HomeMy WebLinkAboutBID - 6060 SECURITY OFFICERAdministratk e tier+ices
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CITY OF FORT COLLINS
INVITATION TO BID
Cit of Fort Coll BID 6060 Security Officer
._ _ __ $ 6 OPENING 3 00 p m. (our clock), August 13, 2007
The City of Fort Collins is requesting bids from firms to provide an armed Desk Officer Position for
the new Police Services building
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk
Management, PO Box 580, 215 North Mason St , 2nd floor, Fort Collins, Colorado 80522, at the
time and date noted on the bid�roposal and/or contract documents If delivered, they are to be sent
to 215 North Mason Street, 2" Floor, Fort Collins, Colorado 80524 if mailed, the address is P O
Box 580, Fort Collins, 80522-0580
Bids must be received at the Purchasing Office prior to 3:00 p m (our clock), August 13,
2007
Questions concerning the scope of the bid should be directed to Project Manager Francis Gonzales,
(970) 566-9219, fonzales@fcgov corn
Questions regarding bid submittal or process should be directed to John D Stephen, CPPO, CPPB,
Senior Buyer (970) 221-6777, or James R Hume, CPPO, Senior Buyer (970) 221-6776
A copy of the Bid may be obtained as follows:
Download the Bid from the Purchasing Webpage, Current Bids page, at
https //secure2 fcgov com/bso/login Isp
2 Come by Purchasing at 215 North Mason St , 2nd floor, Fort Collins, and request a
copy of the Bid
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement Bids maybe withdrawn up to the date and hour set
for closing Once bids have been accepted by the City and closing has occurred, failure to enter into
contract or honor the purchase order will be cause for removal of supplier's name from the City of
Fort Collins' bidders list for a period of twelve months from the date of the opening , The City may
also pursue any remedies available at law or inequity Bid prices must be held firm for a period of
forty-five (45) days after bid openings
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained
in the City's specifications initially provided to the bidder Any proposed modification must be
accepted in writing by the City prior to award of the bid
Only bids properly received by the Purchasing Office will be accepted All bids should be clearly
identified by the bid number and bid name contained in the bid proposal
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City
215 North Mason Sit eel • 2"" Floor • P 0 Box 580 • Foi I Collins, CO 80522-0580 • (970) 221-6775 • i a (970) 22 bfi707 rt o 8r keov com
CITY OF FORT COLLINS, COLORADO
a municipal corporation
By
James B O'Neill 11, CPPO, FNIGP
Director of Purchasing and Risk Management
Date
ATTEST
City Clerk
APPROVED AS TO FORM
Assistant City Attorney
By
PRINT NAME
CORPORATE PRESIDENT OR VICE PRESIDENT
Date
ATTEST
CORPORATE SECRETARY
(Corporate Seal)
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SCOPE OF WORK
The duties and responsibilities of a desk officer is a new position at Fort Collins Police Services
This position will be staffed by a private, armed, uniformed and non -sworn officer who will be
stationed at the front desk in the lobby area of the new police services building The front desk will
be staffed from 0700 to 2300, 7 days per week
SUPERVISORY RESPONSIBILITY
The Desk Officer position will report to and evaluated by the Records Division manager
ESSENTIAL DUTIES AND RESPONSIBILITIES
The desk officer's duties include directing incoming pedestrian traffic to other portions of the facility
as well as answering their questions The desk officer is also responsible for the electronic security
of police services and will grant and direct electronic access to the officers, visitors and customers of
the Agency While monitoring the building security system and cameras, the desk officer will keep
surveillance over officers with prisoners in the sally port, booking and lock -up areas and report any
suspicious activities to the communications center
The desk officer is also responsible for answering an internal business line as well as non -
emergency phone calls from the public The desk officer will also take some simple reports over the
phone
On a normal business day, it is not uncommon for the desk officer to be taking report from a victim
at the desk while also answering the phone This makes the desk officer's position sometimes
extremely busy
The desk officer will conduct all activities in accordance with the Agency's Mission and Values,
Rules, Regulations, General Directives which is available for viewing upon request
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES
The desk officer must have the ability to effectively meet and interact with the public and
communicate in a professional manner both verbally and in writing along with the ability to handle
stressful situations It is preferred but not required the desk officer is proficient in Spanish The
desk officer must have a working knowledge of intercom systems, security systems, computers and
Microsoft and Windows operating systems The desk officer must process a working knowledge of
emergency services practices and use of mobile land radio
PHYSICAL DEMANDS
The physical demands here are representative of those that must be met by a Desk Officer to
successfully perform the essential functions of this job Reasonable accommodations maybe made
to enable individuals with disabilities to perform the essential functions While performing the duties
of this job, the Desk Officer is frequently required to sit and/or talk and hear The Desk Officer is
required to walk and stand for lengthy periods of time The Desk Officer is frequently required to use
hands to fingers, handle or feel objects, tools or controls, and to reach with hands and arms The
Desk Officer must occasionally lit and/or move up to twenty five (25) pounds Specific vision abilities
required by this job include close vision and the ability to adjust focus
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an Desk Officer
encounters while performing the essential functions of this job Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions The noise level in
the work environment is usually quiet, but will include periods of loud tones and pedestrian traffic
from numerous radios and phones at once
