HomeMy WebLinkAboutBID - 6026 AUDIO VISUAL EQUIPMENTutwr uwaw
ADDENDUM No. 3
6026 Audiovisual Equipment for Police Services Facility
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of Bid: 6026 Audiovisual Equipment for Police Services Facility
OPENING DATE: 3:00 P.M. (Our Clock) February 13, 2007
To all prospective bidders under the specifications and contract documents described above,
the following changes are hereby made.
Questions and Answers:
General Project Scope
1. Question: Was a consultant hired for pre -bid work? Answer: Yes.
a. Question: Who is the consultant? Answer: Contact cannot be made with the
consultant.
b. Question: May we contact the consultant for answers to technical questions?
Answer: No, all technical questions were to be addressed to Ron Kechter by
February 2, 2007.
2. Question: What is the consultant's scope? Answer: N/A.
a. Question: Did the consultant provide drawings for the electronics? Answer: No.
b. Question: Is the consultant's job done or will they be working with the approved
vendor? Answer: Yes. The approved vendor will be working with the City.
3. Question: Was a registered dealer used as part of the pre -bid work? Answer: No.
a. If so, who is that dealer?
b. Is that dealer being allowed to bid this project?
4. Question: Who is responsible for interior steel structure for data lifts and video walls, if
necessary? Answer: The AV Vendor.
5. Question: No mention of training. Is this part of the project? Answer: Yes, but only in
the operation of the installed Audio Visual Equipment.
6. Question: No mention of service agreements. Is this part of the project? Answer: No.
7. Question: Is any documentation supporting the vendor's ability to sell and support the
manufacturer requested? (Some manufacturers will not support their product if
purchased from a non -authorized dealer.) Answer: Yes, the Vendor must be an
authorized dealer.
8. Question: The Eiki projectors listed are made by Sanyo. Can the original
manufacturer's projector be substituted for the projector which is OEM'd from Sanyo?
Answer: No substitutions.
9. Question: The Polycom VSX-7000 has been discontinued and has been replaced by the
VSX-7000s. Will the bid spec change to reflect this? Answer: As answered previously,
we desire the POLYCOM VSX-7000e.
10. Question: The projector lifts require the projector be attached with a mount. Will the bid
spec change to reflect this? Answer: No, this will be detailed with the Vendor, after
award.
215 North Mason Street • 2n° Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • Fax (970) 221-6707 wwwJc¢ov.eom
Bid 6026
Audiovisual Equipment for
Police Services Facility
Summary
The City of Fort Collins, Colorado is constructing a new Police Services Building that is expected to
be completed by July of 2007. The general timeframes for rough -in will be mid -February to mid -April
and for final installation will be mid -April to mid -June. This new facility shall have a number of audio-
visual equipment requirements for which prospective vendors are welcome to submit bids. The
purpose of this document is to provide detailed information regarding the Scope of Work so that
vendors may make responsible and responsive Bid submissions. All equipment shall be delivered
and installed in the new Police Services Facility, located at 2121 South Timberline Road, Fort
Collins, CO 80525
A MANDATORY PRE -BID CONFERENCE AND JOB WALK with representatives of prospective
Bidders will be held at the site located at 2121 South Timberline Road, Fort Collins, CO 80525 on
January 24, 2007, at 3:00 - 5:00 p.m. local time.
Plans will be available at the Mandatory Pre -Bid Conference and Job Walk. This is the only time
there will be a Walk Through conducted on the site for Prospective Bidders to see the proposed
equipment locations and formulate any follow-up questions. All questions must be submitted in
writing to Ron Kechter no later than February 2nd, 2007. Responses to all questions shall be
provided to all prospective bidders. All bids must be received in a sealed envelope not later than
February 12th, 2007 at 3:00 PM.
Questions concerning the scope of the bid should be directed to Project Manager Ron Kechter
(970) 221-6805 or rkechterafcgov.com .
Questions regarding bid submittal or purchasing process should be directed to Ed Bonnette, C.P.M.,
CPPB, Buyer (970) 416-2247 or ebonnette(a)fcaov.com .
The City of Fort Collins is requesting bids for Audiovisual Equipment and Installation, using the
following BIDDING GUIDELINES:
1) Bidder is to fill in the Unit Price for each item, and multiply it out by the Quantity requested, to
fill in the Extended Price. All items must include freight F.O.B. Destination, Freight Prepaid.
All freight charges must be included in prices submitted on proposal. There are separate line
items at the bottom of each Room Grouping, where bidders are to enter the cost of Delivery,
Installation, and Test; and Cables, Connectors, and Hardware.
2) The City has listed a Preferred Brand or Brands for most items listed on the Bid Sheet.
Please bid on the Preferred Brand where listed, due to compatibility issues with other
existing City equipment. No substitutes are acceptablel
Bidders are to confirm the Make and Model # on the line provided on the Bid Sheet.
3) It is the preference of the City to award this Bid on an All -or -None basis by the lowest
responsible and responsive GRAND TOTAL, with all items bid As Requested. However, the
City reserves the right to award items by Total Bid, by Line Item, by Product Type &/or
Group, or by Room Grouping; if that is more advantageous to the City. The GRAND
TOTAL should be filled in ONLY IF ALL ROOMS AND ITEMS HAVE BEEN BID.
4) Please include Warranty Information for all items Bid, with your Bid submission.
5) Awarded Vendor(s) shall be expected to sign the City of Fort Collins SERVICES
AGREEMENT (see sample enclosed) prior to commencement of services.
