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HomeMy WebLinkAboutRESPONSE - BID - 6057 MOVING SERVICES POLICECITY OF FORT COLLINS BID PROPOSAL 6057 Moving Services -Police Facility Bid Opening: July 18, 2007, 3:00 P.M. (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR MOVING SERVICES PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS: The City of Fort Collins is requesting bids from qualified moving contractors for the purpose of relocating the Police Department from their present sites to the new Police Services Facility located at 2221 Timberline Road, Fort Collins, CO. This proposal will be for moving various office and other equipment and approximately 250 employees' belongings that will be completed, through a series of 3 phases, in July/August 2007. The new building is a three (3) story building with approximately 100,000 square feet. It has three (3) passenger elevators that service both second and third floors. 1. ORIGIN BUILDINGS Personnel and equipment will be moving out of the following locations: 1. 300 LaPorte Avenue, with elevator 2. 222 LaPorte Avenue, ground level 3. 230 LaPorte Avenue, ground level 4. 215 North Mason Street, with elevator 5. 208 North Howes Street, ground level 6. 220 North Howes Street, ground level 7. 300 North Howes Street, ground level 8. 330 North Howes Street, ground level 9. 835 Wood Street, ground level 10. 2554 Midpoint Drive, ground level 2. PROJECT SCHEDULE • A move "sequence" has been provided by Police Services. • Appendix "A" provides the order in which divisions will be moved and the approximate number of boxes at each location. 3. ITEMS TO BE MOVED • Appendix "A" also lists the approximate number of boxes to be both supplied and moved by contactor, and those to be moved only, packing, sealing and labeling of these boxes will be done by Police Services personnel. • The selected moving company shall be responsible for moving all PC's, printers, faxes and general office equipment per Appendix "B". o A minimum 62 PC Towers and 72 Lap Top Docking Stations each with Monitor and Keyboard. o All equipment to be moved will be disconnected by others. o The cords and connections from the equipment will be placed in a separate box or container. • Moving of existing cubicle furniture and conference room furniture will not be considered a part of this bid. • All copiers will be moved by the copier vendors. 3 SA rev06/07 CoCreate Software LaRita Clark Purchasing Agent (970) 267-8123 Perform numerous moves internally at their Corporate Headquarters. Moves involve significant amounts of computers, servers, etc. Ongoing work for the past three years. `T enjoy working with all ofyou and yourgreat crews." OFFICE Bohemian Companies Nicole Javernick (970) 482-3037 Have completed several moves, both external and internal, over the past two years. Moves have involved moving fire- proof cabinets up and down stairways, as well as moving heavy custom-made furniture. Harden, Hass, Haag & Hallberg, P.C. Karen D. Rittwager Business Manager (970) 482-7777 Relocated their law offices from two separate floors to one floor in their new facility. This move involved the relocation of several law libraries, as well as banks of files. Order retention of these documents was imperative. Move was completed on time and within budget. Burns Marketing Communications Dillon McElwaine Account Executive (970) 203-9656 Completed the relocation to their new offices in April 2007. Move required significant planning and coordination with their staff. Move was completed on time and within budget. LBN (Linden, Bartels, and Noel Insurance Agency Rae Campbell Customer Service Agent / Operations Manager (970) 663-1061 Successfully completed the consolidation of their Ft. Collins and Greeley offices into their new Corporate Headquarters in Johnstown (25/34). Move involved coordination of two separate offices into their new building that only has one elevator. Move was completed on time and within budget. Better Business Bureau - Mountain States Offices Marcy Sharf Office Manager (970) 224-2222 Relocated their offices in March 2005 to their new location in Windsor. Moved a large amount of boxed storage items, as well as a sensitive Xerox digital copier. Move was completed on time and within budget. Office Scal2es Susan Wilson Account Manager (970) 223-5959 Have worked as a team to provide moving services for over 2,000 individuals in two Fortune 500 companies in Northern Colorado. To date, hundreds of people have been moved. All moves required significant planning and preparation. Numerous computer/server labs have been moved. Requirements included providing specialized moving equipment, and having our crews available 24 hours a day / 7 days a week. Also have worked with Office Scapes in assisting numerous other commercial