HomeMy WebLinkAboutRFP - P1066 ENVIRONMENTAL SERVICES (2)REQUEST FOR PROPOSAL
P1066 Environmental Services
itvof Fort Colliiis
The City of Fort Collins is requesting proposals from qualified full -service environmental services
Professionals to conduct general environmental consulting services as may be required by the City by
work order.
Written proposals, five (5) will be received at the City of Fort Collins' Purchasing Division, 215 North
Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our
clock), March 26„ 2007. Proposal No. P1066f delivered, they are to be sent to 215 North Mason
Street, 2"d Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins,
80522-0580.
Questions concerning the scope of the project should be directed to Project Manager Carol Webb
(970) 221-6231 or by email at cwebba-fcgov.com
Questions regarding proposals submittal or process should be directed to John D. Stephen, CPPO,
CPPB, Senior Buyer (970) 221-6777.
A copy of the Proposal may be obtained as follows:
Download the Proposal/Bid from the BuySpeed Webpage,
https://secure2.fcqov.com/bso/login. asp
2. Come by Purchasing at 215 North Mason St., 2"d floor, Fort Collins, and request a
copy of the Bid.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material, supplies
or services where such officer or employee exercises directly or indirectly any decision -making
authority concerning such sale or any supervisory authority over the services to be rendered. This
rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures that
such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
215 North Mason Street • 2°1 Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 0 Fax (970) 221-6707 www.fcgov.com
proper decisions with reference to the project. All requests for contract interpretations, change
orders, and other clarification or instruction shall be directed to the City Representative.
9. Protect Drawings. Upon conclusion of the project and before final payment, the
Professional shall provide the City with reproducible drawings of the project containing accurate
information on the project as constructed. Drawings shall be of archival, prepared on stable
mylar base material using a non -fading process to provide for long storage and high quality
reproduction. "CD" disc of the as -built drawings shall also be submitted to the owner in and
AutoCAD version no older then the established city standard.
10. Monthly Report. Commencing thirty (30) days after Notice to Proceed is given on
any Work Order and every thirty days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Work Order,
Work Schedule and other material information. Failure to provide any required monthly report
may, at the option of the City, suspend the processing of any partial payment request.
11. Independent Contractor. The services to be performed by Professional are those
of an independent contractor and not of an employee of the City of Fort Collins. The City shall
not be responsible for withholding any portion of Professional's compensation hereunder for the
payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose.
12. Personal Services. It is understood that the City enters into this Agreement
based on the special abilities of the Professional and that this Agreement shall be considered as
an agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
13. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
relieve the Professional of responsibility for the quality or technical accuracy of the work. The
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of an investigation that the Department undertakes or is undertaking pursuant
to the authority established in Subsection 8-17.5-102 (5), C.R.S.
G. If Contractor violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this
Agreement. If this Agreement is so terminated, Contractor shall be liable for
actual and consequential damages to the City arising out of Contractor's
violation of Subsection 8-17.5-102, C.R.S.
H. The City will notify the Office of the Secretary of State if Contractor violates
this provision of this Agreement and the City terminates the Agreement for
such breach.
19. Special Provisions. Special provisions or conditions relating to the services to
be performed pursuant to this Agreement are set forth in Exhibit "C", consisting of
) page(s), attached hereto and incorporated herein by this reference.
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THE CITY OF FORT COLLINS, COLORADO
0
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
Date:
[Insert Professional's name] or
[Insert Partnership Name] or
[Insert individual's name]
Doing business as [insert name of business]
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
By:
Title:
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST:
Corporate Secretary
(Corporate Seal)
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EXHIBIT "A"
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
DATED:
Work Order Number:
Purchase Order Number:
Project Title:
Commencement Date:
Completion Date:
Maximum Fee: (time and reimbursable direct costs):
Project Description:
Scope of Services:
Professional agrees to perform the services
identified above and on the attached forms
in accordance with the terms and conditions
contained herein and in the Professional
Services Agreement between the parties.
In the event of a conflict between or
ambiguity in the terms of the Professional
Services Agreement and this work order
(including the attached forms) the
Professional Services Agreement shall
control.
Professional
By:
Date:
User Acceptance
The attached forms consisting of _ (_)
pages are hereby accepted and
incorporated herein, by this reference, and
Notice to Proceed is hereby given.
