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Home My WebLink About100304 LCI LTD - PURCHASE ORDER - 7700693R43500 CITY OF FORT COLLINS Purchase order Date: 01/25/07 Purchase Order Print Page Number: I Purchase Order Number 7700693 - 000 - OP Reference BLANKET Purchase Order number must appear on invoices, packing lists, labels, bills of lading, and all correspondence. Vendor Number 100304 LCILTD P.O. BOX 49000 JACKSONVILLE BEACH FL 32240-9000 Requested Delivery: 12/31/07 THIS PURCHASE ORDER IS FOR THE PROCUREMENT OF GOODS AND/OR SERVICES, AS NEEDED DURING THE CURRENT CALENDAR YEAR DOLLAR AMOUNTS SPECIFIED ARE ESTIMATES AND NOT A PROMISE TO PURCHASE ANY MINIMUM AMOUNT OF SUCH GOODS AND/OR SERVICES. jcouch@fcgov.com Ship To WATER TREATMENT PLANT #2 CITY OF FORT COLLINS 4316 W LAPORTE AVE FORT COLLINS CO 80521 Buyer BONNETTE, ED Line Description / Supplier Item Quantity UOM Unit Price Extended Price 1.000 BLANKET PO FOR 2007 LS HYDROFLUOSILICIC ACID (HFS) FOR HYDROFLUOSILICIC ACID (HFS) $514.00/TON DELIVERED F.O.B. FORT COLLINS, COLORADO WATER TREATMENT FACILITY; IN 45,000 LB TANK -TRUCK RELEASES. PRICE HELD FIRM THROUGH 12/31/07. HFS VENDOR AGREES TO FOLLOW: FCWTF SOP FOR THE PURCHASE OF HFS, REV 1/2/07, ENCLOSED. VENDOR WILL PLEASE FORWARD CURRENT MSDS AND NSF INFO,PER ENCLOSED LETTER. City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $2000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO Box 580, Fort Collins, CO 80522-0580 Phone: 970-221-6775 Fax: 970-221-6707 Email: purchasing@fcgov.com .0000 88,000.00 502 Account Number 032201.534140 Mail Invoices in duplicate to: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 concerned about contingency planning from our critical vendors if transportation were to be interrupted. For this reason, it represents a new type of threat, and brings new requirements for planning in which our current plans did not outline. "In the event of a pandemic," said Health and Human Services Secretary Michael Leavitt with release of the checklist, "planning by business leaders will be critical to protecting employees' health, limiting the negative economic impact and ensuring the continued delivery of essential services like food, medicine and power." Fort Collins Utilities is currently engaged in its own internal pandemic planning process, and it is important that vendors we do business with be prepared as well. We have continued to increase our inventory of your product(s) to a reasonable level. As part of our bid renewal process, we would like to obtain an update of what your company is currently doing for pandemic planning and/or Business Continuity Planning processes specific to our account. Please respond to us via a brief letter by March 1, 2007 outlining your contingency plans specific for Fort Collins. We recognize you may have many unknowns at this time; however our focus is on transportation and regional inventories at this time. If you require further information, have questions, or would like to better understand our concerns, please do not hesitate to contact me at kgertig@fcqov.com or by phone at (970) 221-6637. Sincerely, CA . Kevin R. Gertig Water Production Manager CC: Jim O'Neil Opal Dick Terry Van Cleave Ed Bonnette Rita DeCourcey Chuck Gross Brian Janonis File Enclosures 4 s"'..:�.w ss"=�uv`s'iJ eA9e' �^PoTe::: .� SfP�'e•.. ...5.rk',:. '�ti Many organizations have worked to create a pandemic flu plan for Larimer County including the health department, health care providers: ocal governments, busii iesses. utilities, hospitals non-profit agencies. faith groups, media, schools special populations, law enforcement, and fire departments among others. and for useful checklists for your household, business, neighborhood and family, and for seniors and people with disabilities, go to: ;vnr✓d R,ead,Colorado.com r� ✓✓ NPanden,icFlu.gov ..V1Red', I,ss.org FLU hs�-. aa'+z aka na, HKA MAKE A PLAN YAW a � r r` r Bird flu is not the same as pandemic flu pandemic you may have t , o days (.I ,bvEra el�r'i<`�" \'; f.' f' ., _� e oudi Y�se old a1 d nie:;ical =,s, food, a d .ate' for at st tr' r, e s . oa a,e tl,rlmebo(ind of (�,. vC s5ec� are, r0' ,_FlptUl W of t?" ?Is. e�' see No.. - rye -ime to este , t<im�ly ,apons? r,lan a' , e��tac Ilse. rc "Je (up .irco n the ;;la•' r?g �s they understand orl it c k i hs{ pe: i a ; to stay safe. Work h I' Iglir:cis an i :. 