HomeMy WebLinkAboutVAUGHT FRYE - CONTRACT - RFP - P553 UTILITIES SERVICE CENTER 125342THIS AGREEMENT made and entered into the day and year set forth below, by and between
THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the
"City" and Vaught -Frye Architects, (a corporation, doing business as Vaught -Frye Architects),
hereinafter referred to as "Professional".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. S, coos of Services. The Professional agrees to provide services in accordance with
the scope of services attached hereto as Exhibit "A", consisting of three (3) pages, and incorporated
herein by this r+eferencq.
2. The Work Schedule. The services to be performed pursuant to this Agreement shall
be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of
one (1) page, and incorporated herein by this reference.
3. Time of and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated within five (5) days following execution of this
Agreement. Services shall be completed no later than June 1998. Time is of the essence. Any .
extensions of the time limit set forth above must be agreed upon in writing by the parties hereto.
4. Eariy Termination by CiN Notwithstanding the time periods contained herein, the City
may terminate this Agreement at any time without cause by providing written notice of termination
to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination
date contained in said notice unless otherwise agreed in writing by the parties. All notices provided
under this Agreement shall be effective when mailed, postage prepaid and sent to the following
addresses:
PSA 7/93
1
without the prior written consent of the City.
12. Acceptance Not Waiver. The City's approval of drawings; designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in
any way relieve the Professional of responsibility for the quality or technical accuracy of the
work. The City's approval or acceptance of, or payment for, any of the services shall not
be construed to operate as a waiver of any rights or benefits provided to the City under this
Agreement.
13, Default. Each and every term and condition hereof shall be deemed to be
a material element of this Agreement. In the event either party should fail or refuse to
perform according to the terms of this agreement, such party may be declared in default.
14. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the
event the default remains uncorrected, the party declaring default may elect to (a)
terminate the Agreement and seek damages; (b) treat the Agreement as continuing and
require specific performance; or O avail himself of any other remedy at law or equity. If the
non -defaulting party commences legal or equitable actions against the defaulting party, the
defaulting party shall be liable to the non -defaulting party for the non -defaulting party's
reasonable attorney fees and costs incurred because of the default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors,
PSA 7/93
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heirs, personal representatives, successors and assigns of said parties.
16. Law/Severability. The laws of the State of Colorado shall govern .the
construction, interpretation, execution and enforcement of this Agreement. In the event
any provision of this Agreement shall be held invalid or unenforceable by any court of
competent jurisdiction, such holding shall not invalidate or render unenforceable any other
provision of this Agreement.
17. Spacial Provisions. Special provisions or conditions relating to the services
to be performed pursuant to this Agreement are set forth in Exhibit "C", (Hourly Billing
Rates) consisting of four (4) pages, attached hereto and incorporated herein by this
reference.
PSA 7/93
6
THE CITY OF FORT COLLINS, C,cO��LOORAD,On
By:
J es B. O'Neill II, CPPO
Dire o of Purchasing & Risk Management
City Clerk 1 "
APPROVED A TO FORM:
Assistant City Attorney -
DATE:
Vat
0
Title: E Yam).
CORPORATE PRESIDENT OR VICE PRESIDENT
Date: IL, ZJ — I r
ATTE
�X�� (Corporate Sea[)
Corporat S e Xy
PSA 7/93
7
W
EXHIM "N
LMLm SERVICE CENMMR - SCOPE OF WORK
TASK As
Objeetive: To review and evaluate the functional requirements as input into the design process which will
ensure a facility which response to the needs of Light and Power Utility of the City of Fort
Collins.
Work dements.
ppgational Rerurirements
The first step in the design process is to identify the functional requirements and operational characteristics of the
proposed facility. This will involve active participation of the Light and Power Utility staff in a series of irrdepth
interviews over a two to three day period. Work will include:
Develop a questionnaire to be completed by the City staff prior to the interviews.
Assist in identifying the staff to be involved in the interview process.
Interview key staff personnel to determine functional requirements and operational characteristics for
offices, shops, and storage areas. Examples of topics to be addressed during the interviews include:
- Review impact ofADA requirements for operations.
- Review requirements for offices, shops, and other functional spaces.
- Review site and building security requirements.
- Review relationships between functional areas.
Review current and projected staffing plans.
Based on the interviews, a detailed space program will be developed which will:
Identify functional areas to be located at the 620 and 700 Wood Street sites.
Identify space requirements for all administrative, maintenance, and operations functions in the project
including:
- Requirements of offices and crew areas.
- Requirements for all shops
- Storage requirements for tools and portable equipment.
- Requirements for mechanical and electrical support space.
Identify parking requirements for employee, visitor, support, and delivery vehicles.
