HomeMy WebLinkAboutBID - 5001 OFFICE RECYCLING PROGRAMAdmin' ative Services
Purchasing Division
OFFICE RECYCLING PROGRAM
FOR THE CITY OF FORT COLLINS
...
BID #5001
BID DUE DATE: 3:00 P.M. (OUR CLOCK), DECEMBER 21, 1995
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256 W. Mountain Avenue • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
00325 Contaminated Product
The City will be responsible for separating the recyclable materials into the appropriate
storage containers provided by the Contractor. The Contractor shall notify the City's
Representative of any designated recycling area that continually has excessive
amounts of contamination. The Contractor will provide the City with a list of
allowable and non -allowable contaminants within one week of notice of award.
00335 Payment for Recyclable Materials
The Contractor shall send to the City each month, a check for any revenue generated
from the sale of all recyclable materials collected through the City of Fort Collins Office
Recycling Program.
Full payment shall be made by the Contractor to the City by the fifteen of the month.
Checks will be made payable to the City of Fort Collins and mailed to: Recycling
Coordinator, City of Fort Collins, Natural Resources Department, P.O. Box 580, Fort
Collins, CO 80522. A monthly recap of all transactions, including total tonnage or
quantity by recyclable and building and the total tonnage of any recyclable returned to
the City as unsuitable due to contamination. Weight slips must also accompany each
check.
00345 Invoice Forms
Invoice Forms shall be approved by the City Accounting Division prior to
use. The Contractor shall respond positively to modifications requested
by the City.
The Contractor shall send the City two monthly invoices for recycling
collection. One invoice (12 month recur) must include all monthly
recycling services which remain constant throughout the year (same
charge every month). The other invoice must include charges which
fluctuate (approximately every 4 or 6 months) throughout the year.
00350 Addition/Deletion Procedure
The City Representative must be notified of all additions/deletions to the
original work schedule and changes must be approved prior to billing.
The nature, location, price and name of City person requesting change
must be included with the notification. A new line must be added to
the invoice as a separate charge and not added to location.
BID AWARD AND CONTRACT PROVISIONS
00600 Award of Bid
The bid award will be made by the City to the lowest responsible and
responsive Bidder/s/ (see Section 00205), based on the grand total of
attachment A and B for the City's total requirements of Section 00700.
Only Bidders meeting the conditions of all bid documents shall be
considered for award.
The City intends to award this contract on a total award basis with one
vendor performing all services.
The City reserves the right to accept or reject any or all bids, and to
waive any informalities and irregularities in the bids.
00605 Execution of Contract
Within forty-five (45) days after the bid opening, the City may accept the
lowest responsible bid.
Within fifteen (15) days of notice of award, the successful bidder shall
sign and deliver to the City the Service Agreement attached as Exhibit A
together with the properly executed Certificate of Insurance. The City
will then sign the Service Agreement. Signatures of both parties
constitutes the execution of the Contract.
Sign the Services Agreement in the blank spaces provided thereof. If
Bidder is a corporation, the legal name of the corporation shall be set
forth, together with the signature of the officer or officers authorized to
sign contracts on behalf of the corporation. If the Bidder signs as a
corporation, City will take such signature (together with the seal of the
corporation) as an affirmative representation that the person signing the
contract has the full power and legal authority to bind the corporation
pursuant to the contract. If the Bidder is a partnership, the true name of
the firm shall be set forth, together with the signature of the partner or
partners authorized to sign contracts on behalf of the partnership. If
signature is by an agent, other than as officer of a corporation or a
member of a partnership, a notarized power -of -attorney must be on file
with the City.
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00700 BID PROPOSAL FORM
1
We hereby enter our bid for the City of Fort Collins' requirements for
Office Recycling Program during 1996 at various City sites.
Enter the total unit price for office recycling collection for the container/time
(pick-up frequency as indicated on Attachment A and B).
TOTAL FOR ATTACHMENT A S
TOTAL FOR ATTACHMENT B S
GRAND TOTAL $
Cost for additional pick-ups per site
Indoor $
Outdoor $
2. Cost of Confidential Record Destruction: $ /LB.
3. In addition to the recyclable items listed on 00305 that must be collected,
contractor will also collect the items checked below:
❑ Blueprint
❑ Styrofoam
❑ Other
4. How shall the recyclables be stored/sorted?:
Firm Name
Address _
Phone # _
FAX #
8
00710 Current and Prior Contracts for Recycle Collection
Please list the current and prior contracts for similar work, and the names of
individuals within the organization issuing the contract who may be
contacted for performance information:
1)
2)
3)
4)
00715 List of Equipment for Recycling Collection
Please list the equipment that will be made available to accomplish the work.