clients along the Front Range. Red Hen Systems Diana Kelly Office Manager (970) 493-3952 Ft. Collins to Ft. Collins Office Relocation in September 2004. Completed on time and within budget. "Very considerate and professional. Great job!" BASE E TeDi Jansen Assistant Director (970) 266-1734 Coordinated furniture move from 6`h floor offices to their corporate facility. Completed move on time and within budget. continued... Land Title Krista Manns Office Manager (970) 282-3649 Completed successful move to new location, including transportation of thousands of files (in order) into the new shelving system. Also transfer files from their Ft. Collins offices to their Denver offices several times each year. Managed Business Solutions Kim Homolka H.R. Manager (970) 494-4966 Have performed several office moves over the past two years. Relocated offices within their Ft. Collins offices, as well as transferred approximately 25 offices to their Colorado Springs offices. WAREHOUSING AND DISTRIBUTION Colorado Sash and Door Lori Amato Owner (970) 226-1460 Provide warehousing and distribution services for custom doors and windows. Exodus staff receives and inspects all items, then delivers them out according to delivery pick sheets all over the Front Range. Builders Annliance Center. Inc. Stacie Baltazar Administrative Assistant (970) 207-0015 Receive and inventory numerous types of appliances at our warehouse. Appliances are then scheduled for deliveries throughout Northern Colorado. Deliveries are coordinated by Exodus dispatching staff to ensure that all appliances are in place for installation before installation crews arrive. For Additional Information, Please Visit Our Website At: www.exodusmovina.com Johnson Controls, Inc. MSFM500 815 14th Street SW Loveland, CO 80537 Tel. 970/679 2039 FAX: 970/679 5540 i Greg Woods Salcs Exodus Moving Co Fort Collins, CO Dear Greg Woods: I have been in the Facilities Management industry for over 10 years. I have used several commercial moving companies with varying satisfaction. I have to say that Exodus Moving Company stands head and shoulders above the rest of the companies I have contracted with in the past. Your move crew supervisors, such as Josh, Jake, and Sergio have been wonderful to work with. Your team demonstrated excellent care with sensitive test equipment raging in value from $1,000.00 to over $250,000.00. 1 was extremely impressed with Sergio's problem solving abilities. We had several large pieces of sensitive test heads that needed to ;Hove between floors, through hallways, and tight quarters. Sergio was magnificent it handling each challenge that was thrown at him! The entire move crew was friendly, polite, and professional. I have heard comments from the 380 people moved such as,"this was the best move ever!" and, "smoothest mo� �e I've ever been involved in." Team Exodus really made Agilent Work Place Services look good on this move! I've said in the past, that all the planning in the world is meaningless if you don't have a good move crew. The physical move of an office personal relocation project is critical to the success or failure of the entire project! Thank you, for making this a successful project! Greg, your presence on the job site, your attention to customer service, and your dedication to complete the schedule on time and on budget was much appreciated! Your crew was well equipped, prompt, and flexible with any schedule changes. Thank you for your commitment to excellent customer service. 1 look forward to working with you on our next project! Sincerly, . � r Paul Alonzo Sr. Move Coordinator Johnson Controls. Inc. Agilent Technologies Project P! COMMITTED '0=XCELL+ENCE March 30, 2005 Ilan Levy Exodus Moving and Storage 113 Hickory Street Fort Collins, CO 80524 Dear Ilan, FACILITIES DEPARTMENT 2555 Midpoint Drive, Suite D Fort Collins, Colorado 80525 PHONE (970) 498-5900 FAX (970) 498-5901 I wanted to express my gratitude to you and your staff for the recent move your company completed for our Human Services Department. The move went very smoothly and was completed in less time than anticipated which allowed our staff to be productive sooner than expected. Greg Woods acted as our project manager from your company. He was an extremely valuable asset to our move team. With Greg's expertise in move planning, he was able to accurately account for all items being moved, provide appropriate quantities of boxes and file carts, and determine a reasonable time frame for move completion. Our move was fairly complex due to people moving between buildings as well as people moving internally within the same building. Greg gave us great recommendations on the best process to complete this complex move in an efficient and timely manner. I am confident that this move would not have been as