HomeMy WebLinkAboutRFP - P1033 RECYCLING CENTER41El
ADDENDUM No. 1
,f o �(arktaie P1033 Recycling Drop -Off Center Operations
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of RFP: P1033 Recycling Drop -Off Center Operations
OPENING DATE: 3:00 P.M. (Our Clock) August 16, 2006
To all prospective bidders under the specifications and contract documents described above,
the following changes are hereby made.
Questions and Answers:
1) QUESTION: What about maintenance on the Recycling Center equipment?
ANSWER: The contractor will be responsible for day-to-day operations of the
Recycling Center; including managing and absorbing maintenance needs and costs.
Contractor will need to provide the City with a biannual maintenance report; and must
procure a biannual maintenance contract with a Service Provider who is qualified to do
hydraulic equipment repair.
2) QUESTION: What if there is an unforeseen major equipment failure (i.e., within the
five-year scope of the initial contract)? Will the Contractor be expected to bear the entire
cost to return the equipment to operational status?
ANSWER: It is the intention of the City to act as a partner to the Contractor for the
length of this initial contract. In the event of such an occurrence, City representatives will
work with the Contractor to find a mutually acceptable compromise to share the cost of
any unforeseen major repairs.
3) QUESTION: Who does snow removal?
ANSWER: The City contracts this out; Fuller Landscaping in Laporte is the current
contractor. The Recycling Center Contractor is expected to provide snow removal; it
would be their responsibility to contact Fuller if they wish to assume the existing
contract; or make their own arrangements for snow removal.
4) QUESTION: Do we know the current cost to provide power to the Recycling Center?
ANSWER: The average bill over the past six months has been $40 per month.
5) QUESTION: Do we have information on "contamination ratios'?
ANSWER: According to the manager of the Larimer County Recycling Plant, the
amount of contamination that he sees from material collected at Rivendell Recycling
Center is negligible.
6) QUESTION: What are the economics behind our decision to outsource operation of
the Recycling Center?
ANSWER: Initially, the City thought we had a rent-free site lined up for the Recycling
Center, by CSU. Details did not work out. The Rivendell site is a great location, but in
light of our current $5.8 million shortfall in the budget for 2007, the City is looking for a
way to both maintain the service and reduce the deficit.
215 North Mason Street • 2" Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • Fax (970) 221-6707 W"WIceov.com
IV. CONTRACTING ISSUES:
A. The selected Contractor shall be expected to sign the City's standard Services
Agreement prior to commencing Services (see sample attached to this Proposal).
B. The contract will be awarded for one year with annual reviews and potential one-year
extensions up to a maximum five-year period.
V. OTHER PROPOSAL SUBMITTAL REQUIREMENTS
A. Attach a brief history of your experience in this type of business, including resume(s) of
key person(s) who will be directly involved with this contract.
B. Submit at least three (3) current references who can attest to your success with this type
of business, including address/telephone/e-mail information.
C. Attach a brief explanation of you/your firm's tenure in the Northern Colorado/Fort Collins
area, as well as your knowledge and understanding of the goals and mission of the
Recycling Drop -Off Center.
D. List up to three (3) similar projects from the past five years, description, and your
assessment of your success with these projects.