1hI,�,�i !ty rgr.,ops ,o Cr�a`.B a p,ah to T each otner durng a ,a denp„r:ran, en-ie,gency Create a pearc',erly. �'isabl :a ;r oU ,r s ✓/r., ,d heip. Cal A! flu CF_ ..axis s� ry fry rs person t S a •_erscn s ;7" ina sc S I� V Apr _ Q ? L • on to z' w I' ne. _..,1, ;r _ • r R43500 CITY OF FORT COLLINS Purchase order Date: 01/25/07 Purchase Order Print Page Number: 2 Purchase Order Number 7700693 - 000 - OP Reference BLANKET Purchase Order number must appear on invoices, packing lists, labels, bills of lading, and all correspondence. Vendor Number 100304 LCI LTD P.O. BOX 49000 JACKSONVILLE BEACH FL 32240-9000 Requested Delivery: 12131/07 THIS PURCHASE ORDER IS FOR THE PROCUREMENT OF GOODS AND/OR SERVICES, AS NEEDED DURING THE CURRENT CALENDAR YEAR DOLLAR AMOUNTS SPECIFIED ARE ESTIMATES AND NOT A PROMISE TO PURCHASE ANY MINIMUM AMOUNT OF SUCH GOODS AND/OR SERVICES. jwoch@fcgov.co- Ship To WATER TREATMENT PLANT #2 CITY OF FORT COLLINS 4316 W LAPORTE AVE FORT COLLINS CO 80521 Buyer BONNETTE, ED Line Description / Supplier Item Quantity UOM Unit Price Extended Price Total Order City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $2000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO Box 580, Fort Collins, CO 80522-0580 Phone: 970-221-6775 Fax: 970-221-6707 Email: purchasing@fcgov.com 88,000.00 Account Number Mail Invoices in duplicate to: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 R43500 CITY OF FORT COLLINS Purchase order Date: 01/25/07 Purchase Order Print Page Number: 2 Purchase Order Number 7700693 - 000 - OP Reference BLANKET Purchase Order number must appear on invoices, packing lists, Labels, bills of lading, and all correspondence. Vendor Number 100304 LCI LTD P.O. BOX 49000 JACKSONVILLE BEACH FL 32240.9000 Requested Delivery: 12/31/07 THIS PURCHASE ORDER IS FOR THE PROCUREMENT OF GOODS AND/OR SERVICES, AS NEEDED DURING THE CURRENT CALENDAR YEAR DOLLAR AMOUNTS SPECIFIED ARE ESTIMATES AND NOT A PROMISE TO PURCHASE ANY MINIMUM AMOUNT OF SUCH GOODS AND/OR SERVICES. Line Description / Supplier Item Quantity UOM Unit Price Total Order City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $2000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO Boa 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax: 970-221-6707 Email: purchasingCafcgov.com jcouch@fcgov.com Ship To WATER TREATMENT PLANT #2 CITY OF FORT COLLINS 4316 W LAPORTE AVE FORT COLLINS CO 80521 Buyer BONNETTE, ED 88,000.00 Extended Price Account Number Mail Invoices in duplicate to: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 9hFort Collins Water Treatment Facility Ciry of Pare Collins Standard Operating Procedure uriva. Purchasing Hydroffuosilicic Acid (HFS) Author: Rita DeCourcey Section: Administration Subject: FCWTF SOP for Fluoride Purchases Revision: Rita DeCourcey Revision Date: January 2, 2007 Approvals (Signatures and Dates): Kevin R. Gertig, Water Produaon Manage 0ja /2 Chuck Gross, Plant Superintendent PURPOSE Establish guidelines for purchasing Hydrofluosilicic Acid (HFS or FSA) for the Fort Collins Water Treatment Facility (FCWTF). The mission of the Fort Collins Water Treatment Facility (FCWTF) is to "provide the community with a continuous ample supply of treated water that is pleasing, wholesome, free from known health risks, and affordable." The FCWTF purchases products by determining best value for the City. Best value is calculated by combining the following four components: (1) the chemical has been tested in the Pilot Plant and/or approved by the Water Treatment Quality Coordinator; (2) the chemical can meet or exceed all FCWTF standards, the AWWA standards, the NSF standards, and any other regulatory agency standards; (3) the supplier can meet all the FCWTF requirements; and (4) the cost is factored in once it has been determined that a supplier can meet items (1), (2), and (3) above. HEALTH AND SAFETY ISSUES For detailed information, please refer to the MSDS 1. HFS is primarily a Corrosive. Other hazard classes include unstable (reactive), toxic, and an irritant. 