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HomeMy WebLinkAbout113275 ALLER-LINGLE-MASSEY ARCHITECTS PC - CONTRACT - CONTRACT - 29904PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and Aller-Lingle Architects. P.C., hereinafter referred to as "Professional'. W ITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of four (4) pages, and incorporated herein by this reference. 2. The Work Schedule. The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of one (1) page, and incorporated herein by this reference. 3. Contract Period, This Agreement shall commence within five (5) days of signing and shall continue in full force and effect until June 30, 2008, unless sooner terminated as herein provided. 4. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Professional: City: With Copy to: Aller-Lingle Architects City of Fort Collins, OPSVS City of Fort Collins, Purchasing Attn: Dave Lingle Attn: Steve White PO Box 580 712 Whalers Way ste B100 117 N. Mason Fort Collins, CO 80522 Fort Collins, Co 80525 Fort Collins, CO 80524 In the event of any such early termination by the City, the Professional shall be paid for services Standard Professional Services Agreement- rev 09/01 /06 4. Record Documents: Preparation of record documents upon the completion of construction of this project. Work Not Included 1. Design or construction documents for core and shell of the building. This will be provided by Bayer Properties. We will coordinate our work with theirs as necessary. 2. Structural engineering for core and shell elements related to the library design, including increase in floor loading, cantilevers beyond the exterior walls, clerestory "lantern" framing, elevator shafts, structural components of the main and secondary exit stair, etc. This will be provided by Bayer Properties. We will coordinate with their work as necessary. 3. Civil engineering and landscape architecture design for any related on -site improvements, including parking lot and common entry plaza improvements, grading and drainage, and site utilites. The design does not include a curbside book return. 4. Interior design services beyond specifications for painting, carpeting and other hard surfaces. Selection of fabrics, upholstery, window coverings and moveable equipment is not included. Studiotrope will coordinate with the City -approved vendor for furnishings and shelving systems specifications, as described above. 5. Fire sprinkler system design, engineering and flow calculations. This system will be design/build by the selected Subcontractor, based upon a performance specification provided by the Mechanical Engineer, if not part of the core and shell work. 6. 3-Dimensional CAD renderings, models or other presentation documents. See additional Services. 7. Specialty consultants for audio/visual and/or data/video/telecommunications systems shall be provided as Additional Services, and are not a part of the Scope of Basic Services. 8. Blueprinting and copying of bid documents, and distribution to Contractors for bidding will be provided by the City; we will furnish vellum plots of our original drawings and originals of the appropriate technical specification sections. Owner -Provided Information 1. CAD drawings in AutoCAD 2006 format of the proposed building's core and shell floor plans, elevations, building cross sections, structural framing, and core and shell mechanical, plumbing and electrical systems. 2. Design criteria for HVAC, plumbing and electrical systems and other specialty systems and equipment for the library tenant finish. 3. Copies of all applicable standard documents, forms, specifications or other information from the City of Fort Collins to be a part of the bidding documents. 4. Coordination with telephone, electric, natural gas, propane or other independent utility and/or building services providers for infrastructure and equipment installation. 5. Enhanced or additional building commissioning, as required for LEED certification. Standard Professional Services Agreement- rev 09/01/06 10 Consultants The following consultants will be used on this project: Library Design Consultant Studitrope Joseph Montalbano 2942 Welton Street Denver, CO 80205 (303) 308-1144 Civil Engineering KL&A Inc. Doug Rutledge 4412 W. Eisenhower Blvd., Suite 200 Loveland, CO 80537 (970) 667-2426 Mechanical Engineering Abrahamson Engineering Roger Abrahamson, P.E. 3101 Kintzley Court, Unit D LaPorte, CO 80535 (970) 221-2569 Cost Consultant Moore Construction Consulting Services Don Moore 1215 Crestway Court Fort Collins, CO 80526 (970) 222-5030 LEED Consultant Design Balance Kelly Karmel P. O. Box 7214 Missoula, MT 59807 (406)721-7077 Energy Modeling Consultant Ambient Energy Renee Azerbegi, CEM LEED-AP 4392 Ulysses Way Golden, CO 80403 (303) 278-1532 Electrical Engineering Electrical Systems Consultants Kate Hodgson 212 W. Mulberry Fort Collins, CO 80521 (970) 224-9100 Standard Professional Services Agreement- rev 09/01/06 11 EXHIBIT B Schedule Phases 2 and 3 Scope of Basic Services shall be performed in accordance with the following proposed schedule, subject to the design schedule of the core and shell by Bayer Properties: Phase 1: Completion of Programming and Conceptual Design: Late February 2007 Phase 2: Complete 100% Design Development: May 14, 2007 City Review Complete: May 28, 2007 Complete 95% Construction Documents: August 17, 2007 City Review Complete: August 31, 2007 Complete 100% Construction Documents: September 10, 2007 Phase 3: Bidding/Negotiation Phase: Approx. November 1-December 31, 2007 Construction Administration Phase: Approx. January 1-June 30, 2008 Adjustments to this schedule may be made if Bayer Properties' schedule shifts. Standard Professional Services Agreement- rev 09/01/06 12 EXHIBIT C Fees Aller•Lingle Architects P.C. and our