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SPECIAL REQUIREMENTS ^ ' I -
The Desk Officer must have had a background check by the security agency going back five (5)
years Desk officer security guards must not ever have been convicted of a felony Those convicted
of other crimes will only be used upon approval of Fort Collins Police Services All desk officers will
be given a limited background check by a member of the Fort Collins Police Services training unit
and those that are selected for the desk officers position will be required to take a physical and
unnalysis test prior to being hired
The Desk Officer security guards must be Colorado P 0 S T (Police Officer Stands in Training)
certifiable as a police officer
Security guards assigned to the Desk Officer position must carry firearms and be trained by the
security agency on their use Each guard must re -qualify with the firearm twice per year and the
qualification records made available to Fort Collins Police Services
Desk Officer security guards must be trained and hold a current certification in American Red Cross
first aid and Cardio Pulmonary Resuscitation, or an equivalent Certification records must be made
available to Fort Collins Police Services upon request
Desk Officer security guards must read and write the English language to enable them to maintain a
daily log of events when working Security guards must possess good interpersonal and customer
service skills
Security guards working at the front desk must wear an approved uniform which clearly identifies
their official capacity at all times while on duty Their appearance will be neat and professional at all
times Uniforms and all personal security guard equipment, including weapons and handcuffs will be
provided by the successful security agency All uniforms and personal security guard equipment,
including weapons and handcuffs must be approved by Fort Collins Police Services
The Fort Collins Police Services prefers the security agency to be currently staffing two (2) other law
enforcement agencies in Colorado, and be performing like duties there A reference list of where
these duties are currently being performed must be submitted to Fort Collins Police Services with
the bid for review and follow-up
The secunty agency must provide Worker's Compensation insurance to the security guards The
security agency is responsible for compliance with all federal and state wage and labor laws
The security agency is responsible for ensuring that the staffing requirements are fulfilled If they
are not, the agency must reimburse Fort Collins Police Services for costs incurred if Fort Collins
Police Services personnel must be used
The security agency must agree to work under the administrative control of Fort Collins Police
SERVICES
The security personnel working the Desk Officer position should be permanently assigned, when
practical
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EXHIBIT B
INSURANCE REQUIREMENTS
1 The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs Before commencing work under this
bid, the Service Provider shall furnish the City with certificates of insurance showing the type,
amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins "
In case of the breach of any provision of the Insurance Requirements, the City, at its option, may
take out and maintain, at the expense of the Service Provider, such insurance as the City may deem
proper and may deduct the cost of such insurance from any monies which may be due or become
due the Service Provider under this Agreement The City, its officers, agents and employees shall
be named as additional insureds on the Service Provider's general liability and automobile liability
insurance policies for any claims arising out of work performed under this Agreement
2 Insurance coverages shall be as follows
A Workers' Compensation & Employer's Liability The Service Provider shall maintain
during the life of this Agreement for all of the Service Provider's employees engaged in work
performed under this agreement
Workers' Compensation insurance with statutory limits as required by
Colorado law
Employer's Liability insurance with limits of $100,000 peracadent, $500,000
disease aggregate, and $100,000 disease each employee
B Commercial General & Vehicle Liability The Service Provider shall maintain during
the life of this Agreement such commercial general liability and automobile liability insurance
as will provide coverage for damage claims of personal injury, including accidental death, as
well as for claims for property damage, which may arise directly or indirectly from the
performance of work under this Agreement Coverage for property damage shall be on a
"broad form" basis The amount of insurance for each coverage, Commercial General and
Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property
damage
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under this
Agreement by a subcontractor, which liability is not covered by the subcontractor's
insurance
Bids must be furnished exclusive of any federal excise tax, wherever applicable
Bidders must be properly licensed and secure necessary permits wherever applicable
Bidders not responding to this bid will be removed from our automated vendor listing for the subject
commodities
The City may elect where applicable, to award bids on an individual item/group basis'or on a total
bid basis, whichever is most beneficial to the City The City reserves the right to acceptor reject any
and all bids, and to waive any irregularities or informalities
Sales prohibited/conflict of interest no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be rendered
This rule also applies to subcontracts with the City Soliciting or accepting any gift, gratuity, favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited
Freight terms unless otherwise noted, all freight is F O B Destination, Freight Prepaid All freight
charges must be included in prices submitted on proposal
Discounts any discounts allowed for prompt payment, etc , must be reflected in bid figures and not
entered as separate pricing on the proposal form
Purchasing restrictions your authorized signature of this bid assures your firm's compliance with
the City's purchasing restrictions A copy of the resolutions is available for review in the Purchasing