2. NFPA Hazard Rating includes: • Health=2 • Flammability=0 • Reactivity=1 • Special=No water 3. Personal Protective Equipment: HFS handling requires a level B suit, double gloves, self-contained breathing apparatus (SCBA) or cascade air system and rubber boots. A T-bar mask with acid filters is acceptable for upper -level site inspection and work that does not include the opening of any HFS containers (pump, storage tank, or valves.) 4. Leaks and Spills: Keep staff and visitors away. Stay upwind; keep out of low areas. Isolate hazard area and deny entry. Wear a NIOSH approved, acid suit with an SCBA. Dike area to contain material. ' pER1y Page 1 K:1OperateJSOPIFluoridefFluoridePurchases.doc TEE W! Fort Collins Water Treatment Facility 9 Standard Operating Procedure utillfift Purchasing Hydrofluosilicic Acid (HFS) Do not allow solution to enter sewers or surface water. Absorb with sand or non- combustible material and place in containers for disposal. INFORMATION FOR THE FORT COLLINS WATER TREATMENT FACILITY (FCWTF) 1. HFS is budgeted in account 502-032201-534140, 2. HFS is used to add fluoride to the drinking water. 3. A commercial grade Hydrofluorsilicic Acid is used. 4. HFS must have a purity of 23 to 24 percent. 5. HFS delivery is to be made in bulk quantities. 6. Delivery of HFS is to be made within ten days after the order is received. 7. FCWTF will reject any shipments that do not meet its standard in quality or delivery safety. 8. The Supplier will pay the freight for any rejected shipments. HFS 1. HFS must meet the most current American Water Works Association (AWWA) Standard for Fluorosilicic Acid. Several items listed in the Standard are listed below: A. HFS is to contain 23 to 24 percent fluorosilicic acid by weight. B. The HFS shall be clean and free from all visible suspended matter. C. HFS supplied under this standard shall contain no mineral or organic substances in quantities capable of producing deleterious or injurious effects on the health of those consuming water that has been properly treated with HFS. Potential impurities are the regulated metals: arsenic, barium cadmium, chromium, lead, mercury, selenium, and silver. Arsenic concentration must be 50 mg/l or less. Delivery must be from the "Riverview" source only. 2. HFS must meet the most recent version of National Sanitation Foundation (NSF) Standard 60. 3. HFS must be commercial grade. SUPPLIER 1. Supplier must guarantee HFS meets or exceeds the most current AWWA Standard for Fluorosilicic Acid. 2. Supplier must guarantee HFS meets or exceeds the most recent version of NSF Standard 60. 3. Supplier must provide HFS of 23 to 24 percent fluorosilicic acid by weight. 4. Supplier must be able to supply HFS in bulk quantities. 5. Supplier must be able to supply HFS within ten calendar days after order is placed. 6. Supplier will guarantee the safety of the delivery vehicle and delivery containers. A. Containers must meet industry standard for hauling HFS, including rubber -lined steel, cross -linked polyethylene, or other structures suitable to prevent corrosion from the HFS. B. Containers must be structurally sound and designed to withstand all hydrostatic pressures and other forces encountered. C. Containers leaving the Suppliers property should not be leaking fluids, have bulging in any portion of the container, and have connectors that are free from damage. "� Rry Page 1 I�� =' • ! —� K.•/Operate/SOP/FtuorideJFtuoridePurchases.doc o - WIN fA{F -4 Fort Collins Water Treatment Facility of p� couNe Standard Operating Procedure °�'fift Purchasing Hydroffuosilicic Acid (HFS) D. Delivery vehicles must meet or exceed all current State of Colorado Department of Transportation (CDOT) regulations. 7. Supplier must inspect the delivery container prior to loading of the chemical to ensure no contaminating material or residue exists in the container. 