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Home My WebLink AboutCHANGE ORDER - GENERAL CORRESPONDENCE - 6604200CHANGE ORDER NO. 1 PROJECT TITLE: Revenue Model Services CONTRACTOR: Economic and Planning Systems PURCHASE ORDER NO.: 6604200 DESCRIPTION: Revenue Model Development 1. Reason for Change: Need for additional work. 2. Description of Change: Additional meetings and consulting 3. Change in Contract Cost: $2205 4. Change in Contract Time: January 31, 2007 completion ORIGINAL CONTRACT COST $_35,060_ TOTAL APPROVED CHANGE ORDERS _0 TOTAL PENDING CHANGE ORDERS ,2,205 TOTAL THIS CHANGE ORDER _2,205_ TOTAL % OF ORIGINAL CONTRACT, THIS C.O.: 6.3% TOTAL % OF ORIGINAL CONTRACT, ALL C.O.'S: 6.3% ADJUSTED CONTRACT COST $ _37,265_ (Assuming all change orders a roved ACCEPTED BY: DATE: % Contractor's Representative ACCEPTED BY: DATE Project Manager REVIEWED BY: Title: APPROVED BY: DATE: DATE: Tit[ APPROVED BY: DATE: 7-to - J % ,;f Purchasing Agent over $30,000 cc: Purchasing 3 Date: 07/11106 Purchase Order Number: 6604200 City of Fort Collins City Of Fort Collins 7 Page Number: 1 . Delivery Date: 09/21/06 Buyer: O'NEILL,JAMES Purchase Order number must appear on invoices, packing lists, labels, bills of lading, and all correspondence. Note: Line Qty/Units Description Account Extended Price 1 1 Lot 101-550101.529290 �FVtikt6e 17,530.00 Revenue Model Services Per service agreement dated July 10, 2006 2 1 Lot 101-410500.529290 L4,jq f-- 17,530.00 Charges for this account Total $35,060.00 City of Fort Collins Accounting Department PO Box 580 Department Copy Fort Collins, CO 80522-0580 Invoice EPS Employer ID: 94-3056856 Invoice Number: 16843.7 To: City of Fort Collins \ 300 LaPorte Avenue P.O. Box 580 Fort Collins, CO 80522 Attention: Diane Jones, Deputy City Manager G- Project: Fort Collins Revenue Forecast Project Manager: Daniel Guimond PIC: Guimond Professional Services for the Period: I/l/2007 to IJ31/2007 Task Extra Meetings Task Maximum: Previous Billing Against Max: Current Billing Against Max: Balance After this Invoice: Economic e� Planning Systems PON, Roane, Re.1 F,J.Ic F,ouumi,s R,gianal Economics Land U- Paliry January 01, 2007 EPS # 16843 Contract # P.O. 6604200 $2,000.00 $0.00 $1,904.31 $95.69 Professional Services H , rs Rote 'h r e Daniel Guimond Principal 3.00 $210.00 630.00 Joshua Birks Associate 9.50 $100.00 950.00 Professional Services Total: 12.50 $1,580.00 Reimbursables Charre Car Rental/Transportation $67.49 M ileage/Parking $188.80 Per Dierr. Hotel $68.02 Reimbursables Total: $324.31 Total Task 2 $1,904.31 Total Project Invoice Amount: $1,904.31 �10C(. -G- Y l kr t' a •-�t�/l�':,� .. bJ �yfi`.,;5ry7s --^� [.:P+N`i..+'h.tT{...4,e ?� rt,."�"1°,} r" '� ,...�.i.S..A.'!✓ ��"x,.t /�� R r p, .� b f, j' t s. 1s'�,w�t,r.. ..' U`-'6..•'V"�'°+�'t 1 �'•...4f � "'.....^.._ 111 ��t. "i; t), ,. ,per' L) S A C ` R A M E N 7 0 R E R K E L E Y D F N Page l of 2 v F R 2150 River Plaza Prise. Sacramento C.1 9 S33 Suite 400 Phone: 916-649-8010 .. Phone: 510-841-91 )0 phone: lax: 916 649-2070 111x: 510-841-9208 Fax• 303-623-3557, 303-h23-9049 +cww.epsys.nim Economic e5 Planning Systems Public Finance Real Estate Economics Regional Economics Statement of Account Land Use Policy EPS Tax ID: 94-3056856 JUN � 1 7007 Date: June 05, 2007 C+fY !i , a9ers off To: Diane Jones C( City of Fort Collins 300 LaPorte Avenue P.O. Box 580 Fort Collins, CO 80522 Project: 16843 Fort Collins Revenue Forecast Manager: Daniel Guimond Invoice Payments/ Invoice Invoice Date Amount Credits Balance 7 1/l/07 $1,904.31 $0.00 $1,904.31 8 2/28/07 $300.00 $0.00 $300.00 Total Amount Due $0.00 $2,204.31 $2,204.31 Accounts Receivable Aging Summary Current l Month 2 Months 3 Months >3 Months 0.00 0.00 0.00 300.00 1,904.31 Qpg'(OUE S A C R A M E N T O B E R K E L E Y D E N V E R 2150 River plaza Drive, Suite 400 phone: 916-649-8010 phone: 310-841-9M) phone: 303-623-3557 Sacramento, CA 95833 tax: 916-649-2070 fax: 310-841-9208 tax: 303-623-9049 www.ep5ys.a>m From: Mike Freeman To: Gill, Erin Date: 6/12/2007 3:58:35 PM Subject: Re: EPS Fort Collins Revenue Forecast Erin, these are fine to pay, please pay out of the original splits, thanks. Mike Freeman Economic Advisor/Interim CFO City of Fort Collins, CO (970) 416-2259 mfreeman@fcgov.com >>> Erin Gill 6/12/2007 3:37:00 PM >>> Mike A PO set up payable to EPS, for the Fort Collins Revenue Forecasting, amount $35,060.00 (per the work order), has been spent in full. I have attached 2 outstanding invoices still owed for this Revenue Forecasting PO. Dan Guimond claims you orally authorized the attached invoices to be paid in addition to the $35,060.00 PO amount. Is this correct? If so, would you like