Office or the City Clerk's Office Request Resolution 91-121 for cement restrictions
Collusive or sham bids any bid deemed to be collusive or a sham bid will be rejected and reported
to authorities as such Your authorized signature of this bid assures that such bid is genuine and is
not a collusive or sham bid
Bid results for information regarding results for individual bids send a self-addressed, self -stamped
envelope and a bid tally will be mailed to you Bid results will be posted in our office 7 days after the
bid opening
James B O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
215 Not th Mason Street • 2"" Floor • 11 0 Box 580 • fort Collins, CO 80522-0580 • (970) 221-6775 • Fax (970) 221-6707 t%wr% Icaov con
CITY OF FORT COLLINS
BID PROPOSAL
BID 6060 Security Officer
BID OPENING. August 13, 2007, 3 00 p m lour clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR
SECURITY OFFICER PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS
The City of Fort Collins is requesting bids from firms to provide an armed Desk Officer Position for
the new Police Services building
Awarded service provider must enter into a service agreement (sample attached for your review)
and provide the required insurance (Exhibit B) This agreement is effective for one year from the
date on the service agreement At the option of the City, the Agreement may be extended for
additional one year periods not to exceed four (4) additional one year periods Pricing changes shall
be negotiated by and agreed to by both parties and may not exceed the Denver - Boulder CPI-U as
published by the Colorado State Planning and Budget Office
BID SCHEDULE
BID 6060 Security Officer
Our firm will provide a Security Officer per specification Award will be based on lowest responsive,
responsible cost that meets specification including background checks
Cost per Hour $
Cost per Week $
FIRM NAME
Are you a Corporation, Partnership, DBA, LLC, or PC
SIGNATURE
PRINT NAME
ADDRESS
PHONE/FAX#
EMAIL
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SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and between
THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the
"City" and , hereinafter referred to as "Service Provider"
WITNESSETH
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows
1 Scope of Services The Service Provider agrees to provide services miaccordance
with the scope of services attached hereto as Exhibit "A", consisting of pages and
incorporated herein by this reference
2 Contract Period This Agreement shall commence and shall continue in
full force and effect until unless sooner terminated as herein provided
3 Delay If either party is prevented in whole or in part from performing its obligations
by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the
party so prevented shall be excused from whatever performance is prevented by such cause To
the extent that the performance is actually prevented, the Service Provider must provide written
notice to the City of such condition within fifteen (15) days from the onset of such condition
4 Early Termination by City/Notice Notwithstanding the time periods contained herein,
the City may terminate this Agreement at any time without cause by providing written notice of
termination to the Service Provider Such notice shall be delivered at least fifteen (15) days prior to
the termination date contained in said notice unless otherwise agreed in writing by the, parties All
notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to
the following addresses
City Service Provider
City of Fort Collins
Attn Purchasing
PO Box 580
Fort Collins. CO 80522
(01
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In the event of early termination by the City, the Service Provider shall be paid for services Ices rendered
to the date of termination, subject only to the satisfactory performance of the Service Provider's
obligations under this Agreement Such payment shall be the Service Provider's sole right and
remedy for such termination
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5 Contract Sum The City shall pay the Service provider for the performance of this
Contract, subject to additions and deletions provided herein, per the attached Exhibit "A", consisting
of pages, and incorporated herein by this reference
6 City Representative The City will designate, prior to commencement of the work, its
representative who shall make, within the scope of his or her authority, all necessary and proper
decisions with reference to the services provided under this agreement All requests concerning this
agreement shall be directed to the City Representative
7 Independent Service provider The services to be performed by Service Provider are
those of an independent service provider and not of an employee of the City of Fort Collins The
City shall not be responsible for withholding any portion of Service Provider's compensation
hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any
other purpose
8 Personal Services It is understood that the City enters into the Agreement based on
the special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the City
9 Acceptance Not Waiver The City's approval or acceptance of, or payment for any of
the services shall not be construed to operate as a waiver of any rights or benefits provided to the
City under this Agreement or cause of action arising out of performance of this Agreel ent
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10 Warranty
(a) Service Provider warrants that all work performed hereunder shall be
performed with the highest degree of competence and care in accordance
with accepted standards for work of a similar nature
(b) Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the most
suitable grade of their respective kinds for their intended use, and all
workmanship shall be acceptable to City '
(c) Service Provider warrants all equipment, materials, labor and other work,
provided under this Agreement, except City -furnished materials, equipment
and labor, against defects and nonconformances in design, materials and
workmanship/workwomanship for a period beginning with the start of the
work and ending twelve (12) months from and after final acceptance under
the Agreement, regardless whether the same were furnished or performed by
Service Provider or by any of its subcontractors of any tier Upon receipt of
