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Home My WebLink AboutRESPONSE - RFP - P1063 BEVERAGE VENDING MACHINES PARKSTable of Contents 1. Introduction pg 1 2. Proposal Requirements a. Contact Information pg 2 b. Qualifications / History pg 3 ` c. Experience pg 4 d. Equipment pg 5 e. Products, Pricing, and Commissions pg 6 f. Service pg 7 g. Reporting pg 8 h. References pg 9 3. Conclusion pg 10 Introduction Equipment Products and Pricing Service & Response Time Sales Tracking and Reporting Conclusion * Request for ProposalP1063Vending Machines – Beverage - Parks Presented by Greeley Coca-Cola March 8, 2007 Greeley Coca-Cola 1200 7th Avenue Greeley, Colorado 80631 Contact: Julie Veal (970)336-8424 This Document serves as Coca-Cola’s Response to RFP No. P1063 At Greeley Coca-Cola, we are proud of our heritage and the commitment we make to communities we serve in Northern and Northeastern Colorado. We are particularly proud of our affiliation with the City of Fort Collins, and continuously work to maintain the trust and confidence of the City’s Administration and public. We have thoroughly read RFP #P1063, and examined the state of the current business. Based on existing volume and location opportunity, we are submitting a bid on less equipment than requested. Here’s why – The City of Fort Collins parks sold through 655 cases in 2006. A vendor should sell no less than 15 cases in any given month to assure that the product is fresh, and that the electricity to maintain the equipment is cost effective. If a vendor is not selling 15 cases, the product is surely not meeting Coca-Cola’s product quality standard, and is either being sold “out-of-date” or being thrown away. This was evidenced last year by the amount of discarded product recorded by our Fort Collins full service driver. 655 cases in 6 months equals an average of 109 cases per month. 109 cases divided by the optimal 15 cases equals just over 7 vendors. We know that seven is not a good number considering the request covers seven parks and the Lincoln Center. Therefore, our bid is for 15 vendors as follows: If volume dictates the need for additional equipment, Coca-Cola and the City of Fort Collins will examine that need on a park by park basis. We are motivated to sell the best quality product, while saving energy ($$$’s) for the City of Ft. Collins. 1 Contact Information Money isn’t everything… If you don’t have the proper service, and the right product to sell… you are effectively OUT OF BUSINESS. The Coca-Cola system is set up to provide you with service that our competitor can’t offer…. CONSISTENT… RELIABLE… FACE-TO-FACE SERVICE! Primary Contact & RFP Preparation: Julie Veal (District Sales Manager) 1200 7th Avenue Greeley, CO 80631 Office Phone – (970)336-8424 Cell Phone – (970)539-5448 Fax Number – (970)352-8817 * proud Coca-Cola employee since 1993 Additional Support: Ron Shultz (Full Service Driver) – Has been responsible for filling Ft. Collins venders for the last seven years! (888)864-2653 Dick Lawhead (Account Manager) – Has been with Coca-Cola for 8 years. Dick has been the account representative responsible for servicing all Fort Collins, and coordinates all donations for the City of FC (ie. Landshark Volleyball, Epic Center, Relay for Life, etc.) (970)336-8421 Nicky Davis (Account Manager) – Has been with Coca-Cola for 5 years. Nicky currently coordinates all service of park venders. (970)336-8419 CDC Center (Customer Development Center) - A 1-800 number you can call anytime that will immediately dispatch all service related issues to ensure prompt service and accountability! 