HomeMy WebLinkAbout118550 R W BECK INC - PURCHASE ORDER - 6607934 (2)Date: 08/01 /07
City of Fort Collins
City of Fort Collins
Page Number: 1
Purchase Order Number: 6607934
Delivery Date: 12/12/06 Buyer: DICK,OPAL
Purchase Order number must appear on invoices, packing lists, labels, bills of lading, and all correspondence.
Note:
Line Qty/Units Description Extended Price
2 Market Research
Addendum
Per scope dated 7-5-07
10,000.00
Total $10,000.00
City of Fort C91finjil Director of Purchasing and Risk Management City of Fort Collins
This order is ft1halid over $2000 unless signed by James B. O'Neill II, CPPO, FNIGP Accounting Department
City of Fort Collins Purchasing, PO Box 580, Fort Collins, CO 80522-0580 PO Box 580
Fort Collins, CO 80522-0580
July 5, 2007
Ms. Patty Bigner
Fort Collins Utilities
256 W. Mountain Ave.
P.O. Box 580
Fort Collins, CO 80522
Subject: New Task Order
Dear Patty:
In order to continue to provide services related to Fort Collins Utilities' ongoing market research
and benchmarking needs, we respectfully request issuance of a new task order as outlined below.
This task order would cover miscellaneous support services on request and would also allow us
to provide the additional follow-up requested to the Market Research and Benchmarking
projects.
Upon review of our scope for the Research and Benchmarking projects, we found the following
additional activities which resulted in full budget expenditure as June 15, 2007. Specific items
include the following:
■ Additional meeting with executive staff for instrument design
■ Higher level of effort related to survey redesign; initially thought to more closely aligned to
previous (Note that this was appropriate due to time elapsed since initial design in 1999)
■ Due to need to include additional items requested by executive staff and resulting longer
survey length, fielding costs exceeded the original estimate by $2880
■ Sampling issues with commercial data supplied; need to develop solution; extended time
frame and necessitated repeat contact efforts during fielding
■ Matching service — additional $800 expenditure to purchase phone numbers for commercial
customers (your verbal authorization received at the time)
■ Additional presentation design and delivery
■ Ambitious scope of benchmarking effort and need for high degree of follow up with
participants
Looking Forward
Based on our presentation and comments received, we anticipate several follow-up tasks:
■ Additional presentation/meeting with City Manager
■ Follow up questions for Benchmarking study; some are additional to original scope (e.g.,
AMR) but worthwhile
■ Additional clarification for Market Research; beyond scope of previous surveys
■ Strategy meeting related to Customer Connections function
We recommend structuring this additional work through a new task order, so that we can fully
respond to questions and additional work that has been outlined during our meetings with you
02-01617-01000-1000 1 081617 1 HA005455\02-01617\02000 - BenchmarkingTWNew Task Order Request_07-05-07.doc
1801 California Street, Suite 2800 Denver, CO 80202 Phone (303) 299-5200 Fax (303) 297-2811
Ms. Patty Bigner
July 5, 2007
Page 2
and the executive team, as well as cover the items that exceed the original scope of work. This
will also allow us to provide additional work as requested.
Please let me know if you would like to discuss this further and how you would like to proceed.
If this is satisfactory to you, I will rewrite this as a Scope of Work for a new task and send it
back to you for processing.
Thank you.
Sincerely,
R. W. BECK, INC.
Lynn L. Adams
Senior Director
LLA/ncl
02-01617-01000-1000 1 081617 1 H:\005455\02-01617\02000 - BenchmarkingTKNew Task Order Request_07-05-07.doc