team of consultants propose to complete the project for fees on an hourly basis as follows: Phase 1: Complete. Phase 2: Studiotrope (Interior Architecture): Hourly not -to -exceed: $ 29,050.00 Studiotrope (Graphic Design for Interior Signage): Hourly not -to -exceed: $ 3,750.00 Aller•Lingle Architects P.C.: Hourly not -to -exceed: $ 27,300.00 LEED Consultant: Hourly not -to -exceed: $ 10,800.00 Energy Modeling: Hourly not -to -exceed: $ 24,000.00 Daylighting Study: Hourly not -to -exceed: $ 4,500.00 KL&A Inc.: Hourly not -to -exceed: $ 1,800.00 Abrahamson Engineering Inc.: Hourly not -to -exceed: $ 20,600.00 Electrical Systems Consultants: Hourly not -to -exceed: $ 15,600.00 Design Balance (LEED On-line Submittal): Hourly not -to -exceed: $ 2,200.00 Cost Consultant: Hourly not -to -exceed: $ 1,800.00 Reimbursable Expenses Allowance: Not -to -exceed: $ 4,800.00 Total: Not -to -exceed: $146,200.00 Phase 3: Studiotrope: Hourly not -to -exceed: $ 7,300.00 Aller-Lingle Architects P.C.: Hourly not -to -exceed: $15,500.00 Design Balance: Hourly not -to -exceed: $ 6,300.00 Abrahamson Engineering Inc: Hourly not -to -exceed: $ 4,900.00 Electrical Systems Consultants: Hourly not -to -exceed: $ 3,800.00 Design Balance (LEED On-line Submittal): Hourly not -to -exceed: $ 3,200.00 Reimbursable Expenses Allowance: Not -to -exceed: $ 2,000.00 USGBC Certification Fees: Not -to -exceed: $ 2,100.00 Total: Not -to -exceed: $45,100.00 Reimbursable Expenses In addition to Basic Services, the following expenses in connection with this project shall be reimbursable in accordance with our master contract, as itemized by the allowance above: 1. Blueprinting 2. Copying 3. Long distance telephone/FAX 4. Mileage and related travel expenses 5. Postage Photography or other miscellaneous expenses Plotting of CAD -generated drawings for City reviews and presentations LEED registration and submittal fees These allowances do not include blueprinting and copying for bid/constructions sets. Additional Services If the city requests additional services beyond those set forth in this Proposal, or for additional services as described elsewhere in this Proposal, such services shall be agreed to in writing between the City and the Architect and the fees adjusted accordingly per the following, current hourly rates: Standard Professional Services Agreement- rev 09/01/06 13 Studiotrope Principal: $110/hour Project Manager: $95/hour Graphic Designer: $85/hour Project Architect/Project Coordinator: $80/hour Project Team Member Level II: $65/hour Project Team Member Level I: $55/hour Administrative: $40/hour Aller•Lingle Architects P.C. Principal: $105/hour Associate Architect: $92/hour Sr. Project Manager/Architect: $84/hour Project Manager/Architect: $75/hour Architectural Intern/CAD Tech.2: $58/hour Draftsperson/CAD Tech.1: $50/hour Clerical/Administrative: $36/hour Design Balance Principal: $125/hour KL&A Principal $130/hour Project Engineer $100/hour Design Engineer $82/hour Engineering Intern $69/hour Senior CAD Drafter $69/hour Steel Detailer $69/hour CAD Drafter $54/hour Clerical $36/hour Abrahamson Engineering Inc. Principal/Project Engineer: $90/hour Professional Engineer: $75/hour Mechanical Engineer/Senior Designer: $65/hour Draftsperson: $42/hour Clerical: $42/hour Electrical Systems Consultants Inc. Project Manager: $70/hour Project Engineer: $66/hour Electrical Designer: $50/hour CAD Technician 1: $40/hour Clerical: $30/hour Moore Construction Consulting Services Detailed Architectural Project Cost Estimating: $65/hour Mechanical/Plumbing/Electrical Estimating: $65/hour Plan Interpretation and Consultation Services: $55/hour Standard Professional Services Agreement- rev 09/01/06 14 From: Valerie Mathiason At: Front Range Insurance Group FaxID: 970-225-6596 To: Purchasing Dept Date: 4/3/2007 10:35 AM Page: 2 of 3 ACORD CERTIFICATE OF LIABILITY INSURANCE OP ID DATE(MMIDD/YYW) ALLER-1 04/03/07 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Front Range Insurance Group HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 1109 Oak Park Drive Suite 101 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Fort Collins CO 80525 Phone : 97 0 -22 3 -1804 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURER AThe Hartford Aller-INSURER Architects PC B: Uw Hampshire Aourance Co. INSURER Michael Michael L Allen, AIA Al 712 WhalQrs Flay Suite B-100 NsuRERD Ft. Collins CO $0525 INSURER E'. THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR NSR TYPE OF SJSURANCE POLICY NUMBER DATE (MMIDD/YY 14 DATE MMIDD/YY) LIMITS GENERAL LIABILRY EACH OCCURRENCE $ 1,000,000 A X X COMMERCIAL GENERAL LIABILITY 34 SBA KJ7716 DX 04/09/06 04/09/07 PREMISES(Eeoccurence) $300,000 CLAIMS MADE E OCCUR MED EXP (Any one Person) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 X Hired & nonowned GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 2 , 000 , 0 00 POLICY X PRIjECT LOC AUTOMOBILE LIABILITY A X ANY AUTO 34UECIQ8390 10/12/06 04/09/07 COMBINED SINGLE LIMIT (Ea accident $1,000,000 ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) A X HIRED AUTOS 34UECIQ8390 10/12/06 04/09/07 A X NON -OWNED AUTOS 34UECIQ8390 10/12/06 04/09/07 BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ (Per accidert) GARAGE LIABILITY* AUTO ONLY - EA ACCIDENT $ ANY AUrTO EA ACC OTHER THAN $ AUTO ONLY'. AGG $ EXCESSIUMBRELLA UABILrrY EACH OCCURRENCE $1,000,000 A X OCCUR F-1CLAIMSMADE 34SBAKJ7716DX 10/12/06 04/09/07 AGGREGATE $1,000,000 DEDUCTIBLE RETENTION $10000 $ WORKERS COMPENSATION AND EMPLOYERS'LUIBRRY I TORY LIMITS ER E.L. EACH ACCIDENT $ ANY PROPRIETORUPARTNERIEXECUTIVE OFFICER(MEMIBER EXCLUDED? E.L. DISEASE - EA EMPLOYEE $ If yea, describe under E.L. DISEASE -POLICY LIMIT $ SPECIAL PROVISIONS below OTHER B Pro. Liability 468611701 12/14/06 F12/14/07 E60 $1,000,000 $2,000000 , DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES /EXCLUSIONS ADDED BY ENDORSEMENT! SPECIAL PROVISIONS The City of Fort Collins is named as additional insured with regards to general liabitity. l`COTIGI/�AT! rJ/�� nr•n _ City of Fort Collins Purchasing Department FAX 221-6707 PO Box 580 Fort Collins CO 80522 CITY OF SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. From: Valerie Mathiason At: Front Range Insurance Group FaxID: 970-225-6596 To: Purchasing Dept Date: 4f3l2007 10:35 AM Page: 3 of 3 04/03/2007 10:31AM Pinnacol Assurance PAGE 2 OF 3 ACORD . CERTIFICATE OF LIABILITY INSURANCE DATE04M�IP //D007Y PRODUCER Pimaool Assurance 7501 E Lowry Blvd DENVER CO 80230-7006 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # INSURED ALLER • LINGLE ARCHITECTS PC 712 WHALERS WAY B•100 FORT COLLINS CO B0525 INSURER A: PmnaGol Assurance 41190 INSURER E, INSURER C: INSURER D: INSURER E', COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR ADD'L IN9O TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATEIMMOO/YYYYI POLICY EXRRAnON OATE(MMOD/YYYYI OMITS GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMS MADi ❑ OCCUR EACH OCCURRENCE DAMAGE TO RENTED FREMISES (E..«unncJ MED EXP (Am ... ... .nl PERSONAL E ADV INJURY GII AGGRGATE UNIT M77S PER: POUCY PROJECT lAC GENERAL AOGREGATE PRODUCTS. COMPMP AGG AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HERO AUTOS NONOWNED AUTOS COMBINED ANGLE LIMIT M..«id. tl BODILY INJURY IP. P...nl BODILY INJURY IF..c dnU PROPERTY DAMAGE IPr •cdd.n0 GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT OTHER THAN EA ACC AUTO ONLY: AGO ERCEEEAIMBRELLA LULGLIrT OCCUR CLAIMSMAOE DEDUCTIBLE RETENTION t EACH OCCURRENCE AGGREGATE A WORKERS COMPENSATION AND EMPLOYERS, IIABIUTY ANY PROPRIETOPUPAWNER.EXECUTIVE OFFBCEWMEMBER EXCLUDEDT H v.., 0..c. dwrb.—d. SPECIAL PROVISIONS 6J6. 1951272 - 04/01/2007 04101 /2008 X WC STATU. Lj OTHER TORY UNITS E.L. EACH ACCIDENT 8500 OOO E.L DISEASE. EAEMFLOYEE SSOO DOD E.L. DISEASE - POLICY UNIT s 5OO OOO OTHER OEWBIIr10N OF OPERATON6 / LOCATIONS / VEHICLES I EXCW61GN6 ADDED BT ENDORNMENT / 6PECW. PROVIBION6 SEE BACK OF CERTIFICATE FOR CLASS COVERAGE AND OWNERSHIP COVERAGE DETAIL CERTIFICATE HOLDER CANCELLATION S79147 City of Fort Collins Attn: Purchasing PO Box 580 Fort Collins CO 80522 ACORD 25 (2001108) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIV AUTHORIZED REPRESENTATIVE Rodney Postillion Underwriter ACORD CORPORATION 1988 PINNAWEBE.t.nd/EMPR.«rdO* 06/03/07 30:27:55 1951272 U.d.t.d: 12ASA99612:00:00 UW135 04/03/2007 10:31AM Pinnacol Assurance PAGE 3 OF 3 CERTIFICATE HOLDER COPY IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certian policies may require an endorsemem. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsemem(s). DISCLAIMER City of Fort Collins The Certificate of Insurance on the reverse side Attn: Purchasing of this form does not constitute a contract between the issuing insurer(s), authorized representative PO Box 680 Fort Collins CO 80522 or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. POLICY NUMBER: 1951272 BUSINESS LOCATION: ALLER- LINGLE ARCHITECTS PC CLASSIFICATION OF OPERATION COVERAGE COVERAGE RATI CLASS DESCRIPTION EFFECTIVE EXPIRES TYPE Affiliate Coverage:DAVID LINGLE 860105ENGINEERS OR ARCHITECTS 04/01/2007 04/01/2008 CO Affiliate Coverage:MICHAEL ALLER 860105ENGINEERS OR ARCHITECTS 04/01/2007 04/01/2008 CO Affiliate Coveragge:BRADLEY MASSEY 86010BENGINEERS OR ARCHITECTS 04/01/2007 04/01/2008 CO 86010SENGINEERS OR ARCHITECTS 04/01/2007 04/01/2008 EM 881005EXCLUSIVELY OFFICE 04/01/2007 04/01/2008 EM AGENDA ITEM SUMMARY FORT COLLINS CITY COUNCIL SUBJECT Items Relating to the Southeast Branch Library. RECOMMENDATION ITEM NUMBER: 26 A-C DATE: March 6, 2007 STAFF: Marty Heffernan Staff recommends adoption of the Resolutions and the Ordinance on First Reading. FINANCIAL IMPACT Approximately $5.8 million is available from library capital improvement expansion fees collected from new residential construction in Fort Collins since 1996. These fees are collected to pay for the impact of growth on the quality of library services. Funds must be spent within a reasonable time of collection (approximately 10 years) to provide library materials or facilities. Staff anticipates construction and furnishings, including the library's collection, will cost about $5.5 million. Recent ballot language authorized the newly formed library district to operate a southeast branch library once it is constructed. The annual operating budget would be approximately $750,000 - $1,200,000 depending on the level of staffing needed. EXECUTIVE SUMMARY A. Resolution 2007-020 Authorizing an Exemption to the Competitive Process for the City to Enter into a Contract with Bayer Properties for the Construction of the Southeast Branch Library. B. Resolution 2007-021 Authorizing an Exemption to the Competitive Process for the City to Enter into a Contract with Aller-Lingle Architects to Complete Architectural Services of the Design and Construction Phases of the Southeast Branch Library. C. First Reading of Ordinance No. 037, 2007, Appropriating Prior Year Reserves Designated for Library Improvements in the Capital Improvement Expansion Fund for Transfer to the City's Capital Projects Fund to Construct a Southeast Branch Library and the General Fund to Purchase Library Books and Materials. Resolution 2007-020 will allow the City to coordinate construction of the Southeast Branch Library at Front Range Village with Bayer Properties. rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 5. Design, Project Indemnity and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits and errors and omissions insurance in the amount of $ N/A. 6. Compensation. In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis according to the following