HomeMy WebLinkAboutBID - 6028 MINI THEATRE STAGE DIMMING EQUIPMENT (2)CITY OF FORT COLLINS
INVITATION TO BID
City of Fart Collins BID 6028
>�u MINI -THEATRE STAGE DIMMING EQUIPMENT
BID OPENING: 3:00 p.m. (our clock), February 7, 2007
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk
Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the
time and date noted on the bid�roposal and/or contract documents. If delivered, they are to be sent
to 215 North Mason Street, 2" Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O.
Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), February 7,
2007.
Any technical questions should be directed to Jon Whatley, Project Manager at (970) 416- 2758.
Questions regarding bid submittal or process should be directed to John D. Stephen, CPPO, CPPB
Senior Buyer (970) 221-6777.
A copy of the Bid may be obtained as follows:
1. Download the Bid from the Purchasing Webpage, Current Bids page, at:
hfps://secure2.fcgov.com/bso/log in. isp.
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set
for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into
contract or honor the purchase order will be cause for removal of supplier's name from the City of
Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may
also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of
forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained
in the City's specifications initially provided to the bidder. Any proposed modification must be
accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable
215 North Mason Street • 2"" Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 0 Fax (970) 221-6707 www.fc2ov.com
Bidders not responding to this bid will be removed from our automated vendor listing for the subject
commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a total
bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any
and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be rendered.
This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight
charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not
entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with
the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing
Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported
to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is
not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed, self -stamped
envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the
bid opening.
James B. O'Neill Il, CPPO, FNIGP
Director of Purchasing and Risk Management
BID PROPOSAL
BID # 6028
MINI -THEATRE STAGE DIMMING EQUIPMENT
BID OPENING: February 7, 2007, 3:OOp.m., four clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS
REQUIREMENTS FOR MINI -THEATRE STAGE DIMMING EQUIPMENT
PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS:
The City of Fort Collins Lincoln Center is requesting bids to supply and install theatre stage
dimming equipment located at 417 West Magnolia, Ft Collins per the attached
specifications. The City will supply electrical except for low voltage. This will be a turn -key
project and must be installed between June 25, 2007 and July 6, 2007.
The successful bidder must enter into the attached services agreement (sample) and supply
proof of insurance "Exhibit B" as requested.
Any technical questions should be directed to Jon Whatley, Project Manager at
(970) 416- 2758.
Any Purchasing questions should be directed to John Stephen, CPPO, CPPB, Senior Buyer
at (970) 221-6777.
A pre -bid meeting will be held at the site on January 24, 2007 at 10:00 am.
Bid Schedule
Lump Sum $
Firm Name
(Are you a corporation, DBA, Partnership, LLC, PC)
Signature
Title
Address
Phone/Fax
E-Mail Address
SPECIFICATIONS
Mini -Theatre Stage Dimming Equipment
All Equipment to be manufactured by S.S.R.C. & Electronic Theatre Controls,
{ETC}, supplied and supported by the awarded vendor. No Substitutions will be
allowed.
1 ETC SR48+ Sensor Dimming Rack with CEM+ processor
48 ETC D20 Dual Dimmer Modules 2.4kw
4 Vibration Isolation Pads
1 Sound Suppression Hood for Dimmer Rack
1 SNIU Sensor Network Interface
1 ER-4 Architectural Control processor rack — 3 space rack
1 Architectural Control processor 1 space
2 Blank filler modules for ER-4 1 space each
ETC Expression 3-400 Control Console
1 Dust Cover for Console
2 17" LCD Monitors x
1 RFU Plug-in Station
1 RFU & DMX-in plug-in station
2 4-button, 7 Slider Station
6 SSRC outlet boxes with 4 — 18" pigtails w/ 3 pin connectors
Awarded vendor must supply and include in the lump sum:
• 8 sets of submittal drawings
• System Commissioning of Dimming System
• Low Voltage terminations of all new stations
• Energization of dimming system
• Configuration of system software
• Training of up to 4 hours at the time of commissioning
A 41, -