Be prepared to have equipment inspected and approved by the City's
Representative.
00720 Subcontractors and Suopliers for Recycling Collection
List the Subcontractors and Suppliers (if any) which you intend to utilize in
connection with the performance of the contract:
The Bidder shall not utilize the services of any Subcontractor not listed on
the Subcontractor list as submitted in performing work pursuant to the
Contractor without the prior written consent of the City.
00755 Bidder's Statement
The Bidder, in compliance with your Invitation for Bids, hereby proposes to perform all
work detailed in Bid #4 for City Recycling Collection, in strict accordance with all bid
documents and the executed Services Agreement, and at the prices stated on the Bid
Proposal.
By submission of this bid, each Bidder certifies, and in the case of a joint venture,
each party thereto certifies as to his own organization, that this bid has been arrived at
independently, without consultation, communication, or agreement as to any matter
relating to this bid with any other bidder or with any competitor.
The Bidder states that his Subcontractors, suppliers or Material Suppliers are listed in
Section 00720 as part of this Bid Proposal.
The Bidder hereby agrees to promptly commence work under this Contract on
, 199_ and continue work until , 199_.
(Corporate Seal)
ATTEST:
Respectfully Submitted
Signature
Title
Address
Date
11
00800
ATTACHMENT A
OFFICE RECYCLING PROGRAM — BUILDINGS SERVICES
....... .. .. . ......
..
. ..........
........
.Bulldin
'777777777=
N. f ollectton Pouts
. ....
Proposed
Nanb. .
....... ....
...........
...... ....
1
Weekly
City Hall West, 300 LaPorte Avenue
Nine (9) Collection Points:
• Basement (central storage area)
• Council Office/main floor
• Council Information Center/main floor
• Accounting/first floor
• ICS - 2 sites/ 2nd floor
• City Clerk Office
• Copier room/2nd floor
a Outdoor recycling container/front CHW
$
2
Weekly
City Hall East (Police Services)
Seven (7) Collection Points:
300 LaPorte Avenue
9 Administration/ Ist floor
e Records - 3 sites/1st floor
o Patrol/first floor
9 Dispatch Center/2nd floor
e Investigations/basement
$
3
Monthly
ICS Annex, 321 Maple
(1)
$
4
Weekly
281 North College
Fourteen (14) Collection Points:
• Copier room
• Lunch/pop machine area
• Conference room
• Building Inspection
• Natural Resources/1st floor
• Natural Resources/2nd floor
• Engineering Services - 2 sites
• Parks Administration/1st floor
• Parks Administration/2nd floor
• CPES Administration
• Advance Planning/ 2nd floor
• Current Planning/2nd floor
• GIS
$
5*
Weekly
Light & Power/Water & Wastewater
(1) Warehouse
Service Center, 700 Wood Street
6
Monthly
Street Utility, 625 Ninth
(2) Collection Points: by copier; kitchen
$
7
Monthly
Equipment Services, 835 Wood
(3) Collection Points:
• Admin. Office
• Kitchen
• Lunchroom
$
8*
Monthly
Purchasing, 256 W. Mountain
(1)
9
Weekly
Human Resources, 200 W. Mountain
(1)
$
10
Monthly
Facilities, 117 N. Mason
$
11*
Weekly
Lincoln Center, 417 W. Magnolia
11
rt
...........
Coltecttoa
I In dih
cwle:cti
.
Number
......... ...
. ..... ......... . . ...... ..
..... ... .... ... . . ..
12
monthly
Neighborhood Resources, 405 Canyon
(1)
13*
Weekly
Park Shop, 413 S. Bryan
(1)
14*
Weekly
Library, 201 Peterson
(1)
15
Monthly
Stormwater/Transportation,
(2) Collection Points: copier rooms
235 Mathews
16
Monthly
PFA Administration/Parking,
(2) Collection Points
102 Remington
17*
Weekly
Senior Center, 1200 Raintree
(1)
18
Bi-weekly
Revenue & Sales Tax,
(2) Collection Points
330 S. College
9 By Copier
* Kitchen/lunchroom
19
Monthly
EPIC, 1801 Riverside
(1)
20*
Monthly
Water Treatment Plant,
4316 LaPorte Ave
21*
Monthly
Wastewater Treatment Plant,
3036 E. Drake Road
22
Monthly
Transfort & Commuter Pool,
(3) Collection Points
6570 Portner
23*
Weekly
Southridge Golf Course, 5750 S.