the attached invoices to be paid out of: 101-410900 Or the original split 50150 PO accounts: 101-550101 Finance 101-410500 Budget Thanks, Erin Economic V Planning Systems Public Finance Invoice Real Estate Economics Regional Economics EPS Employer ID: 94-3056856 Land Use Policy Invoice Number: 16843.8 February 28, 2007 . To: City of Fort Collins 300 LaPorte Avenue P.O. Box 580 Fort Collins, CO 80522 FINANCE'07MAR1910117 Attention: Diane Jones, Deputy City Manager Project: Fort Collins Revenue Forecast EPS # 16843 Project Manager: Daniel Guimond PIC: Guimond Professional Services for the Period: 2/1/2007 to 2/28/2007 Contract # P.O. 6604200 Task 2 Extra Meetings Professional Services Joshua Birks Associate Professional Services Total: Task Maximum: Previous Billing Against Max: Current Billing Against Max: Balance After this Invoice: Hours 3.00 3.00 Total Task 2 $2,205.00 $1,904.31 $300.00 $0.69 Rate Charge $100.00 300.00 O7AA AA $300.00 *** Total Project Invoice Amount: $300.00 APerl Receivables: Current 1 Month 2 Months 3 Months >3 Months $300.00 $1,904.31 $0.00 $11,360.00 $0.00 P S A C R A M E /� T O B E It E L E Y DEN V E Rage I of" 2150 River Plaza Drive, Suite 400 phone: 916-649-8010 phone: 510-H414190 phone: 303-623-3557 Sacramenlo, CA 95533 fax: 916-649 2070 fax: 510-841 9209 fax: 303-(i23-9049 wwwXpsyt.eom Jun 12 2007 10:59RM HP LRSERJET FRX P. 1 s Delia Cruz From: Dan Guimond fdguimond@epsdenver.comj Sent: March 27, 2007 4:5 To: Delia Cruz Subject: RE: Project o. 16843-City of Fort Collins�4 ,V Please have her contact Mike Freeman CFO in the City Manager's office who authorized the additional work on this �' project. - Dan Daniel R. Guimond, Principal Pvv& mo_ocxo2r Economic & Planning Systems 73017th Street Suite 630 Denver, Colorado 80202 303-623-3557(P) 303-623-9049 (F) -----Original Message --- From: Delia Cruz [mailto:dcruzoepssac.coml Sent: Tuesday, March 27, 2007 5:13 PM To: Dan Guimond Cc: Judy Pernell Subject: Project No. 16843-City of Fort Collins F0-*-t0(XL-* i?"00 Post-ir Fax Note 7871 Dateif I Ro Pe98y� To From cow (� Ana x ,4, Pho.a. °II b ex# _ �e FaxK .y3 Hi Dan, I got a call from E#in, one of the Finance Staff from the City of Fort Collins. She is telling me that our budget for this project was only $35,060.00; ref. P.O. No. 6604200. Per our record, this client was invoiced for a total of $37,260.86 as of 2/28/07 and already paid a total of $35,056.55.(see attached) Therefore we need to ask another P.O. for the remaining $2,204.31 so that EPS can collect the last two invoices. Please let me know your comments because I promised to give her feedback by tomorrow. For your disposition. Thank you very much. Delia Delia Cruz, Accountant Economic & Planning Systems, Inc. (916)285-1943 direct (916)649-8010 ext. 943 (916) 239-6270 fax Because information exchanged by electronic media can deteriorate or be.damaged, lost, or modified intentionally or otherwise, use of this electronic data by anyone other than Economic & Planning Systems, Inc., shall be at the sole risk of such user and without liability or legal exposure to Economic & Planning Systems, Inc. The recipient is responsible for verifying the accuracy of electronically received data against hard copy documentation; if there is any discrepancy between the hard copy and the electronic copy, the hard copy will govern. Recipient assumes all risks in changing or modifying data and revising or updating hard copy documents. EXHIBIT "B" Budget and Work Schedule EPS proposes to initiate work on a time and materials basis with an initial upset limit of $35,060 for Tasks 1-7. The approximate allocation of time by task and staff level is shown in Table 1. The short term revenue forecasts (Tasks 1 and 2) will be completed by July 21, 2006. The second phase of the project will be completed within a 90 day time period. Table 1 Estimated Hours by Task Fort Collins Revenue Forecasts Description Project Manager Research/ Associate Production Total Hours Total cost Labor Task 1: Project Initiation 8 16 16 40 $4,160 Task 2: Trade Area Economic Base 4 8 16 28 $2,560 Task 3: Short Term Revenue Forecasts 8 40 24 72 $7,040 Task 4: Retail Sales Model Refinement 8 32 24 64 $6,240 Task 5: Retail Sales Forecasts 8 24 24 56 $5,440 Task 6: Other Revenue Indicators 4 16 16 36 $3,360 Task 7: Reports 16 16 16 46 $5,760 Total Hours 56 152 136 344 Hourly Rate $200 $100 $60 Dollars by Person $11,200 $15,200 $8,160 $34,560 Expenses Local Travel $250 Miscellaneous Expenses 250 Total Expenses $500 Total Labor and Expenses $35,060 EPS will bill the City for actual hours worked and materials used, not to exceed $35,060. Standard Professional Services Agreement- January, 2005