HomeMy WebLinkAboutIBM - PURCHASE ORDER - 7703305A PROPOSAL FOR
CITY OF FORT COLLINS
300 LAPORTE AVE
FORT COLLINS, CO 80521-2719
TO PROVIDE
Relocation Services
SUBMITTED BY. -
Public West
Date: 03/27/2007
Proposal Reference: HT08015
approval for the investigation charges. IBM will invoice you for any such charges. The investigation will determine
the effect that the implementation of the PCR will have on price, schedule and other terms and conditions of the
Agreement.
A written Change Authorization and/or PCR must be signed by both of us to authorize implementation of the
investigated changes.
HT08015 (012712007) Page a of 10
Statement of Work for Services, Attachment 1-1
Relocation Services
Customer Designated Location: Total Number of Designated Locations = 1
CITY OF FORT COLLINS
300 La Porte Ave
Fort Collins, CO 80521
Physical Planning (Y/N) = N Replacement Value = $165,000.00
Machine Type/Model
Quantity
Services
7038-6M2
2
Discontinuance
7133-D40
2
Discontinuance
3582-L23
1
Discontinuance
HT08015 (03/2712007) Page 9 of 10
Statement of Work for Services, Attachment 2-1
Relocation Services
Customer Designated Location:
CITY OF FORT COLLINS
2221 Timberland Ave
Fort Collins, CO 80521
Physical Planning (YIN) = N
Total Number of Designated Locations = 1
Replacement Value = n/a
Machine Type/Model
Quantity
Services
7038-6M2
2
Reinstallation
7133-D40
2
Reinstallation
3582-L23
I
Reinstallation
HT08015 (03127/2007) Page 10 of 10
PROPOSAL SUMMARY
CHARGES
In response to your request, IBM is pleased to submit this proposal to provide Services.
The charges for the requested Services are specified in Section 8.0, "Charges" of the
attached Statement of Work.
REQUIRED DOCUMENT
The IBM Customer Agreement (Z125-4575) or any equivalent agreement signed by both of us
applies to this transaction.
ATTACHED DOCUMENT
Statement of Work (Services): The Statement of Work to perform these Services is attached.
These terms are in addition to those of the IBM Customer Agreement and specifically
supplement its Services terms. The Statement of Work describes the specific Services to be
provided as customized to your environment.
PROPOSAL EXPIRATION DATE
The proposal expiration date for this Statement of Work is 05/26/2007.
Statement of Work for Services
1.0 Scope of Work
This section describes the Services that IBM will provide under this Statement of Work (SOW). Specifically, IBM
will provide CITY OF FORT COLLINS with Relocation Services.
These Services will be provided for 2 locations you designate (called "Designated Locations"). These Designated
Locations are specified in the attachment to this Statement of Work. The Services will be performed at the
Designated Locations per the Estimated Schedule.
Solution Sites Offerings
1 I Relocation Services
2 1 Relocation Services
Attachments
Attachment 1-1
Attachment 2-1
IBM agrees to provide the Services described In this SOW provided you accept this SOW, without modification, by signing
In the space below on or before 05/26/2007
Each of us agrees that the complete agreement between us about this transaction consists of 1) this Statement of Work, its
Attachments, and 2) the IBM Customer Agreement or any equivalent agreement in effect between us (called "Agreement")
identified below.
Agreed to:
CITY( OFFORTCOLLINS
7/(��
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Name a or print):
Date: �� I� `
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Customer number:
1783526
Customer address:
300 LAPORTE AVE
FORT COLLINS, CO 80521-2719
Customer "Bill To" address, if different:
Project name or identifier:
Services Charge: $7,575.00
Estimated Mover's Charge: $1,116.00
Total Estimated Charges: $8,691.00
Agreed to:
International Business Machines Orporation
By \)
Authorized signature
Name (type or print):
Date: 5' - 1-'?
Reference Agreement number: HQ12291
Statement of Work number: CFTA8DC
Estimated Start Date: 03/27/2007
Estimated End Date: 09/27/2007
Service department: V07
IBM address:
IBM Corporation
Public West
IBM Services group address:
Global Services Inside Sales
Atlanta, GA
FAX: 1-800-242-6329
HT08015 (03/2712007) Page 1 of 10
Solution 1
1.1 Relocation Services
The Relocation Services (called "Services' provide you the Services needed to move your Information Technology
(IT) infrastructure and/or data center. Services consists of relocation planning/management services, relocation
hardware services, and relocation mover services. The Services IBM will provide to you under this SOW are
described in the following sections.