City of Fort Collins
Date:
By:
Director of Purchasing and Risk
Management (over $30,000.00)
Date:
wopsa rev08/221/06
2
Term & Fees: Any agreement(s) will be effective for a period of one year from the date of the
completed Professional Services Agreement, and will be renewable for four (4) additional one-
year terms (one at a time), at the option of the City and if the Contractor is agreeable to the same
terms and conditions contained herein. Fees and costs shall remain the same for the first
renewable term. If appropriate, increases in fees and costs may be negotiated for the subsequent
renewals. Any such increases will use the Denver -Boulder CPI index as a guide.
Method Of Payment: The Professional shall receive payments for satisfactorily -completed work
based on verified progress in the following manner: The cost of the work completed shall be paid
to the Professional each month following the submittal of a bill by the Professional indicating the
percentage of that work that has been completed by task, and including a brief progress report.
All bills submitted by the Professional shall be directed to the City Representative for review and
authorization of payment.
Billings and payments will be made using the prices listed on the agreed -to Price Schedule. In
the event a service is requested which is not listed on the Price Schedule, the Consultant and the
City will negotiate an appropriate unit price for the service. A copy of the City's standard
Professional Services Agreement for Work Order Contracts and a sample Work Order are
attached.
Conferences: During the progress of the work, the Professional shall confer with the City as
necessary to ensure that the completed work will meet with the City's approval. The City will
designate a City Representative for each project Work Order. The Professional shall meet with
the City Representative at intervals to review the progress of the work and shall be required to
submit brief monthly progress reports to the City Representative.
II. GENERAL SCOPE OF ANTICIPATED & POTENTIAL SERVICES
This section is intended to outline and define the categories in the general scope of work that may
be needed by the City. The items or tasks listed in each general category are examples of the
types of specific services that the City anticipates are likely to be required or may potentially be
required. It is possible that additional or extended similar services may be required at some point
in time, and the City may choose to utilize the Professional under such circumstances.
However, the City makes no assurance that any specific service described in this section will be
needed during the initial one-year term of any contract that may be awarded pursuant to this
Request for Proposal, or during any extension of such a contract.
See Section III below, Proposal Description & Format, for more information on defining your
capabilities in relationship to these categories, items, and tasks, and other similar capabilities. hi
general, in all relevant categories, please be prepared to incorporate compliance with all Federal,
State, regional, and local laws, regulations, and policies.
Environmental Assessment and Investi ag tion
The Professional will work with the City to:
a. Perform due diligence assessments (Phase I Environmental Site Assessments in
accordance with ASTM standards) of property to be acquired by the City,
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including recommendations regarding the potential liability associated with a
property.
b. Perform Phase 2 investigations associated with and in support of the above
property transfer due diligence assessments.
C. Provide, on an as -required basis, integrated services for the collection, analysis,
and interpretation of environmental samples (air, water, soil, biota, and wastes).
d. Design and perform subsurface soil and groundwater investigations associated
with leaking underground tanks, release of hazardous substances, or other
environmental impacts. These services are to include the capability of
providing drilling and sample collection, and analytical and laboratory services.
e. Advise the City in matters associated with contaminant transport, hydrogeology,
geology, environmental chemistry, and related disciplines needed to assess the
potential environmental exposure to hazardous substances releases.
f. Advise the City on matters associated with Superfand, state mandated cleanups,
underground storage tank programs, voluntary cleanup program, and other
investigative type programs. Prepare Spill Prevention and train employees on
SPCC plan procedures.
g. Advise the City on issues associated with the use and release of petroleum fuels,
chlorinated solvents, PCBs, metals, and other constituents that may represent a
threat to human health and the environment.
h. Perform Asbestos & Pb-based paint inspections for demolition, renovation, and
on -going management of asbestos -containing materials. Advise the city in
matters associated with asbestos -contaminated soils.