Scope of work - 1
The criteria to be used in the design of the facilities should be documented for CiVs approval. Work will include:
Prepare Draft Design Criteria Document to include space program and criteria resulting from client
interviews and on -site observations. The Design Criteria Document will include information of staffing
levels, current and projected operations, a narrative of daiy operations, site requirements, and specific
requirements for each functional area. The Design Criteria Document will also Identify preliminary
functional requirements for building systems including architectural, structural, mechanical, electrical, and
plumbing such as:
Clearance requirements (doors, aisle widths, overhead( throughout the project.
Floor, wall, and ceiling finishes.
Functional areas and equipment items within each area to be included on an emergency power
system.
1lghting levels and type of fighting for all exterior areas and each functional area within the
facilfties.
Ventilation requirements for each functional area including offices, shops, and storage areas.
Minimum design temperatures for heating and cooling for each functional area.
■ Establish functional area relationships both between areas and between work station within areas.
Primary considerations to be work flow, supervision, and safety. Diagrams showing these relationships
will be Included in the Design Criteria Document.
■ Identify major equipment items to be located in each functional area.
■ Submit draft Design Criteria Document for Citys review and approval.
• Finalize Design Criteria Document based on Citys review comments.
TASK s; Master Plan Update
Objective: To update the Master Development Plan of 620 and 700 Wood Street sites.
%wk Elements:
■ Identify potential alternatives to meet the requirements established in the previous task.
• Participate in a one day on -site design charrette working directly with the Staff to review alternatives for
site configuation and general building design. During this orrsite process, alternatives will be reviewed
by the user staff. Based on review comments, selected alternatives will be refined and presented for
review.
■ The site layouts will be developed with emphasis on:
Circulation patterns for vehicles, equipment, materials and personnel which will provide the
most efficient, cost effective, and safest operation.
Ingress and egress routes which maximize safety and security and minimize vehicular and
pedestrian conflict on and off the site.
Scope of work - 2
Site area relationship. Include administrative offices, public areas, shops, city vehicle parking,
employee and visitor parking.
Identify the best location for Building 'C' including at least the following three scenarios:
Remodel and expand the existing Building 'C'.
Expand Building W.
Build a New Building 'C'.
Evaluate the impact on the existing space in Building A' of relocating existing divisions from Building'A'
to Building 'C'.
TASK-C.
Objeetive: To ensure that the functional requirements, including circulation and proximity relationships, are
appropriately addressed in the Preliminary Design of Building 'C. Provide Preliminary Design of
Building 'C and preliminary site and parking lot design for Building 'C.
Work MWnsents:
PlIaping A Ar hhirech iraliral
• The Design Team will work with the Staff to determine project requirements based on our investigations
and design studies. in schematic design the program will be transformed into a functional space and
equipment plan in which new and existing equipment needs will be identified. The plan can then be
integrated into the proposed site to analyze opportunities and constraints.
• We will participate in a one day on site design charrette working directly with the design team and city
to develop alternatives for site configuation and general building design. During this on -site process,
alternatives will be reviewed by the user staff. Based on review comments, selected alternatives will be
refined and presented for review.
• The facilities layouts will be developed with emphasis:
Circulation patterns for vehicles, equipment, materials and personnel and personnel and their
relation to site circulation patterns.
• Upon approval of conceptual documents the design team will develop the design concerning the details
of vehicular access, work now, process systems, hazardous atmospheres, and energy conservation. Al
aspects of the design will be thoroughly reviewed with the Staff.
• The City's Art in Public Places' policy will be included in the project. Projects from $50,000-$250,000
shall utilize a City selected artist to participate in the design of the project for the purpose of
incorporating works of art into all aspects of the project both functional and aesthetic. Projects over
$250,000 will have I % of the appropriated budget set aside for art.
ral"i
A civil design will include: grading, utilities, curb and gutters, sidewalks, paving, stripping, signage, and
associated site features. This includes any updates of existing information that would be required
through the design process.
Topo of existing 620 Wood Street site
scope of Wak - 3
Topo of Light & Power Warehouse Storage Area
Topo, if needed from northeast corner of 700 Wood Street site to the Poudre River
Topo of drainage basin boundary
Expanded topo of Wood Street and Elm Street
The Civil engineer will use the existing civil drawings for the Light &'Power site as well as the existing
storm drainage report prepared for the site. Based upon the existing design of the Light & Power
Parking Lot expansion, assuming the design does not change as a result of the Site Master Planning and
Needs Assessment for Building 'C and Building A', address the initial round of City of Fort Collins review
comments received by RBD, Inc. In September 1995. This will include: a new topographic survey of the
parking lot expansion area and update of the existing topographic base information within the RBD, inc.
Utility Plans, addressing the City Water and Wastewater Utility review comments, address the Ciry
Engineering review comments, and addressing the City Stormwater review comments. It is anticipated
that this effort will involve meetings with the City Stormwater Utility due to the complexity of the
hydrology and hydraulic issues outstanding on the Service Center Site.
