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Home My WebLink About103469 NALCO - PURCHASE ORDER - 7700489Date: 01/18/07 BLANKET City of Fort Collins Page Number: 1 City of Fort Collins Purchase Order Number: 7700489 ueuvery uate: ZI111fu/ Buyer: BONNETTE, ED Purchase Uroer number must appear on invoices, packing lists, labels, bills of lading, and all correspondence. Note: THIS PURCHASE ORDER IS FOR THE PROCUREMENT OF GOODS AND/OR SERVICES, AS NEEDED DURING THE CURRENT CALENDAR YEAR. DOLLAR AMOUNTS SPECIFIED ARE ESTIMATES AND NOT A PROMISE TO PURCHASE ANY MINIMUM AMOUNT OF SUCH GOODS AND/OR SERVICES. Line Qty/Units Description Z Extended Price 1 BLANKET PO FOR 2007 NALCO 8110 FLOCCULENT AID FOR NALCO 8110 FLOC AID NALCO 8110 pulv FLOC AID - 55 LB. BAGS; $2.865/1-13. PALLETIZED, F.O.B. FORT COLLINS, COLORADO WATER TREATMENT FACILITY. PRICE HELD FIRM THROUGH 12/31/07. VENDOR AGREES TO FOLLOW: FCWTF SOP FOR PURCHASING POLYMERS, REV 1/2/07, ENCLOSED. VENDOR WILL PLEASE FORWARD CURRENT MSDS AND NSF INFO, PER ENCLOSED LETTER. PRODUCT COMES IN 1500 #/ PALLET INCREMENTS; CAN MIX 8110 AND 8170 ON A PALLET. 2 BLANKET PO FOR 2007 NALCO 8170 FLOCCULENT AID NALCO 8170 puly FLOC AID - 55 LB. BAGS; $3.19/1-B. PALLETIZED, F.O.B. FORT COLLINS, COLORADO WATER TREATMENT FACILITY. PRICE HELD FIRM THROUGH 12/31/07. VENDOR AGREES TO FOLLOW: FCWTF SOP FOR PURCHASING POLYMERS, REV 1/2/07, ENCLOSED. 32,000.00 16,000.00 MAKE A PLAN START TO GATHER AND UPDATE NOW: • INFORMATION SOURCES Emergency radio/TV channels, web sites, e-mail addresses, phone numbers. • YOUR INFO NETWORK: Health care phone numbers/web/e-mail info; friends, neighbors, family, workplace info. • IMPORTANT PAPERWORK: Checkbooks, credit/debit cards, cash, family SS#'s, personal Us, birth certificates, and wills. • OTHER: Additional supplies and info for your household. 498-PFLU (7358) LARIMER COUNRY PANDEMIC FLU INFORMATION LINT WHAT'S BEING DONE IN LARIMER COUNTY? OUR COUNTY WILL NOT BE READY UNTIL YOU ARE READY! You can do more to protect yourself during a flu pandemic than your federal, state or local government can do for you. Prei,a,ed In partnership with the City of _oveland and the City of Fort Collins LARIMER .ORG THE BASICS PANDEMIC: AN OUTBREAK OF SEVERE DISEASE THAT AFFECTS MANY PEOPLE ALL OVER THE WORLD AT THE SAME TIME. Flu pandemics happen about three times per century. We don't know when the next flu pandemic will happen, but there are things you can do now to prepare your family and your neighborhood in case a pandemic hits Larimer County. • • BE INFORMED Know the differences: SEASONAL FLU • A common viral illness occuring each winter. It causes cough, fever, and body aches. • Usually not severe, except in the very young or old, or those with other medical problems. • People usually have some immunity to it from having flu before or from getting flu shots. BIRD (AVIAN) FLU • Mainly a disease of birds. Some birds can get very sick and die from it; other birds can spread it, but have no symptoms. • Rarely, a bird virus can infect humans. • One type of bird flu found in Asia is called H5N1. • H5N1 hardly ever infects people, but when it does it can kill them. Most people who have gotten sick had close contact with infected birds. Bird flu is not the same as pandemic flu PANDEMIC FLU • Is a human disease that appears about every twenty to forty years. As of January 2007 there is no pandemic flu. • Happens when an animal flu virus changes so that it can infect people, and then spreads easily among them. • Might come from a bird flu, such as H5N1. • Causes serious illness and many deaths because people don't have immunity to it. • It would take months after a pandemic begins for a vaccine to be made against the new virus. MAKE A PLAN Being prepared means having a solid plan and knowing how to access resources in case of an emergency. The crisis could be a snowstorm, flood, pandemic flu or other situation. The information below provides a start to developing plans for taking care of yourself and your family in an emergency. For more detailed checklists and tips on developing a plan, go to www.ReadyColorado.com. START TO PUT ASIDE NOW: • FOOD Long shelf -life food and beverages, especially foods that don't require cooking or water. • VAATER: At least one gallon per person per day for drinking, cooking and cleaning. Change stored water at least every six months. • SUPPLIES Your prescription drugs, common medicines, first aid supplies, power -failure supplies, hygiene supplies. • SPECIAL NEEDS: Food and supplies for babies, elderly, disabled, pets, etc. P City of Fort Collins Page Number: 2 City of Fort Collins Date: 01/18/07 BLANKET Purchase Order Number: 7700489 vcnvery uate: I[lsuur Buyer: BONNETTE, ED Purchase