2. Remedial Technology Selection and Implementation
The Professional will work with the City to:
a. Evaluate the impact of environmental releases of hazardous substances or
petroleum products on soil and in groundwater.
b. Determine the technologies that would be applicable to mitigate the concerns
caused by release of hazardous substances or petroleum products.
a Design, implement, and/or manage environmental remediation projects,
including excavation and disposal, in -situ treatment of soil and groundwater,
vapor extraction, bioventing, groundwater pump -and -treat projects, and intrinsic
remediation technologies. These services are to include obtaining any necessary
regulatory agency approvals.
d. Prepare necessary reports and submittals, both for the City and for any other
relevant regulatory or public agency.
e. Excavate and contain hazardous and non -hazardous contaminated materials.
f. Collect and/or treat contaminated water.
g. Provide post -cleanup site assessment, following appropriate site closure
procedures.
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3. Ecological Assessment and Permitting
The Professional will work with the City to:
a. Design and conduct assessments of the impact of various programs (i.e., road
construction) on ecological receptors such as riverine and wetland environment
and terrestrial habitats.
b. Advise the City in matters associated with environmental permits (i.e. 404
permit for wetland activity), including the preparation and submittal of such
permits.
C. Advise the City in matters associated with projects to improve, manage, and
develop habitat.
d. Design site revegetation and restoration projects.
e. Conduct assessments of threatened and endangered species.
4. Voluntary Cleanup
The Professional will work with the City to evaluate the applicability of voluntary
cleanup regulations or policies for City properties, or properties of interest to the City,
and prepare the plans required to implement such actions.
5. Environmental Auditine
The Professional will work with the City to:
a. Design and conduct audit programs needed to assess activities and services, and
assure environmental compliance.
b. Develop specific protocols for auditing environmental, health, and safety
compliance and related issues.
C. Provide and report on specific environmental, health, and safety compliance
assessments.
d. Design and provide oversight for environmental management systems and
associated programs in accordance with ISO 14001 standards.
6. Human Health Risk Assessment
The Professional will work with the City to design, review, and/or perform work plans
for ecological and human health risk assessments.
7. Air Permitting Monitoring, Modeling, and Compliance
The Professional will work with the City to:
a. Develop and prepare air permits.
b. Perform air monitoring, record keeping, and reporting. Prepare routine and
special reports of air quality data.
C. Advise the City on implications of pending or proposed federal, state, regional,
or local air quality laws, regulations, ordinances, and standards.
d. Advise and assist in the development or review of risk management plans for
responding to the accidental release of regulated substances.
e. Prepare air hazard assessment regarding release scenarios, zones of impact,
identification of impacted receptors.
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City's approval or acceptance of, or payment for, any of the services shall not be construed to
operate as a waiver of any rights or benefits provided to the City under this Agreement.
14. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default.
15. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting
party commences legal or equitable actions against the defaulting party, the defaulting party
shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees
and costs incurred because of the default.
16. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
17. Law/Severability. The laws of the State of Colorado shall govern the
construction, interpretation, execution and enforcement of this Agreement. In the event any
provision of this Agreement shall be held invalid or unenforceable by any court of competent
jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this
Agreement.
18. Prohibition Against Employing Illegal Aliens. This paragraph shall apply to all
Contractors whose performance of work under this Agreement does not involve the delivery of a
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specific end product other than reports that are merely incidental to the performance of said
work. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that:
A. As of the date of this Agreement:
1. Contractor does not knowingly employ or contract with an illegal alien; and
2. Contractor has participated or attempted to participate in the basic pilot
employment verification program created in Public Law 208, 104th
Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of
Homeland Security (the "Basic Pilot Program") in order to verify that
Contractor does not employ any illegal aliens.
B. Contractor shall not knowingly employ or contract with an illegal alien to
perform works under this Agreement or enter into a contract with a
subcontractor that fails to certify to Contractor that the subcontractor shall not
knowingly employ or contract with an illegal alien to perform work under this
Agreement.
C. Contractor shall continue to apply to participate in the Basic Pilot Program and
shall in writing verify same every three (3) calendar months thereafter, until
Contractor is accepted or the public contract for services has been completed,
whichever is earlier. The requirements of this section shall not be required or
effective if the Basic Pilot Program is discontinued.
D. Contractor is prohibited from using Basic Pilot Program procedures to
undertake pre -employment screening of job applicants while this Agreement is
being performed.
