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HomeMy WebLinkAboutCORRESPONDENCE - RFP - P866 VENDING MACHINEAdministrative Services Purchasing Division City of Fort Collins March 20, 2007 Roger Sorenson R & D Vending 2300 Silver Trails Fort Collins, CO 80526 Re: Renewal, RFP# P886-Vending Machine Services at EPIC, Mulberry Pool & DTC Dear Mr. Sorenson: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: Prohibition Against Employing Illegal Aliens. This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product other than reports that are merely incidental to the performance of said work. Pursuant to Section 8- 17.5-101, C.R.S., et. seq., Contractor represents and agrees that: A. As of the date of this Agreement: 1. Contractor does not knowingly employ or contract with an illegal alien; and 2. Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "Basic Pilot Program") in order to verify that Contractor does not employ any illegal aliens. B. Contractor shall not knowingly employ or contract with an illegal alien to perform works under this Agreement or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. C. Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter, until Contractor is accepted or the public contract for services has been completed, whichever is earlier. The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued. D. Contractor is prohibited from using Basic Pilot Program procedures to undertake pre- employment screening of job applicants while this Agreement is being performed. E. If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Contractor shall: 215 North Mason Street " 2nd Floor • P.O. Box 580 " Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 Notify such subcontractor and the City within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. F. Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. G. If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Contractor shall be liable for actual and consequential damages to the City arising out of Contractor's violation of Subsection 8-17.5-102, C.R.S. H. The City will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach. The term will be extended for one (1) additional year, from April 17, 2007 through April 16, 2008. This is the last eligible renewal term for this agreement. If the renewal is acceptable to your firm, please sign this letter in the space provided, complete Exhibit G, provide a copy of a valid form of identification, a current certificate of insurance, and return all documents to the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO 85022, within the next fifteen (15) days. If not, we ask that you send us a written notice stating that you do not wish to renew the agreement and state the reason for non -renewal. If you have any questions regarding this matter, please contact David Carey, CPPB, Buyer at (970)416-2191 Sincerely, J m s B. O'Neill II, CPPO, FNIGP Dir ctor of Purchasing and Risk Management Renewal Acceptance: RFP# P886-Vending Machine Services at EPIC, Mulberry Pool & DTC 14ure Date (Please indicate your desire to renew by signing this letter and returning all the requested documents, to the City of Fort Collins Purchasing Division.) JBo:cj EXHIBIT G AFFIDAVIT PURSUANT TO C.R.S. 24-76.5-103 I, swear or affirm under penalty of perjury under the laws of the Stat of Colorado that (check one): ✓ I am a United States citizen, or I am a Permanent Resident of the United States, or I am lawfully present in the United States pursuant to Federal law. I understand that this sworn statement is required by law because I have applied for a public benefit. I understand that state law requires me to provide proof that I am lawfully present in the United States prior to receipt of this public benefit. I further acknowledge that making a false, fictitious, or fraudulent statement or representation in this sworn affidavit is punishable under the criminal laws of Colorado as perjury in the second degree under Colorado Revised Statute 18-8-503 and it shall constitute a separate criminal offense each time a public benefit is fraudulently received. M111i ature Date INTERNAL USE ONLY Valid forms of identification P ---current Colorado driver's license, minor driver's license, probationary driver's license, commercial driver's license, restricted driver's license, instruction permit q ---current Colorado identification card q---U.S. military card or dependent identification card q---U.S. coast guard merchant mariner card q--- Native American tribal document The following forms of identification may be accepted through February 28, 2007` T --- original birth certificate from any state of the United States T---certificate verifying naturalized status by U.S. with photo and raised seal 7---certificate verifying U.S. citizenship by U.S. government, e.g., U.S. passport q --- order of adoption by a U.S. court with seal of certification p --- valid driver's license from any state of the U.S. or the Dist. of Columbia excluding AK, HI, IL, MD, MI, NE, NM, NC, OR, TN, TX, UT, VT and WI T --- valid immigration documents demonstrating lawful presence, e.g., current foreign passport with current 1-551 stamp or visa, current foreign passport with 1-94, 1-94 with asylum status, unexpired Resident Alien card, Permanent Resident card or Employment Authorization card "A waiver may be available where no identification exists or can be obtained due to a medical condition, homelessness, or insufficient documentation to receive a Colorado I.D. or driver's license. Contact your department director.