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HomeMy WebLinkAbout402738 SIEMENS WATER TECHNOLOGIES - PURCHASE ORDER - 7700488Date: 01/18/07 BLANKET City of Fort Collins Page Number: 1 City of Fort Collins Purchase Order Number: 7700488 ueiivery uate: 12/31/07 Buyer: BONNETTE, ED Purchase Order number must appear on invoices, packing lists, labels, bills of lading, and all correspondence. Note: THIS PURCHASE ORDER IS FOR THE PROCUREMENT OF GOODS AND/OR SERVICES, AS NEEDED DURING THE CURRENT CALENDAR YEAR. DOLLAR AMOUNTS SPECIFIED ARE ESTIMATES AND NOT A PROMISE TO PURCHASE ANY MINIMUM AMOUNT OF SUCH GOODS AND/OR SERVICES. Line Qty/Units Description iontiont Extended Price 1 BLANKET PO FOR 2007 50,000.00 SODIUM CHLORITE FOR SODIUM CHLORITE, PER BID #5891 AWARD. 25% SODIUM CHLORITE SOLUTION (ALTIVIA/US FILTER AKTA CLOR 25) PRICE $0.4010/1-B.; DELIVERED F.O.B. FORT COLLINS, COLORADO WATER TREATMENT FACILITY. PRICE HELD FIRM THROUGH 12/31/07 VENDOR AGREES TO FOLLOW: FCWTF SOP FOR THE PURCHASE OF SODIUM CHLORITE, REV DATE 1/9/07. PLEASE FORWARD MSDS AND NSF INFO, PER ENCLOSED LETTER. Total Ulty or tort L; in Uirector of Purchasing and Risk Management This order is rhUhalid over $2000 unless signed by James B. O'Neill II, CPPO, FNIGP City of Fort Collins Purchasing, PO Box 580, Fort Collins, CO 80522-0580 $50,000.00 City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 BE INFORMED Know the differences: SEASONAL FLU • A common viral illness occuring each winter. It causes cough, fever, and body aches. • Usually not severe, except in the very young or old, or those with other medical problems. • People usually have some immunity to it from having flu before or from getting flu shots. BIRD (AVIAN) FLU • Mainly a disease of birds. Some birds can get very sick and die from it; other birds can spread it, but have no symptoms. • Rarely, a bird virus can infect humans. • One type of bird flu found in Asia is called H5N1. • H5N1 hardly ever infects people, but when it does it can kill them. Most people who have gotten sick had close contact with infected birds. Bird flu is not the same as pandemic flu PANDEMIC FLU • Is a human disease that appears about every twenty to forty years. As of January 2007 there is no pandemic flu. • Happens when an animal flu virus changes so that it can infect people, and then spreads easily among them. • Might come from a bird flu, such as H5N1. • Causes serious illness and many deaths because people don't have immunity to it. • It would take months after a pandemic begins for a vaccine to be made against the new virus. MAKE A PLAN Being prepared means having a solid plan and knowing how to access resources in case of an emergency. The crisis could be a snowstorm, flood, pandemic flu or other situation. The information below provides a start to developing plans for taking care of yourself and your family in an emergency. For more detailed checklists and tips on developing a plan, go to www.ReadyColorado.com. START TO PUT ASIDE NOW: • FOOD Long shelf -life food and beverages, especially foods that don't require cooking or water. • MATER: At least one gallon per person per day for drinking, cooking and cleaning. Change stored water at least every six months. • SUPPLIES Your prescription drugs, common medicines, first aid supplies, power -failure supplies, hygiene supplies. • SPECIAL NEEDS: Food and supplies for babies, elderly, disabled, pets, etc. Fort Collins Water Treatment Facility 9h City of Port Collins Standard Operating Procedure °""fie` Purchasing Sodium Chlorite Author: Rita DeCourcey Section: Administration Subject: FCWTF SOP for Sodium Chlorite Revision: Rita DeCourcey Revision Date: January 9, 2007 Approvals (Signatures and Dates): Purchases-=� Kevin R. bertg, Water Production Manager'�� Q" flv- Chuck Gross, Plant Superintendent PURPOSE Establish guidelines for purchasing Sodium Chlorite (NaC102) for the Fort Collins Water Treatment Facility (FCWTF). The mission of the Fort Collins Water Treatment Facility (FCWTF) is to "provide the community with a continuous ample supply of treated water that is pleasing, wholesome, free from known health risks, and affordable." The FCWTF purchases products by determining best value for the City. Best value is calculated by combining the following four components: (1) the chemical has been tested in the Pilot Plant and/or approved by the Water Treatment Quality Coordinator; (2) the chemical can meet or exceed all FCWTF standards, the AWWA standards, the NSF standards, and any other regulatory agency standards; (3) the supplier can meet all the FCWTF requirements; and (4) the cost is factored in once it has been determined that a supplier can meet items (1), (2), and (3) above. HEALTH AND SAFETY ISSUES For detailed information, please refer to the MSDS 1. Sodium chlorite solution is corrosive. The liquid can bum the skin and eyes on contact. Sodium chlorite solution is a REACTIVE CHEMICAL and is an EXPLOSION HAZARD when mixed with organic material or acids. 