E. If Contractor obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien,
Contractor shall:
1. Notify such subcontractor and the City within three days that Contractor
has actual knowledge that the subcontractor is employing or contracting
with an illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor
does not cease employing or contracting with the illegal alien; except that
Contractor shall not terminate the contract with the subcontractor if during
such three days the subcontractor provides information to establish that
the subcontractor has not knowingly employed or contracted with an illegal
alien.
F. Contractor shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department') made in the course
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REQUEST FOR PROPOSAL
P1066 Environmental Services
I. OVERVIEW & INSTRUCTIONS TO PROPOSERS
The City of Fort Collins is requesting proposals from qualified full -service environmental
services Professionals to conduct general environmental consulting services as may be required
by the City by work order.
Objectives & Structure: This solicitation has four primary objectives:
♦ To provide the City with environmental services consultants with the depth of experience,
staff capabilities, materials, and equipment required to address in a timely and competent
manner the diverse environmental issues that face the City.
♦ To develop a partnership between the City's environmental management staff and the
environmental services vendor(s), focused on long-term cost savings and reduction in City
expenditures through state-of-the-art approaches to compliance; effective management of
environmental issues, assets, and liabilities; and use of competitive, cost-effective service
providers.
♦ To support City staff and contractors in assuring that the City is proactively addressing its
environmental responsibilities in a high -quality, integrated approach, protecting human health
and the environment and complying with regulatory requirements cost-effectively and
pollution prevention.
♦ To help make the City of Fort Collins a leader in environmental management, quality, and
compliance, resulting in the achievement of a better environment for the citizens of Fort
Collins at a lower overall cost.
These services could be applicable to City properties, operations, and/or services. Contract(s)
resulting from this RFP will be made available to all City departments; use of such contract(s)
will be at the option of those departments, depending upon their needs.
The firm(s) selected to provide these services may be required, on a Work Order (task order)
basis, to provide a wide range of services, as required to meet the City's needs. The general
environmental services solicited herein include, but are not necessarily limited to, items and tasks
in these seven areas:
1. Environmental Assessment and Investigation
2. Remedial Technology Selection and Implementation
3. Ecological Assessment and Permitting
4. Environmental Auditing
5. Human Health Risk Assessment
6. Air Quality Permitting, Monitoring, Modeling, and Compliance
Evaluation & Award: A review team will rank the proposals based on the City of Fort Collins
procedures for the review of professional firms. At least the three highest -ranked Professionals
(in conjunction with any affiliated subconsultants) will then be invited to make formal
presentations to the review team. Based on these interviews, one or more Professionals will be
retained to provide these general environmental services, as the need for work is generated, based
upon their ranking.
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The City recognizes that different Professional firms and subconsultants may have different levels
of expertise and experience in different service areas. Each Proposer must be explicit and
detailed in response to this RFP in regard to the Professional's and subconsultant(s)' specific
strengths, experience, and areas of expertise. It is possible that the City will choose not to
incorporate one or more portions of the general scope of services described in this Request for
Proposals into any contract(s) executed pursuant to Request for Proposals. (See also Section III
below, Proposal Description & Format.)
Review & Assessment: Professional firms will be evaluated on the following criteria. These
criteria will be the basis for review of the written proposals and interview session.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5
being an outstanding rating.
WEIGHTING
QUALIFICATION
STANDARD
FACTOR
2.0
Scope of Proposal
Does the proposal show an understanding of the project
objective, methodology to be used and results that are
desired from theproject?
2.0
Assigned Personnel
Do the persons who will be working on the project have
the necessary skills? Are sufficient people of the
requisite skills assigned to the project?
1.0
Availability
Can the work be completed in the necessary time? Can
the target start and completion dates be met? Are other
qualified personnel available to assist in meeting the
project schedule if required? Is the project team
available to attend meetings as required by the Scope of
Work?
1.0
Motivation
Is the firm interested and are they capable of doing the work
in the required time frame?
2.0
Cost and
Do the proposed cost and work hours compare favorably
Work Hours
with the project Manager's estimate? Are the work
hours presented reasonable for the effort required in
each project task orphase?
2.0
Firm Capability
Does the firm have the support capabilities the assigned
personnel require? Has the firm done previous projects of this
type and scope?
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Reference evaluation (Top Ranked Firm)
The project Manager will check references using the following criteria. The evaluation rankings
will be labeled Satisfactory/Unsatisfactory.
