HomeMy WebLinkAboutBID - 6035 GOLF CART BID (3)Administrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com
CITY OF FORT COLLINS
INVITATION TO BID
BID 6035
Golf Carts 2007
BID OPENING: 2:30 p.m. (our clock), February 28, 2007
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk
Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the
time and date noted on the bid proposal and/or contract documents. If delivered, they are to be
sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is
P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 2:30 p.m. (our clock), February 28,
2007.
Questions concerning the scope of the bid should be directed to Project Manager Jerry P. Brown,
(970) 221-6350.
Questions regarding bid submittal or process should be directed to James R. Hume, CPPO, Senior
Buyer (970) 221-6776.
A copy of the Bid may be obtained as follows:
1. Download the Bid from the Purchasing Webpage, Current Bids page, at:
https://secure2.fcgov.com/bso/login.jsp.
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set
for closing. Once bids have been accepted by the City and closing has occurred, failure to enter
into contract or honor the purchase order will be cause for removal of supplier's name from the City
of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may
also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of
forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained
in the City's specifications initially provided to the bidder. Any proposed modification must be
accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Administrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the subject
commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a total
bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject
any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision-
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or
is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight
charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not
entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with
the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing
Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported
to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is
not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed, self-stamped
envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after
the bid opening.
James B. O’Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
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CITY OF FORT COLLINS
GOLF CARTS
BID PROPOSAL
BID # 6035
BID OPENING: February 28, 2007, 2:30pm, (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS REQUIREMENTS FOR
GOLF CARTS, WHICH HAVE BEEN EVALUATED AND JUDGED ACCEPTABLE TO THE GOLF
DIVISION, as specified below:
1.0 SCOPE
1.1 The City of Fort Collins is soliciting bids for the purchase of:
Fifteen (15) new 2007 gasoline golf carts with tops.
For the purposes of this bid, the following golf carts have been judged to be acceptable to the Golf
Division: 2007 Club Car DS gasoline with top, 2007 Yamaha Drive gasoline with top, and the 2007
EZ-GO TXT gasoline with top.
Pricing (section 7.2) shall include a trade-in allowance for fifteen (15) Club Car gasoline carts with
tops; twelve (12) Model AG0032, serial numbers 918663, 918665, 918666, 918667, 918669,
918670, 918671,918672, 918673, 918674, 918675, and 918676; one (1) AG0143 – 086085; one
(1) AG 9651-548867; and one (1) AG9437-401391.These carts are located at SouthRidge Golf
Course, 5750 S. Lemay Avenue, Fort Collins, CO 80525, and may be inspected at that location. It
is the responsibility of the bidder to arrange to inspect these carts, which will be traded in on a
where-is, as-is basis. Inspections may be arranged by contacting SouthRidge Superintendent of
Golf Randy Bonneville at 970-416-2787.
1.2 Should the manufacturer's current published data or specifications exceed the City's
specifications, they shall be considered minimum and furnished.
2.0 BID CLARIFICATION
2.1 Clarification regarding these specifications shall be obtained from Jim Hume, Senior Buyer,
at 970-221-6776, prior to the time and date of the Bid Opening.
Any changes to these specifications will be made by an addendum issued by the Director of
Purchasing and Risk Management.
3.0 DELIVERY
3.1 The date of delivery is an essential element of this proposal. Delivery of equipment shall be
made to: SouthRidge Golf Course, 5750 S. Lemay Avenue, Fort Collins, CO 80525 Attn:
Randy Bonneville, Superintendent of Golf, 970-416-2787.
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3.2 Bid price shall include all costs related to delivery of the new golf carts. Such carts must be
delivered in ready-to-operate condition within thirty (30) days after bid award. The word
"delivery", as used in this specification, encompasses delivery of the actual equipment, as
specified, complete with all necessary papers such as Manufacturer's Statement of Origin,
application for title, invoice, warranty, shop, operator's and technical manuals, parts books,
etc., as applicable.
3.3 All equipment must be completely washed and serviced in accordance with standard new
equipment "make ready", and the manufacturer's specifications and be ready for delivery in
drive away condition.