• Prepare a revised plat of 620 Wood Street
• All associated utility design work for Building 'C' and locate existing utilities to Building 'C'
• All associated Wood Street design
AU associated Elm Street design
• Prepare for discussion with the Stormwater Utility the issue of a local drainage basin or a regional
drainage basin
ccao
The LandscapeArchaect will prepare a Preliminary LandscapeArrigation plan, in coordination with
preliminary site and engineering design documents. The approach to the planting plan is anticipated to
be similar to the xeriscape areas designed by Cityscape and the City of Fort Collins at the Wood Street
Service Center.
• - . Current and projected traffic will be researched and evaluated to determine the effect of the proposed
facility on the surrounding area.
An Energy Team Leader/Integrator will serve as a consultant to organize the energy design approach.
He will perform an energy model of the selected design and serve as a recourse for energy
conservation.
The following expertise will be provided:
ENERGY TEAM LE4DERANTEGRATOR - serve as a consultant to the architect, ensuring the relevant issues
are addressed, organizing the energy design approach in the context of the overall design process.
ENERGY ANALYSIS/MODELiNG - capable of running bulding simulations that answer questions about
energy and economic tradeoffs for individual energy subsystems and the full building energy system.
Scope of work • 4
• DAYLIGHTING - provide information on effectivley integrating daylighting with the architecture from
energy -saving and lighting quality perspectives, evaluate and recommend glazing specifications, avoid
typical daylighting pitfalls.
■ ELECTRIC LIGHTING - set appropriate lighting criteria, evaluate and design lighting Systems that meet the
visibility requirements effectively and energy efficiently, and integrate electric lighting and daylighting
appropriately.
• HVAC DESIGN - define alternative HVAC approaches for consideration, design and size the appropriate
system in the context of other energy decisions for this project rather than relying heavily on "rules of
thumb."
■ CONTROLS - design appropriate control strategies for energy systems, possibly tying into existing City
energy management and control systems.
Mechanical
At associated mechanical design including:
- Fire Protection
- Plumbing
- HVAC - coordinate with existing Johnson Central System
- Energy analysis
- Coordinate with equipment list
All associated electrical design including:
Lighting
- Power
- Security System - coordinate with existing Simplex System
- Fire Alarm System - coordinate with existing Simplex System ADA requirements
- Paging System
- Coordinate with Phone and Computer Sytems
- Emergency Power )if needed)
- Site Lighting
- Energy Analysis
- Coordinate with Equipment List
All associated structural design of Building 'C'
Provide a detailed cost estimate of the entire project at end of conceptual phase
Scope of work - 5
EXHIBIT"B"
UTILITY SERVICE CENTER MILESTONE SCHEDULE - FIRST DRAFT
This is an illustrative schedule for discussion only. It is based upon our understanding to date of the project's
scope and delivery process. As these are finalized, the time needed to reach each milestone may change. All
dates for Owner action beyond 12/27/95 are estimated. If direction and authorization to proceed are delayed at
any point, all subsequent dates will need to adjusted accordingly. Meeting participants are identified as follows:
O-Owner, A -Architect, P-Planner, I -Interior Design, S-Structural, M-Mechanical/Plumbing, E-Electrical, C-
Civil, L-Landscape, T-Traffic, F-Fleet.
MEETING
MILESTONE DURATION PAM COMPLETION
Pre -Design
► Architect Noti&ed of Selection 12/13/95
► Architect Revise Scope, Schedule, Fees 12/19/95
► Owner Finalize Professional Service Agreement,
Ate' 12/27/95
Needs Assessment Phase
► Functional Requirments Package 2 Weeks " 01/17/96
Team Meeting. O, A, F 3 Days 01/03/96
► Owner Review, ATP I Week 01/24196
Master Planning Phase
► Develop Site Alternatives 3 Weeks 02/14/96
Team Meeting. O, A, F, C. L, 1 Days 01/30/96
► Owner Review & Comment, AT? 1 Week 02/21/96
Preliminary Site Plan Review Meeting 02/22/96
with CltyAgencies & Owner
Schedule -1
M FSTONE DURATION
► Finalize Parking Lot Design 5 Weeks
Team Meeting: O, A, C, L 1 Day
► Owner Review & Comment, ATP l Week
► Planning Review/Approval 3 Weeks
ConceptuallPreliminary Design Phase
► Building 'C' Concept Package
3 Weeks
Team Meedng. 0, A, S, M, E, F,1
1 Day
► Owner Review & Comment, ATP
1 Week
► Finalize Preliminary Design Package
2 Weeks
► Submit for Owner Review and Comment
1 Week
► ATP Final Design
Schedule • 2
MEETING
DATE
02/28/96
e1Tr'._ e,
04/12/96
OS/20/96
03/13/96
03/20/96
04/19/96
04/26/96
05/03/96
If Professional: If City:
Vaught -Frye Architects City of Fort Collins
1113 Stoney Hilt Drive P.O. Sox 580
Fort Collins, CO 80525 Fort Collins, CO 80522
In the event of any such early termination by the City, the Professional shall be paid for services
rendered prior to the date of termination, subject only to the satisfactory performance of the
Professional's obligations underthis Agreement. Such payment shall be the Professional's sole right
and remedy for such termination.