Lemay (Concessionaire)
24*
Monthly
Lee Martinez Farm, 600 N. Sherwood
(1)
25
Monthly
Library Annex, 132 W Troutman
Fire Stations:
26
Bi-weekly
PFA Station 1, 505 Peterson
27
Bi-weekly
PFA Station 2, 415 S. Bryan
28
Bi-weekly
PFA Station 3, 2000 Mathews
29
Bi-weekly
PFA Station 4, 2030 Devonshire
30
Bi-weekly
PFA Station 5, 4615 Hogan Drive
31
Bi-weekly
PFA Station 6, 2511 Donella Court
32
Bi-weekly
PFA Station 7, 2817 Overland Trail
(1)
33
Bi-weekly
PFA Station 10, 2067 Vermont Drive
(1)
34
Bi-weekly
PFA Station 11, 3400 W. Vine Drive
(1)
35*
Weekly
Old Town, outdoor recycling container
indicates special requirements
Total ATTACHMENT A
12
ATTACHMENT B
Pick-up Locations With Special Requirements
...............
................
... .................
. Btuialn...... ... .... ......
to M& A A
en
........... .
C
IsM
1.
Warehouse (#5) - dock containers - 3-CY 1X/week cardboard, 3-CY IX/week paper
$
2.
Library (#14) - outdoor storage containers:
Location #1 — outdoor polycarts with locks behind building to collect:
•
(2 polycarts) newspaper
•
(I polycart) office paper
•
(1 polycart) commingled
•
(I polycart) magazines
•
(1) 3-CY dumpster -- corrugated cardboard
Location_a -- special outdoor recycling container (with lock) for public use for commingled (in front of building)
$
3.
Purchasing (#8) - outdoor polycarts for office paper, newspaper, magazines, commingled
$
4.
Lincoln Community Center (#11) - outdoor storage containers
0
(1 polycart) office paper
0
(1 polycart) magazines
0
(1) 2-CY dumpster with lock— commingled
$
S.
Senior Center (#17) - outdoor storage containers
0
(1 polycart) office paper
0
(1 polycart) commingled
0
(1 polycart) newspaper
•
(1 polycart) magazines
•
(1) 3-CY dumpster -- corrugated cardboard
$
6.
Park Shop (#13) - outdoor storage containers
0
(1 polycart) glass & plastic
0
(1 polycart) office paper
0
(1 polycart) newspaper
0
(1 polycart) magazines
a
(1) 2-CY dumpster -- corrugated cardboard
$
7.
Lee Martinez Park (#24) - (1) outdoor polycart for commingled (inside fenced area, west of parking lot)
$
8.
Water Treatment Plant (#20) - (1) outdoor polycart - commingled; (1) outdoor polycart - newspaper;
(1) outdoor polycart - office paper; (1) polycart - cardboard
$
9.
Wastewater Treatment Plant (#21) - (1 ea) outdoor polycart for: commingled, newspaper, office paper,
cardboard
$
10.
Southridge Golf Course (#23) - Concessionaire: 2-CY lx/week/cardboard; 1 polycart- Ix/week/commingled
$
11.
Old Town (#35) - outdoor recycling container has lock on it
$
Total ATTACHMENT B
$
13
TABLE OF CONTENTS
Section 00020:Invitation to Bid
Section 00 100: Instructions to Bidders
Section 00300:Scope of Work
Section 00600:Bid Award and Contract Provisions
Section 00700:Bid Proposal Form
Section 00800:FRecvcle Collection Freauencies. Location and Unit Prices
INVITATION TO BID
OFFICE RECYCLING PROGRAM
FOR THE CITY OF FORT COLLINS
1996
BID #5001
Sealed proposals for office recycling collection for various City facilities, all in
accordance with bid specifications and all bid documents, will be received at the
Office of the Director of Purchasing and Risk Management, 256 West Mountain
Avenue, Fort Collins, CO. 80521, until 3:00 p.m. (our clock), December 21, 1995.
Bid #5001.
The work consists of furnishing all equipment, materials and labor deemed necessary
to provide office recycling collection at various City facilities for a one year period
commencing January 15, 1996 and ending January 14, 1997. In addition, at the
option of the City, the Agreement may be extended for additional one year periods not
to exceed three (3) additional one year periods. Pricing changes shall be negotiated by
and agreed to by both parties and may not exceed the Denver - Boulder CPI-U as
published by the Colorado State Planning and Budget Office.
The City of Fort Collins reserves the right to accept or reject any and all bids and to
waive any irregularities or informalities. All Bids must be properly signed by an
authorized representative of the company with the legal capacity to bind the company
to the agreement.