1.1.1 Relocation
IBM Responsibilities
IBM will provide you with the Relocation Services for the Machines at the Designated Location specified in
Attachment 1-1 to this SOW.
Discontinuance Services: IBM will prepare your Machines, and identify the items normally shipped with them, for
shipment in accordance with IBM standard practice. IBM will identify and place appropriate service manuals,
diagnostics, licensed internal code, and other items in shipping containers that IBM provides. If requested, IBM will
perform additional activities such as the retrieval and packing of cables (including channel interface cables and other
cables you specify), as well as other items you identify, for shipment in containers that you supply or that IBM may
supply, if required. All such activities will be performed for an additional charge outside the scope of this SOW.
Discontinuance/Reinstallation MSQ Services: In order for IBM to make its Invisible Transit Damage (ITD)
accomodation available for a Machine, the Machine must be in Maintenance Service Qualified (MSQ) status, and at
an end -user location, Maintenance Service coverage to commence immediately upon completion of reinstallation,
must have been requested before the transit seals were broken by IBM. If you request ITD coverage for a Machine
not in MSQ status, IBM will perform such tests and inspections as it deems necessary to establish the Machine's
MSQ status for an additional charge outside the scope of this SOW.
Mover Services: IBM will coordinate all activities associated with the moving and shipping of the Machines and
will:
• review the move plan with you;
• prepare a requirements list;
• contract with a moving firm;
• notify the mover of the moving requirements;
• conduct a site survey with the mover;
• provide move schedules; and
• provide guidance for the move.
If requested, IBM will arrange for interim storage of your Machines. Such Services, however, will be performed for
an additional charge outside the scope of this SOW.
IBM will be responsible for physical loss or damage to the Machines during disassembly, transportation, and
reassembly of the Machines in your specific location. In the event that the Machines are being moved into or out of
temporary storage, IBM will be responsible only for visible, physical damage directly attributable to the move itself.
IBM is responsible only for loss or damage occurring while the Machines are under its control. IBM's responsibility
for physical loss or damage to non -Data Processing equipment included in the move, while under its control, will be
limited to the coverage provided by the carrier.
HT08015 (03127/2007) Page 2 of 10
IBM will process any claims with the carrier. You are responsible for reporting physical loss or damage to IBM in
writing within 10 business days after the move occurs. IBM's responsibility for loss or damage as stated above is
contingent upon IBM's receipt of such notice.
Replacement Value Coverage: You have selected Replacement Value Coverage insurance for physical loss or
damage to Machines during transportation, and/or moving into or out of temporary storage. At its discretion, IBM
will either repair or replace damaged Machines. In the case of repair, IBM will restore the Machines to conform to
their Specifications. In the case of replacement of Machines or parts, such replacement may not be new but will be
in good working order and functionally equivalent to the item replaced.
Physical loss or damage to non -data processing equipment included in the move will be limited to the coverage
provided by the carrier.
IBM's responsibilities are limited to:
• Inspection and assessment of damaged Machines.
• Safety evaluation, to determine if the Machines can be safely installed.
• Installation of the Machines to verify functionality (if IBM, at its discretion, determines it is safe to do so).
• Testing the Machines after reinstallation to verify conformance to their Specifications.
• Replacement of Machines or parts, as described above.
Your Responsibilities
You agree to:
• inform each of your Location(s) of the work to be done and the estimated schedule for such Location;
• provide the information and requirements necessary for IBM to perform the Services in a timely manner;
• ensure the Machines are functional and conform to their Specifications, including active IBM features prior to
the start of Services;
• make back-up copies of any relevant programs and data;
• within 10 business days of the Service provided, report to IBM in writing any physical loss or damage to the
Machines;
• inform IBM in writing, subject to the terms of our Agreement, if you choose to terminate maintenance services
for any of the Machines specified in Attachment 1-1 to this SOW;
• provide appropriate security clearances for IBM personnel; and
• advise building landlords at your Location(s) of the work to take place and obtain any necessary approvals.
If you choose to have non -IBM personnel lay, remove, connect or disconnect the interconnecting cables between
your Machines, IBM will honor your request. However, any repair, delays or other costs resulting from such
non -IBM activity will be charged to you at IBM's current hourly Services rates.
You are responsible for charges for repairs to:
• correct Machine malfunctions, unless such repairs are covered by an existing IBM agreement;
• correct the results of repair or reconfiguration work done by others;
• correct the results of warehouse damage or visible transit damage occurring while the Machines are not under
IBM's control; and
• replace missing parts or parts IBM did not furnish for the Machine that require replacement.