5. Design, Proiect. Indemnity and Insurance Responsibility. The Professional shall be
responsible for the professional quality, technical accuracy, timely completion and the coordination
of all services rendered by the Professional, including but not limited to designs, plans, reports,
specifications, and drawings and shall, without additional compensation, promptly remedy and
correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold
harmless the City, its officers and employees in accordance with Colorado law, from all damages
whatsoever claimed by third parties against the City; and for the City's costs and reasonable
attorneys fees, arising directly or indirectly out of the Professional's performance of any of the
services furnished under this Agreement The Professional shall maintain commercial general
liability insurance in the amount of $500,000 combined single limits, and errors and omissions
insurance in the amount of $250,000.
6. Compensation. In consideration of the services to be performed pursuant to this
Agreement, the City agrees to pay Professional a fixed fee in the amount of one hundred twenty-five
thousand one hundred dollars ($125,100), plus a not to exceed allowance of ten thousand dollars
($10,000) for a daylighting and energy savings consultant, and twelve thousand two hundred dollars
($12,200) for reimbursable direct costs. All such fees and costs shall not exceed one hundred forty
seven thousand three hundred dollars ($147,300). Monthly partial payments based upon the
Professional's billings and itemized statements are permissible. The amounts of all such partial
PSA 7193
2
V
EXHIBIT "C'
NEEDS ASSESSMENT PHASE
Coordination (V*F) 3,000.00
Programming (Fleet) 12,000.00
Subtotal 15,000.00
MASTER PLANNING PHASE
Planning/Coordination (VFA) 4,000.00
Masterplanning (Fleet) 51000.00
Landscape/lrrigation (Cityscape/Aqua) 5,500.00
Civil (RBD) 20,000.00
Tragic (Delich) 2,500.00
Subtotal 37,000.00
CONCEPTJPREL. DESIGN PHASE
Architecture/Coordination
14,500.00
Stnrctural (RNF)
5,000.00
Mechanical (RMH) .
6,000.00
Electrical (RMH)
5,000.00
Equip./Maint. Planning (Fleet)
5,500.00
Interiors (VFA)
3,000.00
Cost Estimate (B & Cj
4,000.00
Energy Integrator (ECI)
8,000.00
Subtotal 51,000.00
TOTAL 102,000.00
CONSULTANT BREAKDOWN
VFA
24,500.00
Fleet
22,500.00
Cilyscape
5,500,00
ROD
20,000.00
Delich
2,500.00
RNF
5,000.00
RMH
11,000.00
B & C
4,000.00
ECI
8,000.00
TOTAL 102,000.00
REIMBURSABLE BREAKDOWN
VFA
1,200.00
Fleet
3,000.00
R8D
800.00
RMH
400.00
EG
300.00
Delich
300.00
Cityscape
300.00
RNF
200.00
TOTAL 0,500.00
EXHIBIT "C"
(Part 2(
VAUGIf *FffYFARCH/TECrX, P.0
LABOR: Principle
$
75.00/Hour
Associate
$
60.00/Hour
Project Manager
S
55.00/1iour
Technician III
$
45.00/Hour
Technician 11
S
40.00/1-{our
Technician I
S
35.00/Hour
Secretarial
S
30.00/Hour
REIMBURSABLES: Blueprints
$
135/8 ''A x I t
Auto/Mileage
$
.20/Mile
Photocopies (8 W x 11'}
$
10/Copy
Mylar Plots 124 x 36)
$
10.00/Plot
Color Plots (24 x 361
$
5.00/1,10t
FLEE1"AMIAFMAANCECONSUL TANrS, INC.
LABOR:
Project Manager
S I I I-05/Hour
Planner
$ 58.93/Hour
CAD Technician
$ 41.75/Hour
Word Processor
S 33.00/Hour
Project Administrator
S 50.00/Hour
Airfare
$950.00/rt
Per Diem
$ t 00.00/day
Car Rental
S 65.00/day
Handling
5.00%
THE RMH GROUP, INC.