successful without Greg's assistance. I also want to commend your moving staff. They were all very courteous, professional and efficient. They arrived on time with appropriate equipment and treated all of our items with great care. This careful manner allowed our move to occur with no damage to facilities or to items being moved. Thank you again for your assistance with our move. Your whole team did an outstanding jobl I look forward to working with Exodus Moving and Storage in the future. Sincerely, Connie Gunter Assistant Facility Planner 1® University Knowledge to Go Places Department of Bioagricultural Sciences and Pest :Management Fort Collins, Colorado 80523-1177 March 25, 2005 To Whom It May Concern: Please accept this letter as a reference for Exodus Moving and Storage, Fort Collins, CO. Our department is housed in the Plant Science Building on the Colorado State University campus. Our building was "revitalized" (remodeled) during 2000-2002. BSPM shares the building space with Soil and Crop Sciences. The remodel was done in two phases. Our department was moved out of the building for a one year period while half of the building was remodeled. When it came time to return to the building (and have Soils and Crop moved out for Phase H) Exodus was the company who performed the work. BSPM had to completely move to other space both on and off campus. Much of our belongings were placed in storage during this time. However, some labs were moved to other locations and continued to do research. All lab equipment had to be returned to the building and placed into the newly remodeled spaces. Examples of some of the equipment Exodus moved are growth chambers, incubators, large commercial sized (-80 degree) freezers, and various ovens and other laboratory equipment. In addition to these items, there was a large amount of boxes containing lab supplies, manuals, books and smaller equipment. In addition, all offices (including furniture and files, etc.) were returned to the building as well. Exodus arrived at the job site daily in a timely fashion, with a sufficient number of movers who were properly supervised and trained. We worked closely with Elan in the scheduling portion of the move in order to make the best use of our time. The movers were courteous, careful, ambitious, and dedicated to the project. As equipment and boxes were returned to the building, items were labeled with room numbers so the workmen could place the items in the accurate location with minimal direction. They even went so far as to help arrange furniture — a "service" NOT contracted for, but willingly done! I would recommend Exodus Moving and Storage to any entity contemplating a move such as the one we experienced. Having quality assistance went a long way in making an exhausting experience more pleasant. Sincerely, Judy Arnold Office Manager and Assistant To the Department Head Encompassing Entomology. Plant Pathology, and Weed Science Phoue (970) 491-5261 - bspmCo)lamar.colostate.edu - FAX (970) 491-3862 - http:Uwmw.colostate.edu/depts/bspm/index.htmi Fort Collins Radiologic r Associates,P Diagnostic Radiology and Medical Imaging February 10, 2005 Thomas J. Luttenegger, M.D., FACR Charles J. Singer, M.D. James E. Davidson, Jr., M.D. Richard J. Pacini, M.D. Winfield M. Craven, M.D. J. Raymond Geis, M.D. John R. Bodenhamer, M.D. Deborah Z. Gunderson, M.D. Mark E. Howshar, M.D. Mr. Ilan Levy Exodus Moving and Storage 113 Hickory Street Fort Collins, Colorado 80524 Dear Mr. Levy: Bruce A. Berkowitz, M.D. Michael J. Geraghty, M.D. Stanley W. Weinstein, M.D Thomas R. Dunphy, M.D. Jeffrey R. Weissmann, M.D. Curtis L. Markel, M.D. Tracy H. Florant M.D. Diplomats, American Board or Radiology Stanley H. Podolski III, C.P.A. Chief Executive Officer I am writing on behalf of the staff at Fort Collins Radiologic Associates to say THANK YOU! The entire staff at Exodus Moving was a pleasure to work with and helped make our relocation a smooth transition. Initially, when I spoke with Greg Woods, our move was to consist of two phases. By the time we were ready for Phase 2, we had managed to add three additional phases, two of which proved to be quite challenging and one was definitely last minute. Each time Greg and the crew rose to the occasion, showing a tremendous amount of patience and professionalism. The entire move crew (from each and every phase) went above and beyond the call of duty; Sergio did a wonderful job of supervising each phase and made certain I was completely satisfied with the placement of every item before the crew could call it a day. Please extend our thank you to all of the staff who assisted in our move(s), including Amber who directed numerous phone calls for me and Jake who always made sure we were all on the same page. Sincerely,: Michelle Lindner