QUALIFICATION
STANDARD
Overall Performance
Would you hire this Professional again? Did they
show the skills required by this project?
Timetable
Was the original Scope of Work completed within
the specified time? Were interim deadlines met in
a timely manner?
Completeness
Was the Professional responsive to client needs;
did the Professional anticipate problems? Were
problems solved quickly and effectively?
Budget
Was the original Scope of Work completed within
the project budget?
Job Knowledge
a) If a study, did it meet the Scope of Work?
b) If Professional administered a construction
contract, was the project functional upon
completion and did it operate properly? Were
problems corrected quickly and effectively?
Work Order Procedures: Work performed pursuant to contract(s) executed pursuant to this
Request for Proposals will be authorized by Work Order, issued by the appropriate department(s).
No Work Order shall exceed $75,000. The City reserves the right to independently seek
proposals on any project, rather than issuing a Work Order to the Professional. The Professional
shall provide all personnel, equipment and supplies necessary to complete the professional
services set forth in the Scope of Work. Total project time, any retainage clause, and any
applicable liquidated damages clause will be determined as part of the project Work Order for
each individual project.
If the City chooses to enter into more than one contract, after the contracts are completed, the
highest -ranked Professional will be considered first for any Work Order. If the City determines
that company cannot meet the required time schedule, or a conflict of interest exists, or the work
to be performed is not within the scope of the capabilities of that company and/or any applicable
subconsultants, the second -highest -ranked Professional with whom the City has contracted will
be considered for the work.
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III. PROPOSAL DESCRIPTION & FORMAT
Written proposals should be structured in this fashion and should include, at a minimum, the
following sections:
Proposal Section One: Scone of Proposal
This section is to include, at a minimum, the following components:
1-A. Proposal Understanding. This section should demonstrate the understanding of the
Professional (and any applicable subconsultants) of the required services, and of the
policy and procedural issues that may be involved in providing such services. This
section should not exceed 5-8 pages.
1-B. Specific Service Requirements. This section should consist of a description of the
understanding, expertise, and experience of the Professional (and any applicable
subconsultants) in relationship to each item or task listed in Section II above. This
section should not exceed one-half to one page of description for each of the 29 items or
tasks listed separately in Section II, or no more than 15-20 pages total.
1-C. Relevant Project Experience. This section should consist of summary descriptions of
projects that will provide examples of how the Professional and any affiliated
subconsultants have performed the activities included in the scope of work in the past.
Detailed or extended descriptions may be provided in the Appendices. This section
should not exceed 5-8 pages.
Proposal Section Two: Capabilities and Oualifications
This section is to include, at a minimum, the following components:
2-A. Capabilities. This section should describe the capabilities of the Professional and any
affiliated subconsultants, based on education, experience, and previous projects. This
should include a matrix chart or description of area of expertise vs. available staffing.
Please also include in this section a description of any additional similar and related
environmental service and consulting capabilities, above and beyond those required to
perform the services described in Section II above.
2-13. Staff. This section should list staff members who will provide services directly,
including the length and type of experience related to each type of service, specific areas
of expertise, and billing category. Include resumes for these persons in the Appendices.
2-C. References. This section should consist of five client references that the City may
contact concerning performance on current or recent projects, complete with address,
phone numbers, and contact persons, including at least one municipality or public entity
for whom the Professional has done work. Reference review procedures are described
in Section V below.
2-D. Subconsultants. This section should list the name, address, phone numbers, capabilities,
qualifications, experience, and expertise of any subconsultant to be retained by the
Professional to assist in any of the defined service areas.
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Proposal Section Three: Fees and Costs
This section is to include, at a minimum, the following components:
3-A. General Labor and Direct Costs. This section should consist of a schedule of hourly
rates by each labor category and an additional schedule for direct and reimbursable costs
associated with the performance of such work, for both the Professional and for any
subconsultants (not including laboratory and testing costs; see below).
3-13. Specific Scope of Services Costs. This section should consist of a schedule of costs
relating to the specific items included in Section II above, General Scope of Anticipated
& Potential Services, organized in that fashion. This should include any and all specific
costs, separate from the Professional's/subconsultant's general labor and direct costs,
that would be associated with providing those services. Specifically, this section should
include laboratory and testing costs, with identification of the laboratory and testing
facilities that the Professional intends to use.
