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Home My WebLink About129790 THE FEET - CONTRACT - BID - 5825 LIBRARY COURIER SERVICEAmendment to Contract Dated 1/1/2004 Between The City of Fort Collins and The Feet, Inc. RE: 5825 Library Courier Service Agreement Paragraph 1. Scope of Services. —is amended to read: The Service Provider agrees to provide service in accordance with the Scope of Services attached hereto as Exhibit "A" consisting of two (2) pages and incorporated herein by this reference. Paragraph 7. Contract Sum. — is amended to read: The City shall pay the Service Provider for the performance of this Contract, subject to additions and deletions provided herein, the sum of Fifty -Three -Thousand -Four -Hundred -Thirty -Dollars ($53,430) plus reimbursable fuel, according to the Rate Schedule attached hereto as Exhibit "C" consisting of one (1) page and incorporated herein by this reference. THE CITY OF FORT COLLINS, COLORADO By: . Ja e . O'Neill II, CPPO, FNIGP Di r of Purchasing & Risk Management Date: y� (z> 7 THE FEET, By: 00LU 1 P�Name: C) #I f/D„ I Title: G ti 9 C Date: ATTEST: Corporate Secretary EXHIBIT A SCOPE OF WORK The Service Provider will make two (2) complete circuits daily (Monday -Friday) as follows between Technical Services (TS), the Main Library (Main), Harmony Library (Harmony, and Remote Drop Boxes (Boxes). • A.M. Circuit: Up to 7 stops within Fort Collins City (FTC) limits (including LaPorte) as well as Main, Harmony, Technical Services, and all Boxes. Route: Start at Main at 7:30 a.m. and do the transfer between the Main, Harmony, and Technical Services (TS). It would then proceed on to the box pickups, dropping the south Boxes at Harmony and the north Boxes at Main. • P.M. Circuit: Up to 7 stops within Fort Collins City (FTC) limits (including LaPorte) plus Main, Harmony, and all Boxes. No TS stop. Route: Start at 12:00 p.m. with box collections dropping south Boxes at Harmony and north Boxes at Main. Does not include TS stop or transfer of materials between Main and Harmony, except for "holds", and those materials will be collected from and dropped off in their specific spots within each building. 2. The Service Provider will make one (1) complete circuit daily (Friday Evening & Sunday Morning) as follows between the between Main, Harmony, and Drop Boxes (Boxes). • Friday Evening Circuit: Up to *7 stops within Fort Collins City (FTC) limits (including LaPorte) plus Main, Harmony, and all Boxes. No TS stop. Route: Start at Main at 5:45 p.m. and do the transfer between the Main and Harmony; and complete box collections dropping the south Boxes at the Harmony and the north Boxes at Main. *Special Notes: Friday Evening collection and transfer will include all materials (transfers, holds & book drops) and must be completed at the Harmony Library no later than 7:30pm to allow for building security. Both Library staff and Service Provider couriers will work collaboratively to keep materials from being mixed up. • Sunday Morning Circuit: Up to ** 7 stops within Fort Collins City (FTC) limits (including LaPorte) plus Main, Harmony, and all Boxes. No TS stop. Route: Start at Main at 7:30 a.m. and do the transfer between Main and Harmony; and complete box collections dropping the south Boxes at Harmony and the north Boxes at Main. **Special Notes: Sunday Morning collection and transfer will include all materials (transfers, holds & book drops) and can not be taken to the Harmony Library any earlier than 8:30 a.m. to allow for building security. Both Library staff and Service Provider couriers will work collaboratively to keep materials from being mixed up. 3. Drop Times: • Harmony Library -prior to 8:30 a.m. (M-F), 9:00 a.m. (Saturday), 11:00 a.m. (Sunday) • Main Library -prior to 9:00 a.m. (M-F), 9:30 a.m. (Saturday), 11:30 a.m. (Sunday) • Technical Service -opens at 7:00 a.m. (M-F) Drop times are negotiable depending on the situation and circumstances of the Service Provider. All time changes must have prior approval of the City Representative. 4. Service Provider must provide reliable transportation and dolly. 5. Library requires itemized (number of visits per -site per month) monthly billing. 6. Monthly reports of concerns, issues and recommendations must be submitted to the City Representative by the 101h of each month. Open, immediate and daily communication is required in conjunction with the monthly reports. 7. Service Provider must sign a key request form with Front Range Community College for a key to Harmony Library. 8. Holiday service will be determined in partnership with the City Representative. 9. Should an expansion of service between the Main and Harmony Libraries be deemed necessary rates will remain the same. 10. Remote Drop Box Locations a. Preston Junior High School at 4901 Corbett Dr. in Fort Collins b. Fort Collins Senior Center at 1200 Raintree Dr. in Fort Collins c. First National Bank at 155 E. Boardwalk in Fort Collins d. Albertson's at 1636 N College Ave. in Fort Collins e. Cache LaPoudre Elementary & Junior High School at 3511 W. County Rd. 54G in LaPorte. EXHIBIT C RATE SCHEDULE Bid 5825 Library Courier Service Circuit Frequency Daily Rate Weekday P.M. 1x/da $94 (plus fuel WeekdayA.M. Ix/day$70 lus fuel FridayEvening1x/da $85 (plus fuel Sunda Morning1x/da $122.50 (plus fuel Total Weekly Rate: $1,027.50 (plus fuel)