Physician Services/Human Resources Coordinator Cc. Greg Woods Exodus Moving and Storage 2008 Caribou Drive • Fort Collins, CO 80525 • (97) 377-0270 • (970) 377-3386 Fax • fortcollinsradiology.com 1901-2004 4. COORDINATION WITH THE CITY • The selected moving company will coordinate all moving requirements with the City's Project Manager, to include providing adequate building protection and adequate space in parking lot for anticipated trucks, etc. 5. BUILDING PROTECTION • Masonite shall be required at both origin and new building destination points for all lobby floor areas, elevators, secondary and main traffic corridors. All masonite shall be taped and secured during the entire move. • Padding, corner, and wall protection is required around main door frames, along main corridors and in elevators. The mover shall use special blue painter's tape to prevent removal of paint from walls or frames. • All protection shall be in place before moving starts and removed by each Saturday, 12 noon phase. MOVE PROCESS • Meetings: The Account Manager for the selected mover shall be required to attend any and all pre -move coordination meetings with the project team as required. It is estimated that 5 meetings will take place. • Boxes: The selected mover will supply moving boxes and special cable boxes or containers as required to each Origin building. A contact name and location plan at all sites will be provided at a later date. • Tape: The selected mover will supply box sealing tape, for the approximate number of boxes to be supplied per Appendix "A", to each Origin building. • Labels: The selected mover will provide the City's Project Manager with moving instructions and labels, as required, with a label color scheme. • Cube Numbers: The selected mover will post room and cubicle numbering sheets outside each cubicle and office. Drawings will be provided. • Building Conditions: A representative from the selected company shall walk the origin locations and the new building with the City's Project Manager to note and document any pre-existing damage to buildings. Any damage over and above what is noted will be repaired by the owner's Contractor at the moving company's expense. GENERAL • Boxes (stacked no higher than 4) and miscellaneous items shall be located on the floor in designated locations with moving tags visible to the future occupant. No boxes shall be placed on top of furniture (with exception of the cable boxes) on windowsills, or other pieces of equipment. Cable boxes are to be placed on the desktop. • All computer equipment, to include large network printers, shall be packed and loaded into equipment carts by the mover and verified that computer equipment is properly labeled. If no label is present, mover shall affix a label. • During the course of the move, the moving company shall designate two (2) people to work with the City's Project Manager to address any miscellaneous move issues as they arise. 4 SA rev06/07 ACCOUNT MANAGEMENT • Responsibility: The moving company shall assign an Account Manager to oversee this project. The Account Manager shall be the direct interface with the City's Project Manager and shall be responsible for the quality of all work performed. The Account Manager shall be ultimately responsible for the resolution of any move -related issues. • Availability: The Account Manager and/or a designated alternate shall be available during each phase of the move to respond to emergencies and to address performance problems that may require immediate attention. BID REQUIREMENTS • Contractor must submit the Bid Form attached. • Contractor bid to include necessary transportation, vehicles, equipment and personnel required to complete each move. • The Contractor must be properly licensed and insured. • Contractor must conduct background screening through a 3"' party investigating firm for any personnel who needs access to City facilities to complete each move. Contractor must provide the City's Representative with a copy of the report results for each person seeking clearance. The City may deny clearance to any personnel who meets any of the following criteria: a) Has an active criminal arrest warrant. b) Has a felony arrest or conviction. c) Has a drug -related misdemeanor or a petty offense conviction. d) Has a non -drug -related misdemeanor or a petty offense conviction within the past three (3) years. e) Is a suspect in an active criminal investigation. f) Was previously terminated from employment by the City of Fort Collins. g) Is determined to be a threat to the safety of persons or property or to the confidentiality of City information. • All Evidence items moved will be moved in secure trailer/container locked with banded seal. • Packing materials, except boxes, must be included in cost for items to be moved. • Packing