schedule and Exhibit C consisting of two (2) pages and incorporated herein by this reference: Hourly billing rates: Principal: $105/hour Associate Architect: $92/hour Sr. Project Manager/Architect: $84/hour Project Manager/Architect: $75/hour Architectural Intern/CAD Tech.2: $58/hour Draftsperson/CAD Tech.1: $50/hour Clerical/Administrative: $36/hour Reimbursable direct costs: as billed with maximum compensation (for both Professional's time and reimbursable direct costs) not to exceed One Hundred Ninety One Thousand Three Hundred Dollars ($191,300). Monthly partial Standard Professional Services Agreement- rev 09/01/06 2 March 6, 2007 -2- Item No. 26 A-C Resolution 2007-021 authorizes a contract with Alter -Lingle Architects, already under a City purchasing contract, to provide comprehensive architectural services through the design and construction phases of the project. Ordinance No. 037, 2007, appropriates available library impact fees to pay for the design and construction of the Library and the collection. BACKGROUND The City is working with Bayer Properties to include a 16,000 square -foot library in the Front Range Village development. The library will be located on the second floor of an attractive, centrally located building. The library will be owned by the City and will provide convenient and much needed library services for the community. Area voters recently approved the new library district, including new funds to pay for the operation of the SE Branch Library. Existing funds collected from impact fees are sufficient to pay for the construction and furnishing of a 16,000 square -foot branch. This branch will help meet the goals identified in the Library Capital Improvement Plan of four books per capita and .7 square feet per capita of library space by 2015. The library is currently at 2.56 books per capita and .4 square feet per capita. Resolution 2007-020 Bayer Properties has retained a construction contractor for all the buildings in the Front Range Village development, including the core and shell of the building the library will occupy. By coordinating the construction of the library core and shell through Bayer, the City will realize efficiencies, benefit from economies of scale and expedite the completion of the library. The core and shell includes the foundation, walls, roof and associated elements of the building. Because Bayer's contractor will be constructing the first floor core and shell, it would be difficult and inefficient to bring in a separate contractor to build the core and shell for the second floor. Having two contractors working on the structure of the same building would also create significant coordination issues and cause confusion regarding responsibility for warranty work. The cost ofthe library's portion of the core and shell will be determined by the final design of the library space but is not anticipated to exceed $1.5 million. Under the City's agreement with Bayer, the City must approve the design and all costs associated with construction of the core and shell on a line item basis. The City has hired an independent estimator to verify the reasonableness of all costs. Staff intends to utilize a competitive process to select a contractor to finish the library space. The finish work includes the entire interior space of the library, everything from drywall and electrical to carpeting, lighting and shelving. Partnering with Bayer on the Library project maximizes use of the impact fees designated for library services and materials. Bayer's contribution to the library project is substantial. Bayer is providing the land for the library building and paying for the infrastructure costs associated with bringing necessary utilities and streets to the development and to the library building itself. March 6, 2007 -3- Item No. 26 A-C Bayer is also providing the adjacent parking lots and paying the associated offsite development costs and fees. Operation Services has estimated that the cost savings to the City by partnering with Bayer is approximately 2.2 million dollars compared to the cost of the City building a stand alone branch library. Resolution 2007-021 Because the City is under extreme time pressures to complete the construction of the library in conjunction with the construction of the Front Range Village, City Purchasing has made a determination per Section 8-161(d)(1)(b) of the Code of the Cityof Fort Collins, that although there exists more than one (1) responsible source, a competitive process cannot reasonably be used or, if used, will result in a substantially higher cost to the City, will otherwise injure the City's financial interests or will substantially impede the City's administrative functions or the delivery of services to the public. The Purchasing Agent has submitted the requisite justification to the City Manager for approval and the City Manager has reviewed and concurred in that determination for this acquisition. Section 8-161(d) (3) requires Council approval of all exceptions to the competitive process over One Hundred Thousand Dollars ($100,000) prior to acquisition. Bayer Properties intends to begin construction of its development next month and open the new retail center in June of 2008. Due to the aggressive timeline for construction of the building that will include the library, Aller-Lingle Architects, already under City of Fort Collins purchasing contract, was consulted for preliminary plans required by Bayer to begin the core and shell design. Aller- Lingle sub -contracted for librarydesign expertise from Joseph Montabano of Studiotrope in Denver. Phase One was completed for $41,000 and allowed Bayer Properties architects to begin drawings for the core and shell of the building. To insure the integrity of the Southeast Branch Library project, from conceptual