Page 5 of 15
E. PLEASE INCLUDE YOUR RESPONSES TO THE FOLLOWING:
TYPE OF BUSINESS: Corp._ Individual_ Partnership_
NAME OF BUSINESS:
ADDRESS:
CITY/STATE ZIP CODE
CONTACT PERSON
PHON
MOBILE
EMAIL ADDRESS
WHAT OTHER NAME(S) HAS YOUR FIRM OPERATED UNDER:
HAVE YOUR OR YOUR FIRM EVER FAILED TO COMPLETE ANY WORK AWARDED TO
YOU? YES_ NO_ IF YES, EXPLAIN:
HAS YOUR FIRM OR ANY PARTNERS OR OFFICERS EVER BEEN PART OF ANOTHER
ORGANIZATION THAT FAILED TO COMPLETE A CONTRACT WITHIN THE LAST FIVE
YEARS? YES_ NO_ IF YES, EXPLAIN:
ARE YOU PRESENTLY OR IN THE PAST SEVEN YEARS BEEN A PARTY TO ANY
LITIGATION WITH AN OWNER OR OTHER GOVERNMENT AGENCY? YES_ NO_ IF
YES, EXPLAIN:
HAS YOUR FIRM OR ANY PARTNERS OR OFFICERS EVER BEEN INVOLVED IN ANY
BANKRUPTCY ACTION? YES_ NO_ IF YES, EXPLAIN:
PLEASE GO TO www.fct!ov.com/r)urchasint! TO REGISTER IN OUR E-
PROCUREMENT SYSTEM FOR FUTURE BID OPPORTUNITIES! BE SURE TO
SELECT ALL APPROPRIATE COMMODITY CODES!
Page 6 of 15
VI. REVIEW AND ASSESSMENT
Professional firms will be evaluated on the following criteria. These criteria will be the basis for
review of the written proposals and interview session.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and
5 being an outstanding rating.
WEIGHTING
QUALIFICATION
STANDARD
FACTOR
3.0
Scope of Proposal
Does the proposal show an understanding of the
contract objectives, provide an effective
methodology, and indicate successful results?
2.0
Assigned Personnel
Do the assigned personnel have the necessary skills
and experience, and do they have working
knowledge of the community and the needs of the
City?
1.0
Availability
Can the contract objectives be met by this
firm/individual?
1.0
Motivation
Does the firm/individual demonstrate interest, and
can the contract be accomplished in the required
time frame?
3.0
Firm/Individual
Does the firm/individual have the capability,
Capability
financial stability, and experience to succeed?
Page 7 of 15
VII. REFERENCE EVALUATION (TOP RANKED FIRM):
The project Manager will check references using the following criteria. The evaluation rankings
will be labeled Satisfactory/Unsatisfactory.
QUALIFICATION
STANDARD
Overall Performance
Would you hire this Professional again? Did
they show the skills required for the requested
services?
Timetable
Did the contractor perform work in a timely
manner? If a project schedule was developed,
did the contractor meet the indicated
deadlines?
Completeness
Was the Professional responsive to client
needs; did the Professional anticipate
problems? Were problems solved quickly and
effectively?
Budget
Was the original Scope of Work completed
within the project budget?
Job Knowledge
If the project/work was a study, did it meet the
scope of work? If the project/work involved
construction activities, was the final product
functional upon completion? Were any
problems encountered corrected quickly and
effectively?
Page 8 of 15
SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , hereinafter referred to as
"Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in
accordance with the scope of services attached hereto as Exhibit "A", consisting of ( )
page[s], and incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as
Exhibit "B", consisting of ( ) page[s], and incorporated herein by this reference.
3. Time of Commencement and Completion of Services. The services to be
performed pursuant to this Agreement shall be initiated within ( ) days
following execution of this Agreement. Services shall be completed no later than
Time is of the essence. Any extensions of the time limit set forth above
must be agreed upon in a writing signed by the parties.
4. Contract Period. [Option 1] This Agreement shall commence upon the date of
execution shown on the signature page of this Agreement and shall continue in full force and
effect for one (1) year, unless sooner terminated as herein provided. In addition, at the option of
the City, the Agreement may be extended for an additional period of one (1) year at the rates
provided with written notice to the Professional mailed no later than ninety (90) days prior to
contract end.
Page 9 of 15
4. Contract Period. [Option 2] This Agreement shall commence 200_,
and shall continue in full force and effect until 200_, unless sooner terminated as
herein provided. In addition, at the option of the City, the Agreement may be extended for
additional one year periods not to exceed _ (_) additional one year periods. Pricing changes
shall be negotiated by and agreed to by both parties and may not exceed the Denver - Boulder
CPI-U as published by the Colorado State Planning and Budget Office. Written notice of
renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior
to contract end.