2 Qualifications / History Coca-Cola has proudly served as the exclusive beverage provider at the Fort Collins Parks for the last five years. We are also the exclusive beverage partner in Weld and Larimer Schools, the City of Greeley Fun Plex, and numerous other large venues as evidenced in our list of references. Because of our history with the Parks and Recreation, Coca-Cola has also made a conscious choice to sponsor additional City events to solidify and enhance our commitment outside of the Parks agreement. Some of these sponsorships include- 3 Experience 4 Coca-Cola Bottling of Greeley, a division of Coca-Cola Enterprises Inc., is in the business of producing, distributing and marketing liquid nonalcoholic refreshment to customers and consumers in our market. Coca-Cola Enterprises is the world’s largest bottler of products of The Coca-Cola Company. Our product line includes carbonated soft drinks as well as waters, juices, isotonics energy drinks and teas. We are business partners with The Coca-Cola Company. The Coca-Cola Company develops products, produces the national advertising to support those products and sells concentrate to the bottling system. As a local bottler, we combine the product concentrate with other ingredients and package the beverages in bottles, cans or fountain containers. Using our extensive sales and delivery force, we market and distribute our products throughout the Colorado. Coca-Cola Bottling Company of Greeley is an EEO employer. We currently employee over 70 people with 1 to 30 years of experience, and we are proud members of our communities in which we live! Delivery, installation, maintenance and repairs on a minimum of 15 Full Service vending machines at no cost. ENERGY STAR is a joint program if the U.S. Environmental Protection agency and the U.S. Department of Energy helping us all save money and protect the environment through energy efficient products and practices. The preferred supplier of vending equipment for Coca-Cola is Royal Vendors. Royal has earned the “Energy Star”, meaning that their equipment is 40% more energy efficient. Royal incorporates more efficient compressors, fan motors, and lighting systems to keep beverages just as cold and the machine visible while using less energy. Coca-Cola is already using this equipment In the CITY OF FORT COLLINS! FEATURES Rock Solid ExteriorTough, durable, vandal-resistant exterior; Stands up to the elements! Automatic ClockProgrammable to automatically switch to and from daylight savings time Electronic RefrigerationEfficient, maintenance-reducing system saves money and repairs Computer PortAllows fast data retrieval ISO 9002 CertificationOne more example of our commitment to quality products 5 Coca-Cola pays commission on a monthly basis. Each check is accompanied by a report listing the cash collected and commission calculation (as seen on page 8). We submit Vend Price and Commissions as follows: 20oz Carbonated Soft Drinks $1.25 30% commission 20oz. Dasani Water $1.25 30% commission 20oz. Powerade Sports Drinks $1.50 30% commission 16oz. Energy Drinks $2.00 15% commission 6 Coca-Cola provides professional, uniformed personnel to fill vending machines on a weekly basis (or more if needed). Coca-Cola is responsible for filling vending machines in a timely manner to prevent out-of-stocks, collect money, and address refunds. Any equipment or availability issue will be handled within 24 hours if called in before 12 noon. All remaining calls will be handle within 48 hours. Coca-Cola will provide- * All stocking of equipment * Installation of current state of the art equipment * Space to sales allocation of brands * All drivers are equipped with paging device for immediate response Your driver – Ron Schultz 1-888-864-2653 Installation of equipment, general upkeep, and repair service will all be done at no cost to the City of Fort Collins. Malfunctioning equipment will be repaired within 24 hour from receipt of the service call. Equipment that can not be repaired, will be replaced. No additional equipment will be installed or removed without the prior approval of the authorized City Representative. Necessary information regarding refund procedure and/or service will be prominently displayed on the front of each vendor. 