design through completion, City staff is asking to hire Aller-Lingle to provide comprehensive architectural services through the design and construction phases of the project, including mechanical, electrical and library design. The estimated cost for these services is $191,300. Aller Lingle Architects P.C.'s design team is the most appropriate for continuing the design work for the new Fort Collins branch library because: • The team of Aller Lingle Architects P.C. and Studiotrope has been working with the library staff for the programming and conceptual design phases of the project, including coordination with Bayer Properties, and has full knowledge and understanding of the functional and aesthetic needs of this library branch. Studiotrope was selected by the library staff as the library design consultant based upon its experience and skill in library planning and design. March 6, 2007 -4- Item No. 26 A-C • Aller Lingle Architects P.C. has a 20-year working relationship with the City of Fort Collins, including such major projects as the Downtown Transit Center and the Northside Aztlan Community Center. • Aller Lingle Architects P.C. has experience with LEED-accredited projects, including both the Utilities Vehicle Storage facility and the Northside Aztlan Community Center for the City. • Aller-Lingle Architects P.C. has a working knowledge of the City's Design Standards Manual, specifying the design and maintenance requirements of all city facilities. • Aller-Lingle has retained the services of Joseph Montalbano, an award -winning architect with ten years of experience designing libraries in Colorado and elsewhere. He has worked on public libraries in Littleton, Aurora, and Walsenburg as well as Reno, Nevada. He spent seven years working with the Denver firm Brendle AVP. Ordinance No. 037, 2007 The City would use available library impact fees to pay for the design and construction of the library and for the library collection. • The City would own the library through a condominium deed Bayer is providing. • All off -site development costs, parking, utility infrastructure to the building, streets, green space and numerous site amenities will be provided by Bayer without cost to the library project. • The City will pay for construction of the second floor library space and related infrastructure, including a first floor lobby, elevators, a stairway and book drops. • The branch library will be operated by the new Fort Collins Regional Library District under the terms worked out in the intergovernmental agreement. It is anticipated that construction of the new library will be completed by June 2008 so it can be opened at the same time the shopping center opens. RESOLUTION 2007-020 OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING AN EXEMPTION TO THE COMPETITIVE PROCESS FOR THE CITY TO ENTER INTO A CONTRACT WITH BAYER PROPERTIES FOR THE CONSTRUCTION OF THE SOUTHEAST BRANCH LIBRARY WHEREAS, Bayer Properties has agreed to construct a branch library on the second floor of one of the buildings at their Front Range Village Development; and WHEREAS, City staff has determined that savings of approximately $2,200,000 will be realized by partnering with Bayer Properties for the construction of a 16,000 square foot branch library located over retail space planned for the Front Range Village, located near the intersection of Harmony and Ziegler Roads; and WHEREAS, the Purchasing Agent has determined that Bayer Properties offers the best opportunity to construct the Southeast Branch Library at a substantial savings; and WHEREAS, if the City wishes to take advantage of the cost savings of partnering with Bayer Properties there is not sufficient time to initiate and complete a new competitive selection process for the construction of the exterior shell of the Southeast Branch Library; and WHEREAS, the estimated cost to have Bayer Properties construct the exterior shell of the Southeast Branch Library is approximately ONE MILLION FIVE HUNDRED THOUSAND DOLLARS ($1,500,000); and WHEREAS, pursuant to Section 8-161(d)(1)(b) of the Code of the City of Fort Collins authorizes Council to approve an exemption to the competitive process when, although there exists more than one responsible source, a competitive process cannot reasonably be used or, if used, will result in a substantially higher cost to the City, will otherwise injure the City's financial interests or will substantially impede the City's administrative functions or the delivery of services to the public; and WHEREAS, the Purchasing Agent has submitted the required written justification to the City Manager for approval; and WHEREAS, the City Manager has reviewed and concurred in that determination for this procurement; and WHEREAS, Section 8-161(d)(3) required approval of this purchasing method by the City Council for items costing more than ONE HUNDRED THOUSAND DOLLARS ($100,000). NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the construction of the exterior shell of the Southeast Library at Front Range Village by Bayer Properties in an amount up to ONE MILLION FIVE HUNDRED THOUSAND DOLLARS ($1,500,000) is approved as an exemption to the City's competitive procurement requirements. Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 6th day of March, A.D. 2007. Mayor ATTEST: City Clerk RESOLUTION 2007-021 OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING AN EXEMPTION TO THE COMPETITIVE PROCESS FOR THE CITY TO ENTER INTO A CONTRACT WITH ALLER-LINGLE ARCHITECTS TO COMPLETE ARCHITECTURAL SERVICES OF THE DESIGN AND CONSTRUCTION PHASES OF THE SOUTHEAST BRANCH LIBRARY WHEREAS, Aller-Lingle Architects has an existing work order agreement with the City for miscellaneous design services costing up to $50,000; and WHEREAS, Aller-Lingle Architects has successfully completed the phase one design of the Southeast Library Project; and WHEREAS, the Purchasing Agent has determined that Aller-Lingle Architects has extensive knowledge and direct experience on the Southeast Library Project and offers the best opportunity for continuity and streamlining between the phase one design and completed construction; and WHEREAS, City staff has determined that savings of approximately $2,200,000 will be realized by partnering with Bayer Properties for the construction of a 16,000 square foot branch library located over retail space planned for the Front Range Village, located near the intersection of Harmony and Ziegler Roads; and WHEREAS, if the City wishes to take advantage of the cost savings ofpartnering with Bayer Properties there is not sufficient time to initiate and complete a new competitive selection process fora design firm; and WHEREAS, the cost to have Aller-Lingle Architects complete design services through construction is ONE HUNDRED NINETY-ONE THOUSAND THREE HUNDRED DOLLARS ($191,300); and WHEREAS, pursuant to Section 8-161(d)(1)(b) of the Code of the City of Fort Collins authorizes Council to approve an exemption to the competitive process when, although there exists more than one responsible source, a competitive process cannot reasonably be used or, if used, will result in a substantially higher cost to the City, will otherwise injure the City's financial interests or will substantially impede the City's administrative functions or the delivery of services to the public; and WHEREAS, the Purchasing Agent has submitted the required written justification to the City Manager for approval; and WHEREAS, the City Manager has reviewed and concurred in that determination for this procurement; and WHEREAS, Section 8-161(d)(3) requires approval of this purchasing method by the City Council for items costing more than ONE HUNDRED THOUSAND DOLLARS ($100,000). NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the purchase of design and construction services in the amount of ONE HUNDRED NINETY-ONE THOUSAND THREE HUNDRED DOLLARS ($191,300) from Aller-Lingle Architects for the construction of the Southeast Library Project as an exemption to the City's competitive procurement requirements, is hereby approved: Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 6th day of March, A.D. 2007. Mayor ATTEST: City Clerk ORDINANCE NO. 037, 2007 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES DESIGNATED FOR LIBRARY IMPROVEMENTS IN THE CAPITAL IMPROVEMENT EXPANSION FUND FOR TRANSFER TO THE CITY'S CAPITAL PROJECTS FUND TO CONSTRUCT A SOUTHEAST BRANCH LIBRARY AND THE GENERAL FUND TO PURCHASE LIBRARY BOOKS AND MATERIALS WHEREAS, the City of Fort Collins has recognized and addressed the issue of requiring future growth and new development to contribute its proportionate shareof the cost of providing new capital facilities and infrastructure required to maintain the City's level of services to its residents; and WHEREAS, on May21,1996, the City Council adopted Ordinance No. 051,1996 amending the City Code by adding a new article pertaining to the imposition of capital improvement expansion fees to be used to fund capital improvements for the library, community parkland, police services, fire services, and general governmental facility services; and WHEREAS, the capital improvement expansion fees imposed under the provisions of the aforementioned section of the City Code, including a Library Capital Improvement Expansion Fee, went into effect on July 1, 1996, and the City has since been receiving those fees as a condition of the issuance of building permits; and WHEREAS, on July 21, 1998, the City Council adopted on second reading Ordinance No. 121,1998, increasing the library capital improvement expansion fee to reflect the increased level of service resulting from the opening of the Harmony Library at Front Range Community College; and WHEREAS, City Code Section 7.5-27(a) requires that library capital improvement expansion fee funds be used only for capital improvements related to the provision of general library services, as such improvements may be identified in the capital improvements plan for library services; and WHEREAS, on May 19, 1998, the City Council adopted Resolution 1998-83 creating the Capital Improvements Plan for the library, which plan recommends the library strive to provide 4.0 books per city resident and provide 0.7 square foot per capita; and WHEREAS, the construction of a new southeast branch library and the purchase of books and other library materials needed for the new branch library is consistent with the Capital Improvements Plan; and WHEREAS, Library staff has determined that savings of approximately $2,200,000 will be realized by partnering with Bayer Properties for the construction of a 16,000 square foot branch library located over retail space planned for the Front Range Village, located near the intersection of Harmony and Ziegler Roads; and WHEREAS, the estimated cost to construct a 16,000 square foot branch library including the purchase of books and materials is $5.5 million; and WHEREAS, library staffrecommends appropriating library capital improvement expansion fee revenues, in the amount of $5.5 million, to be used to construct a 16,000 square foot branch library including the purchase ofbooks and materials, located at the proposed Front Range Village; and WHEREAS, the request for appropriation of fees is consistent with the uses of the fees set forth in Chapter 7.5 of the City Code; and WHEREAS, Article V, Section 9, of the Charter of the City of Fort Collins permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, it is the desire of the City Council to appropriate the sum of $5.5 million from prior year reserves designated for library capital improvements in the Capital Improvement Expansion Fund for transfer as follows: To the Capital Projects Fund for Construction of a Branch Library $ 4,500,000 To the General Fund for Books and Materials 1,000,000 Total $ 5,500,000 for appropriation therein, as set forth in the Library Capital Improvements Plan. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That there is hereby appropriated from prior year reserves designated for library capital improvements in the Capital Improvement Expansion Fund, the sum of FOUR MILLION FIVE HUNDRED THOUSAND DOLLARS ($4,500,000), for transfer to the Capital Projects Fund - Southeast Branch Library capital project, and appropriated therein, to be used to construct a 16,000 square foot branch library at the proposed Front Range Village. Section 2. That there is hereby appropriated from prior year reserves designated for library capital improvements in the Capital Improvement Expansion Fund, the sum of ONE MILLION DOLLARS ($1,00,000), for transfer to the General Fund, and appropriated therein, to be used to purchase books and materials for the new branch library at the proposed Front Range Village. -2- Introduced and considered favorably on first reading and ordered published this 6th day of March, A.D. 2007, and to be presented for final passage on the 20th day of March, A.D. 2007. Mayor ATTEST: City Clerk Passed and adopted on final reading this 20th day of March, A.D. 2007. ATTEST: City Clerk -3- Mayor payments based upon the Professional's billings and itemized statements of reimbursable direct costs are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's reimbursable direct costs. The parties acknowledge that the sub -contractors: Studiotrope, KL&A Inc., Abrahamson Engineering, Moore Construction Consulting Services, Design Balance, Ambient Energy and Electrical Systems Consultants are not parties to this agreement. However, the rates listed for services to be provided by these subcontractors shall be the rate paid by the City to the Professional for these services. If the amount charged by these subcontractors exceed the rates listed in Exhibit "C" the excess amount shall not be paid or owed by the City. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings and other services rendered by the Professional shall become the sole property of the City. 6. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 7. Project Drawings. Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival, prepared on stable mylar base material using a non -fading process to provide for long storage and high quality reproduction. "CD" disc of the as -built drawings shall also be submitted to the owner in and AutoCAD version no older then the established city standard. 8. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Standard Professional Services Agreement- rev 09/01/06 3 Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 9. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 10. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 11. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 12. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either parry should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 13. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred Standard Professional Services Agreement- rev 09/01/06 4 because of the default. 14. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 15. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 17. Prohibition Against Employing Illegal Aliens. This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product other than reports that are merely incidental to the performance of said work. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that: A. As of the date of this Agreement: 1. Contractor does not knowingly employ or contract with an illegal alien; and 2. Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "Basic Pilot Program") in order to verify that Contractor does not employ any illegal aliens. B. Contractor shall not knowingly employ or contract with an illegal alien to perform works under this Agreement or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. C. Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter, until Contractor is accepted or the public contract for services has been completed, whichever is earlier. The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued. D. Contractor is prohibited from using Basic Pilot Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. Standard Professional Services Agreement- rev 09/01/06 5 E. If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Contractor shall: 1. Notify such subcontractor and the City within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. G. If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Contractor shall be liable for actual and consequential damages to the City arising out of Contractor's violation of Subsection 8-17.5-102, C.R.S. , H. The City will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach. Standard Professional Services Agreement- rev 09/01/06 City Clerk F VORTco THE CITY OF FORT COLLINS, COLORADO C4:Z By: SE A LN a es B. O'Neill II, CPPO, FNIGP • DirectoW Purchasin & Risk Management CORAOp DATE: (o D Aller-Lingle �Architects P.C. Title: V I UG—! �1:5i�c��llst l CORPORATE PRESIDENT OR VICE PRESIDENT Date: �Aur d 3�7 ATTE T: �l (Corporate Seal) o porate , re Standard Professional Services Agreement- rev 09/01/06 7 EXHIBIT A SCOPE OF WORK Aller•Lingle Architects P.C. is pleased to provide you with this Proposal for design services for a southeast branch library at Front Range Village in Fort Collins. In response to our Phase 1 work and our meetings to date, we propose the following scope of services and associated fees: Project Description Phases 2 and 3 Design Development through Construction Administration phase services