5. Delay. If either party is prevented in whole or in part from performing its
obligations by unforeseeable causes beyond its reasonable control and without its fault or
negligence, then the party so prevented shall be excused from whatever performance is
prevented by such cause. To the extent that the performance is actually prevented, the Service
Provider must provide written notice to the City of such condition within fifteen (15) days from
the onset of such condition.
[Early Termination clause here as an option.
6. Early Termination by City/Notice. Notwithstanding the time periods contained
herein, the City may terminate this Agreement at any time without cause by providing written
notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15)
days prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this Agreement shall be effective when mailed, postage
prepaid and sent to the following addresses:
City: Service Provider:
Page 10 of 15
In the event of early termination by the City, the Service Provider shall be paid for services
rendered to the date of termination, subject only to the satisfactory performance of the Service
Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole
right and remedy for such termination.
7. Contract Sum. The City shall pay the Service provider for the performance of this
Contract, subject to additions and deletions provided herein, the sum of Dollars ($
). [Option Cost Breakdown is attached Exhibit "C"]
8. City Representative. The City will designate, prior to commencement of the
work, its representative who shall make, within the scope of his or her authority, all necessary
and proper decisions with reference to the services provided under this agreement. All requests
concerning this agreement shall be directed to the City Representative.
9. Independent Service provider. The services to be performed by Service Provider
are those of an independent service provider and not of an employee of the City of Fort Collins.
The City shall not be responsible for withholding any portion of Service Provider's
compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or
benefits or for any other purpose.
10. Personal Services. It is understood that the City enters into the Agreement
based on the special abilities of the Service Provider and that this Agreement shall be
considered as an agreement for personal services. Accordingly, the Service Provider shall
neither assign any responsibilities nor delegate any duties arising under the Agreement without
the prior written consent of the City.
11. Acceptance Not Waiver. The City's approval or acceptance of, or payment for
any of the services shall not be construed to operate as a waiver of any rights or benefits
provided to the City under this Agreement or cause of action arising out of performance of this
Agreement.
12. Warranty.
Page 11 of 15
a. Service Provider warrants that all work performed hereunder shall be performed
with the highest degree of competence and care in accordance with accepted
standards for work of a similar nature.
b. All goods supplied to the City shall be of the grade and quality specified
hereunder, or, if not specified, of the most suitable grade and quality of their
respective kinds for their intended use.
C. Service Provider warrants all goods, provided under this Agreement, except City -
furnished goods, against defects and nonconformances in grade for a period
beginning with the start of the work and ending twelve (12) months from and after
final acceptance under the Agreement, regardless whether the same were
furnished or performed by Service Provider or by any of its subcontractors of any
tier. Upon receipt of written notice from City of any such defect or
nonconformances, the affected good shall be replaced by Service Provider in a
manner and at a time acceptable to City.
13. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default thereof.
14. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party
commences legal or equitable actions against the defaulting party, the defaulting party shall be
liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and
costs incurred because of the default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
16. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save
harmless the City, its officers, agents and employees against and from any and all actions,
Page 12 of 15
suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to
or death of any person or persons, or damages to property arising out of, result from or
occurring in connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an additional
insured under this Agreement of the type and with the limits specified within Exhibit
consisting of (_) pages[s], attached hereto and incorporated herein by this reference.
The Service Provider before commencing services hereunder, shall deliver to the City's Director
of Purchasing and Risk Management, P. O. Box 580, Fort Collins, Colorado 80522 one copy of
a certificate evidencing the insurance coverage required from an insurance company acceptable
to the City.
17. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
18. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
19. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit _, consisting of
( ) page[s], attached hereto and incorporated herein by this reference.