LABOR:
Project Principle
$ 88.00/Hour
Project Manager
S 82.00/Hour
Project Engineer III
S 77.00/Hour
Project Engineer 11
$ 72.00/Hour
Control Systems Programmer
$ 70.00/Hour
Project Engineer I
$ 66.00/Hour
Engineer III/Designer N
$ 61.00/Hour
Engineer II/Designer III/Cad Operator 1V
$ 55.00/Hour
Software Configuration Designer
$ 52.00/Hour
Engineer I/Designer II/Cad Operator III
$ 49.00/Hour
Jr. Engineer/Designer I/Cad Operator II
$ 45.00/Hour
Drafter )t/Cad Operator 1
$ 40.00/1-iour
Drafter 1
$ 36.00/Hour
Technical Writer
$ 41.00/Hour
Engineering Aide
$ 32.00/Hour
Word Processor Operator
S 30.00/Hour
CADD Workstation
$ 5.00/1iour
E-CU/BF, INC.
LABOR:
Principle
S 80.00/Hour
Senior Associate
$ 80.00/Hour
Associates & Senior Engineers
S 70.00/1-iour
Staff Engineers & Analyst, Level II S 60.00/Hour
Staff Engineers & Analyst, Level I S 55.00/Hour
Senior Field Technicians S 55.00/Hour
RED, INC.
LABOR: Senior Environmental Engineer/Scientist
S 85.00/Hour
Senior Project Engineer
S 72.00/Hour
Project Engineers
$ 60.00/Hour
Designer Engineers/Specifier
S 52.00/Hour
Staff Engineers
S 47.00/Hour
CARD Design Technicians
S 40.00/Hour
GIS Computer Workstation
S 20.00/Hour
Autocadd/Sottdesk Computer Work Station
$ 10.00/Hour
Clerical
$ 25.00/Hour
Two Person Survey Crew
S 70.00/Hour
Three Person Survey Crew
$ 80.00/Hour
Auto Mileage per Mile
$ .27/Mile
RNJrCONSMTANTS
LABOR: Principle
S 75.00/Hour
Associate
$ 60.00/1-lour
Senior Engineers
S 50.00/Hour
Junior Engineers
S 40.00/Hour
DraRperson
S 30.00/Hour
Clerical
S 22.50/Hour
CITYSCAPE, INC
LABORS Project Manager
S 75.00/Hour
Senior Landscape Associate
$ 50.00/Hour
Junior Landscape Associates
S 35.00/Hour
CADD Operator/Draftsperson
S 28.00/Hour
CADD Hardware
S 20.00/1-lour
ClericaVSupport
$ 20.00/Hour
REIMBURSABLES: In House Blueprints
$ 1.00/24x36
In House Transparencies
S 1.00/8 r4 x I I
In House Xerox
S .10/8 !,4 x 1 i
Auto/Mileage
S .28/Mile
Photocopies (8 W x i 1)
S .10/Copy
Mylar Plots (24 x 361
$ 10.00/Plot
In-house Mylar Sepias (24 x 36)
S 10.00/Plot
Paper CADD Plots 124 x 36)
S 5.00/Plot
AOUfA ENGINEENING, INC.
LABOR: Project Engineer S 75.00/Hour
iNATTNEWA DELICIl, P.E.
LABOR: Project Engineer $ 70.00/Hour
Technician/Draftsman S 35.00/Hour
Clerical S 25.00/Hour
Travel
Printing
BAND CASSOCIATFS
.Z5/Mile
10/8'5x I l
LABOR: Estimator S 45.00/Hour
Assistant Estimator $ 35.00/Hour
Rater mraybe sub, jest to change after 12 monMS ftm the ConUaa date.
APPROVED AS TO FORM:
0-"e,�2�4
Assistant-CkAttomeK
PSA 7/93
THE CITY OF FORT COLLINS, CRLORADO
JarK6s . O'Neill II, CPP
Director of Pu asing &( RiskManagement
DATE:
Date:
`='`.>
A
(Corporate Seal)
EXHIBIT "A"
F ir_wr=�#
Objective: Provide basic design services for design, documentation and construction
administration for the following:
1.) Integrate the existing Stormwater Utility into the existing Service Center
Building A'; this will require remodeling approximately 4.000 square feet of
existing space.
2.) Provide a new building addition of approximately 7,500 square feet on the
west end of the existing Service Center Building 'B'. This new space will be
planned for the Distribution and Collection Division of the
Water/Wastewater Utility Department.
3.) Remodel the west end of the existing Service Center Building 'IT for the
Technical Services Division of the Water/Wastewater Utility Department; this
will require remodeling of approximately 2,500 square feet of existing space.
The basic services will include Architectural, Civil, Landscape, Structural, Mechanical
and Electrical design disciplines. Cost Estimating and Energy Analysis will also be
provided.
Work Elements:
• All associated architectural design services, including new construction and
proposed remodeling of the existing facilities.
• The services of an interior designer, for office and work area furnishings,
shall be provided by the City.
• Ali design shall be based upon the City of Fort Collins "Building Design
Standards."
• Facility shall be handicap accessible and diligent effort shall be used to
conform to the requirements of the Americans with Disabilities Act of 1993
(ADA)•
• Provide design services for a signage system throughout the new and
remodeled areas of the project. This signage shall conform to ADA
requirements.