3-C. Other Costs. A schedule of costs, not included above, for any additional services or
expenses, that you believe, based upon your professional experience, may be of value to
the City under specific circumstances.
Proposal Section Four: Appendices
4-A. Resumes.
4-13. Detailed Project Descriptions. Additional project descriptions may be included here.
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PROFESSIONAL SERVICES AGREEMENT
WORK ORDER TYPE
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , [insert either a corporation, a partnership or an individual,
doing business as , hereinafter referred to as "Professional".
W ITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance
with any project Work Orders for (RFP or project name), issued by the City. A blank sample of a
work order is attached hereto as Exhibit "A", consisting of one (1) page and is incorporated
herein by this reference. No Work Order shall exceed $75,000 The City reserves the right to
independently bid any project rather than issuing a Work Order to the Professional for the same
pursuant to this Agreement.
2. The Work Schedule. The services to be performed pursuant to this Agreement
shall be performed in accordance with the Work Schedule stated on each Work Order.
3. Time of Commencement and Completion of Services. The services to be
performed pursuant to this Agreement shall be initiated as specified on each Work Order. Time
is of the essence. Any extensions of any time limit must be agreed upon in writing by the
parties hereto.
4. Contract Period. This Agreement shall commence upon the date of execution
shown on the signature page of this Agreement and shall continue in full force and effect for one
(1) year, unless sooner terminated as herein provided. In addition, at the option of the City, the
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Agreement may be extended for an additional period of one (1) year at the rates provided with
written notice to the professional mailed no later than ninety (90) days prior to contract end.
4. Contract Period. [Option 1] This Agreement shall commence ,
200 , and shall continue in full force and effect until , 200 ,
unless sooner terminated as herein provided. In addition, at the option of the City, the
Agreement may be extended for additional one year periods not to exceed
( ) additional one year periods. Renewals and pricing changes shall be negotiated by
and agreed to by both parties. The Denver Boulder Greeley CPIU published by the Colorado
State Planning and Budget Office will be used as a guide. Written notice of renewal shall be
provided to the Service Provider and mailed no later than ninety (90) days prior to contract end.
5. Early Termination by City/Notice. Notwithstanding the time periods contained
herein, the City may terminate this Agreement at any time without cause by providing written
notice of termination to the Professional. Such notice shall be delivered at least fifteen (15)
days prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this agreement shall be effective when mailed, postage
prepaid and sent to the following address:
Professional: City With copy to
In the event of any such early termination by the City, the Professional shall be paid for services
rendered prior to the date of termination subject only to the satisfactory performance of the
Professional's obligations under this Agreement. Such payment shall be the Professional's sole
right and remedy for such termination.
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6. Design, Project Insurance and Insurance Responsibilitv. The Professional shall be
responsible for the professional quality, technical accuracy, timely completion and the
coordination of all services rendered by the Professional, including but not limited to designs,
plans, reports, specifications, and drawings and shall, without additional compensation,
promptly remedy and correct any errors, omissions, or other deficiencies. The Professional
shall indemnify, save and hold harmless the City its officers and employees, in accordance with
Colorado law, from all damages whatsoever claimed by third parties against the City and for the
City's costs and reasonable attorneys fees arising directly or indirectly out of the Professional's
negligent performance of any of the services furnished under this Agreement. The Professional
shall maintain commercial general liability insurance in the amount of $500,000 combined single
limits, and errors and omissions insurance in the amount of
7. Compensation. In consideration of services to be performed pursuant to this
Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis
designated in Exhibit "B", consisting of ( ) page(s), attached hereto and
incorporated herein by this reference. At the election of the City, each Work Order may contain
a maximum fee, which shall be negotiated by the parties hereto for each such Work Order.
Monthly partial payments based upon the Professional's billings and itemized statements are
permissible. The amounts of all such partial payments shall be based upon the Professional's
City -verified progress in completing the services to be performed pursuant to the Work Order
and upon approval of the Professional's direct reimbursable expenses. Final payment shall be
made following acceptance of the work by the City. Upon final payment, all designs, plans,
reports, specifications, drawings, and other services rendered by the Professional shall become
the sole property of the City.
8. City Representative. The City will designate, prior to commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
Utility PSA WO rev09/01/06