2. NFPA Hazard Rating includes: • Health=3 • Flammability=0 • Reactivity=1 3. Personal Protective Equipment: • Impervious gloves and goggles. If there is prolonged or repeated contact, completely impervious clothing should also be used. Leaks and Spills: Dilute small spills or leaks with plenty of water, Wash down any spilled material into the containment vault and follow Operations procedures. Notify supervisor. !4 N[4ly Page / o _ih�//� K.•/Operata/SOP/Chlorine/SodiumChloritePurchases.doc f 14fi Wp dhFort Collins Water Treatment Facility Ciry of Fort Collins Standard Operating Procedure utu f.ft Purchasing Sodium Chlorite INFORMATION FOR THE FORT COLLINS WATER TREATMENT FACILITY (FCWTF) 1. Sodium chlorite is budgeted in account 502-032201-534180. 2. Sodium chlorite is used in the on -site production of chlorine dioxide. 3. Delivery of sodium chlorite is to be made within 10 days after placing an order. 4. FCWTF will reject delivery of any chemical containers which appear to be leaking or have been damaged so that the structural integrity is questionable. Any shipments that do not have an associated Certified Analysis faxed prior to delivery will not be accepted. 5. FCWTF requires that all manufacturers of sodium chlorite have their product tested in the FCWTF Pilot Plant for a period of one year. Any manufacturer failing to meet the one year study is not considered a potential supplier. 6. FCWTF will reject any shipments that do not meet its standard in quality or delivery safety. The Supplier will pay the freight for any rejected shipments. Sodium Chlorite 1. Sodium chlorite must meet the most current American Water Works Association (AWWA) Standard for Sodium Chlorite. A. Sodium chlorite supplied according to this standard shall contain no inorganic or organic substances in quantities capable of producing deleterious or injurious effects on the health of those consuming water that has been properly treated with the sodium chlorite not shall such quantities be capable of causing water so treated to exceed the USEPA safe drinking water standards. B. Purity. Sodium chlorite based on 80 percent sodium chlorite content shall contain not more than the following percentages of specific impurities by weight: Sodium chloride-17.0% Sodium hydroxide-3% Sodium carbonate-2% Sodium sulfate-3% Arsenic-.0003% Sodium nitrate-.1 % Sodium chlorate-1 % 2. Sodium chlorite must meet the most current version of National Sanitation Foundation (NSF) Standard 60. SUPPLIER 1. Supplier must guarantee sodium chlorite meets or exceeds the most current AWWA Standard for Sodium Chlorite. 2. Supplier must guarantee sodium chlorite meets or exceeds the most recent version NSF Standard 60. 3. Supplier must provide a Certified Analysis of impurities with each shipment. This analysis can be faxed prior to delivery or presented by the delivery driver. Failure to provide this analysis can be a basis for rejection of the shipment. 4. Supplier will guarantee the safety of the delivery vehicle and delivery containers. f 1111_ < Page t //l = ' K:/Operate/SOP/Chlorine/SodiumChloritePurchases.doc —Ilia ' 'd FE 4a MhFort Collins Water Treatment Facility City of Port Collins Standard Operating Procedure IIn1iG`s Purchasing Sodium Chlorite A. Containers must meet industry standard for hauling sodium chlorite, stainless steel or any other suitable material that will not be attacked by the strongly oxidizing solution. B. Supplier must ensure that the container is in suitable condition for hauling sodium chlorite and that it does not contain any substances that might affect the use or usefulness of the sodium chlorite in treating municipal water supplies. C. Containers leaving the Suppliers property should not be leaking fluids, have bulging in any portion of the container, and have connectors that are free from damage. D. Delivery vehicles must meet or exceed all current State of Colorado Department of Transportation (CDOT) regulations. 5. Supplier must inspect the delivery container prior to loading of the chemical to ensure no contaminating material or residue exists in the container. 6. Supplier is required to have a method to ensure that tampering has not occurred from the point of origin to FCWTF unloading point. This is typically done by a metallic, numbered "tie" which must be cut to open the hatch or cam lock. All other methods need to be approved by the FCWTF. 7. Each year in January, the supplier will mail to FCWTF a new copy of the MSDS sheet and/or the web site location of the most current version. 8. Each year in January,the supplier will mail to FCWTF a copy of the NSF Certification. 9. Supplier will be responsible for shipping costs if the shipment is rejected and returned for not meeting the standards expressed in this SOP. DELIVERY 1. All chemical suppliers must fax to the FCWTF (970-221-6736) the following information prior to delivery: a) the name of the driver making the delivery b) the numbers of the tractor and trailer transporting the chemical 2. Delivery trucks must park in the designated area on the north side of LaPorte Avenue outside of the entrance gate. Use a cellular phone to call the facility at (970)221-6690 or walk to the entrance kiosk and press the red call button. Please do not block the facility entrance on LaPorte Avenue. All deliveries are checked by FCWTF personnel prior to entry. 