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Locations
There are a total of 7 rooms that shall require a variety of audiovisual equipment technologies. The
following list calls out the specific names and numbers of the various rooms:
1) Community Room # 1015
2) Roll Call / Briefing Room # 1121
3) Training / Emergency Operations Center # 2001
4) Computer Training Room # 2009
5) Dispatch Room # 2025
6) War Room # 3058
7) Conference Room # 3066
In addition to these specific locations, there is a list of additional equipment that vendors are asked
to supply for this project which shall be used in other locations; under Other AV Equipment. What
follows is a detailed summary description of specific needs and equipment required for each of
these rooms.
Community Room - # 1015
The Community / Training room is a triangular shaped "theater style" presentation room
approximately 45' wide at the rear and 32' deep from the rear wall to the screen. There are rolling
chairs and fixed work surfaces for the seating area that will accommodate 56 persons. Individual
rows of seats and work surfaces are on five different levels rising from the front of the room to the
rear for improved visibility. There will be a "floating" fabric ceiling in this room that shall house
lighting, video projection and sound -reinforcement components. Sufficient clearance shall exist
above this "floating" ceiling to permit installation access and maintenance. The front of the room
shall have a fixed screen that is approximately 11 feet wide by 8 feet tall. The exact size and aspect
ratio of this permanently mounted front surface projection screen shall be determined by the make
and model of the ceiling mounted video / data projector. The projector shall be housed in a
retractable ceiling mount which hides the projector from sight when it is not in use, lowers a nominal
amount when it is in use, and extends nearly to the floor so maintenance can be performed without
the use of scaffolding equipment. Inputs that the projector will need to display are cable TV, local
DVD player, and local computer interface display. A sound reinforcement system shall be included
for the community room that utilizes monaural ceiling speakers to distribute the sound. The system
should be of sufficient size to accommodate (28) fixed wired microphones from the audience area -
one per every two seats, (2) wireless lapel microphones, (1) fixed wired microphone at the podium.
The audience microphones specifically should be routed through an automated microphone mixer
that gates the microphones when there is no signal present. At the front of the community room
there should be a moveable "high-tech" podium that serves as the hub for control of the audio-visual
resources in the room. This podium should be of sufficient size and design to house (1) gooseneck
microphone for the speaker, a sloping top surface that houses a touch screen control system
(Crestron is specified), a side compartment to house and conceal an ELMO HV-7100 SX digital
visualizer that slides open for use, and some nominal equipment racking space to house a DVD
player, cable TV tuner, local computer display interface and other ancillary equipment. This podium
should be of high quality finished materials that are complementary to the architectural finishes in
the community room. There is an AV storage space behind the front screen in the room that is
suitable for housing a vertical equipment rack(s) to support all the audio-visual equipment that shall
be required for use in the community room. Cable runs for audience microphones and ceiling
speakers for the sound reinforcement system can terminate in this space.
Community Room Production Equipment
Separate and distinct from the above mentioned audiovisual equipment, there is an additional
requirement for this space to support Channel 14 television production needs. Three remotely
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controlled DTV/NTSC video cameras shall be mounted on the side walls and front wall of the
Community Room to provide optimum television camera coverage. The cameras should be small
compact (3) CCD color cameras with bayonet mounted 16X optical zoom lenses suitable for
teleconferencing purposes; shall be capable of 10-bit professional SDI Digital Video output and
picture quality of at least 850 TV lines of resolution. These cameras shall be mounted on motorized
pan/ tilt / zoom (PTZ) support heads to permit the cameras a full range of motion to acquire
appropriate shots. Control of these remote PTZ cameras shall be from the Production Control
Room at Channel 14. A fourth video source shall originate from an electronic scan converter that
receives the same input as the ceiling mounted video / data projector and converts that signal to
DTV/NTSC video for use by Channel 14 production personnel. Audio sources for the video
production requirements shall be derived from a parallel feed from the sound —reinforcement system
for the Community Room, mentioned above. Furthermore, production personnel at Channel 14 shall
need to have the ability to perform "Push -to -Talk" (PTT) talk -back capability from the production
control room to the Community Room for director communication purposes. Sound reinforcement
equipment in the Community Room for the "talk -back" capabilities needs to be independent from the
sound reinforcement equipment mentioned above. The production control room for television
productions and control of this equipment shall be located at the Channel 14 television production
facilities located in the garden level of the City of Fort Collins offices, 300 Laporte Avenue —
approximately four miles away. In order to provide for the necessary signal transport between these
two locations, there shall exist (2) single -mode Fiber Optic lines previously installed by other vendors
that are terminated with industry standard simplex ST connectors. The three camera sources, one
projector video source, one production audio source, one talk -back source, and all remote PTZ
camera control signals must be converted and multiplexed as needed to permit bi-directional
transport of these signals between the Community Room and the production control room at
Channel 14. The selected vendor will be required to supply, integrate and test the necessary
equipment at both locations to enable this functionality. Vendor shall also need to coordinate with
Channel 14 production personnel on the integration of this new equipment with existing television
production at the Channel 14 control room facilities.
Roll Call / Briefing Room - # 1121
This is a 24' by 19' meeting room with moveable tables and chairs that shall be used for daily shift
briefings. The Roll Call room shall have a fixed ceiling mounted projector with audio that displays to
a retractable ceiling mounted screen that is supplied by others. The screen size is 6' by 6'. Inputs
that the projector needs to display are Cable TV, local DVD, and local computer display.
