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HomeMy WebLinkAbout278986 AMX; 374552 FUJITSU; 434927 DENOVO - CONTRACT - RFP - P1051 JD EDWARDS APPLICATION CONSULTING (2)PROFESSIONAL SERVICES AGREEMENT WORK ORDER TYPE THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and Fujitsu Consulting Inc., hereinafter referred to as "Professional'. WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with any project Work Orders for P1051 JD Edwards Application Consulting, issued by the City. A blank sample of a work order is attached hereto as Exhibit "A", consisting of one (1) page and is incorporated herein by this reference. The City reserves the right to independently bid any project rather than issuing a Work Order to the Professional for the same pursuant to this Agreement. 2. The Work Schedule. The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule stated on each Work Order. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated as specified on each Work Order. Time is of the essence. Any extensions of any time limit must be agreed upon in writing by the parties hereto. 4. Contract Period. This Agreement shall commence March 1, 2007, and shall continue in full force and effect until February 29, 2008, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published by the Colorado State Planning and Budget Office will be used as a guide. Written notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end. stdwopsa rev 09/01 /06 THE CITY OF FORT COLLINS, COLORADO Papies B. O'Neill II, CPPO, FNIGP trector of Purchasing & Risk Management Title: 1/11 CORPORATE Date: 3- Z 7- 0 7 ATTEST: a� AV P - (Corporate Seal) Corporate Secretary IDENT 10 stdwopsa rev 09/01/06 EXHIBIT "A" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND Fujitsu Consulting Inc. DATED: Work Order Number: Purchase Order Number: Project Title: Commencement Date: Completion Date: Maximum Fee: (time and reimbursable direct costs): Project Description: Scope of Services: Acceptance Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Professional Services Agreement and this work order (including the attached forms) the Professional Services Agreement shall control. Professional By: Date: User The attached forms consisting of _ U pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given. City of Fort Collins By: James B. O'Neill II, CPPO, FNIGP Director of Purchasing and Risk Management (over$30,000.00) Date: 11 stdwopsa rev 09/01/06 EXHIBIT B RATE SCHEDULE Financial Application Resources $145/hour Human Capital Management Application Resource $165/hour Asset Life Cycle Management $145/hour Technical Development $130/hour There is no additional charge for off -hours support; the normal billable rates listed above will apply. If the City exceeds $100,000 during a calendar year for any of the combined services listed above, Fujitsu will discount the rates listed above by an additional $5 per hour off the quoted rate. On -site expenses incurred by Fujitsu personnel for consulting or training to be charged to City of Fort Collins as follows: • Local travel, incidental expenses, and meal per diem per IRS guidelines (currently $44.00). • Air travel time at consultant's full rate one way per the Official Airline Guide. • All other travel expenses outside of a reasonable driving distance including but not limited to: airfare, airport parking, travel to and from the airport, taxis, car rentals, and hotel accommodations. WOPSA 05/01 2 EXHIBIT C SCOPE OF WORK The following inclusive list is intended to define the scope of the services that are most likely to be requested during the length of the contract. There could be other, unidentified Enterprise One services required. Focused Services ➢ Finance o General Ledger o Chart of Accounts o Accounts Payable o Accounts Receivable o Fixed Assets o Purchasing o Budget o Job Cost ➢ Human Capital Management (Human Resources and Payroll) o Payroll o Time and Labor o Human Resources o Benefits o Global Leave Administration o Manager and Employee Self Service o Benefit Enrollment Self Service o Applicant Tracking o Training Tracking o Position Control o Workflow ➢ Enterprise Asset Management (also known as Asset Lifecycle Management) ➢ Enterprise Report Writing ➢ JDE Development Tool Current Environment EnterpriseOne Environments We are on JDE EnterpriseOne 8.11 SP1 with tools release 8.95—F1. We currently have the following E8.11 SP1 environments: ➢ PD811 Production ➢ PY811 Prototype ➢ DV811 Development ➢ PS811 Pristine ➢ JPD811 Web Production ➢ JPY811 Web Prototype ➢ JDV811 Web Development Users ➢ Total — 2200 ➢ Concurrent — 50 — Note: This will change with the implementation of self service this year. WOPSA 05/01 3 EXHIBIT D CONTRACT RESPONSE MECHANISM Contract award does not guarantee any