3. The receptionist or person answering the telephone must contact the Duty operator. The Duty operator will verify the delivery from the schedule board. The operator or designee will meet the truck at the parking area outside the gate. 4. FCWTF personnel will verify that the faxed information matches up with the driver and the delivery vehicle arriving at the FCWTF. If the driver's ID or the tractor and trailer numbers do not match, the truck will not be allowed to enter the facility. The Plant Superintendent will be contacted and the delivery may be rejected. 5. Delivery drivers will provide a sample and submit it to the Operator at the time of delivery. The Operator will take the sample to the on -site Laboratory Technicians for analysis. 6. The security verification, the supplier's quality assurance analysis, and the City's lab analysis will be given to the Water Quality Coordinator in order to identify the load in the event of any problems. ,N Fp1y f Fl��_= Page 4 J, K.•/Operate/SOP/Chlorine/Sodium ChloritePurchases.doc lFE Wp AhFort Collins Water Treatment Facility City of Past Collins Standard Operating Procedure °�'ti" Purchasing Sodium Chlorite 7. The delivery driver will wash down under the trailer and use a bucket to catch any sodium chlorite that drips while unloading. 8. The delivery driver will wash down the entire area once the delivery has been completed to prevent any dry sodium chlorite from remaining on the pavement. 9. Delivery drivers are required to provide certified weight tickets for both the empty and loaded weights of the tractor and trailer unit. All weight tickets should have the tractor and trailer numbers written on them, as well as the name of the facility, FCWTF. 10. Delivery of sodium chlorite is to be made within 10 days after placing an order. 11. Delivery drivers are responsible for off-loading the sodium chlorite. FCWTF personnel are not allowed to connect or disconnect any supply hoses. FCWTF personnel will give instructions to the delivery driver on chemical off-loading in accordance with FCWTF SOP for Sodium Chlorite Delivery. 12, Delivery drivers will be responsible for chocking trucks during delivery. Chocks will be provided by FCWTF. 13. Delivery drivers should meet with the operator to become familiar with the location of phones, alarms, and emergency showers that are nearest to the off load location. PURCHASING 1. All contracts and purchases will be made in accordance with the City of Fort Collins Purchasing Department (FCPD) Purchasing Procedures. A copy can be obtained through the Purchasing Department. The Purchasing Department will ensure adherence to the FCPD Purchasing Procedures. 2. FCWTF requires that all suppliers submit the names, locations, and phone numbers of three current clients as part of any bidding process. 3. FCWTF requires that all suppliers submit a list of intended delivery agents (motor carrier) and a letter from the U.S. Department of Transportation, Federal Highway Administration, stating the Motor Carrier Safety Rating for the company as part of any bidding process. Each listed motor carrier's rating must be Satisfactory or above to be considered in the bidding process. 4. FCPD representatives are responsible for ensuring that the items noted in this SOP could be met by the supplier before any contract is awarded. 5. The FCWTF and FCPD will establish, at the beginning of each New Year, a Blanket Purchase Order. 6. FCWTF Plant Supervisor or his designee will place delivery orders on that Purchase Order throughout the year. FCWTF must be able to place orders using telephone, fax, or electronic mail. 7. When placing an order, a delivery date will be specified. 8. This SOP can act as the sole -source justification if only one supplier can meet the criteria specified above. 1p�Nf 41H Page 4 9_ I1/0 K.•/Operate/SOP/Chlorine/SodiumChloritePurchases.doc 14 FE A Administrative Services Purchasing Division City of Fort Collins January 9, 2007 Dear City of Fort Collins Water Treatment Chemical Vendor, Congratulations on being awarded City of Fort Collins chemical business for the coming year. As part of the requirement for being a selected vendor, the City requests that you forward the following information as soon as possible: MATERIAL SAFETY DATA SHEET (MSDS), and NSF CERTIFICATION Please forward your information via mail to: City of Fort Collins Water Treatment Facility 4316 W LaPorte Avenue Fort Collins, CO 80521 Attn: Rita DeCourcey Or preferably, e-mail your information in pdf (Adobe) format to rdecourcey@fcgov.com. Thank you for supporting the mission of the City of Fort Collins Water Treatment Facility. Sincerely, Ed Bonnette, C.P.M., CPPB Buyer 215 North Mason Street - 2nd Floor - P.O. Box 580 - Fort Collins, CO 80522-0580 - (970) 221-6775 