At the front of the briefing room is a small rolling podium that houses a DVD player, and controller
for the projector. Additionally there shall be (2) wall mounted flat screen 37" televisions to display
cable TV signals and the DVD player signals.
Training / E.O.0 Room - #2001
This is a 33' by 23' space that contains seating and work -surfaces for 40 persons. At the front of the
room is another rolling "high-tech" podium similar to the type used in the Community Room (#1015)
that houses an ELMO HV-7100SX digital visualizer, podium gooseneck microphone, ancillary
equipment storage for a local DVD player, a cable TV tuner, local computer display interface, and
CRESTRON touch -screen control system. A sound re-inforcement system shall be included for this
training room that utilizes monaural ceiling speakers mounted in the room's suspended ceiling tiles
to distribute the sound. The system should be of sufficient size to accommodate (20) fixed wired
microphones from the audience area - one per every two seats - (2) wireless lapel microphones, (1)
fixed wired microphone at the podium. The audience microphones specifically should be routed
through an automated microphone mixer that gates the microphones when there is no signal
present. Visual display at the front of the training room shall consist of a video wall comprised of (6)
50" Diagonal Image Size LCD displays in a 3 wide X 2 high configuration. This matrix of displays
should be mounted to the front wall and arranged so as to get the individual displays as close
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together as possible. An AV storage space approximately 19' W ide and 12' deep is located behind
the front wall of the training room so sufficient space exists for mounting support structures and
processing electronics. Sufficient routing and control systems should be included to allow the
different displays in the 3 by 2 display matrix to display separate and individual sources expected to
be present in the facility. A POLYCOM VSX-7000 series video conferencing system on a rolling cart
should be included for video-conferencing applications. Visual display for the video conferencing
system shall be tied into the Video wall display. The camera for the videoconferencing system
should be wall mounted above the video wall.
Computer Training Room - #2009
This is a 12' by 20' space with fixed seating used for IT training. The only audiovisual requirement
for this space is a front projection SMART TECHNOLOGIES Model 680 interactive white board with
a 77" screen that is to be wall mounted.
Dispatch Room - # 2025
The Dispatch Room is a large 67' by 24' area that will contain multiple pods of personnel for
dispatching police and fire services. Along the long wall of this room there shall be installed a video
wall of nearly identical configuration to the video wall in the Training / E.O.C. Room previously
described. Initial procurement plans are for one 3 X 2 video wall for the Dispatch area with a second
one to follow at a future date. While the display will be used in this area, the processing electronics
for this video wall will be housed in the AV storage area of the Training / E.O.C. Room which is
Room 2001. The cable run from the displays to the AV storage room is approximately 100' feet. A
Crestron control system with touch screen panels shall be available at two of the dispatch modules
closest to the video wall to perform input selection and display adjustment.
War Room - # 3058
This is a 17' by 22' space on the third floor that has one glass wall and a "cloud" acoustical tile
ceiling similar to what exists in the Community Room. The only audiovisual equipment required for
this room is a front projection SMART TECHNOLOGIES Model 690 interactive white board with a
94" screen that is to be wall mounted opposite the glass wall of the room.
Conference Room - #3066
This is a 23' by 12' conference room with glass walls on all sides. There is a large fixed conference
table in the center of the room. On one narrow wall, away from the door, there is a projection screen
that is 6' by 6' that has been previously supplied. The room shall have a ceiling mounted projector
on a retractable ceiling mount of a similar type and configuration as was specified for the Community
Room albeit smaller to reflect a smaller size projector and image size. Again, trim and finish for the
retractable ceiling mount should match the trim and finish materials in the conference room. Inputs
to the projector include cable TV, a local DVD player, a local computer interface and ELMO HV-
7100SV digital imager. A table mounted CRESTRON touch screen control system shall be used to
control all components. Also in the room is a POLYCOMM VSX-7000 series video conferencing
system of similar configuration to the system specified for the Training / EOC room mounted on a
rolling cart. There is an AV storage area to house ancillary equipment close to the conference room
with conduit runs to the pedestals of the conference table. These shall permit discrete cable runs
and interface for the projector, control and the videoconferencing systems.
PLEASE GO TO www.fcgov.com/purchasing TO REGISTER IN OUR
E-PROCUREMENT SYSTEM FOR FUTURE BID OPPORTUNITIES!
BE SURE TO SELECT ALL APPROPRIATE COMMODITY CODES!
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City of Fort Collins Police Services Facility
Audio Visual Equipment Bid Sheet
Qty.
Unit Model #
Description and Preferred Brand(s) Unit Price Extended Price
1
Ea. 11' x 8'
Community Room - #1015
DRAPER or DA-LITE Fixed Front Projection Screen
Please confirm the Make & Model # bid here:
1
Ea. Podium
VAN SAN or ACCUWOOD Multimedia Lectern
Please confirm the Make & Model # bid here:
1
Ea. HV-7100SX
ELMO Digital Imager
1
Lot Audio
Sound Reinforcement System w/ Automated Microphone Mixer, (28)
wired audience microphones, (2) handheld wireless microphones, (1)
podium Microphone. amolifier and ceiline sneakers.