• All associated civil design including grading, utilities, curb and gutters,
sidewalks, paving, striping, signage, and associated site features.
• Design will be based on the topographic survey conducted for the entire
Service Center property in 1989. Field verification will be -required.
Design will be based on the drainage plan prepared in 1990. No
resubmittal or approval of the modifications to this report are anticipated.
The City will provide 'potholing" services to locate existing services and/or
evaluate excavating problems of utility trenches and overlot grading.
Ail associated landscape design, including irrigation, in conjunction with the
new building addition and site improvements. Design to be similar to
existing xeriscape areas at the Utility Service Center.
All associated structural design of the new addition and the proposed areas
of remodeling in Building 'A' and Building 'B'.
• Al associated mechanical design for the new addition and proposed areas
of remodeling including:
Fire Protection
Plumbing
HVAC -coordinate with existing controls system
• Design to City of Fort Collins current Energy Code.
• Field verification of existing systems and review of these systems to
determine their capacity to serve the remodeled areas and design to
upgrade them as required.
• It is anticipated that mechanical systems for the new addition will be
independent of the existing buildings.
• Provide energy analysis of facility, with written report, based on City of Fort
Collins guidelines.
All associated electrical design for the new addition and proposed areas of
remodeling including:
Lighting
Power
Security System - coordinate with existing system
- Fire Alarm System - Coordinate with existing system
- Paging System
- Telecommunications - coordinate with existing systems
- Emergency Power (if needed)
- ..Site Ughting-,
Field verification of existing systems and review of these systems to
determine their capacity to serve the remodeled areas and design to
upgrade them as required.
• Provide energy analysis of facility, with written report based on City of Fort
Collins guidelines.
Provide a detailed cost estimate of the entire project at the end of
conceptual/ preliminary phase and final construction document phase.
• An allowance of $10,000 is Included in the fixed fee for consultation to
determine/develop reasonable Ideas for energy efficiency in the areas of
daylighting, lighting, architectural form, fenestration and glazing. This fee
will be based on the hourly rates of the consulting fimns involved at the time
the work is completed. Firms Involved will be Vaught'Frye Architects, The
RMH Group, and Ughtforms, 2888 Bluff Street #323, Boulder, CO 80301.
Labor will be billed on a time and material basis up to the $10,000 limit and
not beyond.
EXHIBIT "B"
REVISED MILESTONE SCHEDULE
Water Remodel/Addition to Building "B"
Date Issued: November 26, 1996
1. Renovatlon/Addition to Building 'B" (Water, Wastewater, Stormwater)
Design:
Begin Conceptual/Preliminary Design (VF)
November 20,1996
Complete Conceptual/Preliminary Design (VF)
January 17, 1997
And Cost Estimate
Develop Funding Breakdown and
January 31, 1997
Review Design (City)
Begin Final Design (VF)
February 3, 1997
Complete Final Design (VF)
April 11, 1997
And Cost Estimate
Complete City Review (City)
April 25, 1997
Construction:
Out to Bid (Clty)
May 2, 1997
Receive Bids (City)
May 22, 1997
Notice of Award (City)
May 30, 1997
Notice to Proceed (City)
June 16, 1997
Complete Construction (Contractor)
January 1, 1998
Move In (City)
January 15, 1998
Close Out Project
April 1, 1998
payments shall be based upon the Professional's City -verified progress in completing the services
to be performed pursuant hereto and upon the City's approval of the Professional's actual
reimbursable expenses. Final payment shall be made following acceptance of the work by the City.
Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered
by the Professional shall become the sole property of the City.
7. City RepMentative. The City will designate, prior to commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations, change
orders, and other clarification or instruction shall be directed to the City Representative.
8. project Drawings. Upon conclusion of the project and before final payment, the
Professional shall provide the City with reproducible drawings of the project containing accurate
information on the project as constructed. Drawings shall be of archival quality, prepared on stable
mylar base material using a non -fading process to prove for long storage and high quality
reproduction.
9. Monthfv Report. Commencing thirty (30) days after the date of execution of this
Agreement and every thirty (30) days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Scope of Services,
Work Schedule, and other material information. Failure to provide any required monthly report may,
at the option of the City, suspend the processing of any partial payment request.
M Iri ft-endent Contractor. The services to be performed by Professional are those of
an independent contractor and not of an employee of the City of Fort Collins. The City shall not be
responsible for withholding any portion of Professional's compensation hereunder for the payment
of FICA, Workers' Compensation, other taxes or benefits or for any other purpose.
