HomeMy WebLinkAboutCORRESPONDENCE - BID - 5875 REFUSE TRASH HAULING ANNUALAdministrative Services
Purchasing Division
City of Fort Collins
February 6, 2007
Mr. Don Archuleta, Account Manager
Waste Management of Northern Colorado
500 E. Vine Drive
Fort Collins, CO 80524
Re: Renewal, Bid 5875 Refuse/Trash Hauling
Dear Don:
The City of Fort Collins wishes to extend the agreement term per the existing terms and
conditions and the following:
Prohibition Against Employing Illegal Aliens. This paragraph shall apply to all Contractors
whose performance of work under this Agreement does not involve the delivery of a specific end
product other than reports that are merely incidental to the performance of said work. Pursuant
to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that:
A. As of the date of this Agreement:
1. Contractor does not knowingly employ or contract with an illegal alien; and
2. Contractor has participated or attempted to participate in the basic pilot employment
verification program created in Public Law 208, 104th Congress, as amended, and
expanded in Public Law 156, 108th Congress, as amended, administered by the
United States Department of Homeland Security (the "Basic Pilot Program") in order
to verify that Contractor does not employ any illegal aliens.
B. Contractor shall not knowingly employ or contract with an illegal alien to perform works
under this Agreement or enter into a contract with a subcontractor that fails to certify to
Contractor that the subcontractor shall not knowingly employ or contract with an illegal
alien to perform work under this Agreement.
C. Contractor shall continue to apply to.participate in the Basic Pilot Program and shall in
writing verify same every three (3) calendar months thereafter, until Contractor is
accepted or the public contract for services has been completed, whichever is earlier.
The requirements of this section shall not be required or effective if the Basic Pilot
Program is discontinued.
D. Contractor is prohibited from using Basic Pilot Program procedures to undertake pre-
employment screening of job applicants while this Agreement is being performed.
E. If Contractor obtains actual knowledge that a subcontractor performing work under this
Agreement knowingly employs or contracts with an illegal alien, Contractor shall:
1. Notify such subcontractor and the City within three days that Contractor has actual
knowledge that the subcontractor is employing or contracting with an illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of receiving the
notice required pursuant to this section the subcontractor does not cease employing
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
or contracting with the illegal alien; except that Contractor shall not terminate the
contract with the subcontractor if during such three days the subcontractor provides
information to establish that the subcontractor has not knowingly employed or
contracted with an illegal alien.
F. Contractor shall comply with any reasonable request by the Colorado Department of
Labor and Employment (the "Department") made in the course of an investigation that the
Department undertakes or is undertaking pursuant to the authority established in
Subsection 8-17.5-102 (5), C.R.S.
G. If Contractor violates any provision of this Agreement pertaining to the duties imposed by
Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement
is so terminated, Contractor shall be liable for actual and consequential damages to the
City arising out of Contractor's violation of Subsection 8-17.5-102, C.R.S.
H. The City will notify the Office of the Secretary of State if Contractor violates this provision
of this Agreement and the City terminates the Agreement for such breach.
The term will be extended for one (1) additional year, March 1, 2007 through February 29, 2008.
Also, this is to confirm per our meeting of January 25, 2007; that Waste Management intends to
report back to the City by April 1, 2007 with a plan for conducting Waste Audits and Service
Change Advisories (i.e., "upsizing opportunities, etc) for City waste pickup locations. Thank you
for your support of the City's efforts to be a 'Colorado Pollution Prevention Champion'!
If the renewal is acceptable to your firm, please sign this letter in the space provided and return
it to the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO 85022, within
the next fifteen days.
If this extension is not agreeable with your firm, we ask that you send us a written notice stating
that you do not wish to renew the contract and state the reason for non -renewal.
Please contact Ed C. Bonnette, CPPB, Buyer at (970) 416-2247 if you have any questions
regarding this matter.
Si rely,
J s B. O'Neill II, CPPO, FNIGP
it for of Purchasing and Risk Management
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Signature Date
(Please indicate your desire to renew 5875 by signing this letter and returning it to Purchasing
Division within the next fifteen days.)
JBO:cj