Sets of contract documents, including specifications, may be obtained at the office of
the Director of Purchasing and Risk Management, 256 West Mountain Avenue, Fort
Collins, CO 80521, (970) 221-6775, or by writing to the City of Fort Collins,
Purchasing, P.O.Box 580, Fort Collins, Colorado, 80522.
There will be a pre -bid meeting Tuesday, December 12, 1995 at 10:00 a.m. at
Purchasing and Risk Management, 256 West Mountain Avenue, Fort Collins, CO
80521.
Collusive or sham bids: Any bid deemed to be collusive or a sham bid will be rejected
and reported to authorities as such. Your authorized signature of this bid assures that
such bid is genuine and is not a collusive or sham bid.
Sales Prohibited/Conflict of Interest• No officer, employee, or their dependent or
person residing in and sharing the expenses of their household, shall have a financial
interest in the sale to the City of any real or personal property, equipment, material,
supplies or services. This rule also applies to subcontracts with the City. This shall
not apply to members of any authority, board, committee or commission of the City,
3
other than the members of City Council. Soliciting or accepting any gift, gratuity
favor, entertainment, kick -back or any items of monetary value from any person who
has or is seeking to do business with the City of Fort Collins is prohibited. Any vendor
knowing of this type of activity is encouraged to report in confidence to the Director of
Purchasing and Risk Management, Director of Finance, City Attorney or City Manager
so the matter can be dealt with.
. CD'"
J es B. O'Neill II, CPPO
irector of Purchasing and Risk Management
4
INSTRUCTIONS TO BIDDERS
00100 General Description of the Work
The successful bidder, hereinafter referred to as Contractor shall be responsible for
collection of source -separated (pre -separated by City -staff) recyclable materials
generated in the daily operation at various City sites for a one year period,
commencing January 15, 1996 and, at the option of the City, the Agreement may be
extended for additional one year periods not to exceed three (3) additional one year
periods. Pricing changes shall be negotiated by and agreed to by both parties and may
not exceed the Denver - Boulder CPI-U as published by the Colorado State Planning
and Budget Office. All revenue earned from the sale of the recyclable materials will be
sent to the City (see section 00335).
00105 Bid Documents
Contractors may obtain specifications from the Director of Purchasing and Risk
Management, James B. O'Neill II, CPPO, as noted in the Invitation to Bid.
00110 Preparation of Bids
Fill in all blanks on the Bid Forms. Failure to do so may result in a bid disqualification.
All Entries shall be made in ink on the forms bound herein. Bids entered on forms
where phraseology has been altered or where the documents have been otherwise
altered will not be accepted.
Sign the bid in the blank space provided therefor, and include the legal name of the
company bidding. Only those qualified to sign contracts shall sign these documents.
00115 Bid Submittal
All bids must be submitted to the City of Fort Collins' Purchasing and Risk
Management Division, 256 West Mountain , Fort Collins, CO.,as noted in the Invitation
to Bid. Bids shall be made on the forms bound herewith.
The entire bound Bid Documents shall be submitted in a sealed envelope, labeled on
the outside to indicate its content, both by project name and bid number as declared in
the Invitation to Bid.
00120 Modification and Withdrawal
Any Bidder may modify or withdraw his bid prior to the scheduled bid submittal and
Opening Date. Any such request must be in writing and shall contain authorized
signatures. Bid modification should not reveal the bid price, but should indicate an
addition to or subtraction from the appropriate items and totals.
00130 Sales Prohibited/Conflict of Interest
No officer, employee, or their dependent or person residing in and sharing the
expenses of their household, shall have a financial interest in the sale to the City of
any real or personal property, equipment, material, supplies or services. This rule also
applies to subcontracts with the City. This shall not apply to members of any
authority, board, committee or commission of the City, thereof, other than the
members of the City Council.
00135 Collusive or Sham Bid
Any bid deemed to be collusive or a sham bid will be rejected and reported to
authorities as such. Your authorized signature on this bid assures that such bid is
genuine and is not a collusive or sham bid.
00140 Disaualification
The City reserves the right to disqualify bids, before or after opening, upon evidence of
illegal practices upon the part of the Bidder.
00145 Contract Documents
All bid documents, to include all specifications, instruction, exhibits and all
attachments, shall be considered the "contract", and be made a part of the executed
Services Agreement. (See Exhibit A)
Upon bid award, the successful bidder shall enter into the Services Agreement
attached as Exhibit A, and provide the required insurance, see Exhibit B.
00200 Governing Laws and Regulations
Each Bidder shall inform himself of, and the Bidder awarded a contract shall comply
with, all Federal, State and Local laws, statutes, and ordinances relative to the
execution of the work as described, to include refuse collection.