PSA 7/93
3
EXHIKrF'C
Estimated Reimbursables:
Vaught*Frye
10,000.00
RNF
500.00
RMH
600.00
City Scape
400.00
RBD
500.00
B & C
200.00
Total 12, 200.00
Daylighting & Energy Savings Consultation 10,000.00
TOTAL CONTRACT AMOUNT 147,300.00
CHANGE ORDER NO 1
PROJECT TITLE:
PROFESSIONAL:
DESCRIPTION
1ag1011'12��,
V2 raf er,rx-,L j
`,8' Z4i
In preparing change orders show in order as separate numbered
paragraphs the following:
1. Reason for change. 2. Description of change.
3. Change in contract cost. 4. Change in contract time.
Additional design services as detailed in attached letter, dated
June 4, 1996 from Vaught*Frye Architects, P.C.
ORIGINAL CONTRACT COST
TOTAL APPROVED CHANGE ORDERS
TOTAL PENDING CHANGE ORDERS
TOTAL THIS CHANGE ORDER
ADJUSTED CONTRACT COST
1 /1
Lon /1
FJ ./ •�/
11
(Asslming all change orders approved)
ACCEPTED BY: J �',%'�7Q& _ DATE: 7.11M7
(Vaught*Frye Architects, .P.C.)
REVIEWED BY: DATE: ` -43` 1
(Sp c al Projects Manager)
APPROVED BY: DATE: -7`Z —5 7
(Water/Wastewater Utility Director)
cc: Architect NOTE: Signature of Architect indicates
City Clerk agreement herewith, including any
Contractor adjustment in contract sum or
Project File contract time.
Purchasing"
June 4, 1997
City of Fort Collins
Facilities Division
117 N. Mason
Fort Collins, CO 80521
ATTN: Jack Gianola
RE: - Extra Services
VAUGHT
FRYE
architects
Utility Service Center Expansion and Remodel
Fort Collins, CO
VFA Project No. 96-128
Dear Jack,
JUN d 697
i
A number of items were added to the original scope of work during the preliminary/design
development phase of our design services which will require us to expend extra effort and time for
research, design and documentation to include these items in the final design bid package.
This letter will serve as a request for a change in our contract to add the following items of work
and the following fees:
Items of Work
1. Remodeling of Areas 'C' 'D' and `E' in the existing Service Center Building.
2. Fire Protection for the existing Building 'B'.
3. Mechanical system modifications for existing Building 'B'.
4. Security System for existing Building 'B' and the new Water Department
Addition.
F
Vaught*Frye Architects $ 3,600.00
RNF Consultants (Structural) $ 800.00
RMH Group (Mechanical and Electrical) $ 9,200.00
Sear -Brown Group (Civil) 0.00
Cityscape (Landscape Architecture) 0.00
Total $ 13,600.00
If you should have any questions or require additional information, please don't hesitate to call.
Thank you.
Sincerely,
John Renhowe
Vaught*Frye Architects
land planning • architecture
1113 Stoney Hill Drive • Fort Collins, Colorado 80525 • 970-224.1191 • FAX 970-224.1662
Admi: trative Services
Facilities Department
January 4, 19%
Mr. Joe Frye
Vaugt • Frye Architects
1113 Stoney Hill Road
Fort Collins Colorado 80525
RE: NOTICE TO PROCEED - CONCEPTUAL ARCHITECTURAL/ENGINEERING DESIGN SERVICES
FOR THE UTILITY SERVICES CENTER PROJECT FOR THE LIGHT & POWER UTILITY
Dear Joe:
Transmitted herewith is the executed "Professional Services Agreement,' dated January 2,
1996, for the Conceptual ArchitecturallEngineerIng Design Services for the Utility Services
Center Project for the Light & Power Utility. You are authorized to proceed with the design
services.
As stated in the Agreement, this work will begin within five (5) days. The Design "Kick -Off'
meeting is scheduled for next week. The services are scheduled to be completed by May 20,
19%, or no later than August 31, 19%.
This should be a very challenging project with many major issues. We feel we have an
excellent Design Team to help us solve these major issues, and we look forward to working with
all of you. Also, we will make every effort to support you in completing the project in a timely
manner.
Very truly yours,
VA15anola, P. E.
Special Projects Manager
OJG:jo
Attachments
cc: Molly Davis, City Clerk
Bob Kost, Light & Power
llla-Mae Vandenwater, Purchasing
Project File
117 North Mason Street • P.O. Box 580 • Fort Collins, CO 80522-0580 • (9M) 221-6611
11. personal Services. It is understood that the City enters into this Agreement based
on the special abilities of the Professional and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written consent
of the City.
12. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's
approval or acceptance of, or payment for, any of the services shall not be construed to operate as
a waiver of any rights or benefits provided to the City under this Agreement.
13. D►j Each and every berm and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this agreement, such party may be declared in default.
14. Remedies. In the event a party has been declared in default, such defaulting party
shall be allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail
himself of any other remedy at law or equity, if the non -defaulting party commences legal or
equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting
party for the non -defaulting party's reasonable attomey fees and costs incurred because of the
default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representatives, successors and assigns of said parties.