minimum amount of dollars or hours for any of the vendors selected. The City is awarding contracts to multiple vendors in order to contract with varying skill sets and/or to gain additional scheduling flexibility. The highest - ranked proposer will serve as the Primary Contractor, the second -highest ranked proposer will serve as the Secondary Contractor, and the third -highest ranked proposer will serve as the Tertiary Contractor. As a standard practice, it is the intent of the City that, as the need for JD Edwards Application Consulting arises, the City would contact the three contractors regarding the specifics of the need. If the Primary Contractor is able to meet that need with sufficient qualified resources in the time frame required, the Primary Contractor receives the Work Order. If not; if the Secondary Contractor is able to meet that need with sufficient qualified resources in the time frame required, the Secondary Contractor receives the Work Order. If not; if the Tertiary Contractor is able to meet that need with sufficient qualified resources in the time frame required, the Tertiary Contractor receives the Work Order. If none of the contractors are able to meet the need, other contractors would be contacted. When contacted by the City of Fort Collins Project Manager (either by phone or by e- mail) with a request, Contractors are asked to respond back with the following: • Person available (their resume should already be on file with us) • When they are available Long writeups are not necessary unless specifically requested by the Project Manager. Primary Contractor: Secondary Contractor: Tertiary Contractor: AMX International Fujitsu Consulting Inc. Denovo, LLC WOPSA 05/01 MARSH 1 n:rl �k - CERTIFICATE NUMBER - - -gl�, d P SEA-001012632-01 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATIONONLYAND CONFERS MARSH RISK & INSURANCE SERVICES NO RIGHTS UPON THE CERTIFICATE HOLDER OTHER THAN THOSE PROVIDED IN THE P. O. BOX 193880 POLICY. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE SAN FRANCISCO, CA 94119-3880 AFFORDED BY THE POLICIES DESCRIBED HEREIN. CALIFORNIA LICENSE NO. 0437153 COMPANIES AFFORDING COVERAGE COMPANY 02107-FUJI-CON-06-07 A TOKIO MARINE & NICHIDO FIRE INS. CO. LTD (US BRANCH) - INSURED COMPANY FUJITSU CONSULTING, INC. B N/A 343 THORNALL STREET EDISON, NJ 08837 COMPANY C N/A COMPANY D N/A . TtFl$Q� k pIF1yp e '- , ,.. IEt ntoph" l 0,Oi > a aW . - THIS IS TO CERTIFY THAT POLICIES OF INSURANCE DESCRIBED HEREIN HAVE BEEN ISSUED TO THE INSURED NAMED HEREIN FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THE CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, CONDITIONS AND EXCLUSIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. r___. CO LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS DATE (MM/DD/YY) DATE (MM/DD/YY) A GENERALLIABILITY CLL4161992 06/01/06 06/01/07 GENERAL AGGREGATE $ 2,000,000 . X COMMERCIAL GENERAL LIABILITY PRODUCTS - COMP/OP AGG $ 2,000,000 CLAIMS MADE X� OCCUR PERSONAL & ADV INJURY $ 1,000,000 EACH OCCURRENCE OWNERS & CONTRACTOR'S PROT $ 1,000,000 _ FIRE DAMAGE (Any one fire) $ 1,000,000 MED EXP An one mon $ 10,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO ALLOWNEDAUTOS BODILY INJURY $ _. SCHEDULED AUTOS (Perpenon) _ HIRED AUTOS BODILY INJURY $ NON-OWNEDAUTOS (Peraccident) - - _ _- -- - — - - --- PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT__ $ ANY AUTO _OTHER THAN AUTO ONLY _ T _ - --- ----- _ EACH ACCIDENT AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE :$ UMBRELLA FORM 'AGGREGATE - _- $ OTHER THAN UMBRELLA FORM -- -__-$ - - WORKERS COMPENSATION AND WC STATU- OTH- EMPLOYERS' LIABILITY TORY LIMITS ER _ EL EACH ACCIDENT $ THE PROPRIETOR/ PARTNERS/EXECUTIVE INCL - EL DISEASE -POLICY LIMIT I $ OFFICERS ARE: EXCL EL DISEASE -EACH EMPLOYEE $ OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS THE CITY OF FORT COLLINS, COLORADO, ITS OFFICERS AND EMPLOYEES ARE ADDITIONAL INSUREDS AS RESPECTS LIABILITY ARISING OUT OF THE WORK PERFORMED BY THE NAMED INSURED AS PER WRITTEN CONTRACT. # TI( fCJ►TE N4LClR CANCELLATION SHOULD ANY OF THE POLICIES DESCRIBED HEREIN BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, CITY OF FORT COLLINS, PURCHASING THE INSURER AFFORDING COVERAGE WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE ATTN: ED BONNETTE CERTIFICATE HOLDER NAMED HEREIN, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR P.O. BOX 580 LIABILITY OF ANY KIND UPON THE INSURER AFFORDING COVERAGE, ITS AGENTS OR REPRESENTATIVES, OR THE FORT COLLINS, CO 80522 ISSUER OF THIS CERTIFICATE MARSH USA INC. BY: Michael Finigan xfwlwor ,v MM1(3102) VALID AS OF: _03/27/07 5. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this agreement shall be effective when mailed, postage prepaid and sent to the following address: Professional: City: With Copy to: Fujitsu Consulting Services, Inc. City of Fort Collins, MIS City of Fort Collins, Purchasing Attn: Scott Price, Account Attn: Michelle McDonough Attn: Ed Bonnette Executive P.O. Box 580 P.O. Box 580 100 Cheshire Lane, Suite 300 Fort Collins, CO 80522 Fort Collins, CO 80522 Minnetonka, MN 55305 In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 6. Design, Project Insurance and Insurance Responsibilitv. Subject to Section 19 hereof, the Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City its officers and employees, in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City and for the City's costs and reasonable attorney's fees arising directly or indirectly out of claims asserted by any unaffiliated third party based on the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits and errors and omissions insurance in the amount of N/A. 2 stdwapsa rev 09/01 /06 7. Compensation. In consideration of services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis designated in Exhibit "B", consisting of one (1) page, attached hereto and incorporated herein by this reference. At the election of the City, each Work Order may contain a maximum fee, which shall be negotiated by the parties hereto for each such Work Order. Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant to the Work Order and upon approval of the Professional's direct reimbursable expenses. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 8. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 9. Monthly Report. Commencing thirty (30) days after the Notice to Proceed is given on any Work Order and every thirty days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Work Order, Work Schedule and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 10. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunderforthe payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 3 stdwopsa rev 09/01/06 11. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 12. Acceptance Not Waiver. Subject to the provisions of this Agreement, the City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 13. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 14. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal 4 stdwopsa rev 09/01/06 representatives, successors and assigns of said parties. 16. Law/Severability. The laws of the State of Colorado shall govem the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 17. Prohibition Against Employing Illegal Aliens. This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product other than reports that are merely incidental to the performance of said work. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that: A. As of the date of this Agreement: 1. Contractor does not knowingly employ or contract with an illegal alien; and 2. Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "Basic Pilot Program") in order to verify that Contractor does not employ any illegal aliens. B. Contractor shall not knowingly employ or contract with an illegal alien to perform works under this Agreement or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform worts under this Agreement. C. Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter, until Contractor is accepted or the public contract for services has been completed, whichever is earlier. The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued. D. Contractor is prohibited from using Basic Pilot Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. E. If Contractor obtains actual knowledge that a subcontractor performing worts under this Agreement knowingly employs or contracts with an illegal alien, Contractor shall: 1. Notify such subcontractor and the City within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 5 stdwopsa rev 09/01/06 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. F. Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department') made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. G. If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Contractor shall be liable for actual and consequential damages to the City arising out of Contractor's violation of Subsection 8-17.5-102, C.R.S. H. The City will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach. 18. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit "C", consisting of one (1) page, and Exhibit "D", consisting of one (1) page, attached hereto and incorporated herein by this reference. 