Please confirm the Make & Model # bid here:
1
Ea. LC-X71
EIKI 3 or SHARP - LCD projector, XGA, 5500 ANSI Lumens
Please confirm the Make & Model # bid here:
1 Ea. DVD-V8650. SAMSUNG or PANASONIC DVD / VCR and Media Player
Please confirm the Make & Model # bid here:
1 Ea. DL3B
DISPLAY DEVICES Retractable Ceiling Mount for video projector
1 Lot Control
CRESTRON Control System w/ Touch Screen Interface & Programming
1 Lot Installation
Component delivery, installation and test
1 Lot Misc.
Misc. cables, connectors, and hardware
Community Room Total
1 Ea. VXC-55
Community Room Production Equipment
EAGLE Desktop Joystick PTZ control Panel
3 Ea. VX-50
EAGLE Light Duty Indoor Pan/Tilt Mounting Head
3 Ea. VX-CM-50
EAGLE Ceiling Mount Bracket for VX-50
1 Ea. VX-1x6
EAGLE Control & DC Power Splitter
1 Ea. PS-24-20
EAGLE 24 Volt / 20 Amp DC Power Supply
3 Ea. HV-D30AS
HITACHI CCD color Video Cameras
3 Ea. YH19 x6.7 KTS
CANON 19X remote Control Zoom Lens
1 Ea. DA2 RGBHV
EXTRON RGBHV Distribution Amplifier
1 Ea. VSC-700D
EXTRON Hi -Resolution RGB to NTSC (SDI) Scan Converter
1 Ea. MCA5442-A
TELECAST Fiber Systems POV Transceiver, Stand alone, Camera End
HD/SDI, 4 Audio TX/RX, 2 Fibers,1300nm TX
1 Ea. BS5442-E
TELECAST Fiber Systems POV Transceiver, Rack Mount, Base Station
End, HD/SDI Video, 4 Audio TX/RX, 2 Fibers,1550nm TX
2 Ea. MCA5422-A
TELECAST Fiber Systems POV Transceiver, Stand alone, Camera End
HD/SDI, 2 Fibers,1300nm TX
2 Ea. BS5422-E
TELECAST Fiber Systems POV Transceiver, Rack Mount, Base Station
End, HD/SDI Video, 2 Fibers,1550nm TX
1 Ea. RAT -TX -IA
TELECAST Fiber Systems Rattler Transmitter, 1300nm laser, -7dBm out
1 Ea. GRPS-01
TELECAST Fiber Svstems Rattler AC Adpater - US-110/240 VAC, 50/
1 Ea. RX5292
TELECAST Fiber Systems Rack Mount HDTV /SDI Receiver, 19.4 Mbps
to 1.5 Gbps. -2 to -22 dBm input range
1
1
3
1
2
2
14
1
1
1
1
Ea. ADAP-AC-02LC TELECAST Fiber Systems AC Power Adpater w/ locking connector for
POV & HD/POV links,120/240 VAC in, 2A 15 VDC out
Ea. V2Frame-1
TELECAST Fiber Systems Viper II Chassis,16 Slots, 3 RU
Ea. PS5000
TELECAST Fiber Systems Power Supply for Viper II,120/240 VAC,
Ea. BP5002
TELECAST Fiber Systems Blank Plate - 2 Space filler for V2Frame-1
Ea. BP5001
TELECAST Fiber Systems Blank Plate -1 Space filler for V2Frame-1
Ea, TPT-4TR-2-13-S
I TELECAST Fiber Systems Teleport CWDM Manager, Bi-directional, 4
Chnl each way, 2 Fiber Trunk,1300nm region, ST connectors
Ea. ADAP-AC-02
TELECAST Fiber Systems AC Power Adpater - Indoor-120/240 VAC 4-
Pin XLR, 2A 15 VDC out
Ea. CABl-000S-ST
TELECAST Fiber Systems Simplex (1 Fiber) Patch Cord, S T to ST, 2 feet
lone, 8/125m single mode
Lot TLBK-Listen
Director Talk -back Audio origination equipment for production control
Lot TLBK-Speak
Director Talk -back Audio Sound reinforcement equipment for
Community Room.
Lot Installation
Component delivery, installation and test
Lot Misc.
Misc. cables, connectors and hardware
Community Room Production Equipment Total
Roll Call / Briefing Room - #1121
1 Ea. LC-XG110 EIKI 3 or SHARP - LCD projector, XGA, 2700 ANSI Lumens
Please confirm the Make & Model # bid here:
1 Ea. PCMK DISPLAY DEVICES Fixed Ceiling Mount for video projector
2 Ea. KD-36FS170 SONY 36" FD Trinitron WEGA Color Television
1 Ea. DVD-V8650 SAMSUNG or PANASONIC DVD / VCR and Media Player
Please confirm the Make & Model # bid here:
1 Ea. Podium VAN SAN or ACCUWOOD Multimedia Lectern
Please confirm the Make & Model # bid here:
1 Lot Installation Component delivery, installation and test
1 Lot Misc. Cables, connectors, and hardware
Roll Call t Briefing Room Total
6 Ea. 50" LCD
Training / E.O.C. Room - #2001
LG or SAMSUNG or PANASONIC 50" LCD Displays
Please confirm the Make & Model # bid here:
6 Ea. Wall Mount
PEERLESS Wall mount bracket for 50" LCD displays
1 Ea. Switcher
EXTRON, SIERRA VIDEO or PESA Routing Switcher for LCD display input
Please confirm the Make & Model # bid here:
1 Ea. Podium
VAN SAN or ACCUWOOD Multimedia Lectern
Please confirm the Make & Model # bid here:
1 Ea. HV-7100SX
ELMO Digital Imager
1 Lot Audio
Sound Reinforcement System w/ Automated Microphone Mixer, (20)
wired audience microphones, (2) handheld wireless microphones, (1)
Dodium Microphone. amplifier and ceiline sneakers.