PSA 7/93
M
16. Law/Severabi*. The laws of the State of Colorado shall govern the construction,
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding
shall not invalidate or render unenforceable any other provision of this Agreement.
PSA 7/93
PROFESSIONALS RVICESAGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation,
hereinafter referred to as the "City" and VAUGHT FRYE ARCHITECTS, hereinafter
referred to as "Professional'.
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is
agreed by and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in
accordance with the scope of services attached hereto as Exhibit "A", consisting of five
(5) pages, and incorporated herein by this reference.
2. The Work Schedule. The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as
Exhibit "B", consisting of two (2) pages, and incorporated herein by this reference.
3. Time of Commencement and Completion of Services. The services to be
performed pursuant to this Agreement shall be initiated within five (5) days following
execution of this Agreement. Services shall be completed no later than August 31, 1996,
Time is of the essence. Any extensions of the time limit set forth above must be agreed
upon in writing by the parties hereto.
4. Early Termination by City. Notwithstanding the time periods contained
PSA 7/93
1
herein, the City may terminate this Agreement at any time without cause by providing
written notice of termination to the Professional. Such notice shall be delivered at least
fifteen (15) days prior to the termination date contained in said notice unless otherwise
agreed in writing by the parties. All notices provided under this Agreement shall be
effective when mailed, postage prepaid and sent to the following addresses:
If Professional:
Vaught Frye Architects
1113 Stoney Hill Drive
Fort Collins, CO 80525
If City:
City of Fort Collins
P.O. Box 580
Fort Collins, CO 80522
In the event of any such early termination by the City, the Professional shall be paid for
services rendered prior to the date of termination, subject only to the satisfactory
performance of the Professional's obligations under this Agreement. Such payment shall
be the Professional's sole right and remedy for such termination.
5. Design. Project. Indemnity and Insurance Responsibility. The Professional
shall be responsible for the professional quality, technical accuracy, timely cornpletion and
the coordination of all services rendered by the Professional, including but not limited to
designs, plans, reports, specifications, and drawings and shall, without additional
compensation, promptly remedy and correct any errors, omissions, or other deficiencies.
The Professional shall indemnify, save and hold harmless the City, its officers and
employees in accordance with Colorado law, from all damages whatsoever claimed by
third parties against the City; and for the City's costs and reasonable attorneys fees, arising
directly or indirectly out of the Professional's performance of any of the services furnished
PSA 7/93
2
furnished under this Agreement. The Professional shall maintain commercial general
liability insurance in the amount of $500,000 combined single limits, and errors and
omissions insurance in the amount of $250,000.
6. Compensation. In consideration of the services to be performed pursuant
to this Agreement, the City agrees to pay Professional on a time and reimbursable direct
cost basis according to the following schedule:
Professional fees: One hundred three thousand dollars ($103,000)
Reimbursable direct costs: Six thousand five hundred dollars ($6,500)
with maximum compensation (for both Professional's time and reimbursable direct costs)
not to exceed one hundred nine thousand five hundred dollars ($109,500). Monthly partial
payments based upon the Professional's billings and itemized statements of reimbursable
direct costs are permissible. The amounts of all such partial payments shall be based
upon the Professional's City-veried progress in completing the services to be performed
pursuant hereto and upon the City's approval of the Professional's reimbursable direct
costs. Final payment shall be made following acceptance of the work by the City. Upon
final payment, all designs, plans, reports, specifications, drawings and other services
rendered by the Professional shall become the sole property of the City.
7. City Representative. The City will designate, prior to commencement of
work, its project representative who shall make, within the scope of his or her authority, all
necessary and proper decisions with reference to the project. All requests for contract
interpretations, change orders, and other clarification or instruction shall be directed to
PSA 7/93
3
City Representative.
8. Project Drawings. Upon conclusion of the project and before final payment,
the Professional shall provide the City with reproducible drawings of the project containing
accurate information on the project as constructed. Drawings shall be of archival quality,
prepared on stable mylar base material using a non -fading process to prove for long
storage and high quality reproduction.
9. Menthty Rust. Commencing thirty (30) days after the date of execution of
this Agreement and every thirty (30) days thereafter, Professional is required to provide the
City Representative with a written report of the status of the work with respect to the Scope
of Services, Work Schedule, and other material information. Failure to provide any
required monthly report may, at the option of the City, suspend the processing of any
partial payment request.
10. Independent Contractor. The services to be performed by Professional are
those of an independent contractor and not of an employee of the City of Fort Collins. The
City shall not be responsible for withholding any portion of Professional's compensation
hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for
any other purpose.
11. personal Services. It is understood that the City enters into this Agreement
based on' the special abilities of the Professional and that this Agreement shall be
considered as an agreement for personal services. Accordingly, the Professional shall
neither assign any responsibilities nor delegate any duties arising under this Agreement
PSA 7/93
!n