as itemized below for a tenant finish of the second floor of a mixed -use building to be part of Front Range Village in southeast Fort Collins. The scope of the tenant finish work will be approximately 16,000 sq. ft. on the second floor, including a public meeting room, and approximately 1,100 sq. ft. on the main level for a public entry lobby, main stair, elevator and book return processing area with a freight elevator. The stair elements and elevators will be designed as part of the core and shell construction; however, the public restrooms will be considered part of the tenant finish work. Plumbing, mechanical and electrical work will include complete engineering of these systems, including selection of primary HVAC equipment. Only minor structural work is anticipated as part of the tenant finish; structural aspects of the core and shell construction related to the library use will be provided by Bayer Properties' structural engineer. The City of Fort Collins has established a LEED goal of "Gold" certification for the project. As requested, this Proposal includes LEED design consulting, energy modeling and a daylighting study. It is our understanding that Bayer Properties is also pursuing LEED certification for the overall development, but the level has not been determined. This will be critical for the library to attain "Gold" certification. Aller•Lingle Architects P.C. will be the Architect of Record for the project. Scope of Basic Services The Scope of Basic Services shall be as follows: Phase 1: Conceptual Design phase was covered by a separate work order. Phase 2: 1. Design Development Phase: Expand upon and refine the approved conceptual design. Submit floor plans, furnishings plan, reflected ceiling plan, building section and typical wall sections, mechanical and electrical plans, and 80% technical specifications for review and approval. 2. Library Design Consulting: Continued consulting by Studiotrope through 65% Design Development, plus 100% Construction Documents for interior casework and graphic design for interior signage systems (or coordination with City -approved signage vendor). Studiotrope will coordinate with Scott Rice, OfficeScapes or other City -approved vendor for furnishings and shelving systems specifications, including up to four (4) coordination meetings. 3. LEED Consulting: Continued consulting by the LEED consultant as a continuation of Phase 1 services, including up to two (2) meetings plus conference calls. 4. Energy Modeling: Energy modeling in support of LEED certification, including a "base case" energy model in compliance with applicable ASHRAE 90.1-1999 Energy Standards, modeling conceptual design solution(s) against the base model, and general consulting with the design team for conformance with LEED criteria. Standard Professional Services Agreement- rev 09/01/06 5. Daylighting Study: Daylighting model of conceptual design solution(s) for evaluation of conformance with LEED criteria. 6. Tenant Finish: Prepare construction drawings and technical specifications for the interior tenant finish, including architectural, interior architecture, graphics design for interior signage, furnishings/shelving coordination, minor structural engineering, and complete mechanical and electrical engineering. Extent of drawings is estimated as follows: Title Sheet Main Level Floor Plan of Lobby Core and Exit Stair Enclosure Upper Level Floor Plan Main and Upper Level Reflected Ceiling Plans Wall Sections and Details Room Finish Schedule Door and Window Schedules, Door Types and Details Casework and Interior Elevations Furnishings Plan Interior Graphics/Signage Plan Structural Plan and Details (framing for overhead door, etc.) Plumbing Plan and Details HVAC Mechanical Plan and Details Mechanical Schedules and Details Fire Protection Plan and Details Electric Power Plan and Details Electrical Lighting Plan and Schedules Electrical Communications/Special Systems Plan and Schedules Electrical One -Line Diagram 7. Meetings: Meetings with Library and Operations Services staff as necessary for review and approval of the design submittals. Meetings for Studiotrope are limited to two (2) plus conference calls for this phase of work. 8. Presentations: Presentations of the design in progress to the new Library District Board and City Council Study Session. 9. Cost Estimating: Prepare an estimate of probable construction costs at approximately 90% completion of Construction Documents. Phase 3: 1. Bidding/Negotiation Phase: Assistance to the Owner to acquire and review Contractor bids, including attendance at Pre -Bid Conference, responding to Contractor questions and issuing addenda, and assistance in reviewing bids. Plan distribution will be by the City. 2. Construction Administration Phase: Perform regular field observations of the work in progress during construction with written reports to the Owner, attendance at Pre - Construction Conference, attend regular site meetings with the Contractor and Owner's representative (Consultants on an as -needed basis), review of shop drawings and submittals, issuance of change orders, review of Contractor's pay requests, final punch list inspection and assistance with project closeout. We anticipate up to 20 site meetings/field observations by Aller•Lingle Architects P.C. in this phase of work. For purposes of this Proposal, field observations by our Consultants are proposed as follows: a. Studiotrope: 2 site visits. b. Structural Engineering: None. C. Mechanical Engineering: 3 site visits. d. Electrical Engineering: 3 site visits. 3. LEED Consulting: Continued consulting during construction, including coordination with the selected Contractor and documentation and submittal services forthe LEED certification process. Standard Professional Services Agreement- rev 09/01 /06 9