Please confirm the Make & Model # bid here:
1 Ea. DVD-V8650 SAMSUNG or PANASONIC DVD / VCR and Media Player
Please confirm the Make & Model # bid here:
1 Lot VSX-7000 POLYCOM Video Conferencing System
1 Lot Control CRESTRON Control System w/ Touch Screen Interface & Programming
1 Lot Installation Component delivery, installation and test
1 Lot Misc. Cables, connectors, and hardware
Training / E.O.C. Room Total
Computer Training Room - #2009
1 Ea. 680 SMART TECHNOLOGIES Interactive White Board - 77 w/ wall mount
1 Lot Installation Component delivery, installation and test
1 Lot Misc. Cables, connectors, and hardware
Computer Training Room Total
Dispatch Room - #2025
6 Ea. 50" LG or SAMSUNG or PANASONIC 50" LCD Displays
Please confirm the Make & Model # bid here:
6 Ea. Wall Mount PEERLESS Wall mount bracket for 50" LCD displays
1 Ea. Switcher EXTRON, SIERRA VIDEO or PESA Routing Switcher for LCD display input
Please confirm the Make & Model # bid here:
1 Lot Control CRESTRON Control System w/ Touch Screen Interface & Programming
Dispatch Room Total
War Room - #3058
1 Ea. 690 SMART TECHNOLOGIES Interactive White Board - 94" w/ wall mount
1 Lot Installation Component delivery, installation and test
1 Lot Misc. Cables, connectors, and hardware
War Room Total
Conference Room - #3066
1 Ea. LC-XG110 EIKI 3 or SHARP - LCD projector, XGA, 2700 ANSI Lumens
Please confirm the Make & Model # bid here:
1 Ea. DL3B DISPLAY DEVICES Retractable Ceiling Mount for video projector
1 Lot VSX-7000 POLYCOM Video Conferencing System
1 Ea. HV-7100SX ELMO Digital Imager
1 Ea. DVD-V8650 SAMSUNG or PANASONIC DVD / VCR and Media Player
Please confirm the Make & Model # bid here:
1 Lot Control CRESTRON Control System w/ Touch Screen Interface & Programming
1 Lot Installation Component delivery, installation and test
1 Lot Misc. Cables, connectors, and hardware
Conference Room Total
3
Ea. 3000i
Other AV Equipment
SMART TECHNOLOGIES Mobile Interactive White Board
6
Ea. TXR-2035
SAMSUNG 20" Dyna-Flat Color Television
10
Ea. TXS-2783
SAMSUNG 27' Dyna-Flat Color Television
1
Ea. HP-S4253
SAMSUNG 42" Flat Panel LCD Color Television
11
Ea. DVD-V8650
SAMSUNG or PANASONIC DVD / VCR and Media Player
Please confirm the Make & Model # bid here:
Other AV Equipment Total
Cost Summary
Community Room Total
Community Room Production Equipment Total
Roll Call / Briefing Room Total
Training / E.O.C. Room Total
Computer Training Room Total
Dispatch Room Total
War Room Total
Conference Room Total
Other AV Equipment Total
GRAND TOTAL
SIGNATURE AND TITLE
TYPED OR PRINTED NAME AND TITLE
EMAIL
COMPANY NAME (AREA CODE) TELEPHONE & FAX NUMBER
ADDRESS:
SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and between
THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the
"City" and , hereinafter referred to as "Service Provider".
W ITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
Scope of Services. The Service Provider agrees to provide services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of ( ) page and
incorporated herein by this reference.
2. The Work Schedule. The services to be performed pursuant to this Agreement shall
be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of
( ) page, and incorporated herein by this reference.
3. Contract Period, This Agreement shall commence and shall continue in full
force and effect until 200 , unless sooner terminated as herein provided. In addition, at
the option of the City, the Agreement may be extended for additional one year periods not to exceed
) additional one year periods. Renewals and pricing changes shall be negotiated by
and agreed to by both parties. The Denver Boulder Greeley CPIU published by the Colorado State
Planning and Budget Office will be used as a guide. Written notice of renewal shall be provided to
the Service Provider and mailed no later than ninety (90) days prior to contract end.
4. Delay. If either party is prevented in whole or in part from performing its obligations
by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the
party so prevented shall be excused from whatever performance is prevented by such cause. To
the extent that the performance is actually prevented, the Service Provider must provide written
notice to the City of such condition within fifteen (15) days from the onset of such condition.
[Early Termination clause here as an option.
5. Early Termination by City/Notice. Notwithstanding the time periods contained herein,
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11. Question: What size of Crestron touch screen is requested? Answer: Approx. 8 Y2" W
X6Y2"H.
12. Question: What is the Polycom Part No. that you are requesting in the bid, Polycom has
VSX 7000s & VSX 7000e models, you can also add People + Content, and Multi -Point
capabilities which changes the part number, please advise?
Answer: In order to answer this, we must first provide a point of clarification for Question
#4 in Addendum #2. The video conferencing systems in rooms #2001 and #3066 shall
be self-contained systems that operate independently of one another.. Each system is
envisioned to be integrated with the other AV components in the rooms for display
purposes and control of the POLYCOM system. Hence, the POLYCOM VSX 7000e
Model would be best suited to our needs. Control of the POLYCOM systems shall be
integrated with the CRESTRON AV control system relevant to each room. We do not
request the POLYCOM "People + Content" or the "Multi -point" options.
