HomeMy WebLinkAboutRESPONSE - BID - 6035 GOLF CART BID (3)CITY OF FORT COLLINS
GOLF CARTS
BID PROPOSAL
BID # 6035
BID OPENING: February 28, 2007, 2:30pm, (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS REQUIREMENTS FOR
GOLF CARTS, WHICH HAVE BEEN EVALUATED AND JUDGED ACCEPTABLE TO THE GOLF
DIVISION, as specified below:
1.0 SCOPE
1.1 The City of Fort Collins is soliciting bids for the purchase of:
Fifteen (15) new 2007 gasoline golf carts with tops.
For the purposes of this bid, the following golf carts have been judged to be acceptable to the Golf
Division: 2007 Club Car DS gasoline with top, 2007 Yamaha Drive gasoline with top, and the 2007
EZ-GO TXT gasoline with top.
Pricing (section 7.2) shall include a trade-in allowance for fifteen (15) Club Car gasoline carts with
tops; twelve (12) Model AG0032, serial numbers 918663, 918665, 918666, 918667, 918669,
918670, 918671,918672, 918673, 918674, 918675, and 918676; one (1) AG0143 — 086085; one
(1) AG 9651-548867; and one (1) AG9437-401391.These carts are located at SouthRidge Golf
Course, 5750 S. Lemay Avenue, Fort Collins, CO 80525, and may be inspected at that location. It
is the responsibility of the bidder to arrange to inspect these carts, which will be traded in on a
where -is, as -is basis. Inspections may be arranged by contacting SouthRidge Superintendent of
Golf Randy Bonneville at 970-416-2787.
1.2 Should the manufacturer's current published data or specifications exceed the City's
specifications, they shall be considered minimum and furnished.
2.0 BID CLARIFICATION
2.1 Clarification regarding these specifications shall be obtained from Jim Hume, Senior Buyer,
at 970-221-6776, prior to the time and date of the Bid Opening.
Any changes to these specifications will be made by an addendum issued by the Director of
Purchasing and Risk Management.
3.0 DELIVERY
3.1 The date of delivery is an essential element of this proposal. Delivery of equipment shall be
made to: SouthRidge Golf Course, 5750 S. Lemay Avenue, Fort Collins, CO 80525 Attn:
Randy Bonneville, Superintendent of Golf, 970-416-2787.
3.2 Bid price shall include all costs related to delivery of the new golf carts. Such carts must be
delivered in ready -to -operate condition within thirty (30) days after bid award. The wont
"delivery", as used in this specification, encompasses delivery of the actual equipment, as
specified, complete with all necessary papers such as Manufacturers Statement of Origin,
application fortitle, invoice, warranty, shop, operator's and technical manuals, parts books,
etc., as applicable.
3.3 All equipment must be completely washed and serviced in accordance with standard new
equipment "make ready", and the manufacturer's specifications and be ready for delivery in
drive away condition.
3.4 All units to be new and of the manufacturer's latest model in production at the time of
delivery and standard equipped, unless otherwise specified. Time is of the essence. The
City shall be kept advised of any anticipated delay in delivery. No payment shall be made
by the City for any delivery of specified equipment until all aspects of the contract have been
fulfilled, unless pre -arranged and approved jointly by the Director of Purchasing and Risk
Management and the Manager of Golf.
4.0 Specifications:
GENERAL: The following specifications describe fifteen (15) gasoline -powered golf carts to be
purchased and used by the City of Fort Collins Golf Division. All bids must include complete and
up-to-date manufacturer's specifications.
No.
Item:
Description:
Meets
Spec?
4.1
Quantity
Fifteen (15) golf carts
New, four wheel, gasoline -powered
Yes ✓
4.2
Type
Only bids for makes and models listed in paragraph
No
1.1 will be considered.