Page 13 of 15
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
CITY OF FORT COLLINS, COLORADO
a municipal corporation
By:
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
[Insert Corporation's name] or
[Insert Partnership name] or
[Insert individual's name]
Doing business as [insert name of business]
PRINT NAME
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST: (Corporate Seal)
CORPORATE SECRETARY
Page 14 of 15
7) QUESTION: Will City Council make the decision on whether or not the City outsources
this?
ANSWER: The City's RFP evaluators will evaluate the proposals received, and
decide whether or not one of the proposals provides a scenario for "seamless transfer'
of Recycling Center operations from the City to the Contractor. It is the intention of City
staff to negotiate a contract with that Contractor. It is possible that City Council would
decide that operation of the Recycling Center is a "core business' and should be
retained by the City. But given the $5.8 million budget deficit and all the other priorities
competing to remain as "core businesses", it is the opinion of City staff that it is an
unlikely scenario.
8) QUESTION: When does the current Rivendell site lease come up?
ANSWER: January 1, 2007. Rivendell provides no services; the $16,500 annual
lease payment is for property use only.
9) QUESTION: How much weight is being given to relocation of the Recycling Center, by
a successful Proposer?
ANSWER: It depends upon the proposed location. The City's preference is to have
reasonable proximity to north Fort Collins (north of Drake Road; since citizens in south
Fort Collins are assumed to have good access to Larimer County's drop-off site on south
Taft Hill Road). Proposed locations within the City will have to meet City Planning &
Zoning requirements. The current site is zoned Light Industrial, which supports operation
of the Recycling Center. If a proposed relocation site is in the County, it would have to
go through county Change of View review.
10) QUESTION: Who manages the bin pulls?
ANSWER: The Waste -Not Recycling driver, who does the pickups. Currently, there
are no weekend pickups; Fridays and Mondays have sufficed.
11) QUESTION: How often does the City need to be updated on "market destination" for
recycled materials collected at the Recycling Center?
ANSWER: The City has a close relationship with Larimer County, and the Larimer
County Recycling Plant. If the Contractor intends to haul to an alternative site, the City
Natural Resources Department would like to be notified of this in advance. The City's
site has been designed to mimic what is accepted at the Larimer County Recycling
Plant; so there has always been an informal partnership between the County & City.
12) QUESTION: Has the City had any problems with dumping of sofas, appliances, etc at
the Recycling Center?
ANSWER: Not to date.
13) QUESTION: What happens at the end of the Contract; should it be renewed out to the
maximum five-year term? And, if the Contractor paints bins and removes the City logos,
will they have to return the equipment to its present appearance should it revert back to
the City?
ANSWER: The contract may or may not be re -bid at the end of the five-year term. If
the Contractor elects to put its own logos on the bins, they would need to be removed or
painted over if the contract ends.
EXHIBIT B
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under
this bid, the Service Provider shall furnish the City with certificates of insurance showing the
type, amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered, except
after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option,
may take out and maintain, at the expense of the Service Provider, such insurance as the City
may deem proper and may deduct the cost of such insurance from any monies which may be
due or become due the Service Provider under this Agreement. The City, its officers, agents
and employees shall be named as additional insureds on the Service Provider's general liability
and automobile liability insurance policies for any claims arising out of work performed under
this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider
shall maintain during the life of this Agreement for all of the Service Provider's
employees engaged in work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required
by Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each
employee.
B. Commercial General & Vehicle Liability. The Service Provider shall
maintain during the life of this Agreement such commercial general liability and
automobile liability insurance as will provide coverage for damage claims of
personal injury, including accidental death, as well as for claims for property
damage, which may arise directly or indirectly from the performance of work
under this Agreement. Coverage for property damage shall be on a "broad form"
basis. The amount of insurance for each coverage, Commercial General and
Vehicle, shall not be less than $500,000 combined single limits for bodily injury
and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under
this Agreement by a subcontractor, which liability is not covered by the subcontractor's
insurance.