Community Room # 1015
12. Question: Are cut sheets available for the "floating fabric ceiling? Answer: Yes.
13. Question: Will the fabric be provided for covering the bottom of the projector lift?
Answer: Yes.
14. Question: What is the height of the ceiling where the lift will be located? Answer: 13'-
011
.
15. Question: If you want to be able to control the lift with the Crestron control system, a
RS-232 serial control interface will be required. (OPT-9), but not in the bid specs. Will
this be added? Answer: No, control will be with a switch.
16. Question: It appears as though the only sources for this room are; 1 Elmo document
camera, 1 DVD player, 1 cable TV tuner, and 1 local computer interface display. Is that
correct? Answer: Yes. Question: What are the other ancillary equipment items noted
in the summary description? Answer: None have been specifically identified at this
time.
Roll Call / Briefing Room # 1121
17. Question: Will podium be located above a floor box or will cabling be run to a wall plate?
Answer: Cabling will be run to a wall plate.
18. Question: The Summary calls for 2 37" flat screen televisions, but the Equipment Bid
Sheet calls for 2 Sony 36" televisions. Which is correct? Answer: 36".
19. Question: How are the televisions to be mounted? Nothing is called out. If the AV
vendor is to do this, which mounts are requested and can this be added to the
Equipment Bid Sheet? Answer: They will be mounted on a TV bracket installed by the
Construction Contractor.
Training 1 Emergency Operations Center # 2001
20. Question: What is to be displayed on the video wall? The Summary says "sufficient
routing and control systems should be included to allow the different displays in the 3 by
2 display matrix to display separate and individual sources expected to be present in the
facility." Answer: Please see Addendum #2.
a. Question: What are the separate and individual sources expected to be present?
It appears as though there will be 40+ seats, plus additional video sources. Do
the City may terminate this Agreement at any time without cause by providing written notice of
termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to
the termination date contained in said notice unless otherwise agreed in writing by the parties. All
notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to
the following addresses:
City:
Service Provider:
In the event of early termination by the City, the Service Provider shall be paid for services rendered
to the date of termination, subject only to the satisfactory performance of the Service Provider's
obligations under this Agreement. Such payment shall be the Service Provider's sole right and
remedy for such termination.
6. Contract Sum. The City shall pay the Service provider for the performance of this
Contract, subject to additions and deletions provided herein, per the attached Exhibit "C", consisting
of ( ) page(s), and incorporated herein by this reference.
7. City Representative. The City will designate, prior to commencement of the work, its
representative who shall make, within the scope of his or her authority, all necessary and proper
decisions with reference to the services provided under this agreement. All requests concerning this
agreement shall be directed to the City Representative.
8. Independent Service provider. The services to be performed by Service Provider are
those of an independent service provider and not of an employee of the City of Fort Collins. The
City shall not be responsible for withholding any portion of Service Provider's compensation
hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any
other purpose.
9. Personal Services. It is understood that the City enters into the Agreement based on
the special abilities of the Service Provider and that this Agreement shall be considered as an
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8
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the City.
10. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of
the services shall not be construed to operate as a waiver of any rights or benefits provided to the
City under this Agreement or cause of action arising out of performance of this Agreement.
11. Warran .
(a) Service Provider warrants that all work performed hereunder shall be
performed with the highest degree of competence and care in accordance
with accepted standards for work of a similar nature.
(b) Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the most
suitable grade of their respective kinds for their intended use, and all
workmanship shall be acceptable to City.
(c) Service Provider warrants all equipment, materials, labor and other work,
provided under this Agreement, except City -furnished materials, equipment
and labor, against defects and nonconformances in design, materials and
workmanship/workwomanship for a period beginning with the start of the
work and ending twelve (12) months from and after final acceptance under
the Agreement, regardless whether the same were furnished or performed by
Service Provider or by any of its subcontractors of any tier. Upon receipt of
written notice from City of any such defect or nonconformances, the affected
item or part thereof shall be redesigned, repaired or replaced by Service
Provider in a manner and at a time acceptable to City.
12. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this agreement, such party may be declared in default thereof.
13. Remedies. In the event a party has been declared in default, such defaulting party
shall be allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail
himself of any other remedy at law or equity. If the non -defaulting party commences legal or
equitable actions against the defaulting party, the defaulting party shall be liable to the non -
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9
defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because
of the default.
14. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representatives, successors and assigns of said parties.
15. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save
harmless the City, its officers, agents and employees against and from any and all actions, suits,
claims, demands or liability of any character whatsoever brought or asserted for injuries to or death
of any person or persons, or damages to property arising out of, result from or occurring in
connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider
shall provide and maintain insurance coverage naming the City as an additional insured under this
Agreement of the type and with the limits specified within Exhibit , consisting of ( )
pages[s], attached hereto and incorporated herein by this reference. The Service Provider before
commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk
Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the
insurance coverage required from an insurance company acceptable to the City.
16. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
17. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
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10
18. Prohibition Against Employing Illegal Aliens. This paragraph shall apply to all
Contractors whose performance of work under this Agreement does not involve the delivery of a
specific end product other than reports that are merely incidental to the performance of said work.
Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that:
A. As of the date of this Agreement:
Contractor does not knowingly employ or contract with an illegal alien; and
Contractor has participated or attempted to participate in the basic pilot
employment verification program created in Public Law 208, 104th
Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of
Homeland Security (the "Basic Pilot Program") in order to verify that
Contractor does not employ any illegal aliens.