7 ACCOUNTABILITY * Sales tracking systems (accompanies monthly commission check) * Sales history available anytime by vendor/location * Random machine auditing * Daily internal cash bag audit performed on Coca-Cola drivers * Secured locking system 8 References 9 Dear Evaluation Committee, At Coca-Cola Enterprises, we work every day to earn the respect and trust of our customers, our consumers, and our communities. Each day, millions of consumers purchase our beverages… an act of simple refreshment shared by people around the world. Our job is to ensure that you have a quality product, and that you can believe in the company that brought it to you. Having deep community roots is one of Coca-Cola’s top priorities… a commonality we share with the City of Fort Collins. It is our hope that we can continue our relationship for the future of Larimer County. Thank you for this opportunity to submit this proposal. We thank you for your past business, and sincerely hope to continue to build on our successes. Our partnership IS personal! Sincerely, We strive every day to achieve the BEST RESULTS POSSIBLE for our customers… for our consumers… for our communities... 10 * * Sheet3 Sheet2 Sheet1 Mona Martinez-Brosh (Contract Administrator) Weld County School District 1025 9th Avenue Greeley, CO 80631 (970)348-6600 Rick Yonker (Assistant Principal) Poudre High School (970)488-6151 Fossil Ridge High School Sheri Campbell (Office Manager) (970)488-6260 Marian Kostal (Assistant Principal) (970)488-7018 Nancy Olivaris (Student Council Sponsor) Fort Collins High School (970)488-8050 1300 Swallow Road Ft. Collins, CO 80526 201 North Impala Drive Ft. Collins, CO 80521 5400 Zeigler Road Ft. Collins, CO 80525 3400 Lambkin Way Rocky Mountain HS Town of Berthoud 100 10th Berthoud, CO 80513 (970)532-1600 Jeremy Olinger (Director of Parks and Rec.) Epic Ice Arena 1801 Riverside Ft. Collins, CO 80525 (970)221-6684 YMCA of the Rockies 2515 Tunnel Road Estes Park, CO 80517 Gary VanHorn (Director) (970)586-3341 Bill Wilson (Concessions Manager) Sheet1 Customer PE <FiscalPeriods> 4/2006 - 3/2007 vs. YAG Total Customer: 34 Quantity Name This 01080797 01086488 01113503 01113504 03059613 03089487 LEE MARTINEZ PARK EASTSIDE POW 03089494 LEE MARTINEZ PARK WESTSIDE FNT 03089495 LEE MARTINEZ PARK EASTSIDE BTL 03089497 FOSSIL CREEK PARK EAST DASANI 03089580 03089581 FOSSIL CREEK PARK EAST POWERAD 03089582 FOSSIL CREEK PARK EAST BOTTLE 03089585 08080377 CITY PARK #1 08080378 CITY PARK #2 08080379 CITY PARK #3 08086187 ROLAND MOORE #1 08086188 ROLAND MOORE #2 08086190 ROLAND MOORE #4 08086191 ROLAND MOORE #5 08086192 ROLAND MOORE #6 08086193 ROLAND MOORE #7 08086194 ROLAND MOORE #8 Totals 2006 Sales SPRING PARK / BY RESTROOMS SPRING PARK / BY RESTROOMS DASANI SPRING PARK / BY RESTROOMS ENERGY FOSSIL CREEK PARK PAVILLION DASANI COKE CLASSIC CHERRY COKE SPRITE FA ORANGE VAULT NT COOL SW&LEMON DASANI RASPBERRY MM LEMONADE DASANI LEMON SPRITE REMIX BER MM TROPICAL CITR DASANI STRAWBERR DIET COKE BQ ROOT BEER NT SWEETENED LEM COKE LIME PA MTN BLAST PA GREEN SQUALL PA FRUIT PUNCH PA ORANGE PA OPTION BLK C BLACK CHERRY VAN PA BLACK CHERRY PA OPTION STRWB COCA COLA ZERO PA OPTION LEMON DIET COKE W/SPLE ROCKSTAR-KO FULL THROTTLE VANILLA COKE FULL THRTL FURY DIET ROCKSTAR-KO FOR OPTIMUM TASTE AND EQUIPMENT UITLIZATION: We recommend one soft drink vender set as follows: Coca-Cola Dasani Water Coke Zero Fanta Orange Diet Coke Sprite We recommend one soft drink vender and one Dasani vender set as follows: PARK 2006 SALES EQUIP. NEED Rolland Moore Fossil Creek Spring Park Lee Martinez Spring Canyon Edora Park Lincoln Center PRODUCT MIX City Park Soft Drinks/Water Soft Drink and Water/Powerade/Juice 3 Soft Drink, 1 water, 1 Powerade 11.00 13.00 19.00 23.00 66.00 1.00 14.00 2.00 14.00 3.00 9.00 4.00 6.00 5.00 5.00 6.00 3.00 7.00 3.00 8.00 2.00 9.