written notice from City of any such defect or nonconformances� the affected
item or part thereof shall be redesigned, repaired or replaced by Service
Provider in a manner and at a time acceptable to City
11 Default Each and every term and condition hereof shall be deemed to be a material
element of this Agreement In the event either party should fad or refuse to perform according to the
terms of this agreement, such party may be declared in default thereof
12 Remedies In the event a party has been declared in default, such defaulting party
shall be allowed a period often (10) days within which to cure said default In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
damages, (b) treat the Agreement as continuing and require specific performance, or (c) avail
himself of any other remedy at law or equity If the non -defaulting party commences legal or
equitable actions against the defaulting party, the defaulting party shall be liable Ito the non -
defaulting party for the non -defaulting party's reasonable attorney fees and costs rncur'red because
of the default
13 Binding Effect This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, 'employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representatives, successors and assigns of said parties
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14 Indemnity/Insurance
a The Service Provider agrees to indemnify and save harmless the City, its officers,
agents and employees against and from any and all actions, suits, claims, ;demands or
liability of any character whatsoever brought or asserted for injuries to or death of any person
or persons, ordamages to property ansing out of, result from or occurring in co Innection with
the performance of any service hereunder
b The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property I
c Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an additional
I
insured under this Agreement of the type and with the limits specified within Exhibit B,
consisting of one (1) page, attached hereto and incorporated herein by this reference The
Service Provider before commencing services hereunder, shall deliver to the City's Director
I
of Purchasing and Risk Management, P O Box 580 Fort Collins, Colorado 805I22 one copy
of a certificate evidencing the insurance coverage required from an insurance company
acceptable to the City
15 Entire Agreement This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties Covenants or
representations not contained in this Agreement shall not be binding on the parties
16 Law/Severabdity The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement In the event any provision of this
Agreement shall be held invand or unenforceable by any court of competent tunsdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agree ent
17 Prohibition Against Employing Illegal Aliens This paragraph shall apply to all
Contractors whose performance of work under this Agreement does not involve the delivery of a
specific end product other than reports that are merely incidental to the performance of said work
Pursuant to Section 8-17 5-101, C R S , et seq , Contractor represents and agrees thIat
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a As of the date of this Agreement
1 Contractor does not knowingly employ or contract with an illegal alien, and
2 Contractor has participated or attempted to participate in the basic pilot
employment verification program created in Public Law 208, 104th Congress, as
amended, and expanded in Public Law 156, 108th Congress, as amended,
administered by the United States Department of Homeland Security(the `Basic Pilot
Program") in order to confirm the employment eligibility of all newly hired employees
b Contractor shall not knowingly employ or contract with an illegal alien to perform work
under this Agreement or knowingly enter into a contract with a subcontractor thl t knowingly
employs or contracts with an illegal alien to perform work under this Agree, el t
c Contractor shall continue to apply to participate in the Basic Pilot Program and shall
in writing verify same every three (3) calendar months thereafter, until Contractor is accepted
or the public contract for services has been completed, whichever is earlier The
i
requirements of this section shall not be required or effective if the Basic Pilot Program is
discontinued
d Contractor is prohibited from using Basic Pilot Program procedures to undertake pre-
employment screening of job applicants while this Agreement is being performed
e If Contractor obtains actual knowledge that a subcontractor performing work under
this Agreement knowingly employs or contracts with an illegal alien, Contractor shall
Notify such subcontractor and the City within three days that Contractor has
actual knowledge that the subcontractor is employing or contracting with an illegal
alien, and
2 Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not
cease employing orcontracting with the illegal alien, exceptthat Contractorshall not
terminate the contract with the subcontractor if during such three days the
subcontractor provides information to establish that the subcontractor has not
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knowingly employed or contracted with an illegal alien
f Contractor shall comply with any reasonable request by the Colorado Department of
Labor and Employment (the "Department") made in the course of an investigation that the
Department undertakes or is undertaking pursuantto the authority established it Subsection
8-17 5-102 (5), C R S
g If Contractor violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17 5-102, C R S the City may terminate this Agreement If this
Agreement is so terminated, Contractor shall be liable for actual and consequential
damages to the City arising out of Contractor's violation of Subsection 8-17 5I 102, C R S
h The City will notify the Office of the Secretary of State if Contractor violates this
provision of this Agreement and the City terminates the Agreement for such breach
18 Special Provisions [Optional] Special provisions or conditions relating to, the services
to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting of
( ) pages, attached hereto and incorporated herein by this ref hence
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