Order number must appear on invoices, packing lists, labels, bills of lading, and all correspondence. Note: I Hls PURCHASE ORDER IS FOR THE PROCUREMENT OF GOODS AND/OR SERVICES, AS NEEDED DURING THE CURRENT CALENDAR YEAR. DOLLAR AMOUNTS SPECIFIED ARE ESTIMATES AND NOT A PROMISE TO PURCHASE ANY MINIMUM AMOUNT OF SUCH GOODS AND/OR SERVICES. Line Qty/Units Description Extended Price VENDOR WILL PLEASE FORWARD CURRENT MSDS AND NSF INFO, PER ENCLOSED LETTER. PRODUCT COMES IN 1500#/PALLET INCREMENTS; CAN MIX 8110 AND 8170 ON A PALLET. Total $48,000.00 City of Fort Cofflny Director of Purchasing and Risk Management City of Fort Collins This order is slid over $2000 unless signed by James B. O'Neill Il, CPPO, FNIGP Accounting Department City of Fort Collins Purchasing, PO Box 580, Fort Collins, CO 80522-0580 PO Box 580 Fort Collins, CO 80522-0580 ANFort Collins Water Treatment Facility CiTy of Port Collins Standard Operating Procedure Purchasing Polymers Author: Kevin Gertig Approvals (Signatures and Dates): Section: Administration Subject: FCWTF SOP for Polymer Purchases Revision: Michele Hays -Johnson Revision Date: January 2, 2007 Kevin R. dertig, Water Productio— nn Manager Chuck Gross, Plant Superintendent PURPOSE Establish guidelines for purchasing/delivering Polymers for the Fort Collins Water Treatment Facility (FCWTF). The mission of the Fort Collins Water Treatment Facility (FCWTF) is to "provide the community with a continuous ample supply of treated water that is pleasing, wholesome, free from known health risks, and affordable." Not only does the FCWTF take its role very seriously in providing water of quality and quantity, it takes its fiduciary responsibility very serious. Consequently, the FCWTF purchases products by determining the best value for the City. Best value is calculated by combining the following four components: (1) the chemical has been tested in the Pilot Plant and/or approved by the Sr. Process Engineer and or the Water Treatment Quality Coordinator; (2) the chemical can meet or exceed all FCWTF standards, the AWWA standards, the NSF standards, and any other regulatory agency standards; (3) the supplier can meet all the FCWTF requirements; and (4) the cost is factored in once it has been determined that a supplier can meet items (1), (2), and (3) above. HEALTH AND SAFETY ISSUES For detailed information, please refer to the MSDS. Polymers, both wet and dry create slip/fall hazard. Polymer dust in an irritant to eyes and skin. Wear an approved full -face respirator. Use caution in ALL areas where polymers are present. Polymers are used to enhance the formation and settling characteristics of the floc formed in coagulation. 1. NFPA Hazard Rating includes: • Health 0 • Flammability • Reactivity 0 • Other 2. Personal Protective Equipment: • Rubber gloves for hand protection. Use a full -face shield with dust cartridges. Vacuum all spilled dry material. Clean liquid spill with "Polybreak" and cotton cloths. Dispose of the cloths in the trash dumpster. 3. Delivery vehicles: Trucks leaking any liquids, powder substances, etc.; will not be allowed on FCWTF property. All trucks must use chock blocks on tires; these blocks will be supplied by FCWTF. Page I K:\Operate\SOP\POLYMERS\PolymerPurchases.doe AhFort Collins Water Treatment Facility Ciq of Pmt Collins Standard Operating Procedure Purchasing Polymers 4. Delivery Containers: • In accordance with AWWA B-600-96, the shipment method will be in covered trailers and comply with the U.S. DOT regulations for hazardous materials. INFORMATION FOR THE FORT COLLINS WATER TREATMENT FACILITY (FCWTF) 1. Polymers used as flocculent are budgeted in account 032201,534160. 2. Polymers used as filter aid are budgeted in account 032201,534170. 3. Polymers are used in the FCWTF to enhance coagulation, settling and filtration. 4. FCWTF requires that Polymers be delivered within 10 days of an order. 5. FCWTF will reject delivery of any bulk shipments, which appear to be contaminated or breached via the shrink-wrapping. The Supplier will pay the freight charges for any rejected shipments. POLYMERS I. Polymers must meet the Standard for Acrylamide and Epichlorohydrin level -Colorado Primary Dinking Water Regulation Article 5.2.5 A. Acrylamide = 0.05% dosed at one ppm (or equivalent) B. Epichlorohydrin = 0.015 dosed at 20 ppm (or equivalent) C. Polymers must meet NSF Drinking Water Treatment Chemicals- Health Effects Certification NSF/ANSI 60-2002 and NSF/ANSI Standard 61-Drinking Water System Components — Health Effects. Federal Register (53FR25586). D. Polymers must be pilot tested and approved prior to use to assure that the material meets the criteria for coagulation enhancement for FCWTF. At this time (2004), only NALCO 8170 and NALCO 8110 are accepted based on performance testing. SUPPLIER 1. Supplier must be able to supply Polymers in fifty -pound bags, shrink wrapped on pallets. 