Page 15 of 15
July 17, 2006
City of Fort Collins RFP
Recycling Facility
Attachment 1: Rivendell Recycling Center Photos
View of six recycling bins and information kiosk.
Sample of signage used at
Rivendell Recycling Center.
Close-up view of paper and commingled containers bins
with access platforms.
July 17, 2006
City of Fort Collins RFP
Recycling Facility
Pre -installation view of asphalt lot and
specially constructed concrete pad for
collection bins is sit on.
View of neighboring Rivendell
School (and landlord) from City's
recycling center.
Cable roll -off containers at Rivendell Recycling
Center being loaded onto vendor's truck (nearest
Materials Recovery Facility, run by Larimer County
Solid Waste Department, is 13 miles from site).
2005 Rivendell Tonnage and Rebate Monthly Summaries
Cardboard
OMX Paperboard
#7 ONP Paper Mix
Commingled
.................
Total Volume
#
Total Volume
Total Volume
Total Volume
Total
`I`OEF49Vea{r9, "
Total
(Tons)
Loads
Total Revenue
(Tons)
#Loads
Total Revenue
(Tons)
# Loads
Total Revenue
(Tons)
# Loads
Revenue
"" „'.
Total Tons
Pulls'
January
33.11
7
$ 1,125.66
17.82
3
$ -
76.95
9
$ 2,770.02
28.47
13
$
156.35
35
February
20.56
4
$ 699.04
14.88
2
$ -
60.13
9
$ 2,137.68
19.85
12
$
2.,838.E
115.42
27
March
24.84
5
$ 844.56
22.7
3
$ -
60.8
8
$ 2,188.80
20.92
12
$
$. 3,A33,98_
129.26
28
April
26.65
6
$ 906.10
14.42
3
$ -
69.82
10
$ 2,513.52
22.89
13
$
$ ', 3.41482!
133.78
32
May
27.75
6
$ 943.42
14.21
2
$ -
82.4
13
$ 2,966.31
30.21
15
$
$ ; 3,809.73i
154.57
38
June
34.19
7
$ 1,162.46
15.91
2
$ -
64.33
10
$ 2,293.92
25.71
13
$
3,g56.38
140.14
32
July
27.72
6
$ 942.48
14.68
3
$ -
68.76
10
$ 2,475.27
27.72
13
$
,$'
3,46ixj
138.88
33
August
36.99
7
$ 1.257.66
20.88
4
$ -
70.00
12
$ 2,519.91
32.49
17
$3.
i7.9T.
160.36
40
September
25.91
6
$ 880.94
14.29
4
$ -
65.99
10
$ 2,375.64
26.37
15
$ -
$ 3p255 W
132.56
35
October
31.58
7
$ 1,073.72
17.41
4
$ -
73.87
9
$ 2,659.32
23.88
13
$ -
ItA7334k°
146.74
33
November
23.03
5
$ 783.02
16.61
2
$ -
70.02
9
$ 2,520.72
24.9
13
$
$,', 339 ,?W,=.
134.56
31
December
31.03
7
$ 1,055.02
21.57
3
$
75.56
12
$ 2,719.98
25.69
14
$
;, ,.., ,. '1111AW,
153.85
38
SubTotal
343.36
73
$ 11,674.08
205.38
35
$ -
838.63
121
$ 30,141.09
309.11
163
1 $
$ -- *TAffS.dY'.