—
4.3
Engine
Standard engine for listed models
Yes
No
4.4
Bumpers
Standard for listed models
Yes ✓
No
4.5
Cover
Canopy or sun roof top
Yes ✓
No
4.6
Color
White
Yes ✓
No
4.7
Seat
Seats standard for listed models
Yes ✓
No
4.8
Bag rack
Secure, dual bag holder, large enough to accommodate
Yes ✓
two oversize golf bags
No —
Cl
Meets
No.
Item:
Description:
Spec?
Yes ✓
4.9
Spike Protection
Spike resistant dash, floor covering and pedals
No
- Minimum of two (2) drink holders
- Scorecard holders
- Storage area for golf balls or small personal items
- Back-up warning alarm
Yes ✓
4.10
Accessories
- Sweater basket
No
- Three (3) number decals for carts (numbers 101-115)
---
- Sand bottle divot repair kit mounted behind seats
- Any and all other accessories advertised as standard by
manufacturer for listed models
Full four (4) year warranty, commencing from date of
delivery. Warranty shall cover defective components and
Yes ✓
4.11
Warranty
workmanship, and shall cover all parts and labor
No
associated with such defects. All warranty work must be
—
performed at the SouthRidge Golf Course Shop.
Carts shall be delivered within thirty (30) days after notice
Yes ✓
4.12
Delivery
of award and shall be delivered in ready to operate
No
condition.
—
Bid proposal must include a guaranteed buy-back
amount, per cart, as set forth in Section 7.3.5, Bid
Proposal. The buy-back must not be tied to any future
4.13
Buyback
golf cart purchase. Carts covered by the buy-back
Yes _✓
provision and returned to the selling dealer under that
No —
provision shall be in good repair and shall not have been
abused, subject to the normal wear and tear related to the
carts use on a golf course for their designed purpose.
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5
5.0 BID PROPOSAL Bid 96035, Golf Carts - 2007
5.1
Make JE-Z. - 45%0
Model TX r
Year 200 7
5.2
Pricing
5.2.1
Base price per unit
$ Z D Z6
5.2.2
Base price for 15 units
$ 4140 Z90
5.2.3
Trade-in for the 15 carts
specified in Section 1.1
$
5.2.4
Base price less trade-in
$ 2 9 34yo
5.2.5
Year2012 Guaranteed buy-
back per cart
$ �� b0 x 15 =
$ /f'o+ SDD
* IbOV VucK. oAww►t f-nw 1-16 W_ 111Irti Cult— EWI -AVTWP exA W-s-" Aexle.r
Buy back amount must not be tied to any future golf cart purchase. Bid will be awarded to
the lowest net cost calculated using Base Price minus Trade-in.
5.3 At the option of the City additional purchases may be made from this bid for up to two years
following the initial award. Planned golf cart purchases include an additional fifteen (15) for
SouthRidge Golf Course and fifteen (15) for City Park Nine Golf Course. Each of these
purchases will involve trade-ins on the same terms as specified in this bid. Goff cart base
price changes must be negotiated by and agreed to by both parties. Notwithstanding the
above, the City may elect to solicit separate bids for the additional golf carts.
6.0 FREIGHT TERMS
FOB destination, freight prepaid. All freight charges must be included in bid price.
7.0 DELIVERY
Delivery will occur 30 -5f S days after proper notification of bid award.
8.0 VENDOR'S STATEMENT
I have read and fully understand all the conditions, specifications, and special instructions herein
set forth above. I hereby agree to comply with all said conditions, special instructions, and
specifications as stated or implied.
Signature:
Title: S4j" Ile f w k v .".toC.
Company: F'-Z-e.0 Tcx,*&rwt
Date: Z ZZ/07
Street: Z 8iS She- Cfcz-k
Phone #: 9 70 - ZZ3
City: F:f• L 11';4 S,
Fax#: 70&-79Z- Z027
State/Zip: GO, 90S'LP
Email: ' Gwl(rer� 0- /-e-Xh-r %.coKa
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