2. Supplier must be able to supply product within 10 days of the telephone order. 3. Supplier must provide a letter verifying that the product meets the mandated acrylamide monomer levels. The analysis shall be submitted prior to delivery. The supplier must ensure that the shipment is delivered in trucks that comply with the US DOT regulations. 4. FCWTF requires delivery in covered trailers. 5. The supplier must ensure that each shipment is accompanied with a certified weight ticket. 6. Each year in January, the supplier will mail to FCWTF a new copy of the MSDS sheet and/or the web site location of the most current version. 7. Each year in January, the supplier will mail to FCWTF a copy of the NSF Certification and AWWA conformance letter. 8. Each year in January, the supplier will mail to FCWTF a letter of assurance that the product meets the mandated acrylamide monomer level. Page 2 K:\OperatelSOP\POLYMERS\PolymerPurchases.doc ghFort Collins Water Treatment Facility Cityof Fort Collins Standard Operating Procedure Qh''ti`s Purchasing Polymers 9. Supplier will be responsible for the shipping costs of the shipment if the delivery is rejected and returned because it does not meet the standards expressed in this SOP. DELIVERY 1. All chemical suppliers must fax to the FCWTF (970-221-6736) the following information prior to delivery: a) the name of the driver making the delivery b) the numbers of the tractor and trailer transporting the chemical 2. Delivery trucks must park in the designated area on the north side of LaPorte Avenue outside of the entrance gate. Use a cellular phone to call the facility at (970)221-6690 or walk to the entrance kiosk and press the red call button. Please do not block the facility entrance on LaPorte Avenue. All deliveries are checked by FCWTF personnel prior to entry. 3. The receptionist or person answering the telephone must contact the Duty operator. The Duty operator will verify the delivery from the schedule board. The operator or designee will meet the truck outside the gate. 4. FCWTF personnel will verify that the faxed information matches the driver and the delivery vehicle arriving at the FCWTF. If the driver's ID or the tractor and trailer numbers do not match, the truck will not be allowed to enter the facility. The Plant Superintendent will be contacted and the delivery may be rejected. 5. Delivery must be made within 10 days of the order being placed. 6. Delivery drivers are responsible to assist the off-loading the polymer. FCWTF staff unloads and stores the pallets using a forklift. 7. Delivery drivers are required to chock and un-chock their trucks. 8. Delivery drivers should meet with the operator to become familiar with the location of phones, alarms, and emergency showers that are nearest to the off-load location. 9. FCWTF will reject delivery of any bulk shipments that are leaking, forming ice on the outside of valves or have damaged piping, tubing, hoses, or fittings. PURCHASING 1. All contracts and purchases will be made in accordance with the City of Fort Collins Purchasing Department (FCPD) Purchasing Procedures. A copy can be obtained through the Purchasing Department. The Purchasing Department will ensure adherence to the FCPD Purchasing Procedures. 2. FCWTF requires that all suppliers submit the names, locations, and phone numbers of three current clients as part of any bidding process. 3. FCWTF requires that all suppliers submit a list of intended delivery agents (motor carrier) and a letter from the U.S. Department of Transportation, Federal Highway Administration, stating the Motor Carrier Safety Rating for the company as part of any bidding process. Each listed motor carrier's rating must be Satisfactory or above to be considered in the bidding process. 4. FCPD representatives are responsible for ensuring that the items noted in this SOP could be met by the supplier before any contract is awarded. Page 3 K:\Operate\SOP\POLYMERS\PolymerPurchases.doc Fort Collins Water Treatment Facility PNCoains Standard Operating Procedure """U" Purchasing Polymers 5. The FCWTF and FCPD will establish, at the beginning of each New Year, a Blanket Purchase Order. 6. FCWTF Superintendent or his designee will place delivery orders on that Purchase Order throughout the year. FCWTF must be able to place orders using telephone, fax, or electronic mail. 7. When placing an order, a delivery date will be specified. 