1696.47
402
TOTAL REVENUE TO DATE,
$ 41,815.17
'includes maggies
Materials
Percent
5reakdo" Per
j
Cardboard
I OMX Pagerbd
#7 Fiber Mix
Jan
21.2%
11.41/6
49.2%
18.2°h
Feb
19.7%
12.0%
50.4%
17.8 %
Mar
19.61/6
13.8%
49.3%
17.3%
Apr
19.7%
13.1 %
50.1 %
17.2%
May
19.3%
12.2%
50.8%
17.7%
June
20.1%
12.0%
5U
17.8%
July
20.1%
11.8%
49.9%
18.2%
Aug
20.5%
12.0%
49.0%
18.5%
Sept
20.4%
11.9%
49.1%
18.6%
Oct
20.5%
11.9 %
49.2%
18.4 %
Nov
20.1%
12.0%
49.3%
18.6%
Dec
20.4%
12.2% 1
49.0%
18.4%
2006 Rivendell Tonnage and Rebate Monthly Summaries
Cardboard
OMX Paperboard
#7 ONP Paper Mix
Commingled
Total Volume
#
Total Volume
Total Volume
Total Volume
Total
Ttsatl?iiYBntaelrpm
Total
(Tons)
L.acT
Total Revenue
(Tons)
# Loads
Total Revenue
(Tons)
# Loads
Total Revenue
(Tons)
It Loads
Revenue
i0willei
Total Tons
Pulls'
January
36.24
8
$ 1,232.16
17.34
4
$
74.46
10
$ 2,681.28
14.60
13
$
$13:A#:
154.62
35
February
25.79
6
$ 876.86
8.50
2
$ -
53.46
7
$ 1,924.56
16.09
13
$ -
„$" 2,80}=42,
114.19
28
March
29.00
6
$ 986.00
16.56
4
$ -
69.26
12
$ 2,493.36
13.30
14
$
$ $FiM315'.
142.27
36
April
25.71
6
$ 874.14
17.63
2
$ -
62.11
9
$ 2,235.96
21.21
12
$
A, �,1TEkk:,
126.86
29
May
26.48
6
$ 900.32
19.64
4
$ -
73.87
11
$ 2,659.32
16.40
14
$
$ :. 4AWA4,i
147.46
35
June
29.60
7
$ 1,006.40
11.94
3
$ -
66.47
10
$ 2,392.83
28.97
15
$
$ ',. 3,.Z3.
136.97
35
July
August
September
October
November
December
1
SubTota1
172,82
39
$ 5,875,881
91.605
19 1
$ -1
399.64751
59
$ 14,387.311
110.565
81
$
.. - r 1 1
822.17
198
TOTAL REVENUE TO DATE:
$ 20,263.19
'includes maggies
Matemw
Pendent..
ABN.
w-...1.
1. .
Cardboard
OMX Paperbd
1 #7 Fiber Mix
Jan
23.4%
11%
48.2%
9.4%
Feb
22.6%
7%
46.8%
14A%
Mar
20.4%
12%
48.7%
9.3%
Apr
20.3%
14%
49.0%
16.7%
May
18.0%
13%
50.1%
11.1%
June
21.6%
9%
48.5%
21.1%
July
Aug
Sept
Oct
Nov
Dec
14) QUESTION: Will the City give the Contractor the opportunity to advertise via Utility -bill
stuffers?
ANSWER: The City could print an article once or twice a year in the City News
newsletter that is "stuffed" with Utility bills. This would be at no cost to the Contractor.
This is an example of the "partnering" that the City is prepared to offer to the awarded
Contractor.
15) QUESTION: Why is there no 24-hour availability at the current Recycling Center?
ANSWER: There are no lights there; and they are expensive to add. The public has
been receptive to dawn -to -dusk availability. Currently, Anlance Security charges the City
$5 a visit to open the gate at dawn and lock up at dusk.
16) QUESTION: Could a Contractor do other things at the present site; in addition to
operating the Recycling Center?
ANSWER: The City would have to look at what the Contractor has in mind, and
approve it in writing; it would have to not interfere with Recycling Center operations.
Also, it would have to be compatible with the site's zoning for Light Industrial. And,
Rivendell School (the landlord at the present site) would not want any interference with
operation of the school, or pickup and dropoff of the children.
Other Notes:
• The City would prefer that the Contractor provide this service to the public at no cost.