19. Warranties, Disclaimers, Limitations. With respect to any deliverable or other services, excluding any materials provided by the City or any third party, Professional warrants for a period of thirty (30) days following final acceptance by the city of the particular deliverable or the performance of such other services (the "Warranty Period") that (a) the applicable services rendered hereunder will be performed by qualified personnel and (b) the deliverable or services will materially conform to the specifications, if any, and/or acceptance criteria, if any, for the specific corresponding deliverables or services as set forth and agreed to in the applicable work schedule (or other document serving a similar function). In the event that any deliverable or service fails to conform to the foregoing warranties in any material respect, Professional, at its expense, shall have the right and obligation to cure 6 stdwopsa rev 09/01/06 such failure as soon as reasonably practical. If Professional is unable to cure such failure within a reasonable period of time, the City may pursue its remedy at law to recover direct damages resulting from the breach of the limited warranties, subject to the limitations set forth in Section 14 hereof. These remedies are the exclusive remedies and Professional's only obligation for breach of the warranties contained in this Section. The foregoing warranties are expressly conditioned upon (i) the City providing Professional with prompt written notice during the Warranty Period of any claim hereunder, which notice must identify with particularity the non -conformity; (ii) the City's cooperation with Professional in all reasonable respects relating thereto, including assisting Professional to locate and reproduce the non -conformity; and (iii) with respect to any deliverable, the absence of any alteration or other modification of such deliverable by anyone other than Professional. The foregoing warranties will not apply if the alleged breach of warranty is due to third party hardware, software and any other services or goods supplied by third parties (including the City) not conforming to their respective technical, functional and performance specifications and criteria, and Professional shall have no liability or obligation as a result thereof. Professional does not warrant and is not responsible for the products or services of any third party. EXCEPT AS EXPRESSLY PROVIDED ABOVE, PROFESSIONAL DOES NOT MAKE ANY REPRESENTATION OR WARRANTY OF ANY KIND, WHETHER SUCH WARRANTY BE EXPRESS OR IMPLIED, INCLUDING ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE ORANY WARRANTY FROM COURSE OF DEALING OR USAGE OF TRADE. In the event that the City asserts any claim for warranty services hereunder and such claim relates to any matter that is determined not to be Professional's responsibility 7 stdwopsa rev 09/01/06 hereunder (including any problem with the City's computer hardware or the software that was not caused by any services performed by the Professional), the City will be responsible to pay Professional for all evaluation, correction or other services performed by Professional relating to such claim on a time and materials basis at Professional's then standard billing rates. IN NO EVENT SHALL EITHER PARTY BE LIABLE TO THE OTHER PARTY OR ANY OTHER PERSON OR ENTITY FOR ANY SPECIAL, EXEMPLARY, INDIRECT, INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES OF ANY KIND OR NATURE WHATSOEVER (INCLUDING, WITHOUT LIMITATION, LOST REVENUES, PROFITS, SAVINGS OR BUSINESS, OTHER THAN AMOUNTS DUE AND PAYABLE TO PROFESSIONAL) OR LOSS OF RECORDS OR DATA, EVEN IF SUCH PARTY HAS BEEN INFORMED IN ADVANCE OF THE POSSIBILITY OF SUCH DAMAGES OR SUCH DAMAGES COULD HAVE BEEN REASONABLY FORESEEN BY SUCH PARTY. Except for any indemnification liability of Professional under Section 6 hereof, in no event shall the liability of Professional to the City arising out of, related to or in connection with this Agreement, the services or any deliverables exceed, in the aggregate, the total fees paid by the City to Professional during the preceding twelve month period under the applicable work schedule (or other document serving a similar function) for the particular services or deliverable to which such liability relates. The limitations set forth above shall apply whether in an action based on contract, warranty, strict liability, statute or tort (including, without limitation, negligence) or otherwise. The parties agree that this Agreement is solely for the benefit of the parties hereto and no provision of this Agreement shall be deemed to confer upon any other person or entity any remedy, claim, liability, reimbursement, cause of action or other right whatsoever. The S stdwopsa rev 09/01 /06 parties have agreed that the limitations specified in this Section 19 will survive and apply even if any limited remedy specified in this Agreement is found to have failed of its essential purpose; represents an allocation of risk between the parties; and is an essential and material part of this Agreement. stdwopsa rev 09/01 /06