00205 Qualification of Bidder
The City may make such pre -award survey as it deems necessary to determine the
ability of the Bidder to perform the work and the Bidder shall furnish to the City all
such information and data as is reasonably required for this purpose. The City
reserves the right to disqualify any bid if the evidence resulting from the City's
investigation shows, in the opinion of the City, that the Bidder is not properly qualified
to prosecute the work described herein.
a.The Bidder shall submit with his bid, a list of current and prior contracts for similar
work, and the names of individuals within the organization issuing the contract who
may be contacted for performance information.
b.The Bidder shall submit a list of equipment that will be made available to accomplish
the work and shall be prepared to have equipment inspected and approved by the
2
City's Representative. All equipment must be kept in working order and in good
appearance during the term of this Agreement.
All Bidders shall submit a list of Subcontractors and Suppliers (if any) which Bidder
intends to utilize in connection with the performance of the contract. The awarded
bidder ("Contractor") shall not utilize the services of any Subcontractor not listed on
the Subcontractor list, as submitted, in performing work pursuant to the contract
without the prior written consent of the City.
00215 Chances in Scope of Work
The City may request that changes be made to the recycling collection schedule to
include additions/deletions at any time. Additions and deletions to the original services
shall be accommodated by the Contractor at the unit prices bid.
00220 Contractor Representative
The Contractor shall assign one contact person that the City can contact to request a
change in service, or to answer questions relating to invoicing.
K3
SCOPE OF WORK
00300 Office Recycle Collection
The successful bidder, hereinafter referred to as Contractor shall be
responsible for collection of source -separated (pre -separated by City -
staff) recyclable materials generated in the daily operation of City
facilities, subject to approval by the City, as listed in Attachment A and
Attachment B. The cost of all containers and labor required shall be
included in the Contractor's bid price.
All regularly scheduled pick-ups must be completed on schedule,
excluding unavoidable circumstances. If the contractor misses three or
more consequently scheduled pick-ups during a calendar year, the
contract may be cancelled.
Requests for unscheduled pickups shall be honored by the Contractor.
All non-scheduled pickups must be completed within 24 hours of the
request. Requests for additional containers shall also be honored, within
24 hours of the request.
The contractor shall collect recyclable materials from indoor recycling
containers from all building collection points shown on Attachment A.
The required pick-up frequency schedule shown on Attachment A is
based on current building recyclable material volumes. Locations with
special requirements are indicated on Attachment B.
Each contractor shall describe all information relative to containers (type,
size, color) they propose to provide for recyclables in this bid. The City
shall be allowed to inspect such containers and approve before bid
award.
00305 List of Recyclables to be Collected
The following list of recyclables must be picked up by the Contractor:
• office paper (white & colored)
• computer paper (green bar & white)
• junk mail (opened)
• newspaper
• magazines and catalogues
• aluminum and steel cans
• glass bottles and jars
• plastic #1 (PET) and #2 (HOPE) bottles and jugs
• corrugated cardboard
• paperboard
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The Contractor shall not deliver the recyclable products to any site other than a
recycling facility.
00315 Recycling Containers
The Contractor shall provide all necessary indoor and outdoor recycling containers at
designated City sites (Attachment A and B) for the accumulation of recyclables, such
containers to be maintained in good working order, condition, and appearance. The
containers shall be of sufficient capacity to store the recyclables and prevent overflow
according to the specified collection schedule. The City will provide employee desk -
side or under -the -desk containers.
Central office, and building storage containers shall meet Fire Code regulations. All
containers, except building storage containers, shall stay on City premises at all times.
Storage containers can be removed and immediately replaced by Contractor.
All containers shall be kept in good condition and appearance (working order)
throughout the term of this contract. All graffiti must be removed from outside
containers or replaced with non -graffiti containers within 48 hours.
Containers must be replaced at the City's request, within 48 hours. The Contractor
shall provide all necessary labor and equipment to remove recyclables from the
designated areas and to load into its trucks. Pick-up of the recyclables will occur
during regular business hours on a regularly scheduled basis approved by the City
Representative. The Contractor will, at times, be required to make special collections,
and provide containers for same. Such special collections may include, but not be
limited to, telephone books or large quantities of collected recyclables.
Contractor is responsible for replacing containers (at contractors expense) in the event
of theft, breakage, loss, or the addition of buildings.
Contractor will provide, at Contractor's expense, all necessary recycling containers
within one week of notification of contract signing, unless extended by the City, at its
sole discretion.
Please describe the type of container (size, color, etc.) you propose to provide for
recyclables in this bid:
INDOOR:
OUTDOOR:
5