You represent that you are either the owner of each Machine or are authorized by its owner to allow IBM to
provide the Services you have selected under this SOW.
You acknowledge that IBM reserves the right to take additional safety precautions when moving Machines, which
may include obtaining the services of a moving firm.
HT08015 (03/2T2007) Page 3 of 10
1.1.2 Deliverable Materials
None
1.1.3 Completion Criteria
IBM will have fulfilled its obligations for Relocation Services when the activities described above under "IBM
Responsibilities" have been completed. IBM will advise you of the completion of these Services.
Solution 2
1.2 Relocation Services
The Relocation Services (called "Services'l provide you the Services needed to move your Information Technology
(IT) infrastructure and/or data center. Services consists of relocation planning/management services, relocation
hardware services, and relocation mover services. The Services IBM will provide to you under this SOW are
described in the following sections.
1.2.1 Relocation
IBM Responsibilities
IBM will provide you with the Relocation Services for the Machines at the Designated Location specified in
Attachment 2-1 to this SOW.
Reinstallation Services: IBM will reassemble your Machines, including the removal of any internal packing
materials and the interconnection of required IBM cables to support the reinstallation activities. Interconnection is
defined as the attachment of cables that are in place and labeled to the Machine(s) being reinstalled. Cabling also
includes the connection of all inter -frame cables. If requested, IBM will perform additional cabling activities such as
the reinstallation of interface cables and network cables for an additional fee. IBM will test the Machines to conform
to their Specifications, including active IBM features, and install or reconfigure the Machine diagnostics.
Discontinuance/Reinstallation MSQ Services: In order for IBM to make its Invisible Transit Damage (ITD)
accomodation available for a Machine, the Machine must be in Maintenance Service Qualified (MSQ) status, and at
an end -user location, Maintenance Service coverage to commence immediately upon completion of reinstallation,
must have been requested before the transit seals were broken by IBM. If you request ITD coverage for a Machine
not in MSQ status, IBM will perform such tests and inspections as it deems necessary to establish the Machine's
ISQ status for an additional charge outside the scope of this SOW.
Your Responsibilities
You agree to:
• inform each of your Location(s) of the work to be done and the estimated schedule for such Location;
• provide the information and requirements necessary for IBM to perform the Services in a timely manner;
• ensure the Machines are functional and conform to their Specifications, including active IBM features prior to
the start of Services;
• make back-up copies of any relevant programs and data;
• within 10 business days of the Service provided, report to IBM in writing any physical loss or damage to the
Machines;
HT08015 (0312712007) Page 4 of 10
• inform IBM in writing, subject to the terms of our Agreement, if you choose to terminate maintenance services
for any of the Machines specified in Attachment 2-1 to this SOW;
• provide appropriate security clearances for IBM personnel; and
• advise building landlords at your Location(s) of the work to take place and obtain any necessary approvals.
If you choose to have non -IBM personnel lay, remove, connect or disconnect the interconnecting cables between
your Machines, IBM will honor your request. However, any repair, delays or other costs resulting from such
non -IBM activity will be charged to you at IBM's current hourly Services rates.
You are responsible for charges for repairs to:
• correct Machine malfunctions, unless such repairs are covered by an existing IBM agreement;
• correct the results of repair or reconfiguration work done by others;
• correct the results of warehouse damage or visible transit damage occurring while the Machines are not under
IBM's control; and
• replace missing parts or parts IBM did not furnish for the Machine that require replacement.
You represent that you are either the owner of each Machine or are authorized by its owner to allow IBM to
provide the Services you have selected under this SOW.
You acknowledge that IBM reserves the right to take additional safety precautions when moving Machines, which
may include obtaining the services of a moving firm.
1.2.2 Deliverable Materials
None
1.2.3 Completion Criteria
IBM will have fulfilled its obligations for Relocation Services when the activities described above under 'IBM
Responsibilities' have been completed. IBM will advise you of the completion of these Services.
2.0 Estimated Schedule
The Services will be performed consistent with the estimated schedule mutually agreed to by both of us. We both
agree to make reasonable efforts to carry out our respective responsibilities according to such schedule.