3.4 All units to be new and of the manufacturer's latest model in production at the time of
delivery and standard equipped, unless otherwise specified. Time is of the essence. The
City shall be kept advised of any anticipated delay in delivery. No payment shall be made
by the City for any delivery of specified equipment until all aspects of the contract have been
fulfilled, unless pre-arranged and approved jointly by the Director of Purchasing and Risk
Management and the Manager of Golf.
4.0 Specifications:
GENERAL: The following specifications describe fifteen (15) gasoline-powered golf carts to be
purchased and used by the City of Fort Collins Golf Division. All bids must include complete and
up-to-date manufacturer's specifications.
No. Item: Description: Meets
Spec?
4.1 Quantity Fifteen (15) golf carts
4.2 Type
New, four wheel, gasoline-powered
Only bids for makes and models listed in paragraph
1.1 will be considered.
Yes ____
No ____
4.3 Engine Standard engine for listed models Yes ____
No ____
4.4 Bumpers Standard for listed models Yes ____
No ____
4.5 Cover Canopy or sun roof top Yes ____
No ____
4.6 Color White Yes ____
No ____
4.7 Seat Seats standard for listed models Yes ____
No ____
4.8 Bag rack Secure, dual bag holder, large enough to accommodate
two oversize golf bags
Yes ____
No ____
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No. Item: Description: Meets
Spec?
4.9 Spike Protection Spike resistant dash, floor covering and pedals Yes ____
No ____
4.10 Accessories
- Minimum of two (2) drink holders
- Scorecard holders
- Storage area for golf balls or small personal items
- Back-up warning alarm
- Sweater basket
- Three (3) number decals for carts (numbers 101-115)
- Sand bottle divot repair kit mounted behind seats
- Any and all other accessories advertised as standard by
manufacturer for listed models
Yes ____
No ____
4.11 Warranty
Full four (4) year warranty, commencing from date of
delivery. Warranty shall cover defective components and
workmanship, and shall cover all parts and labor
associated with such defects. All warranty work must be
performed at the SouthRidge Golf Course Shop.
Yes ____
No ____
4.12 Delivery
Carts shall be delivered within thirty (30) days after notice
of award and shall be delivered in ready to operate
condition.
Yes ____
No ____
4.13 Buyback
Bid proposal must include a guaranteed buy-back
amount, per cart, as set forth in Section 7.3.5, Bid
Proposal. The buy-back must not be tied to any future
golf cart purchase. Carts covered by the buy-back
provision and returned to the selling dealer under that
provision shall be in good repair and shall not have been
abused, subject to the normal wear and tear related to the
carts use on a golf course for their designed purpose.
Yes ____
No ____
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5.0 BID PROPOSAL Bid #6035, Golf Carts - 2007
5.1 Make ________________ Model _________________ Year __________
5.2 Pricing
5.2.1 Base price per unit $ ________________
5.2.2 Base price for 15 units $ ________________
5.2.3 Trade-in for the 15 carts
specified in Section 1.1 $ ________________
5.2.4 Base price less trade-in $ ________________
5.2.5 Year 2012 Guaranteed buy-
back, per cart $ ____________ x 15 = $ _______________
Buy back amount must not be tied to any future golf cart purchase. Bid will be awarded to
the lowest net cost calculated using Base Price minus Trade-In.
5.3 At the option of the City additional purchases may be made from this bid for up to two years
following the initial award. Planned golf cart purchases include an additional fifteen (15) for
SouthRidge Golf Course and fifteen (15) for City Park Nine Golf Course. Each of these
purchases will involve trade-ins on the same terms as specified in this bid. Golf cart base
price changes must be negotiated by and agreed to by both parties. Notwithstanding the
above, the City may elect to solicit separate bids for the additional golf carts.
6.0 FREIGHT TERMS
FOB destination, freight prepaid. All freight charges must be included in bid price.
7.0 DELIVERY
Delivery will occur _________ days after proper notification of bid award.
8.0 VENDOR'S STATEMENT
I have read and fully understand all the conditions, specifications, and special instructions herein
set forth above. I hereby agree to comply with all said conditions, special instructions, and
specifications as stated or implied.
Signature:
Title:
Company: Date:
Street:
City:
State/Zip:
Phone #:
Fax #:
Email:
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