materials must be delivered to each origin building a minimum of two (2) weeks prior to their move date. • Contractor will be required to pack and move all computer equipment, and have employees with necessary training/experience moving computer type equipment. • Provide list of types of packing material and containers to be used. • List credit for boxes which will be broken down and returned after the move is completed. • The bid should be provided on a fixed rate basis. The award of bid will be such that a Services Agreement will be issued for a "NOT TO EXCEED" total amount. • Awarded contractor must sign the Service Agreement (see attached example) and name the City of Fort Collins as an additional insured per Exhibit "B". 5 SA rev06/07 el RESPONSE TO BID REQUIREMENTS — Exodus Moving & Storage • Contractor must submit the Bid Form attached. • Contractor bid to include necessary transportal • The Contractor must be • Contractor must conduct background screening through a 3rd party investigating firm for any personnel who needs access to City facilities to complete each move. Contractor must provide the City's Representative with a copy of the report results for each person seeking clearance. The City may deny clearance to any personnel who meets any of the following criteria: a) Has an active criminal arrest warrant. b) Has a felony arrest or conviction. c) Has a drug -related misdemeanor or a petty offense conviction. d) Has a non -drug -related misdemeanor or a petty offense conviction within the past three (3) years. e) Is a suspect in an active criminal investigation. f) Was previously terminated from employment by the City of Fort Collins. g) Is determined to be a threat to the safety of persons or property or to the • All Evidence items moved will be moved in secure trailer/container locked with banded seal. • Packin2 materials, except boxes, must be included in cost for items to be moved. • Packing materials must be delivered to each origin building a minimum of two (2) weeks prior to their move date. • Contractor will be required to pack and move all computer equipment, and have emDlovees with necessary traininq/experience moving computer type equipment. • Provide list of types of packing material and containers to be used. Exodus will • List credit for boxes which will be broken down and returned after the move is completed. • The bid should be provided on a fixed rate basis. The award of bid will be such that a Services Agreement will be issued for a "NOT TO EXCEED" total amount. No Text 6057 Moving Services -Police Facility BID FORM Bid # 6057 Movina Services -Police Facility # Items A. Items to be Moved Cost/item Total Cost 62 Computer Towers w/Monitor, Keyboard, cords $6.00 $372.00 72 Docking Stations w/Monitor, Keyboard, Cords $6.00 $432.00 227 Small Boxes $4.00 $908.00 1012 Lar a Boxes $5.00 $5,060.00 39 XL Boxes $5.00 $195.00 154 Cube Boxes $4.00 $616.00 4000 Small Cube Boxes $4.00 $16,000.00 204 Lar a Flat Boxes $4.00 $816.00 4 Faxes $6.00 $24.00 8 Barcode Scanners/Printers $4.00 $32.00 3 Refrigerator/Freezers $10.00 $30.00 2 S acesaver Cabinets $15.00 $30.00 4 Scanners $10.00 $40.00 12I Desktop Printers 1 $6.00 $72.00 Subtotal Cost A $24,627.00 B.Supplying Cost/item Total Cost 227 Small Boxes $2.00 $454.00 1012 Large Boxes $2.50 $2,530.00 39 XL Boxes $3.00 $117.00 154 1 Cube Boxes $2.50 $385.00 204 Large Flat Boxes $3.00 $612.00 Subtotal Cost B $4,098.00 C. Credit for Returned Boxes $/Item Total Cost 205 Small Boxes $0.50 $102.50 910 Large Boxes $0.50 $455.00 35 XL Boxes $0.50 $17.50 140 Cube Boxes $0.50 $70.00 180 1 ILarge Flat Boxes $0.50 $90.00 Subtotal Cost C $735.00 Total Cost (Not to Exceed) A+B+C 1 $27,990.00 Firm Name: Exodus Movina & Stora a Inc. Signature: Print Name: Greg Woods Address: 1800 E. Harmony Road Ft. Collins. CO 80528 Phone: (970) 484-1488 Fax: (970) 484-4388 MOVA49 lk Sraq &Ar Commercial Relocation References References are grouped by type of business / organization GOVERNMENT / MUNICIPALITIES City of Fort Collins D.J. "Jack" Gianola, P.E. Special Projects Manager (970) 221-6272 Steve White Facilities Project Manager (970) 221-6273 Have relocated more than 11 departments over the past several years. Projects range from 10 person to 50 person moves, as well as significant warehouse projects. In 2007, relocated the Municipal Court to the Administration Building. Also, in 2001, relocated items to the newly constructed Administration Building. City of Greeley Joe Shelor Facilities Manager (970) 350-9334 Packing and relocation of Purchasing and Engineering Departments. Have performed several other small moves as well. In 2007, relocated items to the newly constructed Police Department. Currently under contract to perform all office moves for the City. Larimer Countv — Facilities Department