9 FAX (970) 221-6707 iiii City of Fort Collins Utilities light & power • stormwater • wastewater • water January 8, 2007 SOP APPENDIX A: Letter to Chemical Vendors Dear Chemical Vendor, As you may be aware, there is currently a strain of influenza circulating among birds - know n as H5N1 - that ex parts feel has the potential to cause a worldwide flu pandemic. While human risk is currently low, tens of millions of birds have died around the world, already causing billions of dollars of economic damage. In case of a major flu outbreak, we need our chemical vendors to be able to provide products to Fort Collins Utilities as you have in past years. Should a future flu pandemic be so bad as to stall the US economy, shipping routes, "just in time delivery," banking services, etc., having a Pandemic plan in place will enable enterprises to get back up and running faster. The City of Fort Collins Utilities continues to work on pro active planning for a possible pandemic recognizing water treatment as a critical infrastructure for our customers. Our city will be dependant upon a safe drinking water at all time and your product is critical to meet this objective. President Bush has stated, "If an influenza pandemic strikes, every nation, every state in this Union, and every community in these states, must be ready." In early May, while announcing the US Government's Pandemic Implementation Plan, the President explained, "State and local governments must be prepared, and my Administration will work with them to provide the necessary guidance in order to best protect their citizens. No less important will be the actions of individual citizens, whose participation is necessary to the success of these efforts." Planning for a possible pandemic is similar to other contingency and continuity of operations planning your organization may have undertaken for security risks such as a terrorist attack, or emergencies such as hurricanes or earthquakes. However, a flu pandemic would represent a sustained emergency, with high levels of employee absenteeism and economic and social disruption for a period that could extend for months. We are 4316 W. LaPorte Avenue • Fart Collins, CO 80521 • (970) 221-6690 • FAX (970) 221-6736 • TDD (970) 224-6003 e-mail: utilities(oci.fort-collins.Co.us concerned about contingency planning from our critical vendors if transportation were to be interrupted. For this reason, it represents a new type of threat, and brings new requirements for planning in which our current plans did not outline. "In the event of a pandemic," said Health and Human Services Secretary Michael Leavitt with release of the checklist, "planning by business leaders will be critical to protecting employees' health, limiting the negative economic impact and ensuring the continued delivery of essential services like food, medicine and power." Fort Collins Utilities is currently engaged in its own internal pandemic planning process, and it is important that vendors we do business with be prepared as well. We have continued to increase our inventory of your product(s) to a reasonable level. As part of our bid renewal process, we would like to obtain an update of what your company is currently doing for pandemic planning and/or Business Continuity Planning processes specific to our account. Please respond to us via a brief letter by March 1, 2007 outlining your contingency plans specific for Fort Collins. We recognize you may have many unknowns at this time; however our focus is on transportation and regional inventories at this time. If you require further information, have questions, or would like to better understand our concerns, please do not hesitate to contact me at kgertig@fcgov.com or by phone at (970) 221-6637. Sincerely, Kevin R. Gertig Water Production Manager CC: Jim O'Neil Opal Dick Terry Van Cleave Ed Bonnette Rita DeCourcey Chuck Gross Brian Janonis File Enclosures MAKE A PLAN START TO GATHER AND UPDATE NOW: • INFORMATION SOURCES Emergency radio/TV channels, web sites, e-mail addresses, phone numbers. • YOUR INFO NETWORK: Health care phone numbers/web/e-mail info; friends, neighbors, family, workplace info. • IMPORTANT PAPERWORK: Checkbooks, credit/debit cards, cash, family SS#'s, personal IDs, birth certificates, and wills. • OTHER: Additional supplies and info for your household. 498-PFLU (7358) LARIMER COUNRY PANDEMIC FI U INFORMATION I INF WHAT'S BEING DONE LARIMER .ORG IN LARIMER COUNTY? OUR COUNTY WILL NOT BE READY UNTIL YOU ARE READY! You can do more to protect yourself during a flu pandemic than your federal, state or local government can do for you. Prepared in partnership with the City :;t _oveland and tt,e City of Fort Collins THE BASICS PANDEMIC: AN OUTBREAK OF SEVERE DISEASE THAT AFFECTS MANY PEOPLE ALL OVER THE WORLD AT THE SAME TIME. Flu pandemics happen about three times per century. We don't know when the next flu pandemic will happen, but there are things you can do now to prepare your family and your neighborhood in case a pandemic hits Larimer County. • • 11