This has always been provided as a public service free -of -charge.
• Currently, City Facilities personnel do periodic site cleanup. This would not be continued.
• Security -wise, Anlance Security currently comes by the site twice a day to open and
close (lock) the entry gate, which costs $300 - $310 per month. The City will no longer
be paying for this; it would be the responsibility of the Contractor to contact Anlance if
they wish to continue this service. Police also checks the site periodically on routine
patrol. To date, there have been no security or vandalism issues.
• Bins are cable bins; "maggies" are swapped out when full.
• City Forestry Dept drops off free mulch at the site.
• Coors Glass pickup has been going well; with little or no advertising.
• Operating costs for the current Recycling Center (separate from the site lease) have
been running—$12,000/year.
Prebid Attendees: (see attached)
Please contact Ed C. Bonnette, CPPB, Buyer at (970) 416-2247 with any questions regarding
this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
ATTENDANCE RECORD
PREBID CONFERENCE
Project: P1033 Recycling Drop -Off Center Operations
Time: 1 :00 p.rn.Date: Thursday August 3, 2006
Locatlon:Train inn Room {Conf 2E1 216 N Mason
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REQUEST FOR PROPOSAL
P1033 Recycling Drop -Off Center Operations
C itvof Tart Collins
The City of Fort Collins (City) is seeking proposals from qualified individuals or firms (Contractor) to
fully operate the City of Fort Collins' recycling drop-off facility. Written proposals, three (3) copies will
be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort
Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), Wednesday,
August 16, 2006. Proposal No. P1033. If delivered, they are to be sent to 215 North Mason Street,
2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-
0580.
A pre -bid conference will be held on Thursday, August 3 at 1:00 p.m. in Conference Room 2E
(Training Room) located at 215 N. Mason St. in Fort Collins.
Questions concerning the scope of the project should be directed to Project Manager Susie Gordon
(970) 221-6265; email sgordonafcgov.com .
Questions regarding proposals submittal or process should be directed to Ed Bonnette, C.P.M.,
CPPB, Buyer (970) 416-2247; email ebonnetteafcgov.com .
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the BuySpeed Webpage,
https://secure2.fcqov.com/bso/login.*SD
2. Come by Purchasing at 215 North Mason St., 2"d floor, Fort Collins, and request a
copy of the Bid.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material, supplies
or services where such officer or employee exercises directly or indirectly any decision -making
authority concerning such sale or any supervisory authority over the services to be rendered. This
rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures that
such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
J me B. O'Neill II, CPPO, FNIGP
Di or of Purchasing &Risk Management
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • Fax (970) 221-6707 www.fceor.coni
P1033
Recycling Drop -Off Center Operations
I. BACKGROUND:
The City of Fort Collins (City) is seeking proposals from qualified individuals or firms
(Contractor) to fully operate the City of Fort Collins' recycling drop-off facility. Known as the
Rivendell Recycling Center, the facility was opened in 2002. It is open to the public seven days
per week during daylight hours (dawn to dusk). Daily usage averages 320 — 356 visitors,
depending on time of year. Complete documentation of monthly volumes (average 135 tons) is
available electronically by visiting http://www.fcgov.com/recycling/data.php (see summary
attachment).
The successful bidder will demonstrate ability to assume full responsibility for operating the
Recycling Center to the City's high standards, will retain all revenues from sales of materials,
will act as a partner with the community to meet recycling goals, and will effectively relieve the
City of financial involvement.
Diagrams/Photos of the current Rivendell Recycling Center site are included in this RFP.
