review and
approval. After review and approval, the City Representative will issue the notice to proceed to
the Professional with appropriately endorsed Work Order.
IV. FEE REQUIREMENTS
For this Request for Proposal, the Professional team will be required to provide hourly
rate pricing for, at least, the following categories:
I. Architectural Design -
a.) Interior/Exterior
b.) Site Planning/Space Planning
2. Landscape Architecture
3. Architectural Historical Preservation Specialist
4. Structural Engineering
5. Mechanical Engineering
6. Electrical Engineering
7. Civil Engineering
8. Lighting Consulting
9. Acoustical Engineering
10. Energy Consulting
11. Construction Estimating
12. Professional Land Surveyor
13. LEED Consultant
Each Work Order issued pursuant to the Architectural & Engineering contracts will typically be
based upon an hourly rate or set of rates with a not -to -exceed maximum fee; or a fixed fee
agreement. The specific compensation agreement for each Work Order is negotiated at the time
the Work Order is awarded to the Professional, based upon the provisions of the Professional
Services Agreement.
The Fee Schedule hourly rates (and any direct and reimbursable costs), as provided in the
Proposal and negotiated for the Agreement, will be used for each Work Order. The appropriate
Fee Schedule hourly rates will be multiplied by an estimate of time for each discipline. The
estimate of time as well as the scope of services may be negotiated at the time the work order is
awarded.
As a requirement of this RFP, the Proposer (Professional team) shall list the hourly rates for
each discipline , and any proposed direct and reimbursable costs. The Professional is
requested to also list any other related or ancillary services available, with the fee structure for
each. The Fee Schedule for the awarded Professional group will be incorporated into the
Professional Services Agreement as Exhibit B, pursuant to Agreement Paragraph 7,
"Compensation".
Fee Structure:
For each discipline, show the individual hourly rates according to each firm's specific
categories of service. Example:
A/E (firm): Drafts Person 1±2LE
Principal /hour Clerical /hour
Project Arch/Eng JLhoE CAD Technical 1±2iLr
In addition, provide rates for typically proposed direct or reimbursable charges, such as Mileage,
Travel Time and/or Per Diem.
V. PROPOSED SCHEDULE
This is a proposed schedule and the City has the right to change.
Proposals Due - July 11, 2007
Short List - Week of July 30, 2007
Interviews - July 31 or August 2
VI. SPECIAL CONDITIONS
1. Administration: The amount of CA (Contract Administration) shall be determined on a case
by case basis. CA shall be detailed in the proposal based upon the Scope of Work developed.
Typical services the Professional may be required to perform include: review of construction
contract project pay estimates, review submittals, process change orders, attend scheduled
progress meetings, and develop required "change in work requests' (CWR's), construction
observation, and inspection at substantial completion. The cost associated with this service for
a specific project will be a maximum not -to -exceed price, negotiated at the time of the Work
Order fee determination using the hourly rates in the Professional Fee.Schedule, as set forth in
Exhibit "B".
2. Construction Observation:
The Professional will submit a written report to the City Representative after each observation
visit and also upon inspection at substantial completion. The report will address, but is not
limited to, .construction work done according to plans and specifications, estimation of work
progress, noted defects of material, equipment, or workmanship. Report that the work complies
with the design specifications, meets industry standards, and attention is given to the fit and
finish of the project.
3. Requirements for Registration: The design of architectural, structural, mechanical,
electrical, civil, or other engineering work shall be accomplished or reviewed and approved by
architects or engineers registered in Colorado to practice in the particular professional field
involved.
4. Changes:
a) The City's Representative may, at any time by written order, make changes within the
general scope of the Work.
b) If any such change causes: an increase or decrease in the cost of, or the time required for
performance of any part of the work under the Work Order, the City Representative shall,
pursuant to the Professional's request, make an equitable adjustment in the price, the work
schedule, or both.
c) The Professional must submit in writing any "proposal for adjustment" under this clause within
15 days from date that a written change in work is issued by the City Representative.
d) No services for which an additional cost will be charged by the Professional shall be
furnished without the prior written authorization of the City Representative.
5. Constructability Review: Prior to the completion of final design by the Professional, and
prior to the acceptance of final design by the City Representative, the Professional shall be
required to perform.a "Constructability Review" pursuant to the City of Fort Collins Operations
Services Department requirements, Building Design Standards, and also to evaluate the actual
constructability of the design or services rendered with the City Representative.
6. Work Order Cost Proposals: If requested by the City Project Representative, proposed
costs and services shall be submitted in spreadsheet format, detailed as to all
architectural/engineering and other disciplines, with estimated hours for each discipline, and
their respective current hourly rates illustrated. Proposed reimbursable shall be shown
separately and likewise delineated.
7. Coordination: Professional(s) awarded a contract pursuant to this RFP will be required to
cooperate with, coordinate scheduling with, and work closely with other City professional -
service contractors.
8. Building Code: Drawings and Specifications must meet or exceed and be compatible with
Fort Collins Building Code requirements. Certified Drawings must be stamped with the
appropriate Colorado Professional's Stamp.
9. Submission/Transmission of Specifications and Drawings:
The design Professional will transmit job specifications and drawings to the City in electronic
format as well as hard copy. Drawings must be submitted on zip disks, or CD's in a data format
fully compatible with AutoCAD 2004. Bid sets and as -recorded documents (specs and
drawings) may be transmitted in "read only" format.. However, the City shall have the right to
keep electronic copies of the drawings that can be manipulated for future maintenance changes,
upgrades and/or alterations. The City agrees not to reproduce the drawings and/or the
specifications in full, for construction replication. The design Professional agrees not to
reproduce the drawings and/or the specifications in full, for construction replication without the
written consent of the City.
10. File Compatibility: The design Professional will title all electronic drawing files and other
project submissions to be consistent with the project contract documents. (Ie. Drawing files
labeled according to drawing sheet number of the plotted drawing; and, specification sections
labeled according to CSI format and printed project specs.) Submitted files may also include
the A/E's project number for their reference. For questions concerning this requirement please
contact the Operations Services Acting Contract Administrator, or the Operations Services staff
Architect.
11. Quarter Reports: The design professional will update the City by submitting a quarterly
report relative to the status of all projects in the design process for the City of Fort Collins.
Please address reports to:
City of Fort Collins
Operations Services, PMPD
PO Box 580
Fort Collins, CO 80522
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