B. Contractor shall not knowingly employ or contract with an illegal alien to
perform works under this Agreement or enter into a contract with a
subcontractor that fails to certify to Contractor that the subcontractor shall not
knowingly employ or contract with an illegal alien to perform work under this
Agreement.
C. Contractor shall continue to apply to participate in the Basic Pilot Program and
shall in writing verify same every three (3) calendar months thereafter, until
Contractor is accepted or the public contract for services has been completed,
whichever is earlier. The requirements of this section shall not be required or
effective if the Basic Pilot Program is discontinued.
D. Contractor is prohibited from using Basic Pilot Program procedures to
undertake pre -employment screening of job applicants while this Agreement is
being performed.
E. If Contractor obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien,
Contractor shall:
Notify such subcontractor and the City within three days that Contractor
has actual knowledge that the subcontractor is employing or contracting
with an illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor
does not cease employing or contracting with the illegal alien; except that
Contractor shall not terminate the contract with the subcontractor if during
such three days the subcontractor provides information to establish that
the subcontractor has not knowingly employed or contracted with an illegal
alien.
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F. Contractor shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department') made in the course
of an investigation that the Department undertakes or is undertaking pursuant
to the authority established in Subsection 8-17.5-102 (5), C.R.S.
G. If Contractor violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this
Agreement. If this Agreement is so terminated, Contractor shall be liable for
actual and consequential damages to the City arising out of Contractor's
violation of Subsection 8-17.5-102, C.R.S.
H. The City will notify the Office of the Secretary of State if Contractor violates this
provision of this Agreement and the City terminates the Agreement for such
breach.
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ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
CITY OF FORT COLLINS, COLORADO
a municipal corporation
By:
James B. O'Neill 11, CPPO, FNIGP
Director of Purchasing and Risk Management
Date:
By:
PRINT NAME
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST: (Corporate Seal)
CORPORATE SECRETARY
SA 09/01 /06
13
EXHIBIT B
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City,
the insurance coverage designated hereinafter and pay all costs. Before commencing work
under this bid, the Service Provider shall furnish the City with certificates of insurance
showing the type, amount, class of operations covered, effective dates and date of
expiration of policies, and containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially
altered, except after ten (10) days written notice has been received by the City of Fort
Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option,
may take out and maintain, at the expense of the Service Provider, such insurance as the
City may deem proper and may deduct the cost of such insurance from any monies which
may be due or become due the Service Provider under this Agreement. The City, its
officers, agents and employees shall be named as additional insureds on the Service
Provider's general liability and automobile liability insurance policies for any claims arising
out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's employees
engaged in work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Providershall maintain
during the life of this Agreement such commercial general liability and automobile
liability insurance as will provide coverage for damage claims of personal injury,
including accidental death, as well as for claims for property damage, which may
arise directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $500,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed
under this Agreement by a subcontractor, which liability is not covered by the
subcontractor's insurance.
SA 09/01 /06
14
you want to be able to pull up any one of those sources on the video wall?
Answer: Please see Addendum #2.
b. Question: Do you want to be able to show 1 source across multiple displays or
will it be one source on one display? Answer: Both ways.
c. Question: What do you want the primary audio source to be? Answer: No
preference. Question: Can it be pulled from any one of the sources? Answer:
Yes.
Dispatch Room # 2025
21. Question: What is to be displayed on the video wall? Answer: Please see Addendum
#2. Question: Do you want to be able to pull up any one of those sources on the video
wall? Answer: Yes. Question: Do you want to be able to show 1 source across
multiple displays or will it be one source on one display? Answer: Both ways.
Question: What do you want the primary audio source to be? Answer: No preference.
Question: Can it be pulled from any one of the sources? Answer: Yes.
22. Question: Is it known how many inputs will be used in this room so as to determine
switch size? Answer: Please see Addendum #2.
Conference Room # 3066
23. Question: If the air space above the ceiling is plenum rated, a plenum rated housing will
need to be included with the DL313. (OPT-3 or OPT-3L). Will this be added to the bid
specs? Answer: No, this will be decided with the Vendor, after award.
24. Question: If you want to be able to control the lift with the Crestron control system, a
RS-232 serial control interface will be required. (OPT-9), but not in the bid specs. Will
this be added? Answer: No, control will be with a switch.
Please contact Ed C. Bonnette, CPPB, Buyer at (970) 416-2247 with any questions regarding
this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
ADDENDUM No. 3
6026 Audiovisual Equipment for Police Services Facility
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of Bid: 6026 Audiovisual Equipment for Police Services Facility
OPENING DATE: 3:00 P.M. (Our Clock) February 12, 2007
To all prospective bidders under the specifications and contract documents described above,
the following changes are hereby made.
Questions and Answers:
Question 1) - What is the Polycom Part No. that you are requesting in the bid, Polycom has VSX
7000s & VSX 7000e models, you can also add People + Content, and Multi -Point capabilities
which changes the part number, please advise?
Answer 1) - In order to answer this, we must first provide a point of clarification for Question #4
in Addendum #2. The video conferencing systems in rooms #2001 and #3066 shall be self-
contained systems that operate independently of one another. Each system is envisioned to be
integrated with the other AV components in the rooms for display purposes and control of the
POLYCOM system. Hence, the POLYCOM VSX 7000e Model would be best suited to our
needs. Control of the POLYCOM systems shall be integrated with the CRESTRON AV control
system relevant to each room. We do not request the POLYCOM "People + Content' or the
"Multi -point" options.