8. Supplier is required to have a method to ensure that tampering has not occurred from the point of origin to FCWTF unloading point. This is typically done by a metallic, numbered "tie" which must be cut to open the hatch or cam lock. All other methods need to be approved by the FCWTF. 9. Each year in January, the supplier will mail to FCWTF a new copy of the MSDS sheet and/or the web site location of the most current version. 10. Each year in January,the supplier will mail to FCWTF a copy of the NSF Certification. 11. Supplier will be responsible for shipping costs if the shipment is rejected and returned for not meeting the standards expressed in this SOP. DELIVERY 1. All chemical suppliers must fax to the FCWTF (970-221-6736) the following information prior to delivery: a) the name of the driver making the delivery b) the numbers of the tractor and trailer transporting the chemical c) the serial number off of the pre -numbered security tag 2. The tanker will be sealed with a pre -numbered security tag at the point of origin, and the serial number will be faxed after the truck has been loaded and ready for shipping. 3. Delivery trucks must park in the designated area on the north side of LaPorte Avenue outside of the entrance gate. Use a cellular phone to call the facility at (970)221.6690 or walk to the entrance kiosk and press the red call button. Please do not block the facility entrance. 4. The receptionist or person answering the telephone must contact the Duty operator. The Duty operator will verify the delivery from the schedule board. The operator or designee will meet the truck outside the gate and escort to the delivery site. 5. FCWTF personnel will verify that the faxed information matches the driver and the delivery vehicle arriving at the FCWTF. If the driver's ID or the tractor and trailer numbers do not match, the truck will not be allowed to enter the facility. The Plant Superintendent will be contacted and the delivery may be rejected. 6. The security verification, the supplier's quality assurance analysis, and the City's lab analysis will be given to the Water Quality Coordinator in order to identify the load in the event of any problems. 7. Delivery drivers will provide a sample and submit it to the Operator at the time of delivery. The Operator takes the sample to the on -site Laboratory Technicians for analysis. 8. The delivery driver must wait for the results of the laboratory test before unloading the truck. 9. Delivery drivers are required to provide certified weight tickets for both the empty and loaded weights of the tractor and trailer unit. All weight tickets should have the tractor and trailer numbers written on them, as well as the name of the facility, FCWTF. % FRf9 �t FIII Page 3 a //� _ 4 K:/Operate/SOP/Fluonde/FluondePurchases.doc II' f4 FF w� Fort Collins Water Treatment Facility of P� Standard Operating Procedure Utilities Purchasing Hydrofluosilicic Acid (HFS) 10. Supplier must be able to supply HFS within ten calendar days after order is placed. 11. Delivery drivers are responsible for off-loading the HFS. FCWTF personnel are not allowed to connect or disconnect any supply hoses. FCWTF personnel will give instructions to the delivery driver on chemical off-loading in accordance with FCWTF SOP for HFS Delivery. 12. Delivery drivers will be responsible for chocking trucks during delivery. Chocks will be provided by FCWTF. 13. The Duty operator reviews the locations of phones, alarms, emergency showers, and SCBAs or other supplied air systems that are nearest to the off load location with the delivery driver. PURCHASING 1. All contracts and purchases will be made in accordance with the City of Fort Collins Purchasing Department (FCPD) Purchasing Procedures. A copy can be obtained through the Purchasing Department. The Purchasing Department will ensure adherence to the FCPD Purchasing Procedures. 2. FCWTF requires that all suppliers submit the names, locations, and phone numbers of three current clients as part of any bidding process. 