8. This SOP can act as the sole -source justification if only one supplier can meet the criteria specified above. Page 4 K:\Operate\SOP\POLYMERS\PolymerPurchases.doc Administrative Services Purchasing Division City of Fort Collins January 9, 2007 Dear City of Fort Collins Water Treatment Chemical Vendor, Congratulations on being awarded City of Fort Collins chemical business for the coming year. As part of the requirement for being a selected vendor, the City requests that you forward the following information as soon as possible: MATERIAL SAFETY DATA SHEET (MSDS), and NSF CERTIFICATION Please forward your information via mail to: City of Fort Collins Water Treatment Facility 4316 W LaPorte Avenue Fort Collins, CO 80521 Attn: Rita DeCourcey Or preferably, e-mail your information in pdf (Adobe) format to rdecourcey@fcgov.com. Thank you for supporting the mission of the City of Fort Collins Water Treatment Facility. Sincerely, Ed Bonnette, C.P.M., CPPB Buyer 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 iiii City of Fort Collins Utilities light & power • stormwater • wastewater • water January 8, 2007 SOP APPENDIX A: Letter to Chemical Vendors Dear Chemical Vendor, As you may be aware, there is currently a strain of influenza circulating among birds — know n as H5N1 — that ex parts feel has the potential to cause a worldwide flu pandemic. While human risk is currently low, tens of millions of birds have died around the world, already causing billions of dollars of economic damage. In case of a major flu outbreak, we need our chemical vendors to be able to provide products to Fort Collins Utilities as you have in past years. Should a future flu pandemic be so bad as to stall the US economy, shipping routes, "just in time delivery," banking services, etc., having a Pandemic plan in place will enable enterprises to get back up and running faster. The City of Fort Collins Utilities continues to work on pro active planning for a possible pandemic recognizing water treatment as a critical infrastructure for our customers. Our city will be dependant upon a safe drinking water at all time and your product is critical to meet this objective. President Bush has stated, "If an influenza pandemic strikes, every nation, every state in this Union, and every community in these states, must be ready." In early May, while announcing the US Government's Pandemic Implementation Plan, the President explained, "State and local governments must be prepared, and my Administration will work with them to provide the necessary guidance in order to best protect their citizens. No less important will be the actions of individual citizens, whose participation is necessary to the success of these efforts." Planning for a possible pandemic is similar to other contingency and continuity of operations planning your organization may have undertaken for security risks such as a terrorist attack, or emergencies such as hurricanes or earthquakes. However, a flu pandemic would represent a sustained emergency, with high levels of employee absenteeism and economic and social disruption for a period that could extend for months. We are 4316 W. LaPorte Avenue • Port Collins, CO 80521 • (970) 221-6690 • FAX (970) 221-6736 • TDD (970) 224-6003 e-mail: utilities(nci.fort-collins.co.us concerned about contingency planning from our critical vendors if transportation were to be interrupted. For this reason, it represents a new type of threat, and brings new requirements for planning in which our current plans did not outline. "In the event of a pandemic," said Health and Human Services Secretary Michael Leavitt with release of the checklist, "planning by business leaders will be critical to protecting employees' health, limiting the negative economic impact and ensuring the continued delivery of essential services like food, medicine and power." Fort Collins Utilities is currently engaged in its own internal pandemic planning process, and it is important that vendors we do business with be prepared as well. We have continued to increase our inventory of your product(s) to a reasonable level. As part of our bid renewal process, we would like to obtain an update of what your company is currently doing for pandemic planning and/or Business Continuity Planning processes specific to our account. Please respond to us via a brief letter by March 1, 2007 outlining your contingency plans specific for Fort Collins. We recognize you may have many unknowns at this time; however our focus is on transportation and regional inventories at this time. If you require further information, have questions, or would like to better understand our concerns, please do not hesitate to contact me at kgertig@fcgov.com or by phone at (970) 221-6637. Sincerely, Kevin R. Gertig Water Production Manager CC: Jim O'Neil Opal Dick Terry Van Cleave Ed Bonnette Rita DeCourcey Chuck Gross Brian Janonis File Enclosures