Please contact Ed C. Bonnette, CPPB, Buyer at (970) 416-2247 with any questions regarding
this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
215 North Mason Street • 2"" Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • Fax (970) 221-6707 www.fceov.com
A
ADDENDUM No. 2
City c3£ fort Cc�II►ns 6026 Audiovisual Equipment for Police Services Facility
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of Bid: 6026 Audiovisual Equipment for Police Services Facility
OPENING DATE: 3:00 P.M. (Our Clock) February 12, 2007
To all prospective bidders under the specifications and contract documents described above,
the following changes are hereby made.
Questions and Answers:
Question 1) What sources are expected to be displayed on the "video -walls" in Dispatch and the
Training/ EOC? Will they only be Broadcast NTSC / DTV sources or do you also expect to
display high resolution computer screen display? Where would those sources come from?
Also, will each separate display in the video wall have audio associated with it or not?
Answer: The sources will be from the computers in Dispatch and the Training/EOC Room and
the data room to the West and from COMCAST cable. We do not expect to have audio from
each separate display; it would normally be just from one or none.
Question 2) if the video wall components for Training / EOC are of identical nature to video wall
components for the dispatch area, the large opening at the front of the training / EOC room will
need to be filled in and braced. Will the bidding contractor be responsible for fabricating that
wall or will the construction contractor build that wall?
Answer: The video wall must be supported by a frame that houses all of the components. In
the Training/EOC Room, the frame must support the video displays from the floor up, with the
top of the displays being at 9'-2" and below the displays open frame. The finish on the face of
the frame and the trim around the video wall will be provided by the construction contractor. In
the Dispatch Room, the frame will be supported by a shelf that is 34" above the raised floor and
the top of the displays will be at 9'-2". The trim around this frame will be provided by the
construction contractor also.
Question 3) the ancillary television production system for the training room shall require
additional equipment at the production control room end of the Fiber optic link such as Monitors,
speakers, and the like. Does Channel 14 have sufficient spare video displays, console space,
and audio components to support the additional production requirements or will the bidding
contractor need to include those components in their response?
Answer: Channel 14 has sufficient components to support the additional production
requirements.
Question 4) Will the POLYCOM VSX-7000 video conferencing systems stand alone in their
functionality or will they need to integrate their audio and video displays in some way with the
Training / EOC room and Conference Room video wall and AV systems?
Answer: Each separate video conferencing system will stand alone.
215 North Mason Street • 2" Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • Fax (970) 221-6707 www.rc¢ov.com
Question 5) each video wall will require (6) COMCAST digital set -top boxes so each display
may have an independently addressable and selectable channel source. Will the City of Fort
Collins act as liaison with COMCAST to supply the necessary set -top boxes or shall the bidding
vendor serve in that capacity?
Answer: The City of Fort Collins will liaison with COMCAST to supply the necessary set -top
boxes.
Please contact Ed C. Bonnette, CPPB, Buyer at (970) 416-2247 with any questions regarding
this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of BID: 6026 Audiovisual Equipment for Police Services Facility
OPENING DATE: 3:00 P.M. (Our Clock) February 12, 2007
To all prospective bidders under the specifications and contract documents described above,
the following changes are hereby made.
CHANGE:
MANDATORY Pre -Bid Conference has been changed to:
Wednesday January 24, 2007 3:00 — 5:00 p.m, local time.
Please contact Ed C. Bonnette, CPPB, Buyer at (970) 416-2247 with any questions regarding
this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
215 North Mason Street - 2vd Floor - P.O. Box 580 - Fort Collins, CO 80522-0580 - (970) 221-6775 - Fax (970) 221-6707 www.rceov.com
CITY OF FORT COLLINS
INVITATION TO BID
Cat 1) dart C of �; BID 6026
, or OPENING: 3:00 p.m. (our clock), February 12, 2007
Seated bids will be received and publicly opened at the office of the Director of Purchasing and Risk
Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the
time and date noted on the bid�roposal and/or contract documents. If delivered, they are to be sent
to 215 North Mason Street, 2" Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O.
Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), February 12,
2007.
Questions concerning the scope of the bid should be directed to Project Manager Ron Kechter (970)
221-6805 or rkechter((Dfcgov.com .
Questions regarding bid submittal or purchasing process should be directed to Ed Bonnette, C.P.M.,
CPPB, Buyer (970) 416-2247 or ebonnette(a-)fcgov.com .
A MANDATORY PRE -BID CONFERENCE and job walk with representatives of prospective
Bidders will be held at the site located at 2121 South Timberline Road, Fort Collins, CO 80525 on
Wednesday January 24, 2007, at 3:00 - 5:00 p.m. local time.
A copy of the Bid may be obtained as follows:
1. Download the Bid from the Purchasing Webpage, Current Bids page, at:
hftps://secure2.fcqov.com/bso/login.osp.
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set
for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into
contract or honor the purchase order will be cause for removal of supplier's name from the City of
Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may
also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of
forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained
in the City's specifications initially provided to the bidder. Any proposed modification must be
accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the subject
215 North Mason Street • 2"" Floor 0 P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • Fax (970) 221-6707 www.fcpov.com
commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a total
bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any
and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be rendered.
This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight
charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not
entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with
the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing
Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported
to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is
not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed, self -stamped
envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the
bid opening.
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management