3. FCWTF requires that all suppliers submit a list on intended delivery agents (motor carrier) and a letter from the U.S. Department of Transportation, Federal Highway Administration, stating the Motor Carrier Safety Rating for the company as part of any bidding process. Each listed motor carrier's rating must be Satisfactory or above to be considered in the bidding process. 4. FCPD representatives are responsible for ensuring that the items noted in this SOP could be met by the supplier before any contract is awarded. 5. The FCWTF and FCPD will establish, at the beginning of each New Year, a Blanket Purchase Order. 6. FCWTF Plant Superintendent or his designee will place delivery orders on that Purchase Order throughout the year. FCWTF must be able to place orders using telephone, fax, or electronic mail. 7. When placing an order, a delivery date will be specified. 8. This SOP can act as the sole -source justification if only one supplier can meet the criteria specified above. a�r[are Page 'IK:/Operate/SOP/Fluoride/FluoridePurchases.doc a A �4 ff p't Administrative Services Purchasing Division City of Fort Collins January 9, 2007 Dear City of Fort Collins Water Treatment Chemical Vendor, Congratulations on being awarded City of Fort Collins chemical business for the coming year. As part of the requirement for being a selected vendor, the City requests that you forward the following information as soon as possible: MATERIAL SAFETY DATA SHEET (MSDS), and NSF CERTIFICATION Please forward your information via mail to: City of Fort Collins Water Treatment Facility 4316 W LaPorte Avenue Fort Collins, CO 80521 Attn: Rita DeCourcey Or preferably, e-mail your information in pdf (Adobe) format to rdecourcey@fcgov.com. Thank you for supporting the mission of the City of Fort Collins Water Treatment Facility. Sincerely, Ed Bonnette, C.P.M., CPPB Buyer 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 Utilities light & power • stormwater • wastewater • water City of Fort Collins January 8, 2007 SOP APPENDIX A: Letter to Chemical Vendors Dear Chemical Vendor, As you may be aware, there is currently a strain of influenza circulating among birds - know n as H5N1 - that ex parts feel has the potential to cause a worldwide flu pandemic. While human risk is currently low, tens of millions of birds have died around the world, already causing billions of dollars of economic damage. In case of a major flu outbreak, we need our chemical vendors to be able to provide products to Fort Collins Utilities as you have in past years. Should a future flu pandemic be so bad as to stall the US economy, shipping routes, "just in time delivery," banking services, etc., having a Pandemic plan in place will enable enterprises to get back up and running faster. The City of Fort Collins Utilities continues to work on pro active planning for a possible pandemic recognizing water treatment as a critical infrastructure for our customers. Our city will be dependant upon a safe drinking water at all time and your product is critical to meet this objective. President Bush has stated, "If an influenza pandemic strikes, every nation, every state in this Union, and every community in these states, must be ready." In early May, while announcing the US Government's Pandemic Implementation Plan, the President explained, "State and local governments must be prepared, and my Administration will work with them to provide the necessary guidance in order to best protect their citizens. No less important will be the actions of individual citizens, whose participation is necessary to the success of these efforts." Planning for a possible pandemic is similar to other contingency and continuity of operations planning your organization may have undertaken for security risks such as a terrorist attack, or emergencies such as hurricanes or earthquakes. However, a flu pandemic would represent a sustained emergency, with high levels of employee absenteeism and economic and social disruption for a period that could extend for months. We are 4316 W. LaPorte Avenue • Fort Collins, CO 80521 • (970) 221-6690 • FAX (970) 221-6736 • TDD (970) 224-6003 e-mail: utilities(iei.fort-collins.co.us