The following is provided for planning purposes:
Estimated Start Date: 03/27/2007 Estimated End Date: 09/27/2007
3.0 Other IBM Responsibilities
Project Management Services provide a framework for managing project communications, reporting, and other
contractual activity. IBM will designate a Project Manager who will be its focal point for all communications with
you and will have the authority to act on its behalf in matters regarding this SOW. IBM's Project Manager will
perform the following tasks:
• review SOW with your Project Manager;
• review the current project status;
• recommend changes or additions to the project as appropriate;
• review and administer the Project Change Control Procedure; and
HT08015 (03127/2007) Page 5 of 10
• review and evaluate the progress of the project with your Project Manager to resolve any necessary changes.
Deliverable Materials: There are no Materials associated with Project Management Services.
Completion Criteria: IBM will have fulfilled its obligations when IBM has accomplished its tasks described in the
"Scope of Services".
4.0 Your Other Responsibilities
Your responsibilities listed in this SOW in addition to those responsibilities specified in the Agreement and are to be
provided at no charge to IBM. IBM's performance is predicated upon the following responsibilities being fulfilled by
you.
Prior to the start of this SOW, you will designate, in writing, a person who will be your Project Manager. All of
IBM's communications will be addressed to the Project Manager who has the authority to act for you in all aspects
of the SOW. The Project Manager will perform the following activities:
• interface between IBM's Project Manager and your organizations;
• administer the Project Change Control Procedure with IBM's Project Manager;
• arrange reasonable and safe access to project site for project personnel, as required;
• arrange adequate office space with telephone access for project personnel, as required;
• conduct any communications through IBM's Project Manager;
• help resolve project issues and escalate issues within your organization as required;
• obtain and provide project requirements, data, decisions and approvals, within three business days. If such
project requirements, data, decisions or approvals are delayed beyond the time specified, you agree to relieve
IBM of its responsibility for the affected Service(s) until you perform that obligation. You also agree to
reimburse IBM for any additional expense it incurs as a result of such delay; and
• accept responsibility for the actual content of any data file, selection and implementation of controls on its access
and use, and security of the stored data,
You acknowledge that it is your responsibility to identify and make the interpretation of any applicable federal, state
and local laws, regulations and statutes and insure that products of the system meet those requirements.
5.0 Deliverable Materials
There are no Materials associated with this SOW.
6.0 Completion Criteria
IBM responsibilities under this SOW will be considered complete when either one of the following first occurs:
1. IBM accomplishes its tasks described in this SOW, including delivery of any Deliverable Materials; or
2. The project is terminated in accordance with the provisions of the Agreement.
HT08015 (03/2712007) Page 6 of 10
7.0 Delays
The Estimated Schedule will be reasonably extended and the charges adjusted, if necessary, as described in 10.0,
"Project Change Control Procedure" if the project is delayed by:
• acts or omissions of you or your employees or other contractors employed by you;
• additional requirements imposed by you or any government agencies;
• labor disputes;
• fire;
• unusual delays in transportation;
• adverse weather conditions which IBM cannot reasonably anticipate;
• unavoidable casualties;
• concealed or unforeseen conditions; and
• other causes beyond our control.
8.0 Charges
The Total Charges stated here represent the sum of the charges for the Services as described in this SOW, exclusive
of any taxes. The Estimated Mover's Charge is an estimate only. You will be invoiced for the actual mover's
charge. If travel is required, you will be billed for actual travel and living expenses incurred.
Solution 1 Charge ......................................... S 4,503.00
Solution 2 Charge ......................................... S 3,072.00
Estimated Mover's Charge ........................... S 1,116.00
Total Estimated Charges .............................. S 8,691.00
Invoicing: You will be invoiced upon completion of IBM's responsibilities. Invoices are payable upon receipt.
9.0 Business Contact Information
You agree to allow International Business Machines Corporation and its subsidiaries to store and use your business
contact information, including names, business phone numbers, and business e-mail addresses, anywhere they do
business. Such information will be processed and used in connection with our business relationship, and may be
provided to contractors acting on IBMs behalf, IBM Business Partners who promote, market, and support certain
IBM products and services, and assignees of International Business Machines Corporation and its subsidiaries for
uses consistent with our business relationship.
10.0 Project Change Control Procedure
If a change to this SOW is required, both of us agree to use a Project Change Request (called 'PCR") as the vehicle
for communicating change. The PCR must describe the change, the rationale for the change and the effect the
change will have on the project.
The designated lead of the requesting party, will review the proposed change and determine whether to submit the
request to the other party.
Both of us will review the proposed change and approve it for further investigation or reject it. IBM will specify any
charges for such investigation. If the investigation is authorized, both of us will sign the PCR which will constitute
F1T08015 (03/27/2007) Page 7 of 10