Equipment Ownership:
The City will retain ownership and allow free usage to contractor for all existing recycling
equipment, including:
three hydraulic compactor units (40-cubic-yard boxes)
three non -mechanized 30-cubic-yard recycling bins with gabled roofs
four sets of metal fabricated stairways and platforms for access to recycling bins
one free-standing educational kiosk
various metal signs
maintenance tools storage shed
perimeter fencing and two locking gates
II. SCOPE OF WORK:
A. Collection Specifications
Materials will be collected in the following manner:
1. two 40-yard compactor units will collect old corrugated cardboard
2. one 40-yard compactor unit will collect paperboard and miscellaneous low-grade paper
such as telephone books and brown paper bags
3. one 30-yard gable -top container will collect a combination of the following paper types:
newspaper, magazines, junk mail, and office paper
Page 2 of 15
4. two 30-yard gable -top containers will collect commingled bottles and cans including:
steel cans, aluminum cans, all narrow -neck plastic bottles, and glass containers
B. Other Requirements of Contract
1. Contractor will assume all hauling costs
2. Contractor will retain all revenue from the sale of recyclable materials collected
3. Contractor will pay all operational costs, including:
a. electrical power
b. trash service for receptacle of 3-10 yards provided for public use
c. snow removal
d. landscape maintenance and weed control if located at Rivendell site
e. security
4. Contractor will take care to maintain and protect equipment, and will assume all
equipment maintenance costs, including:
a. bi-annual maintenance contract must be held with service provider that is
qualified to do hydraulic equipment repair
b. bi-annually, contractor will provide the City with a maintenance report
5. All collected materials collected from the City facility must be marketed through a
legitimate Materials Recovery Facility
6. Monthly reporting to the City's Natural Resources Department will be required listing all
weights collected, by material, including un-recyclable debris
7. The City will continue to support the operations of the recycling center in partnership
with the contractor, by helping to publicize, educate, and provide other assistance as
appropriate.
Ill. Proposal Requirements
A. Desired Location
The City will receive proposals for either of the following two scenarios:
1. Maintain current location and assume full responsibility for collecting recyclable
materials at a facility located at 1702 Riverside Avenue (next to a private school called
Rivendell), to be hauled to a certified Materials Recovery Facility for recycling.
a. Contractor will assume cost to lease one -acre space from Rivendell School at
current real estate value of $16,500 (unless rent can be independently renegotiated
with the School).
2. Relocate the drop-off facility and assume full responsibility for collecting and hauling
recyclable materials at a property within Fort Collins that provides:
a. Safety for vehicular and pedestrian traffic with adequate signage
b. Reasonable proximity to north Fort Collins (north of Drake Road)
i. Citizens in south Fort Collins assumed to have good access to Larimer
County's drop-off site on south Taft Hill Road
Page 3 of 15
c. Convenient hours of operation — optimally seven days per week during daylight
hours
d. Free usage to all visitors
e. Opportunity to recycle the same range of materials currently collected by the City,
or more
f. A safe, clean, and well -maintained environment
g. Clear and visually attractive educational information
h. Electrical power must be available to run three automatic compacting bins.
B. Offers Must Include:
1. Location proposed by contractor to operate the Fort Collins recycling center
a. if a new location is proposed, provide complete description of ownership, traffic
accessibility, electrical supply, and how safety will be ensured for public visitors
(Photos are requested, if possible)
2. Market destination for materials collected at recycling center
3. Contractor's experience in hauling and marketing recyclables
a. type of vehicular equipment that will be used, including ownership and condition
of vehicles
4. Contractor's insurance policies and type of coverage
5. The City reserves the right to request to see Financial Statements from potential
Contractors
6. Plan for how contractor will meet high standards for prompt hauling service and general
site maintenance. This includes description of responsiveness to:
a. emergency situations
b. container turnaround time
c. dispatch responsiveness
d. holiday scheduling
e. materials overflow situations.
7. Plan for materials volume tracking system that Contractor will use
8. Any additional innovations that Contractor will provide to meet the public demand for
greater recycling opportunities in Fort Collins.
9. The City reserves the right to award directly as a result of the written proposals. The
City may or may not opt to conduct oral interviews.
Page 4 of 15