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 22.00 6.00 43.00 71.00 18.00 1.00 9.00 2.00 7.00 3.00 6.00 4.00 6.00 5.00 6.00 6.00 5.00 7.00 5.00 8.00 3.00 9.00 3.00 3.00 1.00 13.00 34.00 6.00 26.00 21.00 25.00 125.00 1.00 1.00 2.00 2.00 13.00 3.00 3.00 13.00 4.00 4.00 13.00 5.00 5.00 11.00 6.00 6.00 10.00 7.00 7.00 9.00 8.00 8.00 9.00 9.00 9.00 8.00 8.00 4.00 4.00 4.00 3.00 3.00 3.00 3.00 3.00 3.00 2.00 14.00 4.00 14.00 32.00 6.00 6.00 4.00 3.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 38.00 67.00 30.00 73.00 72.00 58.00 23.00 361.00 70.00 33.00 28.00 24.00 24.00 23.00 19.00 19.00 71.00 2.00 18.00 361.00 5.00 14.00 125.00 2.00 13.00 66.00 1.00 13.00 32.00 1.00 12.00 0.00 2.00 9.00 0.00 1.00 9.00 6.00 146.00 1.00 5.00 4.00 15.00 4.00 4.00 4.00 3.00 1.00 1.00 1.00 1.00 Sheet1 Mix PE <FiscalPeriods> 3/2006 - 2/2007 Dataset: Southwest User: E01521 Cube:Sales Path:Prod Type:PBU Location:GREELEY By: Brand Flavor Sort:Quantity:This:DSC Modifiers:CCE_STANDARD Customer:City of FC Parks FS (34 out of 34) DASANI COKE CLASSIC SPRITE CHERRY COKE DIET COKE VAULT DASANI LEMON DASANI RASPBERRY FULL THROTTLE All Other (22 Brands) 2006 Brand Mix DASANI STRAWBERRY POWERADE MTN BLAST POWERADE GREEN SQUALL POWERADE FRUIT PUNCH FANTA ORANGE NESTEA COOL POWERADE ORANGE BARQ ROOT BEER BARQS ROOT BEER CAFFEINE FREE DIET COKE NT SWEETENED LEMON COCA-COLA CONTOUR COCA-COLA ZERO DIET COKE WITH LIME DIET COKE WITH SPLENDA DIET SPRITE ZERO FANTA APPLE FANTA PINEAPPLE FANTA STRAWBERRY MM ORANGEADE FRESCA NT DT GREEN TEA PEACH NT GREEN TEA PEACH MM ORANGEADE BLACK CHERRY VAN. COKE MINUTE MAID LEMONADE MINUTE MAID PINK LEMONADE MINUTE MAID STRAWBERRY SOFT DRINK and JUICE DRINKS: DASANI WATER: LEMON DASANI STRAWBERRY DASANI DASANI WATER GRAPE DASANI POWERADE SPORTS DRINKS FRUITPUNCH GREEN SQUALL ORANGE MOUNTAIN BLAST OPTION BLACK CHERRY (reduced calories) OPTION LEMON (reduced calories) OPTION STRAWBERRY (reduced calories) ENERGY DRINKS ROCKSTAR ROCKSTAR WILDBERRY DIET ROCKSTAR ROCKSTAR JUICED ROCKSTAR GUAVA JUICED DIET FULL THROTTLE FULL THROTTLE FURY DIET FULL THROTTLE FURY COOLAH ENERGIA FULL THROTTLE BLUE DEMON SPRITE 16.40 11.80 8.70 6.50 6.40 5.70 5.10 4.70 4.50 3.80 3.80 3.50 2.90 2.50 2.40 2.30 9.00 Sheet1 Mix PE <FiscalPeriods> 3/2006 - 2/2007 Dataset: Southwest User: E01521 Cube:Sales Path:Prod Type:PBU Location:GREELEY By: Brand Flavor Sort:Quantity:This:DSC Modifiers:CCE_STANDARD Customer:City of FC Parks FS (34 out of 34) DASANI COKE CLASSIC SPRITE CHERRY COKE DIET COKE VAULT DASANI LEMON DASANI RASPBERRY FULL THROTTLE All Other (22 Brands) 2006 Brand Mix DASANI STRAWBERRY POWERADE MTN BLAST POWERADE GREEN SQUALL POWERADE FRUIT PUNCH FANTA ORANGE NESTEA COOL POWERADE ORANGE BARQ ROOT BEER BARQS ROOT BEER CAFFEINE FREE DIET COKE NT SWEETENED LEMON COCA-COLA CONTOUR COCA-COLA ZERO DIET COKE WITH LIME DIET COKE WITH SPLENDA DIET SPRITE ZERO FANTA APPLE FANTA PINEAPPLE FANTA STRAWBERRY MM ORANGEADE FRESCA NT DT GREEN TEA PEACH NT GREEN TEA PEACH MM ORANGEADE SPRITE DIMPLE BOTTLE BLACK CHERRY VAN. COKE MINUTE MAID LEMONADE MINUTE MAID PINK LEMONADE MINUTE MAID STRAWBERRY SOFT DRINK and JUICE DRINKS: DASANI WATER: LEMON DASANI STRAWBERRY DASANI DASANI WATER GRAPE DASANI POWERADE SPORTS DRINKS FRUITPUNCH GREEN SQUALL ORANGE MOUNTAIN BLAST OPTION BLACK CHERRY (reduced calories) OPTION LEMON (reduced calories) OPTION STRAWBERRY (reduced calories) ENERGY DRINKS ROCKSTAR ROCKSTAR WILDBERRY DIET ROCKSTAR ROCKSTAR JUICED ROCKSTAR GUAVA JUICED DIET FULL THROTTLE FULL THROTTLE FURY DIET FULL THROTTLE FURY COOLAH ENERGIA FULL THROTTLE BLUE DEMON POWERADES DASANI FLAVORS ALL OTHER BRANDS (26) 16.40 11.80 8.70 6.50 6.40 5.70 5.10 4.70 4.50 3.80 3.80 3.50 2.90 2.50 2.40 2.30 9.00 16.40 11.10 17.40 11.80 8.70 6.50 6.40 21.80 Sheet3 Sheet2 Sheet1 VIP POUDRE VOLUNTEERS POUDRE INVTL. TRACK MEET LANDSHARK SERIES COOPERSMITH'S 5K PARTNERS SUPERSTARS ED KRAISER MEMORIAL RIDE FC TRIATHLON DUATHLON TASTE OF FORT COLLINS LARIMER FOOD BANK LARIMER COUNTY UNITED WAY "CATCH A SPECIAL THRILL" FISHING EVENT FOR THE DISABLED DONATIONS FOR FC PARKS & REC SILENT AUCTIONS PVS FOUNDATION SPECIAL OLYMPICS BOYS AND GIRLS CLUB