Connie Gunter Facilities Planner (970) 498-5909 Have performed numerous moves over the past three years including consolidation of the County's Human Services Department. Perform moving assistance during all County elections. Ongoing work throughout the year. "I really appreciate your staffs efficiency and the care they take to protect our buildings! fake (crew member) was great about noticing a potential issue that would have damaged our building ... he was quick to rectify the situation." EDUCATION Aims Community College Carolyn Geisert Purchasing (970) 495-8077 Have performed numerous moves within the Aims campuses from 2006 to present with additional work to be performed in 2007. Crew sizes have ranged from 2 to 25 movers at one time. All phases thus far have been completed on time and within budget. Front Range Community College Jim Walsh Facilities Manager (970) 204-8620 Providing moving assistance at their Ft. Collins campus for more than four years. Many moves are internal, though some go from building to building. Colorado State Universit Judy Arnald Bio. Ag. & Pest Management, C129 Plant Sciences (970) 491-1930 Caroline Schultz Soil & Crop Sciences/Plant Sciences (970) 491-6501 Offsite and onsite laboratory moves including significant amounts of sensitive lab equipment. Sensitive equipment included -80 Degree freezers, growth chambers, force -draft drying ovens, and incubators. Project took place over an 18 Month time span — Ft. Collins to Ft. Collins. Projects included storage and relocation in 8 different locations. Thompson Valley School District Nancy Hunt Facilities Manager (970) 566-2364 Ongoing service for past five years. Projects have included both small and large jobs, including assistance for several carpet replacement projects. Successfully completed the relocation of the Administrative Offices in September 2004. continued... RLH Engineering/Windsor Schools Fred Vosiepka (303) 210-2734 Have assisted RLH with numerous moves over the past several years including the Windsor High School Renovation project. Exodus is currently under contract to perform moves through RLH for Park School District in Estes Park. MEDICAL Poudre Valley Hospital/Medical Center of the Rockies Bo Carr Administrative Assistant (970) 496-8077 In 2006 and 2007, Exodus crews relocated all departments transferring from Poudre Valley Hospital to Medical Center of the Rockies. This project spanned over 90 days, and planning was key to the success of the relocations. Banner Health — North Colorado Medical Center Chris Smith Director of Behavioral Health Services (970) 336-4911 Currently providing services under our moving agreement that has been in place for the past several years. Have performed countless moves during this time, and have completed all projects successfully. Recently completed the relocations for the 2"d Century project, the new expansion to their facility in Greeley. These relocations took place over a two month period, and moving crews were on site almost every day during this time. Advanced Medical Imaging Consultants, P.C. Michelle Lindner Human Resource Coordinator (970) 495-0868 Relocated their offices from two separate facilities over four different days in January 2005. Move involved significant planning to minimize employee downtime, as well as accommodate their patients. Kirk Eye Center Kerry McKillop Administrator (970) 669-1107 Successfully relocated their eye center over one shift (Loveland to Loveland). Move required significant building protection at their new location, as all floors are wood. Completed on time and under budget. "Greg (the estimator) was GREAT. He was right therefor us. The crew was wonderful... polite, careful, 8z ready to go. The best part was their willingness to work. " HIGH TECH AMD (Advanced Micro Devices) Medray Carpenter Section Manager / Site Services (970) 226-9500 Donna Rupert Administrative Specialist (970) 226-9517 Performed relocation of 80 offices to their new Ft. Collins facility in 2006. In April 2007, relocated their labs, server rooms, and 40 offices from their Longmont facility to their Ft. Collins Headquarters. Both moves were completed on time and within budget. Johnson Controls Paul Alonzo Senior Move Coordinator (970) 679-2945 Performed relocation of 380 people in March 2005 for Agilent Workplace Services in Loveland. Move involved sensitive test heads ranging in value from $1,000.00 to 250,000.00, as well as several large server rooms. Received glowing reviews from end users. Move was completed on time and under budget. QLT/Atrix Laboratories John Blegan Facility Manager (970) 482-5868 Have performed several lab moves in excess of 1,500 sq. ft. — Ft. Collins to Ft. Collins. Moves involved sensitive lab equipment, as well as offices, both internally and externally. continued...